-
Alfred Nzo District Municipality
Province of the Eastern Cape
Service Delivery Budget Implementation Plan (SDBIP)
2013/14
1. MAYOR’S FOREWORD................................................................................ 3
2. INTRODUCTION BY MUNICIPAL MANAGER ................................................. 4
2.1. THE VISION, MISSION, AND CORE VALUES OF ANDM .................................. 5
2.1.1. VISION .......................................................................................................... 5
2.1.2. MISSION ....................................................................................................... 5
2.1.3. CORE VALUES: .............................................................................................. 5
2.3. LEGISLATIVE MANDATES ......................................................................... 5
2.4. TIMING AND METHODOLOGY FOR PREPARATION OF THE SDBIP ............... 5
2.5. SDBIP CYCLE............................................................................................ 6
2.6. THE SDBIP AS A MONITORING AND REPORTING TOOL .............................. 7
2.6.1. MONTHLY REPORTING ...................................................................................... 7
2.6.2. QUARTERLY REPORTING .................................................................................... 7
2.6.3. MID‐YEAR REPORTING ...................................................................................... 7
2.7. PRINCIPLES UNDERPINNING OUR SDBIP................................................... 8
2.8 SUBMISSION TO THE EXECUTIVE MAYOR ............................................................ 8
3. MOTHLY PROJECTIONS OF REVENUE COLLECTED BY SOURCE 203/14........... 9
3.1. QUARTER 1 & 2 PROJECTIONS .................................................................... 9
3.2. QUARTER 3 & 4 PROJECTIONS ................................................................... 10
4. MONTHLY PROJECTIONS OF AND EXPENDITURE BY VOTE.......................... 11
4.1. QUARTER 1 EXPENDITURE PROJECTIONS (YTD) ....................................... 11
4.2. QUARTER 2 EXPENDITURE PROJECTIONS (YTD) ........................................... 12
4.3. QUARTER 3 EXPENDITURE PROJECTIONS (YTD) ........................................... 13
4.4. QUARTER 4 EXPENDITURE PROJECTIONS (YTD) ........................................... 14
5. SERVICE DELIVERY TARGETS ..................................................................... 15
5.1. OFFICE OF THE MUNICIPAL MANAGER.................................................... 15
5.1.1. INTERNAL AUDIT ........................................................................................ 15
5.1.2. RISK MANAGEMENT .................................................................................. 17
5.1.3. OFFICE OF THE SPEAKER............................................................................ 19
5.1.4. INTERGOVERNMENTAL RELATIONS........................................................... 22
5.1.5. COMMUNICATIONS ................................................................................... 24
5.1.6. SPECIAL PROGRAMMES UNIT .................................................................... 26
5.2. INFRASTRUCTURE DEVELOPMENT & MUNICIPAL SERVICES ..................... 29
5.2.1. PROJECT MANAGEMENT UNIT .................................................................. 29
5.2.2. WSA UNIT................................................................................................... 41
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
1. Mayor’s Foreword
As the Executive Mayor of the Alfred Nzo District Municipality, I hereby approve
this document as the Service Delivery and Budget Implementation Plan (SDBIP)
of this municipality and thus constituting the Annual Plan for the Municipality for
the financial year 2013/14.
Section 1 of the Municipal Finance Management Act (No.56 of 2003) defines the
SDBIP as:
“ a detailed plan approved by the mayor of a municipality in terms of section 53
(1)(c)(ii) for implementing themunicipality’s delivery of services and the execution
of its annual budget and which must include (as part of the top layer)
the following:
(a) projections for each month of(i) revenue to be collected, by source; and
(ii) operational and capital expenditure, by vote;
(b) service delivery targets and performance indicators for each quarter”.
In developing a good performance management tool for the municipality, the IDP
is drafted, the budget is drafted and the service delivery and budget
implementation plan (SDBIP) is developed in order to put into effect the budget.
The SDBIP is a monitoring and implementation tool that is the vital link between
the Executive Mayor, Council and Administration as it facilitates the process for
holding management accountable for its performance. The SDBIP quantifies the
strategic objectives as highlighted in the budget to measurable outcomes. It is
then, that as a monitoring tool, the Executive Mayor and Council are able to
monitor the performance of Senior Managers and the Community is able to
monitor the municipality.
Adherence to this SDBIP will ensure that the objectives set out in the budget are
achieved and hence the objectives and goals identified in the IDP will be
realised, thus ensuring service delivery and that the municipality meets the
needs of the community.
Page 3
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
2. INTRODUCTION BY MUNICIPAL MANAGER
The SDBIP is a contract between the Administration, Council and Community
where the goals and objectives as set out by the council are quantified and can
be implemented by the administration of the municipality. Municipal Managers
are encouraged to develop the SDBIP concept further so that it is meaningful
and useful to managers.
Whilst the budget sets yearly service delivery and budget targets (revenue and
expenditure per vote), it is imperative that in-year mechanisms are able to
measure performance and progress on a continuous basis. Hence, the end-ofyear targets must be based on quarterly and monthly targets, and the
Municipal manager must ensure that the budget is built around quarterly and
monthly information. Being a start-of-year planning and target tool, the
SDBIP gives meaning to both in-year reporting in terms of section 71 (monthly
reporting), section 72 (mid-year report) and end-of-year annual reports.
The SDBIP is essentially the management and implementation tool which sets
in-year information, such as quarterly service delivery and monthly budget
targets, and links each service delivery output to the budget of the municipality,
thus providing credible management information and a detailed plan for how the
municipality will provide such services and the inputs and financial resources to
be used. The SDBIP indicates the responsibilities and outputs for each of the
senior managers in the top management team, the inputs to be used, and the
time deadlines for each output. The SDBIP will therefore determine the
performance agreements of the municipal manager and senior managers,
including the outputs and deadlines for which they will be held
responsible. The SDBIP should also provide all expenditure information (for
capital projects and services) per municipal ward, so that each output can be
broken down per ward, where this is possible, to support ward councillors in
service delivery information.
The SDBIP aims to ensure that managers are problem-solvers, who routinely
look out for unanticipated problems and resolve them as soon as possible and
enables the Council to monitor the performance of the municipality against
quarterly targets on service delivery.
Being a management and implementation plan (and not a policy proposal), the
SDBIP is not required to be approved by the council. It is however tabled before
council and made public for information and for the purpose of monitoring. The
SDBIP should be seen as a dynamic document that may (at lower layers of the
Page 4
plan) be continually revised by the municipal manager and other top managers,
as actual performance after each month or quarter is taken into account.
However, the top-layer of the SDBIP and its targets cannot be revised without
notifying the council, and if there is to be changes in service delivery targets and
performance indicators, this must be with the approval of the council, following
approval of an adjustments budget (section 54(1) (c) of MFMA). This Council
approval is necessary to ensure that the Executive Mayor or Municipal Manager
do not revise service delivery targets downwards in the event where there is poor
performance.
SDBIP “contract “diagram as depicted in the Circular No. 13 by National
Treasury, MFMA
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
2.1. THE VISION, MISSION, AND CORE VALUES of ANDM
2.3. LEGISLATIVE PERFORMANCE REPORTING FRAMEWORK
2.1.1. VISION
A self-sustainable municipality that guarantees effective and efficient rural
development
2.1.2. MISSION
Creating a conducive environment by improving human capabilities and enhancing
relevant skills, and maximizing the utilization of natural resources in order to improve
quality of life for its communities
FREQUENCY AND NATURE
OF REPORT
Section 71 of the MFMA
National Treasury
Quarterly progress report
Section 41 (1) (e) of the Systems
Act,
Section 166 (2) (a)
(v) and (vii) of the Municipal
Management Finance Act
(MFMA) and Regulation 7 of
Municipal Planning and
Performance
Management
Regulations.
1. Municipal Manager
2. Mayor
3. EXCO
4. Audit Committee
5. National Treasury
Mid‐year performance assessment
Section 72 of the MFMA.
Section 13 (2) (a) of Municipal
Planning
and
Performance
Management Regulations 2001.
1. Municipal Manager
2. Mayor
3. EXCO
4. Council
5. Audit Committee
6. National Treasury
7.Provincial
Government
Annual report (to be tabled before
Council by 31 January (draft and
approved / published by 31 March
each year)
Sections 121 and 127 of the
MFMA, as read with Section 46 of
the Systems Act and Section 6 of
the Systems Amendment Act.
1. Mayor
2. EXCO
3. MPAC
4. Council
5. Audit Committee
6. Auditor‐General
7. National Treasury
8.
Provincial
Government
9. Local Community
2.3. LEGISLATIVE MANDATES
The Alfred Nzo District Municipality SDBIP is established in terms of the Municipal
Systems Act 32 of 2000 and complies is further mandated by the following pieces of
legislation to budget and deliver services to the community of ANDM.
RECIPIENTS
Monthly reporting on actual
revenue targets and spending
against budget no later than 10
working days after the end of each
month
2.1.3. CORE VALUES:
Integrity;
Transparency;
Professionalism
Co-operation;
Innovation;
Accountability;
Honesty;
Fairness;
Efficiency and effectiveness
MANDATE
2.4. TIMING AND METHODOLOGY FOR PREPARATION OF THE SDBIP
Page 5
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
“Section 69 (3) (a) of the MFMA requires the accounting officer (Municipal Manager) to
submit draft SDBIP and annual performance agreements for the municipal manager and
all senior managers, as required in terms of section 57 (1) (b) of the Municipal Systems
Act. These should be submitted to the mayor not later than 14 days after the approval
of the annual budget. The Executive Mayor in accordance with section 53 (3) (a) & (b) of
the MFMA must not later than 14 days after the approval of the SDBIP ensure that the
revenue and expenditure projections for each month and service delivery targets and
performance indicators for each quarter, as set out in the SDBIP are made public. In the
light of this statement must also ensure that the performance agreements of the
municipal manager, senior managers and any other categories of officials as may be
prescribed, are also made public. Copies of such performance agreements must be
submitted to the Council and MEC for local government in the province”.
These are the legal requirements and deadline limits to assist a municipality to comply
with the law-however, best practice suggests that this be don earlier by municipalities,
starting with senior managers to draw up their second layer departmental SDBIPs in the
early stages of the planning and budget preparation process in line with the strategic
direction set in the IDP. The mayor and municipal manager should lead this process.
The municipality should ideally publish its draft SDBIP with its draft budget, or soon
after as supporting documentation to assist its budget hearings process normally held at
the end of March or in April. As noted above, the SDBIP should be submitted to the
Executive Mayor by 1 May at the latest. If the draft SDBIP is to be provided for the
budget hearings, the municipality may want to bring this date forward, or provide
departmental SDBIPs as supporting information to the relevant committee around the
end of March. In this case, the Executive Mayor will need to approve such departmental
or draft SDBIP by mid-March.
It should be noted that it is up to the municipality to determine extra detail, and
whether they wish to bring forward their deadlines for submission and approval. A
municipality could also opt to have a high level SDBIP complete with ward break-downs
for tabling and publication, but may also in addition make available lower layer
departmental SDBIPs and other information as requested by Council.
The SDBIP is a key management, implementation and monitoring tool, which provides
operational content to the end-of-year service delivery targets, set in the budget and
IDP. It determines the performance agreements for the municipal manager and all top
managers, whose performance can then be monitored through Section 71 and 72
reports, and evaluated through the annual report process.
2.5. SDBIP CYCLE
The SDBIP process comprises the following stages, which forms part of a cycle:
Planning:
During this phase the SDBIP process Plan is developed, to be tabled with the IDP Process
Plan. SDBIP related processes e.g. workshop schedules distribution of circulars and
training workshops, are also reviewed during this phase.
Strategizing:
During this phase the IDP is reviewed and subsequent SDBIP programmes and projects
for the next 5 years based on local, provincial and national issues, previous year’s
performance and current economic and demographic trends etc.
Tabling:
Consultation with the community and stakeholders of the IDP on the SDBIP is done
through budget hearings and formal local, provincial and national inputs or responses
are also considered in developing the final document.
Adoption:
The Executive Mayor approves the SDBIP no later than 28 days after the adoption of the
Municipality’s budget.
Publishing:
The adopted SDBIP is made public and is published on the Council’s website.
With careful planning of the budget process it may be possible for the Executive Mayor
to approve the SDBIP in less than 7 days after the council approves the budget. Legally,
to take account of possible revisions to the budget, the Act allows for this to occur not
later than 28 days after budget approval.
Page 6
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
The process for preparing and approving the SDBIP, as depicted in the MFMA
Circular No.13, is diagrammatically summarised as follows:
conducted by the Accounting Officer of a municipality no later than 10 working days,
after the end of each month.
Reporting must include the following:
▪ actual revenue, per source;
▪ actual borrowings;
▪ actual expenditure, per vote;
▪ actual capital expenditure, per vote;
▪ the amount of any allocations received
If necessary, explanation of the following must be included in the monthly reports:
▪ Any material variances from the municipality’s projected revenue by source,
and from the municipality’s expenditure projections per vote
▪ Any material variances from the service delivery and budget implementation
plan and;
▪ Any remedial or corrective steps taken or to be taken to ensure that the
projected revenue and expenditure remain within the municipalities
approved budget.
2.6.2. Quarterly Reporting
Section 52 (d) of the MFMA compels the Executive Mayor to submit a report to the
council on the implementation of the budget and the financial state of affairs of the
municipality within 30 days of the end of each quarter. The quarterly performance
projections captured in the SDBIP form the basis for the mayor’s quarterly report.
2.6. THE SDBIP AS A MONITORING AND REPORTING TOOL
This section covers reporting on the SDBIP as a way of linking the SDBIP with the
oversight and monitoring operations of the Municipal Administration. Various reporting
requirements are outlined in the MFMA and both the Mayor and the Accounting officer
have clear roles to play in preparing and presenting these reports. The SDBIP provides
an excellent basis for generating the reports for which the MFMA requires. These
reports then allow the Council to monitor the implementation of Service Delivery
Programs and Initiatives across the Municipality boundaries.
2.6.3. Mid‐year Reporting
Section 72 (1) (a) of the MFMA outlines the requirements for mid‐year reporting.
The Accounting Officer is required by the 25th January of each year to assess the
performance of the municipality during the first half of the year taking into account:
▪
▪
2.6.1. Monthly Reporting
Section 71 of the MFMA stipulates that reporting on actual revenue targets and
spending against the budget should occur on a monthly basis. This reporting must be
Page 7
The monthly statements referred to in section 71 of the first half of the year;
The municipalities service delivery performance during the first half of the
financial year, and the service delivery targets and performance indicators set
in the Service Delivery and Budget Implementation Plan;
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
▪
▪
▪
▪
The past year’s annual report, and progress on resolving problems identified
in the annual report; and,
The performance of every municipal entity under the sole or shared control
of the municipality, taking into account reports in terms of section 88 from
any such entities.
Based on the outcomes of the mid‐year budget and performance assessment
report, an adjustments budget may be tabled if actual revenue or
expenditure amounts are materially different from the projections contained
in the budget or the SDBIP.
The SDBIP is also a living document and may be modified based on the mid‐
year performance review. Thus the SDBIP remains a kind of contract that
holds The Alfred Nzo District Municipality accountable to the community.
2.8 Submission to the Executive Mayor
The top layer service delivery budget implementation plan, indicating how the budget
and the strategic objectives of the Council will be implemented, is herewith submitted
in terms of Section 53(1)(c)(ii) of the Municipal Finance Management Act (MFMA),
MFMA Circular No. 13 and the Budget and Reporting Regulation for the necessary
approval.
PRINT NAME:
MZ SILINGA
Municipal Manager of Alfred Nzo District Municipality
Signature:
2.7. PRINCIPLES UNDERPINNING OUR SDBIP
The Alfred Nzo District Municipality commits to the following key principles in its
implementation of the SDBIP. That the process:
▪
▪
▪
▪
▪
▪
▪
▪
▪
Must be used as a management tool and incorporated into existing ways of
managing performance in the municipality.
Measurement must be based on clearly defined targets and agreed
timeframes.
Must align strategic organisational development goals and budget prioritisation
linked to community needs and resource constraints.
Must provide for measurement of progress against IDP commitments;
Only focus on budgeted projects
Must ensure measurement of performance against National KPIs
Must promote use as an early warning system
Must focus on outcomes (development impact achievements)
Must provide clarity to all employees on their role in the achievement of
municipal and departmental targets.
Date:
SECTION 53(1) (C) (ii) – APPROVAL BY THE EXECUTIVE MAYOR
The top layer service delivery budget implementation plan is herewith approved in
terms of Section 53(1) (c) (ii) of the Municipal Finance Management Act (MFMA),
MFMA.
PRINT NAME:
Executive Mayor of Alfred Nzo District Municipality
Signature:
Date:
Page 8
COUNCILLOR E.N. DIKO
3. MOTHLY PROJECTIONS OF REVENUE COLLECTED BY SOURCE 203/14
One of the most important and basic priorities for any municipality is to collect all its revenue as budgeted for. The failure to collect all such revenue will undermine the ability of the
municipality to deliver on services. The municipality MUST ensure that it has instituted measures to achieve monthly revenue targets for each revenue source. The revenue projections
relate to actual cash expected to be collected and should reconcile to the cash flow statement approved with the budget documentation. The reason for specifying actual revenue
collected rather than accrued (billed) revenue is to ensure that expenditure does not exceed actual income.
3.1. QUARTER 1 & 2 PROJECTIONS
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1500000
1500000
1500000
4500000
0
1500000
1500000
1500000
4500000
0
175000
175000
175000
525000
0
175000
175000
175000
525000
0
0
0
0
0
0
0
0
0
0
0
118295000
0
0 118295000
0
0 118295000
0 118295000
0
0
0
0
0
0
0
0
0
0
0
15568167
11383167
11383167
38334501
0
11383167
11383167
11383167
34149501
0
1266666
1266666
1266666
3799998
0
1266666
1266666
1266666
3799998
0
22083
22083
22083
66249
0
22083
22083
22083
66249
0
16666
16666
16666
49998
0
16666
16666
16666
49998
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
72380979 217142937
0
72380979
72380979
72380979 217142937
0
0
0
72380979
72380979
0
0
0
0
0
0
0
0
0
0
79925750
0
0
79925750
0
79925750
0
0
79925750
0
289150311
86744561
86744561 458454433
0
86744561 462639433
0 166670311 205039561
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
3.2. QUARTER 3 & 4 PROJECTIONS
Quarter 1
Revenue by Source
Jan
R
Feb
R
Consumer Debtors
0
Property Rates
0
Penalties Imposed & Collection Charges on Rates
0
Electricity
Water
Sanitation
Refuse Removal
MIG Funding
Donor Funding
Q 1 Total Q1 Actual
March
R
R
R
Quarter 2
April
R
May
R
June
R
Q2 Total
Q2
Actual
R
R
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1500000
1500000
1500000
4500000
0
1500000
1500000
1500000
4500000
0
175000
175000
175000
525000
0
175000
175000
175000
525000
0
0
0
0
0
0
0
0
0
118295000
0
0 118295000
0
0 118295000
0
0
0 118295000
0
0
0
0
0
0
0
0
0
0
0
15568167
11383167
11383167
38334501
0
11383167
11383167
11383167
34149501
0
Interest & Investment Income
1266666
1266666
1266666
3799998
0
1266666
1266666
1266666
3799998
0
Rent of facilities & equipment
22083
22083
22083
66249
0
22083
22083
22083
66249
0
Interest Earned on Outstanding Debtors
16666
16666
16666
49998
0
16666
16666
16666
49998
0
Fines
0
0
0
0
0
0
0
0
0
0
Licenses & Permits
0
0
0
0
0
0
0
0
0
0
Disposals of Property, Plant & Equipment
0
0
0
0
0
0
0
0
0
0
72380979
72380979
72380979 217142937
72380979 217142937
0
0
0
Conditional Grants
Other
Agency Services
Transfers Recognised - Operational
Total Revenue by Source
79925750
0
289150311
86744561
0
72380979
72380979
0
0
0
0
0
0
79925750
0
79925750
0
86744561 462639433
Q 1 Total
Q1 Actual
Q2 Total
Q 2 Actual
Page 10
0 166670311 205039561
0
0
0
0
79925750
0
86744561 458454433
0
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
4. MONTHLY PROJECTIONS OF AND EXPENDITURE BY VOTE
These projections relate to cash paid and should reconcile to the cash flow statement adopted with the budget documentation. Each key GFS function is a
“vote” and must have associated with it as appropriate: operating expenditure; revenue; capital expenditure; and measurable performance objectives.
Measurable performance objectives include service delivery targets and other financial and non-financial indicator
4.1. QUARTER 1 EXPENDITURE PROJECTIONS (YTD)
Jul
Expenditure & Revenue by Vote
Aug
Sept
Opex
Capex
Rev
Opex
Capex
Rev
Opex
Capex
Rev
Total
Actual
R
R
R
R
R
R
R
R
R
R
R
OFFICE OF THE MUNICIPAL MANAGER
5,093,931
84,167
0
5,093,931
84,167
0
5,093,931
84,167
0
0
0
BUDGET & TREASURY OFFICE
9,070,731
75,000
0
9,070,731
75,000
0
9,070,731
75,000
0
0
0
CORPORATE SERVICES
3,336,081
408,333
0
3,336,081
408,333
0
3,336,081
408,333
0
0
0
INFRASTRUCTURE DEVELOPMENT &
MUNICIPAL SERVICES
9,863,226 65,326,967
0
9,863,226 65,326,967
0
9,863,226 65,326,967
0
0
0
COMMUNITY DEVELOPMENT SERVICES
4,727,067
802,583
0
4,727,067
802,583
0
4,727,067
802,583
0
0
0
PLANNING AND ECONOMIC
DEVELOPMENT
1,886,105
33,333
0
1,886,105
33,333
0
1,886,105
33,333
0
0
0
0 33,977,141 66,730,383
0
0
0
TOTAL
33,977,141 66,730,383
0 33,977,141 66,730,383
Total
Actual
Page 11
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
4.2. QUARTER 2 EXPENDITURE PROJECTIONS (YTD)
Jul
Expenditure & Revenue by Vote
Aug
Sept
Opex
Capex
Rev
Opex
Capex
Rev
Opex
Capex
Rev
Total
R
R
R
R
R
R
R
R
R
R
Actual
R
OFFICE OF THE MUNICIPAL MANAGER
5,093,931
84,167
0
5,093,931
84,167
0
5,093,931
84,167
0
0
0
BUDGET & TREASURY OFFICE
9,070,731
75,000
0
9,070,731
75,000
0
9,070,731
75,000
0
0
0
CORPORATE SERVICES
3,336,081
408,333
0
3,336,081
408,333
0
3,336,081
408,333
0
0
0
INFRASTRUCTURE DEVELOPMENT &
MUNICIPAL SERVICES
9,863,226 65,326,967
0
9,863,226 65,326,967
0
9,863,226 65,326,967
0
0
0
COMMUNITY DEVELOPMENT SERVICES
4,727,067
802,583
0
4,727,067
802,583
0
4,727,067
802,583
0
0
0
PLANNING AND ECONOMIC
DEVELOPMENT
1,886,105
33,333
0
1,886,105
33,333
0
1,886,105
33,333
0
0
0
0 33,977,141 66,730,383
0
0
0
TOTAL
33,977,141 66,730,383
0 33,977,141 66,730,383
Total
Actual
Page 12
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
4.3. QUARTER 3 EXPENDITURE PROJECTIONS (YTD)
Jul
Expenditure & Revenue by Vote
Aug
Sept
Opex
Capex
Rev
Opex
Capex
Rev
Opex
Capex
Rev
Total
Actual
R
R
R
R
R
R
R
R
R
R
R
OFFICE OF THE MUNICIPAL MANAGER
5,093,931
84,167
0
5,093,931
84,167
0
5,093,931
84,167
0
0
0
BUDGET & TREASURY OFFICE
9,070,731
75,000
0
9,070,731
75,000
0
9,070,731
75,000
0
0
0
CORPORATE SERVICES
3,336,081
408,333
0
3,336,081
408,333
0
3,336,081
408,333
0
0
0
INFRASTRUCTURE DEVELOPMENT &
MUNICIPAL SERVICES
9,863,226 65,326,967
0
9,863,226 65,326,967
0
9,863,226 65,326,967
0
0
0
COMMUNITY DEVELOPMENT SERVICES
4,727,067
802,583
0
4,727,067
802,583
0
4,727,067
802,583
0
0
0
PLANNING AND ECONOMIC
DEVELOPMENT
1,886,105
33,333
0
1,886,105
33,333
0
1,886,105
33,333
0
0
0
0 33,977,141 66,730,383
0
0
0
TOTAL
33,977,141 66,730,383
0 33,977,141 66,730,383
Total
Actual
Page 13
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
4.4. QUARTER 4 EXPENDITURE PROJECTIONS (YTD)
Jul
Expenditure & Revenue by Vote
Aug
Sept
Opex
Capex
Rev
Opex
Capex
Rev
Opex
Capex
Rev
Total
Actual
R
R
R
R
R
R
R
R
R
R
R
OFFICE OF THE MUNICIPAL MANAGER
5,093,931
84,167
0
5,093,931
84,167
0
5,093,931
84,167
0
0
0
BUDGET & TREASURY OFFICE
9,070,731
75,000
0
9,070,731
75,000
0
9,070,731
75,000
0
0
0
CORPORATE SERVICES
3,336,081
408,333
0
3,336,081
408,333
0
3,336,081
408,333
0
0
0
INFRASTRUCTURE DEVELOPMENT &
MUNICIPAL SERVICES
9,863,226 65,326,967
0
9,863,226 65,326,967
0
9,863,226 65,326,967
0
0
0
COMMUNITY DEVELOPMENT SERVICES
4,727,067
802,583
0
4,727,067
802,583
0
4,727,067
802,583
0
0
0
PLANNING AND ECONOMIC
DEVELOPMENT
1,886,105
33,333
0
1,886,105
33,333
0
1,886,105
33,333
0
0
0
0 33,977,141 66,730,383
0
0
0
TOTAL
33,977,141 66,730,383
0 33,977,141 66,730,383
Total
Actual
Page 14
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5. SERVICE DELIVERY TARGETS
The Alfred Nzo District Municipality has set itself the target of implementing 16 programs for 2013/2014 financial year, which are aligned to the IDP Reviewed Priorities. The
programs have been identified as the following:
5.1. OFFICE OF THE MUNICIPAL MANAGER
5.1.1. INTERNAL AUDIT
Page 15
of
VOTE: 111044121
Budget
Means
Verifications
Council
resolution
adopting internal
audit plan
Internal audit
report
VOTE: 111044121
IA plan
implement
ed 100%.
One AC
meeting
held
Total Budget of
the Year
R200 000
Internal
audit plan
developed
-
Budget
Budget
-
Report
on
progress
on the
develop
ment of
the audit
plan
IA plan
impleme
nted
100%.
One AC
meeting
held
Q4 Apr-Jun
Target
R 400 000
IA plan
impleme
nted
100%.
One AC
meeting
held
Q3 Jan-Mar
Target
R 0.00
Quarterl
y
internal
report
IA plan
impleme
nted
100%.
One AC
meeting
held
Appoint
services
provide
to
develop
audit
plan
-
Adopted
internal
audit
plan
Internal
audit
plan
adopted
by
council
Q2
OctDec Target
R 0.00
% of
internal
audit plan
adhered to.
Annual
target:
100%
Q1 Jul-Sep
Target
-
Internal
audit plan
adopted by
31 July.
Annual
target: 31
July
Output
Budget
KPI
R 0.00
Develop strategic internal audit plan.
Page: 88 E 12
IDP Projects
Measurab
le
Objective(
outcome)
-
Table
5.1.1
: Good Governance and Public Participation
: To instil good governance in all Municipal operations, ensure public participation and provide critical strategic support to the Municipality.
To Develop and
To achieve clean audit
implement the
on previous years
Strategic Internal Audit
queries
Plan
NKPA 5
Objective
Internal audit
report
Minutes of the
internal audit
committee
Supporting
(Input)
Departments
All departments
All departmentsAudit committee
Page 16
Means
Verifications
of
Supporting
(Input)
Departments
VOTE:OPEX
VOTE:OPEX
All departmentsAG findings in the
current year
Installed audit
management
software
VOTE:OPEX
R 0.00
Budget
R 0.00
Total Budget of
the Year
R 0.00
One audit
committee
held
R 0.00
100%
implement
ation
R 0.00
Budget
Budget
One
audit
committ
ee held
R 0.00
One
audit
committ
ee held
R 0.00
One
audit
committ
ee held
75%
impleme
ntation
Q4 Apr-Jun
Target
Monitor
and report
on
implement
ation of
AG plan
R 0.00
Four
audit
committ
ee
meeting
held.
25%
impleme
ntation
-
Procure
ment
process
finalized
Monitor
and
report
on
impleme
ntation
of AG
plan
R 0.00
Automat
ed audit
process.
Monitor
and
report
on
impleme
ntation
of AG
plan
Q3 Jan-Mar
Target
R 0.00
No. of audit
committee
meeting
held.
Annual
target: 4
Clean
audit
opinion
Monitor
and
report
on
impleme
ntation
of AG
plan
Q2
OctDec Target
-
% of audit
managemen
t system
deployed.
Annual
target:
100%
Q1 Jul-Sep
Target
R 0.00
% of AG
action plans
implemente
d.
Annual
target:
100%
Output
R 0.00
Maintain
effective audit
committee
Page: 88 E 12
KPI
-
Install Audit
Management Software
Page: 88 E 12
IDP Projects
Measurab
le
Objective(
outcome)
To have a fully
To achieve clean audit
To install Audit
functional audit
on previous years
Management Software
committee
queries
Table
5.1.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Audit committee
Oversight committee
AG
MM
BTO
ICT
All departments
Audit Committee
minutes
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.1.2. RISK MANAGEMENT
Means of Verifications
Supporting
(Input)
Departments
VOTE: 111044216
VOTE: 111044216
Quarterly risk
register and
Council
Resolution
VOTE: 111044216
Quarterly risk
register and
Council
Resolution
R 160 000.00
-
One risk
assessmen
t
conducted
and risk
register
updated
Risk register
Risk management
framework
Council
Resolutions
-
Budget
One risk
assessmen
t
conducted
and risk
register
updated
R 0.00
Final
report of
risk
managem
ent
framewor
k
R 0.00
Budget
Total Budget of
the Year
R 0.00
R 0.00
Budget
Page 17
R 0.00
Up to
date
Organisa
tion risk
register
One risk
assessm
ent
conducte
d and
risk
register
updated
One risk
assessm
ent
conducte
d and
risk
register
updated
First
draft
report of
risk
manage
ment
framewo
rk
One risk
assessm
ent
conducte
d and
risk
register
updated
One risk
assessm
ent
conducte
d and
risk
register
updated
R 0.00
Number of
risk
assessments
workshop
conducted.
Annual
target: 4
Up to
date
Organisa
tion risk
register
One risk
assessme
nt
conducte
d and
risk
register
updated
One risk
assessme
nt
conducte
d and
risk
register
updated
Analyses
of the
inceptio
n report
Q4 Apr-Jun
Target
R 0.00
Number of
risk
assessments
workshop
conducted.
Annual
target: 4
Procure
ment of
services
provider
Q3 Jan-Mar
Target
R 0.00
Adopted
risk
manage
ment
framewo
rk.
Q2 Oct-Dec
Target
R 0.00
% of Risk
managemen
t framework
completed.
Annual
target: 100%
Q1 Jul-Sep
Target
R 0.00
Output
Budget
KPI
R 0.00
Page: 88 E 12
Review of risk management framework
IDP Projects
Measurabl
e
Objective(
outcome)
To Develop and implement risk management framework
Table
5.1.2
: Good Governance and Public Participation
: To instil good governance in all Municipal operations, ensure public participation and provide critical strategic support to the Municipality.
R 0.00
NKPA 5
Objective
All departments
All departments
All departments
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 18
Supporting
(Input)
Departments
Budget
One
workshop
conducted
VOTE: 111044216
R 0.00
R 0.00
R 0.00
Budget
One
worksho
p
conducte
d
VOTE:OPEX
One
worksho
p
conducte
d
100% of
Anticorruption
strategy
implemen
ted
Up dated fraud
prevention plan
Up dated Anticorruption
strategy
VOTE:OPEX
One
worksho
p
conducte
d
75% of
Anticorruptio
n
strategy
impleme
nted
100% of
fraud
preventio
n
implemen
ted
R 0.00
Four
worksho
ps
conducte
d
25% of
Anticorruptio
n
strategy
impleme
nted
Means of Verifications
R 0.00
Review
Anticorruptio
n
strategy
75% of
fraud
preventi
on
impleme
nted
R 0.00
Revise
Anticorruptio
n
strategy
25% of
fraud
preventi
on
impleme
nted
Total Budget of
the Year
R 0.00
No of fraud
prevention
and anticorruption
awareness
conducted.
Annual
target: 4
Review
fraud
preventi
on plan
Q4 Apr-Jun
Target
R 0.00
% of anti corruption
plan
implemente
d.
Annual
target: 100%
Revise a
fraud
preventi
on plan
R 0.00
% of fraud
prevention
implementa
tion plan
implemente
d.
Annual
target: 100%
Q3 Jan-Mar
Target
Budget
Q2 Oct-Dec
Target
R 0.00
Q1 Jul-Sep
Target
R 0.00
Output
Budget
KPI
R 0.00
Page: 88 E 12
IDP Projects
Measurabl
e
Objective(
outcome)
To develop and implement a fraud prevention and anti-corruption plan
Table
5.1.2
Invitations
Attendance
register
All departments should
provide inputs on fraud
prevention plan.
All department should
provide inputs on Anticorruption strategy
Corporate services /MM
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.1.3. OFFICE OF THE SPEAKER
of
Supporting
(Input)
Departments
R 500 000
VOTE: OPEX
Attendance
register
R 125 000
VOTE: OPEX
PP Strategy &
Policy
VOTE: OPEX
Coordina
te and
conduct
summit
R 0.00
Budget
Means
Verifications
R 0.00
Budget
R 0.00
R 0.00
Page 19
Total Budget of
the Year
Minutes of the
Moral
Regeneration
Movement
meetings
Attendance
register
R 0.00
All LM’s
and
critical
stakehol
ders
participa
ting in
MRM.
Facilitate
develop
ment of
Public
participa
te Policy
R 125 000
Public
participa
te Policy
adopted
by June.
Coordina
te and
conduct
summit
Q4 Apr-Jun
Target
R 125 000
Number of
participants
in the Moral
Regeneratio
n
Movement.
100% of
people
to attend
summit
R 0.00
% of
targeted
people
attended
summit.
Annual
target:
100%
Date Public
Participatio
n Policy
developed
and
adopted by
council.
Q3 Jan-Mar
Target
Budget
Q2 Oct-Dec
Target
R 0.00
Q1 Jul-Sep
Target
R 125 000
Output
Budget
KPI
R 125 000
Page: 88 E 14
Community Structures for Consultation
IDP Projects
Measurable
Objective(ou
tcome)
R 0.00
Table
5.1.3
: Good Governance and Public Participation
: To instil good governance in all Municipal operations, ensure public participation and provide critical strategic support to the Municipality
To facilitate effective communication with all relevant structures
NKPA 5
Objective
Planning, BTO, ISD
Planning, BTO, ISD
Planning, BTO, ISD
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 20
Supporting
(Input)
Departments
VOTE: OPEX
R 0.00
VOTE: OPEX
VOTE: OPEX
VOTE: OPEX
Attendance
register
Report
One
open
Council
day
meeting
held
R 350 000
R 150 000
Budget
R 0.00
Minutes of the
MPAC meetings
Attendance
register
One
MPAC
meeting
convene
d
R 37 500
R 0.00
Budget
R 0.00
One
MPAC
meeting
convene
d
of
Minutes of the
Speakers Forum
Attendance
register
1
meeting
convene
d
R 350 000
Open
Council
Day held
One
MPAC
meeting
convene
d
1
meeting
convene
d
Means
Verifications
Attendance
Register
R 0.00
One
MPAC
meeting
convene
d
1
meeting
convene
d
Total Budget of
the Year
37 500
Four
MPAC
meetings
convene
d
R 0.00
R 0.00
1 forum
meeting
convene
d
R 0.00
Four
meetings
held
Q4 Apr-Jun
Target
R 0.00
Date of
open
Council day
held
100% of
delegate
s to
attended
APRM
summit.
R 37 500
% of
targeted
delegates to
attend
APRM
summit.
Annual
target:
100%
Number of
Speakers
Forum
meetings
held.
Annual
target: 4
Number of
MPAC
meetings
held.
Annual
target: 4
Q3 Jan-Mar
Target
Budget
Q2 Oct-Dec
Target
R 0.00
Q1 Jul-Sep
Target
37 500
Output
Budget
KPI
R 0.00
Open Council day
Page: 88 E 16
Municipal public
accounts
committee
Page: 88 E 12
To provide
To conduct one
oversight role on
open council
Municipal
meeting
programmes
Page: 88 E 16
IDP Projects
Measurable
Objective(ou
tcome)
R 0.00
Table
5.1.3
Planning, BTO, ISD
BTO
All departments
All departments
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 21
Supporting
(Input)
Departments
VOTE: OPEX
VOTE: OPEX
Minutes of the
Constituency
Work meeting
Attendance
register
1 caucus
meeting
convene
d
R 200 000
VOTE: OPEX
Minutes of the
Council Caucus
meetings
Attendance
register
One
council
study
group
and
worksho
p
conducte
d
R 800 000
VOTE: OPEX
Attendance
register
R 360 000
R 90 000
R 160 000
One
Constitue
ncy Work
meeting
convene
d
R 50 000
Budget
Minutes of the
Whippery
meetings
Attendance
register
R 40 000
One
Whipper
y
meeting
convene
d
R 0.00
Budget
One
council
study
group
and
worksho
p
conducte
d
of
40 000
1 caucus
meeting
convene
d
Means
Verifications
R 90 000
One
council
study
group
and
worksho
p
conducte
d
One
Constitu
ency
Work
meeting
convene
d
Total Budget of
the Year
R 50 000
One
council
study
group
and
worksho
p
conducte
d
Q4 Apr-Jun
Target
R 0.00
Four
study
groups
and
worksho
p
conducte
d
1 caucus
meeting
convene
d
40 000
1 caucus
meeting
convene
d
One
Constitu
ency
Work
meeting
convene
d
One
Whipper
y
meeting
convene
d
R 90 000
Four
Council
Caucus
meetings
convene
d
One
Whipper
y
meeting
convene
d
R 50 000
One
Constitu
ency
Work
meeting
convene
d
R 40 000
To prepare for
council meetings
To capacitate Councillors
on Municipal processes
Number of
Council
Study
Groups and
workshops
conducted.
Annual
target: 4
Four
Constitu
ency
Work
meeting
convene
d
One
Whipper
y
meeting
convene
d
R 90 000
Page: 88 E 16
Number of
Constituenc
y Work
meeting
held.
Annual
target: 4
Four
Whipper
y
meetings
held
Q3 Jan-Mar
Target
Budget
Q2 Oct-Dec
Target
R 0.00
Q1 Jul-Sep
Target
R 50 000
Number of
Whippery
meetings
held.
Annual
target: 4
Number of
Council
Caucus
meetings
held.
Annual
target: 4
Council caucus
Output
Budget
KPI
Council Study Groups and
workshops
Page: 81 A 13
Whippery meetings
Page: 88 E 16
To conduct Whippery and Constituency
Work meetings for effective functioning of
the council
IDP Projects
Measurable
Objective(ou
tcome)
R 0.00
Table
5.1.3
BTO
BTO
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.1.4. INTERGOVERNMENTAL RELATIONS
Budget
First
draft
report of
IGR
Final
report of
IGR
framewor
k
Four IGR
meetings
held
One IGR
meeting
convene
d
One IGR
meeting
convene
d
One IGR
meeting
convene
d
One IGR
meeting
convened
Four
stakehol
ders
meeting
convene
d
One
meeting
convene
d with
stakehol
ders
Adopt
Municipa
l
Cooperat
ive
Agreeme
nt Policy
by June
Municipa
l
Cooperat
ive Policy
agreeme
nt
One
meeting
convened
with
stakehold
ers
Facilitate
Municipa
l
Cooperat
ive Policy
Analysis
of draft
Municipa
l
Cooperat
ive Policy
Final
Municipal
Cooperati
ve Policy
draft
Page 22
R 300 000
VOTE:110044217
VOTE:111044215
One
meeting
convene
d with
stakehol
ders
R 400 000
One
meeting
convene
d with
stakehol
ders
Total Budget of
the Year
R 0.00
Analysis
of the
inceptio
n report
R 0.00
Procure
ment of
services
provider
R 0.00
Q4 Apr-Jun
Target
R 0.00
Budget
Budget
Budget
Q3 Jan-Mar
Target
R 150 000
Date policy
agreement
signed.
Q2 Oct-Dec
Target
R 150 000
Number of
IGR
meetings
held.
Annual
target: 4
Number of
meetings
held with
stakeholders
.
Annual
target: 4
Adopt
IGR
framewo
rk by
June
Q1 Jul-Sep
Target
R 0.00
Date IGR
framework
adopted.
Output
R 0.00
KPI
R 100 000
Municipal cooperative
agreements
(MIR & Protocol)
Page: 88 E 11
IGR and Stakeholders management
Page: 88 E 11
IDP
Projects
Measurable
Objective(o
utcome)
R 0.00
Table
5.1.4
: Good Governance and Public Participation
: To instil good governance in all Municipal operations, ensure public participation and provide critical strategic support to the Municipality
To promote effective good governance
NKPA 5
Objective
Means of Verifications
Supporting Departments
(Input)
Adopted IGR
Framework
All departments
Attendance
register and
report
All departments
Attendance
register
All departments
Adopted
Municipal
Cooperative
Agreement Policy
All departments
1
Bilateral
or
multilate
ral
meeting
held with
Ekurhule
ni
Three
Cooperat
ive
Agreeme
nts
signed
1
Bilateral
or
multilate
ral
meeting
held with
Ehlanzen
i
1 Signed
Cooperat
ive
Agreeme
nts with
Ekurhule
ni
Q3 Jan-Mar
Target
1
Bilateral
or
multilate
ral
meeting
held
with
Amathol
e
1 Signed
Cooperat
ive
Agreeme
nts
Ehlanzen
i
Page 23
Q4 Apr-Jun
Target
1
Bilateral
or
multilater
al
meeting
held with
EThekwini
1 Signed
Cooperati
ve
Agreemen
ts
Amathole
Budget
Q2 Oct-Dec
Target
Means of Verifications
Supporting Departments
(Input)
R 0.00
To promote
effective good
governance
Number of
Signed
Cooperative
Agreements
Annual
target: 3
Q1 Jul-Sep
Target
Attendance
register and
report
All departments
R 0.00
Output
Budget
KPI
Number of
bilateral or
multilateral
meeting
held locally
or
internationa
l.
Annual
target: 4
Page: 88 E 13
IDP
Projects
Budget
Measurable
Objective(o
utcome)
R 0.00
Table
5.1.4
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Total Budget of
the Year
Signed
Cooperative
Agreements
All departments
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.1.5. COMMUNICATIONS
Page 24
VOTE:OPEX
VOTE:111044070
All departments
Copies of the
translated
publications.
VOTE:OPEX
B.T.O
R270 000
Budget
Budget
R 0.00
R25 000
Budget
R 0.00
Budget
B.T.O
Invoices of goods
procured
R 100 000.00
Two
programm
es
implemen
ted
Supporting Departments
(Input)
R 0.00
Two
program
mes
impleme
nted
Means of Verifications
R 0.00
Two
program
mes
impleme
nted
Facilitate
procurem
ent of
communic
ation
equipmen
t
One
newslette
r and
leaflet
produced
and
distribute
d.
Total Budget of
the Year
R25 000
Two
program
mes
impleme
nted
Facilitate
procure
ment of
commun
ication
equipme
nt
One
newslett
er and
leaflet
produce
d and
distribut
ed.
Q4 Apr-Jun
Target
R 0.00
8
program
mes
impleme
nted
Facilitate
procure
ment of
commun
ication
equipme
nt
One
newslett
er and
leaflet
produce
d and
distribut
ed.
Q3 Jan-Mar
Target
R 0.00
04
newslett
ers and
leaflets
Facilitate
procure
ment of
communi
cation
equipme
nt
One
newslett
er and
leaflet
produce
d and
distribut
ed.
Q2 Oct-Dec
Target
R25 000
Number of
newsletters
and leaflets
produced
and
distributed.
Annual
target: 4
% of
Communicat
ion strategy
programmes
implemente
d.
Annual
target: 100%
8 devices
procured
Q1 Jul-Sep
Target
R 0.00
Number of
required
communicat
ion
equipment
procured.
Output
R 0.00
KPI
R25 000
Audio visuals and Equipment
Page: 88 E 13
IDP
Projects
Measurable
Objective(o
utcome)
R 0.00
Table
5.1.5.
: Good Governance and Public Participation
: To instil good governance in all municipal operation, ensure public participation and provide critical strategic support to the Municipality
To develop and implement ANDM communication strategy
NKPA 5
Objective
Communication
strategy
Page 25
Three new
items
posted
and
updated
Budget
Total Budget of
the Year
VOTE:OPEX
Three
new
items
posted
and
updated
Q4 Apr-Jun
Target
R 0.00
Three
new
items
posted
and
updated
Q3 Jan-Mar
Target
R 0.00
Website
updated
monthly
Three
new
items
posted
and
updated
Q2 Oct-Dec
Target
Budget
Q1 Jul-Sep
Target
R 0.00
Number of
new items
posted on
the website
monthly.
Annual
target: 12
Output
Budget
KPI
R 0.00
IDP
Projects
Measurable
Objective(o
utcome)
R 0.00
Table
5.1.5.
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of Verifications
Supporting Departments
(Input)
Monthly update
report
All departments
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.1.6. SPECIAL PROGRAMMES UNIT
Page 26
All departments
VOTE: OPEX
All departments
VOTE:OPEX
All departments
Attendance
register
VOTE:OPEX
All departments
Attendance
register
Attendance
register
VOTE:OPEX
Budget
Supporting Departments
(Input)
R 0.00
Means of Verifications
R 0.00
Coordinat
e and
facilitate
children
programm
es and
support
Coordinat
e and
facilitate
youth
programm
es and
support
Coordinat
e and
facilitate
elderly
programm
es and
support
Coordinat
e and
facilitate
disabled
persons
programm
es and
support
Total Budget of
the Year
R 0.00
Budget
R 0.00
R 0.00
R 0.00
Budget
R 0.00
Disabled
persons
supporte
d
7
disabled
persons
program
mes and
support
coordina
ted
R 0.00
Budget
Elderly
supporte
d
6 elderly
program
mes and
support
coordina
ted
Coordina
te and
facilitate
children
program
mes and
support
Coordina
te and
facilitate
youth
program
mes and
support
Coordina
te and
facilitate
elderly
program
mes and
support
Coordina
te and
facilitate
disabled
persons
program
mes and
support
Q4 Apr-Jun
Target
R 0.00
Number of
disabled
persons
programmes
and support
coordinated.
Youth
supporte
d
8 youth
program
mes and
support
coordina
ted
Coordina
te and
facilitate
children
program
mes and
support
Coordina
te and
facilitate
youth
program
mes and
support
Coordina
te and
facilitate
elderly
program
mes and
support
Coordina
te and
facilitate
disabled
persons
program
mes and
support
Q3 Jan-Mar
Target
R 0.00
Number
elderly
programmes
and support
coordinated.
Children
supporte
d
6
children
program
mes and
support
coordina
ted
Q2 Oct-Dec
Target
R 0.00
Number
youth
programmes
and support
coordinated.
Q1 Jul-Sep
Target
R 0.00
Number
children
programmes
and support
coordinated.
Output
R 0.00
KPI
R 0.00
Page: 85 B 36
Youth development programmes and
implementation
Page: 85 B 36
IDP
Projects
Measurable
Objective(o
utcome)
R 0.00
Table
5.1.6.
: Good Governance and Public Participation
: To instil good governance in all municipal operation, ensure public participation and provide critical strategic support to the Municipality
R 0.00
NKPA 5
Objective
Attendance
register
All departments
VOTE:OPEX
All departments
Coordinat
e and
facilitate
gender
programm
es and
support
Attendance
register
Coordinat
e and
facilitate
HIV/AIDS
programm
es and
support
VOTE:OPEX
Budget
Supporting Departments
(Input)
R 0.00
Budget
Means of Verifications
R 0.00
Coordina
te and
facilitate
HIV/AIDS
program
mes and
support
Total Budget of
the Year
R 0.00
Budget
Coordina
te and
facilitate
gender
program
mes and
support
Q4 Apr-Jun
Target
R 0.00
Coordina
te and
facilitate
HIV/AIDS
program
mes and
support
R 0.00
Attendance
register
Page 27
R 50 000
Reviewed
adopted
R 0.00
100%
policies
adopted
VOTE: OPEX
HIV/AIDS
supporte
d
10
HIV/AIDS
program
mes and
support
coordina
ted
Coordina
te and
facilitate
gender
program
mes and
support
Q3 Jan-Mar
Target
R 0.00
Gender
supporte
d
4 gender
program
mes and
support
coordina
te
Q2 Oct-Dec
Target
R 50 000
% of SPU
Policies
reviewed
implemente
d.
Q1 Jul-Sep
Target
R 0.00
Number
HIV/AIDS
programmes
and support
coordinated.
To review and develop SPU policies
Development or
review of SPU
policies
Page: 85 B 36
HIV/AIDS coordination care
and support programmmes
Page: 85 B 36
Number
gender
programmes
and support
coordinated.
Output
R 0.00
KPI
R 0.00
IDP
Projects
Measurable
Objective(o
utcome)
R 0.00
Table
5.1.6.
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Policy
BTO, Communications,
CDS, IGR
Q4 Apr-Jun
Target
Budget
Q3 Jan-Mar
Target
Total Budget of
the Year
Means of Verifications
Page 28
VOTE:OPEX
R 50 000
Report
register
R 0.00
Intergen
erational
session
held.
Q2 Oct-Dec
Target
Budget
Date
Intergenerat
ional session
held.
Q1 Jul-Sep
Target
R 0.00
Output
Budget
KPI
R 50 000
IDP
Projects
Measurable
Objective(o
utcome)
R 0.00
Table
5.1.6.
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
and
Supporting Departments
(Input)
BTO, Communications,
CDS, IGR
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.2. INFRASTRUCTURE DEVELOPMENT & MUNICIPAL SERVICES
5.2.1. PROJECT MANAGEMENT UNIT
Page 29
Vote: CAPEX
R20 000 000
Budget
Nil
Vote: CAPEX
Nil
R
R10 000 000
Construction
of 625 VIP
structures
Construc
tion of
625 VIP
structur
es
R5m
Construction of
625 VIP
structures
Construction
of 625 VIP
structures
Q4
Apr-Jun
Target
Nil
1250 VIPs
construct
ed
Construction
of 625 VIP
structures
Budget
Advertisement
of contacts
Appointment of
contractors
Construction of
625 VIP
structures
R5m
2500 VIPs
construct
ed
Budget
Number
of
househol
ds with
access to
sanitation
facilities
in
Mbizana
Number
of
househol
ds with
access to
sanitation
facilities
in
Ntabanku
lu
Budget
Output
Q3
Jan-Mar
Target
Nil
To
increase
access to
sanitation
by1250
household
s
KPI
Q2
Oct-Dec
Target
R5m
To
increase
access to
sanitation
by 2500
household
s
Q1
Jul-Sep
Target
R5m
ANDM VIP SANITATION
NTABANKULU
Page: 84 B26
ANDM VIP SANITATION
MBIZANA
Page: 84 B26
IDP
Projects
Measurabl
e Objective
(Outcome)
R5m
Table
5.2.1
: Basic Service Delivery
: To facilitate access to free basic water, sanitation, housing and electricity
R5m
NKPA
Objective
Means
of
Verificat
ion
Practical
Complet
ion
certificat
e
and
happy
letters
Practical
Complet
ion
Certifica
te and
happy
letters
Supportin
g
Departme
nts (Input)
Communit
y services,
Planning,
BTO,
WSA,
Legal
Communit
y services,
Planning,
Finance,
WSA,
Legal
Page 30
2,1km KMs of
sewer
reticulation
lines
constructed.
Budget
Vote: CAPEX
Vote: CAPEX
R15 000 000
R15 000 000
R3,752m
Budget
Budget
R3,752m
Nil
Vote: CAPEX
3, 15 KMs of
sewer
reticulation
lines
constructed.
Construc
tion of
469
structur
es
complet
ed
R
R 3 381 467.97
3, 15 KMs of
sewer
reticulation
lines
constructed.
Construction
of 469
structures
completed
Construc
tion of
469
structur
es
complet
ed
R3,752m
8,4 km of
sewer
reticulatio
n lines
construct
ed
Construction
of 469
structures
completed
Q4
Apr-Jun
Target
Nil
Construction of
468 structures
completed
Construction
of 469
structures
completed
R3,752m
1875 VIPs
construct
ed
Construction
of 469
structures
completed
R 3,752m
R 3,74m
Construction of
468 structures
completed
Q3
Jan-Mar
Target
R1m
To provide
access to
sanitation
sewer
reticulatio
n to 210
household
s
1875 VIPs
construct
ed
Q2
Oct-Dec
Target
R 3,752m
To
increase
access to
sanitation
by 1875
household
s
Number
of
househol
ds with
access to
sanitation
facilities
in
Matatiele
Number
of
househol
ds with
access to
sanitation
facilities
in
Umzimvu
bu
% of
househol
ds with
access to
sewer
reticulatio
n
Output
R 3,74m
To
increase
access to
sanitation
by 1875
household
s
KPI
Q1
Jul-Sep
Target
R1m
RAMOHLAKOANA/
MALUTI/ PHASE 2
Page: 84 B26
ANDM VIP SANITATION
UMZIMVUBU
Page: 84 B26
ANDM VIP SANITATION
MATATIELE
Page: 84 B26
IDP
Projects
Measurabl
e Objective
(Outcome)
R 1,381,467
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means
of
Verificat
ion
Practical
Complet
ion
Certifica
te and
happy
letters
Supportin
g
Departme
nts (Input)
Communit
y services,
Planning,
Finance,
WSA,
Legal
Practical
Complet
ion
Communit
y services,
Planning,
Finance,
WSA,
Legal
Complet
ion
certificat
e
CDS,
Planning,
BTO,
WSA,
Legal and
WSP
Page 31
Install 3
storage
reservoi
rs
Vote:CAPEX
Vote: 505050821
Equip 11
boreholes
Install 4
storage
reservoirs
Vote: 505000401
R 200,000
R 3m
Deliver 4
storage
reservoirs
R12m
Appointment of
service
provider to
construct 7
Bases for
storage
reservoirs
constructed
R 2,5m
4 clear
water
storage
reservoirs
construct
ed
Means
of
Verificat
ion
Progress
report
R
R 25 m
Number
of
reservoirs
construct
ed
Technical
Report
submitted to
DWA for
approval
Budget
To provide
water to
3,756
household
s
Feasibility
Study
conducted
R4,950m
Conduct
procurement
processes
River
obstruct
ion,
pump
station
and the
construc
tion of
the
rising
main
Technica
l report
recomm
ended
by DWA
R 1,3m
Detail
feasibility
report
and
prelimina
ry
designs.
Q4
Apr-Jun
Target
R6,25m
% of
feasibility
study
complete
d
River
obstruction,
pump station
and the
construction
of the rising
main
Budget
To conduct
a
feasibility
study for
the sewer
reticulatio
n
Construction
of raw water
storage
reservoir
R4
Appointment of
contractors for
the upgrade
Nil
WTW
upgraded
to 6Mgl
R6,25
% of
upgraded
WTW in
MT Ayliff
Budget
To
upgrade
Mt Ayliff
WTW from
5Mgl to
6Mgl
Q3
Jan-Mar
Target
R 1,m
Output
Q2
Oct-Dec
Target
R50,000
KPI
Q1
Jul-Sep
Target
R 6,25m
Cabazana Water Supply
Page: 83 B12
UP - GRADING OF
MBIZANA TOWN
SEWERE SYSTEM
Page: 84 B24
MT AYLIFF - PERI - URBAN
Page: 84 B26
IDP
Projects
Measurabl
e Objective
(Outcome)
R 6,25m
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Feasibilit
y Report
Technica
l report
Progress
Report
Supportin
g
Departme
nts (Input)
SCM,
CDS, BTO,
Legal and
WSA
CDS,
Planning,
BTO,
WSA,
Legal &
WSP
Construction
of 8 km bulk
pipelines
Page 32
Construction
of 10 km bulk
pipelines
Construc
tion of
10 km
bulk
pipeline
s
Vote: 505030791
R 15m
Vote: 505000091
R 500,000
R 15m
Vote: 505000131
Vote: 505000111
Construction
of 8 command
reservoirs
Construc
tion of
reticulat
ion
network
R 23 097 301.76
Procurement of
contractors.
Refurbishment
of weir.
Construction of
break pressure
tanks and river
crossings
Budget
4112
househol
ds
provided
with
potable
water
R 1,75m
% of
targeted
househol
ds with
access to
potable
water
Construction
of reticulation
network
Nil
To Provide
access to
4112
household
with
potable
water
Construction
of bulk
pipelines
R
Nil
R6m
Construction of
storage
reservoirs
Installation of
pumps
Nil
Construc
t 2km
rising
main
R 5,097m
2337
househol
ds
provided
with
potable
water
Budget
% of
targeted
househol
ds with
access to
potable
water
R 5,75m
To Provide
access to
2337
household
with
potable
water
Nil
Q4
Apr-Jun
Target
Nil
Connect
electricity and
commissioning
of projects
R6m
589
househol
ds
provided
with
potable
water
Equip 2 pump
stations
R 4m
% of
targeted
househol
ds with
access to
potable
water
Budget
To Provide
access to
589
household
with
potable
water
Construction
of 2 pump
houses
R 3,75m
Appointment of
contractors for
8km rising
main, pump
station and
storage
reservoirs
Nil
980
househol
ds
provided
with
potable
water
Q3
Jan-Mar
Target
R 3m
% of
targeted
househol
ds with
access to
potable
water
R 7m
To Provide
access of
potable
water to
980
household
s
R 3,75m
Output
Q2
Oct-Dec
Target
R 500,000
KPI
Q1
Jul-Sep
Target
R 3m
Tholamela water supply HLANE WATER SUPPLY CABA - MDENI WATER
Page: 83 B12
Page: 83 B12
SUPPLY
Page: 83 B12
CABAZI
Page: 83 B12
IDP
Projects
Measurabl
e Objective
(Outcome)
R 7m
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means
of
Verificat
ion
Progress
Report
Supportin
g
Departme
nts (Input)
CDS,
Planning,
BTO,
WSA,
Legal,
WSP,
Practical
Complet
ion
certificat
e
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Practical
completi
on
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
Report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Page 33
Vote: CAPEX
R 15m
Nil
Vote: CAPEX
Nil
Vote: 505000141
R 3m
R 3m
R 4,773,100.18m
Mvenyane water supply
Page: 83 B12
Nil
Nil
11 588 673.06
Source
development
Connection to
existing
reticulation
R
R 4 773 100.18 m
800
househol
ds
provided
with
potable
water
Budget
% of
targeted
househol
ds with
access to
potable
water
Installation of
mechanical
and electrical
components
R2,5m
To Provide
access to
800
household
with
potable
water
Installation of
mechanical
and electrical
components
Nil
Construction of
WTW
Construc
tion of
reticulat
ion
network
Nil
2305
househol
ds
provided
with
potable
water
Construction
of reticulation
network
Budget
% of
targeted
househol
ds with
access to
potable
water
Construction of
command
reservoirs
Construction
of reticulation
network
R 2,5m
Provide
access to
2305
household
with
potable
water
Advertise for
contractors
Q4
Apr-Jun
Target
R 4m
2223
househol
ds
provided
with
potable
water
Nil
% of
targeted
househol
ds with
access to
potable
water
Budget
Fobane sub-region
phase 2
Page: 83 B12
To Provide
access to
2223
household
with
potable
water
Q3
Jan-Mar
Target
R 7m
Output
Q2
Oct-Dec
Target
R 4,588673m
KPI
IDP
Projects
Q1
Jul-Sep
Target
Nil
Measurabl
e Objective
(Outcome)
Fobane sub-region
phase 1
Page: 83 B12
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means
of
Verificat
ion
Progress
Report
Supportin
g
Departme
nts (Input)
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Practical
completi
on
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Practical
Complet
ion
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Construction
of 5km
reticulation
network
Page 34
Construction
of 5km
reticulation
network
Budget
Vote: CAPEX
13 646 516.00
3 146 516.00
Supportin
g
Departme
nts (Input)
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
Report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
Report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Vote: CAPEX
Vote: CAPEX
Pump house
And reservoir
R18 m
Pump house
And reservoir
Construc
tion of
4Km
bulk
pipeline
s,
reservoi
r and
Equippin
g pump
stations
Construc
tion of
17km
reticulat
ion
network
Means
of
Verificat
ion
Progress
reports
R
R18m
Construction of
20km
reticulation
network
Construction of
break pressure
tank
Construction
of 4Km bulk
pipelines
Continu
e with
construc
tion
R 3m
46Km
pipe line
construct
ed
Construction
of 4Km bulk
pipelines
Q4
Apr-Jun
Target
R4m
% of
targeted
househol
ds with
access to
potable
water
Budget
To Provide
access to
3752
household
with
potable
water
5 000 000.00
+17km
bulk and
reticulatio
n pipe
line and
three
reservoirs
construct
ed
Continue
construction
R4m
% of
targeted
househol
ds with
access to
potable
water
Award tender
and
commence
construction
R4m
To Provide
access to
2529
household
with
potable
water
Advertise
tender for 5
borehole
equipping,
10.9kms of bulk
pipeline and
2.5Ml reservoir.
Apply for
Eskom power
supply.
Appoint
contractors for
bulk pipe line
and mechanical
works
And reservoirs
Budget
5468
househol
ds
provided
with
potable
water
Q3
Jan-Mar
Target
4 500 000.00
% of
targeted
househol
ds with
access to
potable
water
R 6m
To Provide
access to
5468
household
with
potable
water
Q2
Oct-Dec
Target
R4m
Output
1 000 000.00
KPI
Q1
Jul-Sep
Target
R 5m
Page: 83 B12
Qwidlana Water Supply
Area 1 & 2
Page: 83 B12
Siqhingeni water
Page: 83 B12
Maluti / matatiele /
ramohlakoana water
IDP
Projects
Measurabl
e Objective
(Outcome)
R6m
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 35
Vote: CAPEX
R 4 300 577m
Supportin
g
Departme
nts (Input)
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
Report
CDS,Plann
ing,
BTO,WSA,
Legal,
WSP
Progress
report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
report.
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Vote: CAPEX
Vote: CAPEX
R1m
Construc
tion of
WTW
Vote: CAPEX
Construction
of WTW
Construction
of WTW
R26,5m
WTW at
100%
complet
e
reports
Appointment
of contractor
R
R8m
R10m
R 50,000
Appointment of
professional
service
provider to
complete WTW
designs
Reservoirs
concrete roof
constructed
and all fittings
in place
Budget
% of
targeted
househol
ds with
access to
potable
water
Fixing of steal
for reservoir
walls and
Shuttering
R 1,55m
Preparation of
platform and
blinding and
casting
concrete for
the base
To Provide
access to
17 496
household
with
potable
1,2Mgl
WTW
construct
ed
4
operator
houses
built.
17 496
househol
ds
provided
with
portable
water
Means
of
Verificat
ion
Progress
Report
Nil
Nil
% of
targeted
househol
ds with
access to
potable
water
Nil
R6,5
To
provided
3205
household
s with
potable
water
Construction
of Bulk
pipeline
Construc
tion of
bulk
pipeline
s
R1m
Appointment of
contractor
Budget
Constructi
on of
reticulatio
n of pipe
line
R1,5m
% of
targeted
househol
ds with
access to
potable
water
Construction
of bulk
pipelines
Q4
Apr-Jun
Target
Nil
To Provide
access to
429
household
with
potable
water
Construction
of bulk
pipelines
R5m
Appointment of
contractor
R3m
Constructi
on of
reticulatio
n of pipe
line
Budget
% of
targeted
househol
ds with
access to
potable
water
R 1,2m
To Provide
access to
897
household
with
potable
water
Q3
Jan-Mar
Target
R1m
Output
Q2
Oct-Dec
Target
R5m
KPI
R 50,000
Q1
Jul-Sep
Target
R 3m
KWABACA RWSSECTION 1 (WTW)
Page: 83 B12
NTIBANE WATER
SUPPLY PHASE 2
Page: 83 B12
Qwidlana Water Supply Qwidlana Water Supply
Area 5
Area 3 & 4
Page: 83 B12
Page: 83 B12
IDP
Projects
Measurabl
e Objective
(Outcome)
R 1m
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 36
Advertise
tender for
construction
and award to
contractor
Budget
R10m
Vote: CAPEX
Means
of
Verificat
ion
Practical
completi
on
certificat
e
Supportin
g
Departme
nts (Input)
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
DWA
recomm
endatio
n&
progress
reports
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Vote: CAPEX
R12m
Nil
Equippin
g of
pump
stations
Vote: CAPEX
Appoint
consultant for
final design,
tender and
construction
supervision
Complet
ion of
weir
20 000 000.00
Get project
appraised and
recommended
for
implementatio
n by the
Department of
Water Affairs
Construct
3km pumping
main
Construct
3pump
houses
Construction
of weir
R2,950m
% of
targeted
househol
ds with
access to
potable
water
Construct 3km
pumping main
R
Nil
6 000 000.00
Appoint
contractor to
facilitate
Abstraction
license
To provide
access to
42932
household
with
potable
water
Weir
construct
ed
3 pump
stations
equipped
Pumping
main 6km
construct
ed
42932
househol
ds
provided
with
portable
water
Budget
% of
targeted
househol
ds with
access to
potable
water
Nil
Q4
Apr-Jun
Target
Nil
To develop
water
source to
supply
2892
household
s with
potable
water
Construction
of 8km clear
bulk water
mains
R4m
Construction of
8,5 km clear
bulk water
mains
8 000 000.00
17 496
househol
ds
provided
with
potable
water
Budget
% of
targeted
househol
ds with
access to
potable
water
Q3
Jan-Mar
Target
R6m
To provide
access to
17 496
household
with
potable
water
R3m
Output
R 6m
KPI
Q2
Oct-Dec
Target
R50,000
Q1
Jul-Sep
Target
3 000 000.00
Greater mbizana
regional scheme
reticulation
Page: 83 B12
BOMVINI NYOKWENI - BULK
WATER SUPPLY
Page: 83 B12
KWABACA RWSSECTION 3 (BULK
PIPELINE)
Page: 83 B12
IDP
Projects
Measurabl
e Objective
(Outcome)
3 000 000.00
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
R 1m
Construction
of WWTW
30%
R3m
R50,000
Construction
of WWTW 20%
Construction
4km of Bulk
Sewer pipe
line
Page 37
Construction
4.3km of Bulk
Sewer pipe
line
Vote: CAPEX
Appoint
contractor for
WWTW
Construction
4km of Bulk
Sewer pipe line
Vote: CAPEX
Constructi
on of
WTWW,
30,5km
Bulk
sewer
pipe line
and
reticulatio
n.
Construc
tion of
WWTW
30%
Progress
report
Vote: CAPEX
% of
targeted
househol
ds with
access to
potable
water
Construction
of reservoirs
R 5m
To Provide
access to
portable
water and
water born
sanitation
Construction
of bulk mains
R
R21m
Appointment of
contractors
Facilitation of
project DWA
approval
Budget
Constructi
on of
reservoirs
, pipe
lines and
pump
stations
Construc
tion of
bulk
mains
R950,000
% of
targeted
househol
ds with
access to
potable
water
Construction
of storage
reservoirs
Construction
of pump
houses
Q4
Apr-Jun
Target
R5m
To Provide
1155
household
s with
potable
water
Construction
of bulk mains
Budget
Appointment of
contractors
R 3m
Constructi
on of
reservoirs
, pipe
lines and
pump
stations
Q3
Jan-Mar
Target
R8m
% of
targeted
househol
ds with
access to
potable
water
Budget
To Provide
2243
household
s with
potable
water
R5m
Output
IDP
Projects
Q2
Oct-Dec
Target
R50,000
KPI
Umzimvubu ward 14
water
Page: 83 B12
Q1
Jul-Sep
Target
Umzimvubu ward 13
Page? Page: 83 B12
Measurabl
e Objective
(Outcome)
Up - grading of ntabankulu
town sewer system
Page 86 B24
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means
of
Verificat
ion
Progress
report
Supportin
g
Departme
nts (Input)
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
100% weir
construction
completed
Page 38
Budget
Vote: CAPEX
Vote: 505050981
R7m
R8m
R1m
Nil
Vote: 505090819
R5m
Nil
Nil
Vote: 505500041
Construction
of 4km bulk
pipelines
Means
of
Verificat
ion
Progress
report
R
R20m
Construction of
4km bulk
pipeline
60%
Construction of
weir completed
Nil
R1m
% of
targeted
househol
ds with
access to
potable
water
7km
construction of
pipeline
completed
Replace
5km
rising
main
Nil
6km pipeline
constructed
100%
completed
WTW
refurbishment
To Provide
household
s with
potable
water
13km
rising
main
construct
ed and
WTW
refurbishe
d
8km bulk
pipeline
construct
ed and
completio
n of
weirs.
Replace 5km
rising main
Construc
tion of
4km
reticulat
ion
network
Nil
% of
targeted
refurbish
ment of
treatment
works
Budget
To
Refurbish
Matatiele
treatment
works
Replace 5km
rising main
R3m
Appointment of
contractors.
Replacement of
2,4 km pipeline
R2m
2,4km
bulk line
refurbish
ment.
Replacement
of 5 bulk
pipeline
Q4
Apr-Jun
Target
Nil
% of
targeted
aged
infrastruc
ture
replaced
Refurbish 5 old
reservoirs
Nil
To Replace
aged
infrastruct
ure
Budget
Replacement of
3km old
reticulation
pipeline
R 2m
Replacem
ent of 12
km
dilapidate
d
reticulatio
n pipeline
R 3m
% of
targeted
refurbishe
d water
scheme
Q3
Jan-Mar
Target
R 3m
To
Refurbish
existing
water
scheme
R1m
Output
Q2
Oct-Dec
Target
R 2m
KPI
R 2m
Q1
Jul-Sep
Target
R10m
RBIG Umzimvubu
Page: 83 B12
Matatiele wtw
refurbishment
Page: 84 B15
Belford bulk pipelines
Page: 84 B15
Kwa-bhaca augmentation
(south)
Page: 84 B15
IDP
Projects
Measurabl
e Objective
(Outcome)
R 10m
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Supportin
g
Departme
nts (Input)
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Complet
ion
certificat
e
Progress
report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Progress
Report
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
Page 39
781 jobs
created and
reported to
EPWP
781 jobs
created
and
reported
to EPWP
20 000 000.00
Vote: CAPEX
Vote:
Vote: 150044295
781 jobs
created and
reported to
EPWP
Nil
781 jobs
created and
reported to
EPWP
Budget
Budget
Budget
R
R5,8m
3124 jobs
created
Monitor
transfers
from
ANDM
main
account
to
relevant
call
accounts
4 000 000.00
Number
of- jobs
created
Monitor
transfers
from ANDM
main account
to relevant
call accounts
for payroll.
Construc
tion 70%
complet
e
Nil
To create
815 full
time
equivalenc
e.
Monitor
transfers from
ANDM main
account to
relevant call
accounts
Q4
Apr-Jun
Target
R1,2m
Monitor
transfers from
ANDM main
account to
relevant call
accounts
5 000 000.00
Creditors
paid
within 30
days from
the date
of receipt
of
invoices.
Construction
30% complete
Nil
% of
targeted
capital
grants
controlled
and
managed
Award tender
for
construction
and
commence
construction
Q3
Jan-Mar
Target
R1,2m
To control
and
manage
the
expenditur
e of capital
grants.
Procurem
ent of
12kilomet
res of
pipes
Award tender
material
8 000 000.00
% of
targeted
househol
ds with
access to
potable
water
Nil
To Provide
3314
household
s with
potable
water
R1,2m
Output
Q2
Oct-Dec
Target
3 000 000.00
KPI
Q1
Jul-Sep
Target
Nil
Page: 83 B12
Expanded public works
program
Page: 85 B36
Financial Management
Page: 85 B32
Matatiele regional bulk
water supply
IDP
Projects
Measurabl
e Objective
(Outcome)
R2m
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means
of
Verificat
ion
Progress
report
Monthly
reconcili
ation
and
expendit
ure
reports
EPWP
quarterl
y
validate
d report
Expendit
ure
reports
Supportin
g
Departme
nts (Input)
CDS,
Planning,
BTO,
WSA,
Legal,
WSP
IDMS and
Finance.
Coordinate
community
meetings
Page 40
Coordin
ate
commun
ity
meeting
s
Vote:
Coordinate
community
meetings
Budget
R
Nil
Coordinate
community
meetings
Q4
Apr-Jun
Target
Nil
Communi
ty
meetings
for
project
inceptions
Q3
Jan-Mar
Target
Budget
Number
of
communit
y
meetings
held
Budget
Output
Q2
Oct-Dec
Target
Nil
To
maximize
communit
y
participati
on on all
MIG
projects
KPI
Q1
Jul-Sep
Target
Nil
ISD Coordination
Page: 85 B36
IDP
Projects
Measurabl
e Objective
(Outcome)
Nil
Table
5.2.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means
of
Verificat
ion
PSC
Training
reports
Nonfinancial
reports.
Supportin
g
Departme
nts (Input)
Finance,
Communit
y services,
Legal
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.2.2. WSA UNIT
Q4
Apr-Jun
Target
Budget
Q3
Jan-Mar
Target
Budget
Budget
Budget
Output
Q2
Oct-Dec
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Supporti
ng
Depart
ments
(Input)
BTO
CDS
PLANNI
NG
Page 41
-
Vote: WSA CAPEX
Adoption of
the strategy
by the
Council
Council
resolutio
n
Vote: WSA CAPEX
Submission
of strategy
Report
-
Detailed
investigati
on and
analysis
of data for
final
reporting.
-
R1m
ANNUAL
TARGET
: JUNE
2014
Complet
ed
WCDM
strategy
documen
t and
submitte
d for
council
adoption.
Finilisation
of the
Modelling
tool and
policy.
Piloting the
tool,
Submission
of the tool
and tariff
policy for
Council
approval.
R1m
Date
strategy
develope
d and
submitte
d
Detailed
constructi
on of the
Tariff
Modeling
tool, and
Tariff
Policy.
-
ANNUAL
TARGET
: JUNE
2014
Complet
ed tariff
modeling
tool and
an
adopted
tariff
policy.
R0.00
Date
tariff
policy
adopted
R0.00
R
R200,000.00
To
Develop a
strategy
document
to include
Ntabankul
u&
Mbizana
KPI
Q1
Jul-Sep
Target
R500,000.00
Review of the WCDM
strategy document
Page: 83 B13
Tariff Modelling and Tariff Policy for
the ANDM.
Page: 83 B13
IDP Projects
Measurab
le
Objective
s
(Outcome
)
To
Develop
Tariff
Policy
and a
tariff
modeling
tool.
Determin
e the cost
of water
services
provisioni
ng
R800,000.00
Table 5.2.2
: Basic Service Delivery
: To facilitate access to free and basic water sanitation, housing and electricity
R500,000.00
NKPA 2
Objective
Council
resolutio
n
BTO
20 data
logging
and
telemetri
c
systems
installed
5 inlet
and outlet
and outlet
bulk
meters
installed
with data
logging
system
Q4
Apr-Jun
Target
Budget
10 Active
installatio
ns of the
water
level
monitorin
g devices
30 water
level
devices
installed
with
Progress
report
stipulating
the number
of
installations
done.
Q3
Jan-Mar
Target
Budget
% of
water
level
monitorin
g
devices
installed
58
monitorin
g
devices
installed
and
equipped
with
automati
c data
logging
system.
Budget
Output
Budget
KPI
Q2
Oct-Dec
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Page 42
R2,7m
Vote: WSA CAPEX
5 inlet
and
outlet
and
outlet
bulk
meters
installed
with data
logging
system
R500 000.00
Vote: WSA CAPEX
5 inlet and
outlet and
outlet bulk
meters
installed with
data logging
system
-
ANNUAL
TARGET:1
00%
5 inlet and
outlet and
outlet bulk
meters
installed
with data
logging
system
-
Reports
from
installed
devices
R125000.00
% of
data
logging
and
telemetri
c system
installed
18 water
level devices
and
submission
of the final
Report
R700000.00
ANNUAL
TARGET:
100%
R1500000.00
R
R125000.00
To Install
data
logging
and
telemetric
system in
the inlet
and outlet
bulk
meters of
the
WTWs
Q1
Jul-Sep
Target
R125000.00
Installation of automatic data
logging system in all bulk meters
and telemetry data logging at the
WTW inlet and outlet meters.
Page: 83 B13
Water Resources Monitoring
Page: 83 B15
IDP Projects
Measurab
le
Objective
s
(Outcome
)
To Install
water
level
monitorin
g devices
in
boreholes
, water
sources,
dams and
reservoirs
.
R125000.00
Table 5.2.2
R500000.00
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Report
from
installed
devices
Supporti
ng
Depart
ments
(Input)
BTO
CDS
BTO
CDS
Q4
Apr-Jun
Target
Budget
Q3
Jan-Mar
Target
Budget
Budget
Output
Q2
Oct-Dec
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Supporti
ng
Depart
ments
(Input)
BTO
BTO
Page 43
Vote: WSA CAPEX
-
Vote: WSA CAPEX
5 pay-point
and service
level
agreements
R1m
5 pay-point
and service
level
agreements
-
Custome
r sign off
certificat
es
R500 000.00
3 paypoint and
service
level
agreemen
ts
200
consumer
meters to be
installed at
Highlands
(Bizana)
-
ANNUAL
TARGET:1
00%
10 paypoints
discover
ed and
10
service
level
agreeme
nts made
with paypoint
institutio
ns
200
consumer
meters to be
installed at
Highlands
(Bizana)
-
% of pay
points
activate
200
consumer
meters to
be
installed
at
Highlands
(Bizana)
R300 000
ANNUAL
TARGET:
100%
580 of
pre-paid
meters
and
devices
installed
R150 000
% of
prepaid
meters
installed
R350 000
R
R200 000
To
Investigat
e other
possible
water
services
paypoints in
the
ANDM
KPI
Q1
Jul-Sep
Target
R350 000
Exploring other revenue
collection systems.
Page: 83 B14
Installation of pre-paid meter
devices in the urban areas of the
ANDM
Page: 83 B13
IDP Projects
Measurab
le
Objective
s
(Outcome
)
To Install
pre-paid
meter
with
restrictive
or
trickling
water
devices in
some
ANDM
urban
areas
R150 000
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Monthly
reports
from pay
points
Q4
Apr-Jun
Target
Budget
Q3
Jan-Mar
Target
Budget
Budget
Output
Q2
Oct-Dec
Target
Total
Budget
of the
Year
Means
of
Verificati
on
ANNUAL
TARGET:
400 000
Page 44
12000
Households
to be
verified
-
Vote: WSA CAPEX
13000
Households
to be
verified
Analyses
of the
FBS in
the
ANDM –
Detailed
ANDM
indigent
profile
report
Vote: WSA CAPEX
15000
Househol
ds to be
verified
-
R100000.00
400000
indigent
househol
ds
verified
Two service
level
agreements
to be signed
Local
newspap
er
adverts,
copy of
radio
advert
R1 500000.00
Number
of
indigent
househol
ds
verified
Two
service
level
agreemen
ts to be
signed
R6000000
ANNUAL
TARGET:
4
4 service
level
agreeme
nt with
advertisi
ng
agencies
.
R50 00.00
Number
of
advertise
ments
run for
indigent
applicati
on
R50 00.00
R
R300000
To Verify
indigent
househol
ds in the
ANDM
KPI
Q1
Jul-Sep
Target
R300000
Indigent register
verification
Page: 83 B13
Advertisement of indigent policy for
LMs
Page: 83 B13
IDP Projects
Measurab
le
Objective
s
(Outcome
)
To Inform
and
sensitize
all ANDM
communit
ies about
procedure
s to be
followed
when
applying
for
indigent
support.
R300000
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Monthly
copies of
verified
indigent
register
Supporti
ng
Depart
ments
(Input)
MM
BTO
CDS
MM
BTO
CDS
PLANNI
NG
Q4
Apr-Jun
Target
Budget
Q3
Jan-Mar
Target
Budget
Budget
Output
Q2
Oct-Dec
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Supporti
ng
Depart
ments
(Input)
MM
BTO
CDS
MM
BTO
CDS
Page 45
R200000.00
Vote: WSA CAPEX
R100000.00
Vote: WSA CAPEX
Vote: WSA CAPEX
-
Attendan
ce
register
R100000.00
-
-
-
2 workshops
to be
conducted in
the 2 LMs
-
2
workshop
s to be
conducte
d in the 2
LMs
-
-
4
worksho
ps
To be
conducte
d in all
ANDM
LMs.
2
awareness
campaigns
to be
covered in
the 2 LMs
-
-
ANNUAL
TARGET:4
2
awarenes
s
campaign
s to be
covered
in the 2
LMs
-
Translat
ed
indigent
policy
-
Number
of
worksho
p
facilitate
d
Awarene
ss
campaig
ns to be
undertak
en in the
4 LMs of
the
ANDM
-
-
Number
of
awarene
ss
campaig
n
conducte
d
ANNUAL
TARGET:4
Complete
d and
translated
version of
Indigent
policy
-
ANNUAL
TARGET:
JUNE
2014
Complet
ely
translate
d
indigent
policy
into 4
ANDM
indigeno
us
language
s.
R50000
Date
indigent
register
translate
d
R50000
R
R200.000.00
To
Dissemin
ate FBS
informatio
n to all
ANDM
relevant
stakehold
ers
KPI
Q1
Jul-Sep
Target
R50000
Awareness campaign
about indigent
Page: 83 B13
To
Undertak
e
awarenes
s
campaign
s about
indigence
Workshop and training for
Councilors, CDWs, Ward
Committees and
traditional leaders
Page: 83 B13
Translation of indigent policy to
indigenous languages
Page: 83 B13
IDP Projects
Measurab
le
Objective
s
(Outcome
)
To
Ensure
that
ANDM
indigent
policy is
nondiscrimina
ting in
terms of
ANDM
language
s.
R50000
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Attendan
ce
register
MM
BTO
CDS
Q4
Apr-Jun
Target
Budget
Budget
Q3
Jan-Mar
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Page 46
Vote: WSA CAPEX
Vote: WSA CAPEX
R700 000.00
Complet
e
adopted
water
safety
plan
-
Attendan
ce
register
R250 000.00
R200 000.00
1
awarene
ss
campaig
n in
Mbizana
LM
Vote: WSA CAPEX
1 awareness
campaign in
Matatiele LM
R300000.00
1 awareness
campaign in
Umzimvubu
LM
Bimonthly
progress
reports,
terms of
referenc
e,
advert,
appoint
ment
letter
R500000.00
1
awarenes
s
campaign
in
Ntabankul
u LM
Situational
analysis
Draft
emergen
cy
prepared
ness
plan
R100 000.00
4
awarene
ss
WERP
outreach
es in the
ANDM
Inception
report
Draft water
safety plan
document
Council
resolutio
n
adopting
water
safety
plan
R125 000.00
Number
of
awarene
ss
campaig
n
conducte
d
ANNUAL
TARGET:4
Complet
ed
emergen
cy
prepared
ness
plan for
Ntabank
ulu and
Matatiele
town
dams
Hazard
identification
and risk
assessment
report
R100 000.00
ANNUAL
TARGET:
100%
Inception
report
and site
inspection
report
R125 000.00
% of
dam
safety
plan
impleme
nted
Complet
ed and
adopted
water
safety
plan
R250 000.00
R
R100 000.00
To
Implemen
t the
adopted
waterborn
e
emergenc
y
response
plan.
Q2
Oct-Dec
Target
R125 000.00
To
Implemen
t the
adopted
dam
safety
plan
Output
Q1
Jul-Sep
Target
Budget
To
Develop
ANDM
water
safety
plan
% of
water
safety
plan
complete
d
ANNUAL
TARGET:1
00%
Dam Safety Management
Page: 83 B16
KPI
Waterborne disease
emergency response plan
Page: 83 B11
Water Safety Plan
Page: 83 B16
IDP Projects
Measurab
le
Objective
s
(Outcome
)
R125 000.00
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Supporti
ng
Depart
ments
(Input)
BTO
CDS
BTO
CDS
BTO
CDS
Budget
Budget
Budget
Q4
Apr-Jun
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Supporti
ng
Depart
ments
(Input)
BTO
BTO
CDS
BTO
CDS
-
Completion
report
Page 47
Situational
analysis
report.
-
3 water
quality
monitorin
g reports
Adopted
coastal
manage
ment
plan
-
Vote: WSA CAPEX
Complet
ed
wastebuy back
centre in
Ntabank
ulu
Inception
Report.
3 water
quality
monitoring
reports
Monthly
water
quality
monitori
ng
reports
Vote: WSA CAPEX
Complet
e and
adopted
coastal
manage
ment
plan
3 water
quality
monitoring
reports
Council
resolutio
n
Vote: WSA CAPEX
ANNUAL
TARGET:
JUNE
2014
% of
waste
buyback
centre
establish
ed
ANNUAL
TARGET:
100%
3 water
quality
monitorin
g reports
R1000000.00
ANNUAL
TARGET:
12
Date
coastal
manage
ment
plan
adopted
12 water
quality
monitorin
g reports
R500000
R
Number
of water
quality
reports
submitte
d
R500 000.00
To
Construct
a waste
recycling
facility in
the
Ntabankul
u LM
Q3
Jan-Mar
Target
R150 000.00
To
Develop
ANDM
coastal
managem
ent plan
Output
Q2
Oct-Dec
Target
R200 000.00
To ensure
complianc
e
monitorin
g based
on the
regulators
standards
KPI
Q1
Jul-Sep
Target
R150 000.00
Ntabankulu Waste buy
Coastal management plan
back centre
Page: 83 B11
Page: 83 B11
Water quality monitoring
Page: 85 B32
IDP Projects
Measurab
le
Objective
s
(Outcome
)
R500 000.00
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Tender
docume
nt,
advert,
appoint
ment
letter
Q4
Apr-Jun
Target
Budget
Budget
Budget
Q3
Jan-Mar
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Supporti
ng
Depart
ments
(Input)
BTO
CDS
BTO
IDMS
CDS
Council
resolutio
n
BTO
CDS
PLANNI
NG
Page 48
R500 000.00
Vote: WSA CAPEX
R200 000.00
Vote: WSA CAPEX
Vote: WSA CAPEX
Piloting
of the
system
Council
resolutio
n
R500,000.00
Acquisition
and analysis
of data
Detailed
execution
and
development
of the
software
R150 000.00
Inception
phase of
the
project
Situational
analysis
report
Complet
e and
adopted
climate
change
strategy
Council
resolutio
n
R50 000.00
Complet
ed and
adopted
DITP
documen
t for the
ANDM.
Inception
report
Complet
e and
adopted
IWMP
Situational
analysis
report
R500 000.00
Complet
ed and
adopted
climate
change
adaptatio
n
strategy,
R200 000.00
ANNUAL
TARGET:
JUNE
2014
Inception
report
R100 000.00
ANNUAL
TARGET:
JUNE
2014
Date
ANDM
Climate
change
adaptatio
n
strategy
adopted
ANNUAL
TARGET:
JUNE
2014
Date
water
services
backlog
eradicati
on
adopted
Complet
ed and
adopted
IWMP
for the
ANDM.
R300,000.00
R
Date
ANDM
IWMP
adopted
R150 000.00
To
Review
the water
services
backlog
eradicatio
n for
ANDM
Output
Q2
Oct-Dec
Target
R50 000.00
Climate Change Adaptation
strategy
Page: 83 B13
To
Develop
the
ANDM
Climate
change
adaptatio
n
strategy.
KPI
Q1
Jul-Sep
Target
R250,000.00
Integrated Waste
Management Plan
Page: 83 B13
To
Develop
ANDM
IWMP
Review Water Services
Backlog eradication strategy
Page: 83 B12
IDP Projects
Measurab
le
Objective
s
(Outcome
)
R100 000.00
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Q4
Apr-Jun
Target
Budget
Q3
Jan-Mar
Target
Budget
Budget
Output
Q2
Oct-Dec
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Supporti
ng
Depart
ments
(Input)
BTO
CDS
PLANNI
NG
BTO
CDS
PLANNI
NG
BTO
CDS
PLANNI
NG
Page 49
R3m
Vote: WSA CAPEX
R200,000.00
Vote: WSA CAPEX
Council
resolutio
n
R500,000.00
Vote: WSA CAPEX
Final
DITP,
adoption
of the
DITP by
the
council
R800.000.00
Detailed
execution of
the project
resulting in
the
production
of the draft
DITP plan.
Feasibilit
y studies
-
Acquisition
and analysis
of available
dataprogress
reports
-
Feasibilit
y study
undertak
en in 4
wards
-
Inception
phase of
the
project,
produced
Inception
report
R800,000.00
Complet
ed and
adopted
DITP
documen
t for the
ANDM.
Acquisition
and analysis
of data
Detailed
execution
and
development
of the
software
R100000.00
ANNUAL
TARGET:
JUNE
2014
Inception
phase of
the
project
Feasibility
study
undertaken
in 4 wards
R250,000.00
Date
DITP
adopted
Complet
ed and
adopted
electricit
y sector
plan.
Feasibility
study
undertaken
in 4 wards
R800,000.00
ANNUAL
TARGET:
JUNE
2014
Feasibility
study
undertake
n in 3
wards
R80,000.00
ANNUAL
TARGET:
15
Date
electricit
y sector
plan
adopted
Feasibilit
y studies
to be
undertak
en in 15
wards of
the
ANDM
R600,000.00
R
Number
of
feasibility
studies
complete
d
R150,000.00
To
Review
the
document
that will
identify
transport
related
needs
within the
ANDM.
KPI
Q1
Jul-Sep
Target
R20000.00
Electricity Sector Plan
Page: 84 B27
To
Develop a
new
electricity
sector
plan for
ANDM
Review District Integrated
Transport Plan
Page: 84 B28
Feasibility studies for
cluster wards in
Umzimvubu and
Ntabankulu
Page: 83 B14
IDP Projects
Measurab
le
Objective
s
(Outcome
)
To
Undertak
e
feasibility
studies
for water
backlog
eradicatio
n for the
ANDM
R100 000.00
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Council
resolutio
n
Q4
Apr-Jun
Target
Budget
Q3
Jan-Mar
Target
Budget
Budget
Output
Q2
Oct-Dec
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Supporti
ng
Depart
ments
(Input)
BTO
CDS
PLANNI
NG
BTO
CDS
PLANNI
NG
Page 50
Vote: WSA CAPEX
Piloting
of the
system
Vote: WSA CAPEX
Detailed
execution
and
development
of the
software
R500,000.00
Acquisition
and analysis
of data –
progress
report
Council
resolutio
n
R1,795,000.00
Inception
phase of
the
project
R0.00
Complet
e rural
assessm
ent
system
Acquisition
and analysis
of available
dataprogress
reports
Detailed
execution of
the project
resulting in
the
production
of the draft
sanitation
master plan.
R200,000.00
Date
road and
asset
manage
ment
system
adopted
ANNUAL
TARGET:
JUNE
2014
Inception
phase of
the
project,
produced
Inception
report
R250,000.00
ANNUAL
TARGET:
JUNE
2014
One
complete
reviewed
sanitatio
n master
plan for
the
ANDM.
Final
Sanitatio
n master
plan
documen
t,
adoption
of the
master
plan by
the
council
R195,000.00
Date
Sanitatio
n master
plan
adopted
R150,000.00
R
R550,000.00
To
Develop
rural road
and asset
managem
ent
system
for the
ANDM.
KPI
Q1
Jul-Sep
Target
R100 000.00
Rural road Asset
Management System
Page: 84 B27
Review Sanitation Master Plan.
Page: 84 B21
IDP Projects
Measurab
le
Objective
s
(Outcome
)
To
Review of
the
document
that
guides
and
addresse
s
sanitation
backlog in
the
ANDM
R850,000.00
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Council
resolutio
n
Q4
Apr-Jun
Target
Budget
Q3
Jan-Mar
Target
Budget
Budget
Date
section
78
assessm
ent
complete
d
Complet
ed
Section
78
assessm
ent
report
and
impleme
ntation
guideline
s for the
ANDM.
Q2
Oct-Dec
Target
Total
Budget
of the
Year
Means
of
Verificati
on
Supporti
ng
Depart
ments
(Input)
ALL
DEPTS.
BTO
MM
PLANNI
NG
CDS
Page 51
R 500 000.00
Vote: WSA CAPEX
R100 000.00
Vote: WSA
CAPEX
Blue
Drop
Status
from
DWA
???????
Vote: WSA CAPEX
-
-
Final
Feasibilty
reports for
DWA
approval
R70 000.00
Detailed
investigation
of optimal
dam sites
for
Sirhoqobeni,
Mkemane
and
Ntabankulu.
84%
BDS
achieved
Section
78 report
-
Approval
of the
concept
reports DWA
-
-
Complet
ed report
of the
detailed
final
feasibility
reports.
-
BDS
preliminary
report
-
R30 000.00
ANNUAL
TARGET:
JUNE
2014
BDS and
GDS
evaluatio
n scores
R 250 000.00
% Blue
Drop
Status
achieved
ANNUAL
TARGET:
100%
Date
dam
feasibility
studies
complete
d
-
-
ANNUAL
TARGET:
JUNE
2014
Stakehold
er
engagem
ent
Stakeholder
resolutions
and
adoption
section 78
report by
the council
R5000000.00
R
R20 000000
WSA
performa
nce
measure
ment
complianc
e tool
To
Conduct
dam
feasibility
studies to
address
long term
water
backlog
eradicatio
n.
Output
R 250 000.00
To
Assess
the
capabilitie
s of the
municipali
ty(ANDM)
in water
services
provision
KPI
Q1
Jul-Sep
Target
-
Feasibility studies
Sirhoqobeni, Mkemane and
Ntabankulu
Page83 B14
Regulatory
Performance
Management
System
Page: 85 B32
Section 78
Page: 85 B32
IDP Projects
Measurab
le
Objective
s
(Outcome
)
R 5000000
Table 5.2.2
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Dam
feasibilit
y studies
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.2.3. WSP UNIT
Page 52
Means of
Verification
Supporti
ng
Departm
ents
(Input)
Vote: 505030731
Delivery Notes
and
Payment
certificates
SCM
Vote: CAPEX
R 2 000 000.00
Implementat
ion
Closeout
report on
the 5
schemes
R 2 000 000.00
Appointme
nt of
service
provider
Budget
100% of
required
tools
procured
according
to priority
list
R 500 000.00
50% of
required
tools
procured
according
to priority
list
Total
Budg
et of
the
Year
R 500 000.00
Budget
5 drought
relief
schemes
provided
in
financial
year.
75% of
required
tools
procured
according to
priority list
R 500 000.00
Assess
ment
Number
of
drought
relief
scheme
s
provided
Q4
Apr-Jun
Target
R 500 000.00
25% of
require
d tools
procure
d
accordi
ng to
priority
list
Budget
% of
required
tools
procure
d
WTW,
WWTW
and
Sanitation
ponds
test kits,
Portable
Jetting
machine
and
accessori
es.
Q3
Jan-Mar
Target
R 500 000.00
Develop
the
busines
s plan &
impleme
nt water
drought
relief
scheme
s. By
June
2014
Output
Q2
Oct-Dec
Target
R 500 000.00
To
ensure
100%
operatio
ns and
mainten
ance of
all water
and
sanitatio
n
infrastru
cture.
KPI
Q1
Jul-Sep
Target
Budget
Drought Relief Intervention Projects
Page: 83 B15
Tools & Equipment
Page 120 : (B.1.5)
IDP Projects
Measur
able
Objectiv
e
(Outcom
e)
R 500 000.00
Table 5.2.3
: Basic Service Delivery
: To facilitate access to free and basic water, sanitation, housing and electricity
R 500 000.00
NKPA 2
Objective
Project
closeout report
and
Handover
certificates
SCM
Commun
ity
Services
Page 53
Vote: 505000211
Vote: 150041001
Vote: CAPEX
R 1 000 000.00
R3 500 000.00
100% of
water
schemes
maintained
according
to planned
schedule
for Quarter
4
R 12 645 000.00
100% of
water
schemes
maintained
according to
planned
schedule for
Quarter 3
Budget
100% of
water
schemes
maintained
according
to planned
schedule
for Quarter
2
% of
water
scheme
s
mainten
ance
plan
adhered
to 100%
for
Matatiel
e
R 250 000.00
47 water
and
sanitation
schemes
fully
operation
al
100%
of
water
scheme
s
maintai
ned
accordi
ng to
planne
d
schedul
e for
Quarter
1
Facilitate
the
procureme
nt of bulk
water
R875 000.00
To
provide
access
and
prevent
unexpec
ted
break
downs
on water
and
sanitatio
n
scheme
s
Facilitate
the
procuremen
t of bulk
water
4
boreholes
Completed
with
certificates
R 3 16 250.00
R875 000.00
Facilitate
the
procureme
nt of bulk
water
Budget
Bulk
water
procured
Facilitat
e the
procure
ment of
bulk
water
R 250 000.00
Amount
spent on
bulk
purchas
es
Total
Budg
et of
the
Year
R875 000.00
To
purchas
e bulk
water
monthly
Implementat
ion
Q4
Apr-Jun
Target
R 3 16 250.00
R 250 000.00
Implement
ation
R3 16 250.00
Budget
Number
of
borehol
es
drilled
SCM
process
es
finalise
d and
borehol
es
drilled
R 250 000.00
To drill
and test
borehol
es
4
boreholes
drilled in
Nkantolo,
Gudlintab
a,
Buwa,
Ngwegwe
ni.
IDP Projects
R875 000.00
Output
Q3
Jan-Mar
Target
R 3 16 250.00
KPI
Drilling of boreholes
Page: 83 B15
Q2
Oct-Dec
Target
Q1
Jul-Sep
Target
Bulk Water
Purchases
Page: 83 B15
Measur
able
Objectiv
e
(Outcom
e)
Maintenance of Repairs and Matatiele Water & Sanitation
Infrastructure schemes
Page: 83 B15
Table 5.2.3
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verification
Supporti
ng
Departm
ents
(Input)
Closeout
reports and
handover
certificates
SCM
CDS
WCDM
Invoices
Proof of
payment
Water and
sanitation
maintenance
reports
WCDM
Finance
WSA/En
vironmen
tal
Custome
r
Commun
ity
Services
MHS
CPS
Page 54
100% of
water
schemes
maintained
according
to planned
schedule
for Quarter
4
Budget
Total
Budg
et of
the
Year
Vote: CAPEX
100% of
water
schemes
maintained
according to
planned
schedule for
Quarter 3
Q4
Apr-Jun
Target
R 11 645 000.00
100% of
water
schemes
maintained
according
to planned
schedule
for Quarter
2
Budget
Budget
75 water
and
sanitation
schemes
fully
operation
al
100%
of
water
scheme
s
maintai
ned
accordi
ng to
planne
d
schedul
e for
Quarter
1
Q3
Jan-Mar
Target
R 2 911250.00
% of
water
scheme
s
mainten
ce plan
adhered
to 100%
for
Umzimv
ubu
Output
Q2
Oct-Dec
Target
R 2 911250.00
To
provide
access
and
prevent
unexpec
ted
break
downs
on water
and
sanitatio
n
scheme
s
KPI
Q1
Jul-Sep
Target
R 2 911250.00
Repairs and Maintenance of Water & Sanitation
Infrastructure schemes -Umzimvubu
Page: 83 B15
IDP Projects
Measur
able
Objectiv
e
(Outcom
e)
R 2 911250.00
Table 5.2.3
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verification
Supporti
ng
Departm
ents
(Input)
Water and
sanitation
maintenance
reports
WSA/En
vironmen
tal
Custome
r
Commun
ity
Services
MHS
Corporat
e
Services
Page 55
100% of
water
schemes
maintained
according to
planned
schedule for
Quarter 3
100% of
water
schemes
maintained
according
to planned
schedule
for Quarter
4
R6 350 000.00
Budget
R1 587500.00
Budget
R1 587500.00
Vote: CAPEX
Vote: CAPEX
100% of
water
schemes
maintained
according
to planned
schedule
for Quarter
2
100% of
water
schemes
maintained
according
to planned
schedule
for Quarter
4
Total
Budg
et of
the
Year
R 6 850 000.00
33 water
and
sanitation
schemes
fully
operation
al
100%
of
water
scheme
s
maintai
ned
accordi
ng to
planne
d
schedul
e for
Quarter
1
100% of
water
schemes
maintained
according to
planned
schedule for
Quarter 3
Q4
Apr-Jun
Target
R 1712500.00
% of
water
scheme
s
mainten
ce plan
adhered
to 100%
for
Ntabank
ulu
Quarter
1
100% of
water
schemes
maintained
according
to planned
schedule
for Quarter
2
Q3
Jan-Mar
Target
R 1712500.00
To
provide
access
and
prevent
unexpec
ted
break
downs
on water
and
sanitatio
n
scheme
s
31 water
and
sanitation
schemes
fully
operation
al
100% of
water
scheme
s
maintain
ed
accordin
g to
planned
schedul
e for
Budget
% of
water
scheme
s
mainten
ce plan
adhered
to 100%
for
Mbizana
R1 587500.00
To
provide
access
and
prevent
unexpec
ted
break
downs
on water
and
sanitatio
nschem
es
Output
Q2
Oct-Dec
Target
R 1712500.00
KPI
Q1
Jul-Sep
Target
R1 587500.00
Repairs and Maintenance of Water &
Repairs and Maintenance of Water &
Sanitation Infrastructure schemes Sanitation Infrastructure schemes -Mbizana
Ntabankulu
Page: 83 B15
Page:83 B15
IDP Projects
Measur
able
Objectiv
e
(Outcom
e)
R1 712500.00
Table 5.2.3
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verification
Supporti
ng
Departm
ents
(Input)
Water and
sanitation
maintenance
reports
WSA/En
vironmen
tal
Custome
r
Commun
ity
Services
MHS
Corporat
e
Services
Water and
sanitation
maintenance
reports
WSA/En
vironmen
tal
Custome
r
Commun
ity
Services
MHS
Corporat
e
Services
Page 56
Means of
Verification
Supporti
ng
Departm
ents
(Input)
Vote: CAPEX
Project
closeout report
and handover
certificate
SCM
Commun
ity
Services
Vote: CAPEX
Project
closeout report
and handover
certificate
Closeout
report
SCM
Commun
ity
Services
Vote: CAPEX
R 2 000 000.00
R 2 000 000.00
R 2 000 000.00
1 schemes
refurbishe
d
Budget
Constructio
n
continoues
for Mbizana
bulk pipeline
3 schemes
refurbishe
d
R 500 000.00
Scope of
work
finalised
and
service
provider
appointed
Budget
4 schemes
refurbished
R500 000.00
Scope of
work
finalised
and
service
provider
appointed
5 schemes
refurbishe
d
R 500 000.00
Budget
R500 000.00
4 schemes
refurbished
Total
Budg
et of
the
Year
R 500 000.00
Conduc
t
assess
ment
Scope of
work
finalised
and
service
provider
appointed
Q4
Apr-Jun
Target
R 500 000.00
1 scheme
refurbishe
d
Conduc
t3
assess
ments
Q3
Jan-Mar
Target
R 500 000.00
7
schemes
refurbishe
d
Conduc
t5
assess
ments
R 500 000.00
Number
of water
infrastru
cture
scheme
s
refurbis
hed in
Mbizana
9
schemes
refurbishe
d
Q2
Oct-Dec
Target
R 500 000.00
Number
of water
infrastru
cture
scheme
s
refurbis
hed in
Matatiel
e
Number
of water
infrastru
cture
scheme
s
refurbis
hed in
Umzimv
ubu
Output
Budget
To
revive
and
refurbis
h
degener
ated
water
scheme
s
To
revive
and
refurbis
h
degener
ated
water
scheme
s
To
revive
and
refurbis
h
degener
ated
water
scheme
s
KPI
Q1
Jul-Sep
Target
R 500 000.00
Refurbishment and
Replacement of Water
Infrastructure -Mbizana
Page: 83 B11
Refurbishment and
Replacement of Water
Infrastructure –
Umzimvubu
Page:
Refurbishment and
Replacement of Water
Infrastructure - Matatiele
Page: 83 B11
IDP Projects
Measur
able
Objectiv
e
(Outcom
e)
R 500 000.00
Table 5.2.3
R 500 000.00
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Project
closeout report
and handover
certificate
Closeout
report
SCM
Commun
ity
Services
Page 57
Means of
Verification
Supporti
ng
Departm
ents
(Input)
Vote: CAPEX
Project
closeout report
and handover
certificate
Closeout
report
SCM
Commun
ity
Services
Vote: CAPEX
Project
closeout report
and handover
certificate
Closeout
report
SCM
Commun
ity
Services
Vote: CAPEX
R 2 000 000.00
R 2 000 000.00
R 1 900 000.00
Budget
R 500 000.00
Budget
None
R 500 000.00
Project
completion
R 0.00
Budget
R 500 000.00
100%
completion
of the
scope of
work
None
4 schemes
refurbishe
d
Total
Budg
et of
the
Year
0.00
1 Pond
refurbishe
d
4 schemes
refurbished
Q4
Apr-Jun
Target
R 0.00
Number
of
sanitatio
n ponds
refurbis
hed in
Mbizana
Appoint
ment
of
service
provide
r
60%
complet
ion of
the
scope
of work
Q3
Jan-Mar
Target
R 0.00
Refurbishment and
Replacement of Sanitation
Infrastructure - Mbizana Ponds
Page: 83 B11
To
revive
and
refurbis
h
sanitatio
n ponds
1 scheme
refurbishe
d
Conduc
t
assess
ment
Scope of
work
finalised
and
service
provider
appointed
R 1 000 000.00
Number
of water
infrastru
cture
scheme
s
refurbis
hed in
Mnceba
Conduc
t8
assess
ments
Scope of
work
finalised
and
service
provider
appointed
R 900 000.00
To
revive
and
refurbis
h
degener
ated
water
scheme
s
8
schemes
refurbishe
d
Budget
Number
of water
infrastru
cture
scheme
s
refurbis
hed in
Ntabank
ulu
Q2
Oct-Dec
Target
R 500 000.00
Refurbishment and
Replacement of Water
Infrastructure Ntabankulu
Page: 83 B11
To
revive
and
refurbis
h
degener
ated
water
scheme
s
IDP Projects
Output
Q1
Jul-Sep
Target
R 1 000 000.00
KPI
Table 5.2.3
R 1 000 000.00
Measur
able
Objectiv
e
(Outcom
e)
Refurbishment and
Replacement of Water
Infrastructure - Mnceba
Water Scheme
Page: 83 B11
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Project
closeout report
and handover
certificate
Closeout
report
SCM
Commun
ity
Services
Page 58
Vote: CAPEX
Vote: CAPEX
Project
closeout report
and handover
certificate
Closeout
report
Project
closeout report
R 1 000 000.00
Project
closeout report
and handover
certificate
Closeout
report
Vote: 150038001
Means of
Verification
R 1 500 000.00
Budget
R 0.00
All
municipal
buildings
maintained
Total
Budg
et of
the
Year
R 3 500 000.00
Ongoing
maintenanc
e of
municipal
buildings
Project
completed
R 875 000.00
Ongoing
maintenan
ce of
municipal
buildings
Budget
Appoint
ment of
structur
al
consult
ant
100% zinc
tank
replacement
and bulk
pipeline
complete
R 0.00
Budget
75% zinc
tank
replaceme
nt and bulk
pipeline
complete
R 375 000.00
% of
municip
al
building
s
maintain
ed
Conduct
assessme
nts of
identified
building
that
needs
maintena
nce
Appoint
ment of
service
provide
r
Project
completion
Q4
Apr-Jun
Target
R 875 000.00
To
maintain
all
municip
al
building
s
1 zinc
tank
replacem
ent
R 250 000.00
To
refurbis
h and
replace
water
infrastru
cture
Number
of water
infrastru
cture
refurbis
hed and
replaced
at
Cedarvil
le
1 Pond
refurbishe
d
100%
completion
of the
scope of
work
Appoint
ment
of
service
provide
r
60%
complet
ion of
the
scope
of work
Q3
Jan-Mar
Target
R 750 000.00
Number
of
sanitatio
n ponds
refurbis
hed in
Ntabank
ulu
Q1
Jul-Sep
Target
R 875 000.00
To
revive
and
refurbis
h
sanitatio
n ponds
Output
Budget
KPI
Q2
Oct-Dec
Target
R 750 000.00
Refurbishment,
Building Maintenance &
Augmentation and
Alterations
Replacement of Water
Page: 83 B15
Infrastructure - Cedarville
Page: 83 B11
Refurbishment and
Replacement of Sanitation
Infrastructure – Ntabankulu
Ponds
Page: 83 B11
IDP Projects
Measur
able
Objectiv
e
(Outcom
e)
R 375 000.00
Table 5.2.3
R 875 000.00
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Supporti
ng
Departm
ents
(Input)
SCM
Commun
ity
Services
SCM
Commun
ity
Services
SCM
Commun
ity
Services
R1 150000.00
R 4 600 000.00
R 3804500.00
R 15 218 000.00
Procuremen
t of service
providers for
10 MWIG
projects
Page 59
19 projects
Completed
with
certificates
Vote: 150044263
Budget
Payment
of invoices
for 24
vehicles
Payment of
invoices for
24 vehicles
Means of
Verification
Supporti
ng
Departm
ents
(Input)
Closeout
report
SCM
Vote: CAPEX
Budget
R1 150000.00
Conduct
assessme
nts of
areas that
needs
interventio
n
Total
Budg
et of
the
Year
Q3
Jan-Mar
Target
R 3 804 500.00
19 MWIG
projects
identified
Procure
ment of
service
provide
rs for 9
MWIG
projects
Payment
of invoices
for 24
vehicles
Q4
Apr-Jun
Target
Budget
Number
of
busines
s plans
develop
ed for
MWIG
projects
24 motor
vehicles
leased
Signing
of lease
agreem
ent with
relevan
t car
rental
agent
Q2
Oct-Dec
Target
R1 150000.00
Number
of motor
vehicles
leased
Output
Budget
To
facilitate
leasing
of motor
vehicles
for the
municip
ality
To
Develop
a
busines
s plan &
impleme
nt
MWIG
projects.
By June
2014
KPI
Q1
Jul-Sep
Target
R 3 804 500.00
Municipal Water
Infrastructure Grant
Page: 83 B15
Vehicles Leasing
Page: 84 B23
IDP Projects
Measur
able
Objectiv
e
(Outcom
e)
R 3 804 500.00
Table 5.2.3
R1 150000.00
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Closeout
reports
SCM
Commun
ity
Services
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
5.3. CORPORATE SERVICES
5.3.1. ICT DEPARTMENT
Output
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Q1
Jul-Sep
Target
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table
5.3.1
: Institutional Transformation and Organisational Development
: 1 to recruit, develop and return an efficient and Service Delivery driven workforce.
: 2 to provide excellent administrative support and stable ICT services.
Budget
NKPA 1
Objective
Objective
Total
Budget
of the
Year
Means
of
Verifica
tion
Suppor
ting
depart
ments(I
nput)
Page 60
Vote: ICT Software
500 000
R100.000
Vote: ICT Equipment
100%
implemen
tation
1 000 000
75%
implementa
tion
Nil
25%
implement
ation
100%
implemen
tation
Deliver
y Note
License
informa
tion
from
Softwar
e
Vendor
s
350 000
ANNUAL
TARGET:10
0%
Additional
disk space
on the
Server
Procure
ment
process
for all
required
hardware
and
software
75%
implementa
tion
Nil
% of SAN
upgrade
completed
25%
implement
ation
200 000
ANNUAL
TARGET:
100%
Maintained
and
renewed
Software
licenses
Procure
ment
process
for all
required
hardware
and
software
350 000
% of
software
with valid
licenses
200 000
To
upgrade
an
maintain
software
licenses
for
uninterru
pted ICT
services
Nil
Hardware equipment and
network upgrades
Page: 82 A22
Software Licensing and
Maintenance
Page: 82 A22
R
Deliver
y Note
of the
H/W
equipm
ent
BTO
BTO
Output
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Q1
Jul-Sep
Target
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table
5.3.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Total
Budget
of the
Year
Means
of
Verifica
tion
Suppor
ting
depart
ments(I
nput)
Page 61
400 000
100 000
100 000
100 000
Vote: ICT Network Management
Roll out
and
monitorin
g of the
program
me
Numbe
r of
points
installe
d in
Bizana;
Cedarvi
lle,
Main
Offices
and
Switche
s
Vote: ICT Centre
Procurem
ent
Processes
Installation
of software
and
hardware
requirement
s for the
sites
100%
implemen
tation
Nil
Identificat
ion of
four (4)
hosting
sites
75%
implementa
tion
1 000 000
ANNUAL
TARGET:4
Four (4)
Community
ICT
Centres
25%
implement
ation
200 000
To
establish
4
Computer
centres
Number of
centres
established
Procure
ment
process
for the
Upgrade
switches
and
cabling
600 000
ANNUAL
TARGET:10
0%
Upgraded
Network
switches
and
installed
network
points
100 000
Community ICT Centre
Page: 82 A22
Page: 82 A22
% of switch
upgrade
completed
100 000
R
Lease
agreem
ents
and
comput
er
centres
in
respecti
ve
BTO
CDS
BTO
Council
Suppor
t
CDS
OMM
IDMS
Output
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Q1
Jul-Sep
Target
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table
5.3.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Total
Budget
of the
Year
Means
of
Verifica
tion
Suppor
ting
depart
ments(I
nput)
Adopte
d ICT
MSP
Council
Resolut
ion
BTO
Council
Suppor
t
CDS
OMM
IDMS
Page 62
Vote: 170044108
Vote: 170044108
300 000
Nil
Nil
Monitorin
g the
implemen
tation of
the ICT
Strategy
Nil
Implementa
tion of the
ICT
Strategy
Nil
ANNUAL
TARGET:10
0%
ICT
strategy
work
shopped
and
adopted
by Council
Nil
Implemente
d MSP
projects
Draft ICT
strategy
presente
d to
Stakehol
ders
Adoption by
Council of
the ICT
MSP
Phased
implemen
tation of
the
adopted
MSP
Nil
% of MSP
projects
implemente
d
Nil
To
develop
an world
class
Master
Systems
Plan and
ICT
strategy
ANNUAL
TARGET:
30 March
Workshop
s to
Stakehold
ers
Nil
Adopted
ICT MSP
Procure
ment
Processe
s for the
develop
ment of
the ICT
MSP
Date MSP
adopted
300 000
Develop and implement MSP and ICT Strategy
Page: 82 A22
R
Adopte
d ICT
strateg
y
Council
Resolut
ion
BTO
Council
Suppor
t
CDS
OMM
IDMS
Output
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Q1
Jul-Sep
Target
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table
5.3.1
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Total
Budget
of the
Year
Means
of
Verifica
tion
Suppor
ting
depart
ments(I
nput)
Integrat
ed
Municip
al
System
s report
Purcha
se
orders
appoint
ed
service
provide
r
BTO
CDS
OMM
IDMS
Page 63
Phased
out roll
out
Nil
Presentatio
n of the
needs
analysis
report.
Nil
Municipal
Business
& needs
analysis
Nil
Procure
ment
processe
s
Vote: ICT Software
ANNUAL
TARGET:10
0%
Integrated
Municipal
systems
Nil
To have
integrated
seamless
systems
% of system
integration
project
completed
Nil
Interface/integration of systems and
maintenance
Page: 82 A22
R
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Output
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Q1
Jul-Sep
Target
Budget
IDP
Projects
Measura
ble
Objective
(outcome
)
Budget
Table
5.3.2
Budget
5.3.2 LEGAL SERVICES
Total
Budget
of the
Year
Means of
Verification
Supporting
departmen
ts(Input)
Page 64
1 000 000
Vote: 170044053
Nil
Vote:
170044053
Impleme
ntation
and
monitori
ng of the
strategy
500 000
100 000
Settlem
ent
proposal
s with
litigants
Nil
Rollout and
implementa
tion
400 000
Developm
ent of the
Legal
Services
Strategy
Settlement
proposals
with
litigants
Nil
ANNUAL
TARGET:
100%
Nil
% of
litigations
finalised
within 60
days
Nil
To
ensure
legal
support
and
represent
ation in
all legal
related
matters
Reduced
number
of
litigations
and
cases
handled
Request
for full
reports
from all
attorneys
representi
ng the
Municipali
ty
Nil
Page: 81 A12
Legal Admin Services
R
Analysis
of existing
cases
and
reports
from
Attorneys
Consultati
on with
internal
stakehold
ers
Presentati
on to
relevant
stakehold
ers and
adoption
Reports
from
attorneys
Adopted
Legal
services
strategy
BTO
CDS
OMM
IDMS
BTO
Council
Support
CDS
OMM
IDMS
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
To ensure
maintenan
ce and
implement
ation of
phase one
of an
EDMS.
% of
EDMS
implemen
tation
project
complete
d
ANNUAL
TARGET:
100%
Output
Q2
Oct-Dec
Target
Budget
KPI
Q1
Jul-Sep
Target
Budget
IDP
Projects
Measurabl
e
Objective
(outcome)
Budget
5.3.3 ADMINISTRATION
Total
Budge
t of the
Year
Means of
Verificatio
n
Supporting
departments
(Input)
BTO
CDS
OMM
IDMS
Page 65
100 000
1 000 000
Vote: 170044296
Monitoring
of
appointed
service
providers
1 250 000
5 000 000
Vote: 170044095
Signed
SLA
Security
Registers
Monitoring
of the
appointed
Service
Provider
350 000
Vote: 170044095
Nil
200 000
Monitoring
of the
appointed
Service
Provider
Service
level
agreement
1 250 000
Procureme
nt
processes
Phased
out Trial
run and
monitoring
of the
installed
access
control
system
Monitoring
of
appointed
service
providers
Electronic
document
system
developed,
maintained
and
monitored
Nil
Effective
monitorin
g of
access
control to
the
Municipal
Main
Building
Nil
% uptime
of access
control
system
ANNUAL
TARGET:
100%
Monitoring
of
appointed
service
providers
1 250 000
Reduced
number
of
reported
incidents
Conclusion
of
procureme
nt
processes
Monitoring
of
appointed
service
providers
Commissi
oning of
the
electronic
reporting
system
Nil
% of
buildings
and
movable
assets
protected
ANNUAL
TARGET:
100%
700 000
Procureme
nt
processes
Installation
and
implement
ation of the
electronic
reporting
system
1 250 000
To ensure
overall
safeguardi
ng of
municipal
properties
and assets
A sound
EDMS
and a
paperles
s
informati
on
environm
ent
350 000
Security Services
Page: 82 A24
Records Management
System
Page: 81 A15
R
Service
Level
Agreement
BTO
BTO
CDS
OMM
IDMS
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Output
Q1
Jul-Sep
Target
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table 5.3.4
Budget
5.3.4. HUMAN RESOURCES
Means of
Verificati
on
Supporting
departments(
Input)
BTO
Council
Support
CDS
OMM
IDMS
BTO
CDS
OMM
IDMS
Page 66
500 000
Vote: 170044035
Vote: 170044066
Nil
Third
quarter
assessmen
t
Referral
reports
Attendan
ce
registers
700 000
Midyear
assessment
Continuous
support and
Wellness
related
matters
Nil
Quarterly
Performanc
e Reviews
150 000
45 fixed
term
employee
s
Performa
nce
contracts
signed.
Nil
Broad
coverage
of all
employee
s by IPMs
and
electronic
PMS up
and
running
Continuous
support and
Wellness
related
matters
Sports Day
Held
Nil
ANNUA
L
TARGE
T:25%
EAP
awarenes
s
sessions
Continuous
support
and
Wellness
related
matters
250 000
% of
employe
e on
electroni
c PMS
Operatio
nalised
Integrate
d
Wellness
Program
me.
350 000
To
implemen
t and
monitor
IPMS
and
EPMS
that is
complaint
to
legislation
Number
of
employe
es
assisted
ANNUAL
TARGET:1
00%
450 000
Integrated Wellness
programme
Page: 82 A24
To
ensure an
operation
alised
integrated
Wellness
Program
me.
Performance management
System
Page: 81 A15
R
Performa
nce
Contracts
Assessm
ents
reports
Yearend
Function
% of
employe
e
assesse
d
accordin
g to
PMS
policy
ANNUAL
TARGET:5
0%
Output
Q1
Jul-Sep
Target
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table 5.3.4
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verificati
on
Supporting
departments(
Input)
Vote: 170044066
300 000
Monitoring
of
permanent
employees
performanc
e by
Supervisors
Nil
Monitoring
of
permanent
employees
performanc
e by
Supervisors
Nil
300 000
Nil
Monitoring
and
implement
ation of
policies
Page 67
Monitoring
and
implementa
tion of
policies
Monitoring
and
implementa
tion of
policies
Vote: 170044110
Roll out
sessions
held
Nil
Adoption
by Council
Nil
Legislativ
e
complaint
polices
coordinat
ed and
adopted
by
Council
Draft new
and
reviewed
policies
available
for
comment
s by
Custodian
s
Assessme
nt and
rewarding
of
qualifying
employees
150 000
ANNUA
L
TARGE
T:100%
Monitorin
g of
permanen
t
employee
s
performan
ce by
Superviso
rs
50 000
legislative
complaint
policies
adopted
% of
policies
legally
tested
Performa
nce and
service
based
awards
conferred
to
permane
nt
employee
s
100 000
Policy development and review
Page: 81 A12
R
BTO
CDS
OMM
IDMS
Council
Resolutio
n
Policy
documen
ts
Attendan
ce
Registers
BTO
Council
Support
CDS
OMM
IDMS
Labour
Unions
Q1
Jul-Sep
Target
Q2
Oct-Dec
Target
Submissio
n of the
annual
employme
nt equity
report
Training of
the r EE
Consultativ
e Forum
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
Output
Budget
KPI
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table 5.3.4
150 000
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verificati
on
Supporting
departments(
Input)
Page 68
200 000
Nil
Vote: 170044283
Vote: 170044109
Payment of
Retention
related
allowance
paid to
qualifying
employees
as per
policy
150 000
Rollout of
the
Retention
Strategy
Nil
Payment of
Retention
related
allowance
paid to
qualifying
employees
as per
policy
Continuous
monitoring
of the
implement
ation of the
EE Plan
Continuous
monitoring
of the
implementa
tion of the
EE Plan
75 000
Scarce
skills
employee
retained
Adoption
of the
draft
Retention
strategy
Continuous
monitoring
of the
implementa
tion of the
EE Plan
75 000
Number
of
employe
es
retained
as
critical
and or
scarce
skills
attracted
ANNUA
L
TARGE
T:6
Continuou
s
monitorin
g of the
implemen
tation of
the EE
Plan
50 000
ANNUA
L
TARGE
T:90%
Meeting
the
Employm
ent
Equity
targets
set as
per the
employm
ent equity
plan
Nil
To
ensure
the
Implemen
tation of
the
Retention
Strategy
to all
qualifying
employee
s
%
complia
nce with
municip
al equity
plan
Preparati
on of the
annual
employm
ent equity
report for
submissio
n to DoL
Nil
Retention and succession planning
Page: 81 A16
Employment Equity Plan Implementation
Page; 81 A14
R
To
ensure
that
Employm
ent Equity
targets
are met
by
complyin
g with the
adopted
Employm
ent Equity
Plan and
Employm
ent Equity
Act
Attendan
ce
registers
BTO
Council
Support
CDS
OMM
IDMS
Labour
Unions
Council
Resolutio
n
Attendan
ce
registers
Payroll
Reports
BTO
Council
Support
CDS
OMM
IDMS
Labour
Unions
Annual
EE
Report
Output
Q1
Jul-Sep
Target
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table 5.3.4
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verificati
on
Supporting
departments(
Input)
Page 69
Continuous
monitoring
of the
induction
programme
200 000
Nil
Nil
Vote: 170044281
Vote: 170044291
Continuous
monitoring
of the
induction
programme
Nil
Rollout of
policies
and
Collective
Agreement
s on
Conditions
of service
Monitoring
the
implementa
tion and
compliance
to the
adopted
Organizatio
nal
structure
Council
Resolutio
n
50 000
ANNUA
L
TARGE
T: 100%
Number
of
induction
sessions
held
Roll out of
the
induction
programm
e on
municipal
functions
and
operation
s
Placement
of
employees
Placement
of
employees
concluded
Nil
% of
new
employe
es
inducted
Nil
ANNUA
L
TARGE
T:30
June
Adopted
organogr
am
Adoption of
the
reviewed
structure
25 000
To
ensure
that
employee
s are fully
inducted
Date
organog
ram
adopted
200 000
To
ensure
that
Council
has a
function
based
organizati
onal
structure
Consultati
on
processes
/sessions
commenc
e for the
review of
the
organizati
onal
structure
25 000
Development of
structured induction
Page: 81 A13
Review of the Organisational
Structure
Page 81 A11
R
Attendan
ce
registers
Organiza
tional
Structure
documen
t
Attendan
ce
Registers
BTO
Council
Support
CDS
OMM
IDMS
Labour
Unions
BTO
CDS
OMM
IDMS
Labour
Unions
Q1
Jul-Sep
Target
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
Output
Budget
To
ensure
that the
implemen
tation of
the WSP
resulting
in
productiv
e
employee
s
KPI
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Coordination of all training and
development programmes
Page: 81 A13
Table 5.3.4
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verificati
on
Supporting
departments(
Input)
Page 70
Vote: 170044104
Vote: CAPEX
Nil
2 000 000
Continuous
Monitoring
of the
DJEU
1 000 000
Unit fully
functional
Training
conducted
500 000
500 000
Procureme
nt
processes
Job
analysis
and Job
description
writing
commence
500 000
All posts
evaluate
Consultati
ve
sessions
held with
Local
Municipali
ties
MOU
signed
with the
Local
Municipali
ties
Training
conducted
250 000
Number
of posts
evaluate
d by the
Unit and
moderat
ed by
the
Provinci
al Audit
Committ
ee
ANNUA
L
TARGE
T: 100%
Training
conducted
500 000
ANNUA
L
TARGE
T:100%
Number
of
employee
s trained
LGSETA
Training
Providers
contracte
d.
500 0 00
To
ensure
that
district
has a
fullyfledged
Job
evaluatio
n Unit
% of
workplac
e skills
plan
budget
spent
250 000
Establishment of the District Job
Evaluation Unit
Page: 81 A12
R
Annual
training
Plan
Attendan
ce
registers
MOU’s
Attendan
ce
registers
BTO
Council
Support
CDS
OMM
IDMS
BTO
CDS
OMM
IDMS
Labour
Unions
Output
Q1
Jul-Sep
Target
Q2
Oct-Dec
Target
Q3
Jan-Mar
Target
Q4
Apr-Jun
Target
Budget
KPI
Budget
IDP
Projects
Measurab
le
Objective
(outcome
)
Budget
Table 5.3.4
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verificati
on
Supporting
departments(
Input)
Page 71
Vote: 170044292
300 000
Bursaries
Awarded
Monitoring
of the
existing
Beneficiarie
s
50 000
Advert
issued
Media,
Schools,
Notice
boards
Road
shows to
all local
schools
and
community
undertaken
200 000
ANNUA
L
TARGE
T: 20
Number
of
students
registere
d at
tertiary
institution
s to study
scarce/ra
re skills
fields
Nil
Number
of
bursarie
s issued
50 000
External Bursary Scheme
Page: 82 A24
R
To
ensure
that
bursaries
on
scarce/rar
e skills
are
awarded
to ANDM
Municipal
area
students
Attendan
ce
Registers
BTO
Council
Support
LM”s HRD
Divisions
Department
of Education
OMM
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 72
Vote: 130044097
R800 000.00
R
To hold 3
planners
forum
meetings
Vote: 130044279
To hold 3
planners
forum
meetings
R
R0, 00
To hold
3
planner
s forum
meetin
gs
Project
Monitorin
g,
Support
and
project
finalizatio
n to 2
LM`s
Means
of
Verificat
ion
Budget
R0 000.00
Project
Monitorin
g
and
Support
to 2 LM`s
Q4
Apr-Jun
Target
R0. 00
To hold 3
planners
forum
meetings
R
R400.000.00
12
district
planners
forum
meeting
held
Transfe
r funds
to
2
LM`s
based
on the
needs
analysi
s report
Budget
R0. 00
ANNUA
L
TARGE
T: 12
Collate 4
municipal
Spatial
Planning
Needs /
reports
Q3
Jan-Mar
Target
R400 000.00
ANNUA
L
TARGE
T: 2
Numbe
r
of
meetin
gs held
with
quorum
Adopt 2
Municipal
Planning
tools in
line with
the
district
Suite of
Plans.
R0. 00
To create a
platform
for
continuous
dialog
and
cooperative
working
in
District
Development
Planning
Numbe
r
of
plannin
g tools
develop
ed
R0.00
To
offer
Spatial
Planning
capacity
support
to
Local
Municipalities
R0. 00
Page: 89 F11
Page: 86 C15
District Planning
Establishment
Forum Spatial Planning (Capacity
Support to all LMs)
Department Name: Planning and Economic Development (Development Planning)
NKPA 6 : Cross Cutting
Objective
: To develop and implement a credible IDP, SDF, OPMS and DMP
KPI
Budg
Bud
Measurable
Q2
Q1
et
get
IDP
Objective
OctOutput
Jul-Sep
R
R
Projects
(Outcome
Dec
Target
)
Target
Supporting
Departme
nts (Input)
Approve
d
project
reports
and
minutes
of
the
meeting
s.
B.T.O
WSP
Minutes
of
the
meeting
s
Input from
Local
Municipalit
ies
Page 73
Vote:130044293
Vote:130044292
R300 000
R255 000
Completi
on of Bill
of
quantities
with
design
plans.
W.S.P
W.S.A
(Enviro)
Vote:130044291
R 0.00
R 0.00
R 0.00
Submissi
ons
of
project
completio
n plan by
the
Service
Provider
R60 000.00
Procur
ement
of
1
Service
Provide
r
R 51 000
Compilati
on
of
Terms of
Referenc
e for the
Service
Provider
Adopted
SDF
Operatio
nal auto
– filling
system
linked to
4
LM`s
intranet
R45 000
Creation
of 100%
bill
of
quantitie
s for all
urbanity
projects
Submissi
ons
of
project
completio
n plan by
the
Service
Provider
R 9000.00
ANNUA
L
TARGE
T:
100%
Compilati
on
of
Terms of
Referenc
e for the
Service
Provider
Submissi
on
of
reviewed
SDF to
relevant
council
structure
s
for
adoption
Consolida
tion
of
reviewed
spatial
developm
ent
priorities,
inputs &
recomme
ndations
R0.00
ANNUA
L
TARGE
T:
100%
%
of
projects
with bill
of
quantiti
es
Operatio
nal
Automat
ed Filling
system
R 0.00
Page: 89 F11
To
quantify
Urbanity
projects
identified
in
all
District
spatial
planning
frameworks
%
of
filing
system
complia
nce to
national
archive
s
1.Identi
fy gaps
and
shortfal
ls
of
the
current
SDF
2.
Stakeh
olders /
Public
Particip
ation
Procur
ement
of
1
Service
Provide
r
R 0.00
Collectiv
e
Analysis
of
5
SDF`s
within the
District
(DM
&
LM`s)
R 0.00
ANNUA
L
TARGE
T:
30
June
Reviewe
d
and
adopted
Spatial
Develop
ment
Framewo
rk
documen
t.
R0.00
Date
reviewe
d SDF
adopte
d.
R0.00
Page: 89 F12
To keep up
with
spatial
development
trends
and
set
development
priorities
within
the
District
by
2013/14
Data
maintenance
of Statutory
development
applications
for 4 LM`s
Page: 89 F11
Street Urban Aesthetics Plan
Automated Filing System
ANDM SDF Review
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Project
Closeout
Report
and
practical
use of
the
system
by
all
LM`s
I.T
B.T.O
Project
close
out
report
W.S.P
W.S.A
(Enviro)
I.S.D
B.T.O
ANNUA
L
TARGE
T: 2
2
adopted
Nodal
develop
ment
framewor
ks
Submissi
on of 2
Nodal
develop
ment
strategie
s by the
service
providers
Submis
sion of
2
Implem
entatio
n Plans
by the
service
provide
rs and
project
comple
tion
None
Page 74
-
None
W.S.P
W.S.A
I.S.D
Vote:130044288
Set land
use
Standards
and
recomme
ndations
for
all
LM`s
Adoption
of
the
guide
documen
t
by
council
-
Vote:130044277
Numbe
r
of
Nodal
develop
ment
framew
ork
adopte
d
R213 000
To
create
detailed
development
strategies for
2
ANDM
secondary
nodes.
Synchroni
zation of
all SDF`s,
Spatial
plans and
LM town
planning
schemes.
Adopted
Guidelin
es
by
council
R 450 000
R68 000
Page: 89 F12
ANNUA
L
TARGE
T: 6
Consolid
ate Land
use
guide
documen
t
R 720 000.0
Submis
sion of
Status
quo
report
with a
clearly
defined
proble
m
statem
ent
R 68 000
Submissi
on of 1
inception
report by
the
service
provider
R157.000
Complet
ed
and
adopted
Land-use
guide
documen
t for 6
small
towns
R 157 000
Numbe
r
of
towns
with
adopte
d land
use
guide
docum
ents
R507 000
To
create
Uniform
guidelines for
6
ANDM
small towns
for
restructuring
&
revitalization.
Page: 89 F12
Nodal Development Frameworks Guidelines on Small Town Restructuring
(Mbizana & Ntabankulu LM`s)
and Revitalization
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Adopted
2 Nodal
develop
ment
framew
orks by
the
respecti
ve
councils
W.S.P
W.S.A
I.S.D
Land use
Data
Verificatio
n
Page 75
Adopted
LUMF
W.S.A
(Enviro)
W.S.P
I.S.D
B.T.O
Adopted
Land
audit
docume
nts
B.T.O
(Assests,R
evenue,S.
C.M)
W.S.A
(Enviro)
Vote:130044289
R 1 2 000 000
Consolid
ation and
completio
n of audit
data
Vote: 130044290
Submis
sion of
Project
Incepti
on
reports
R 600 000
ANNUA
L
TARGE
T: 2
Completi
on
of
Terms of
Referenc
e
R 180 000
2
adopted
land-use
audit
documen
ts
R 90 000
Numbe
r
of
land
use
audits
complet
ed
R 420 000
To create a
comprehensiv
e land use
Database for
2 LM`s
Submissi
on
of
Project
process
plan
(Inceptio
n Report
Adoption
of LUMF
by
council
R 420 000
1
Adopted
district
wide
LUMF by
council.
Completio
n of a
District
wide
LUMF
R 420 000
ANNUA
L
TARGE
T:
30
June
Comple
tion of
Analysi
s
Phase
and
Status
Quo
R 90 000
To
develop
district wide
guidelines for
4 LM`s to
craft
their
land
use
schemes.
Compilati
on
of
Terms of
Referenc
e for the
Service
Provider
R 180 000
Page:89 F12
Page:89 F12
Land
Audit
(Mbizana
Umzimvubu LM`s)
& Land Use
(LUMF)
Management
Date
LUMF
adopte
d
R0.00
Framework
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Urban
Sanitation
for 7towns
NIL
NIL
NIL
ANNUAL
TARGET: 7
Page 76
NIL
-Develop
TORs
-Appoint
Service
provider
-Incopo
rate data
into the
GIS
database
Budget
1 000 000.00
NIL
Suppo
rting
Depart
ments
(Input)
I.T
I.G.R
Vote: 130044281
Vote: 130044283
400,000.00
Nil
Nil
NIL
Means
of
Verificat
ion
Signed
MOU
NIL
Vote:
Number of
towns with
urban
sanitation
data
captured
-Capture
GPS
coordinate
s for VIPs
for 2 LM’s
Total
Budget of
the Year
R
Nil
NIL
ANNUAL
TARGET: 4
-Capture
GPS
coordinates
for VIPs for
2 LM’s
Nil
NIL
Rural
Sanitation
for 4LMs
-Establish
1
SSC
Task
Team
-Launch 1
GIS SSC
Q4
Apr-Jun
Target
NIL
Number of
LMs
with
rural
sanitation
data
captured
ANNUAL
TARGET: 4
- Procure &
Install
software
(4LM’s)
-Conduct
Workshops
within LMs
300,000
Spatial Data
Maintenance
c to ensure
an
Up-todate
GIS
Database
By 2015.
-4
LMs
have
access to
GIS
resources
and
services.
-4 Signed
MOU’s
with LM’s
Data
Captured
for:
Budget
Number of
LMs
with
access to
GIS
resources
300,000
Implement
GIS Shared
Service
to
ensure
access
to
GIS
Services by
2015.
Q3
Jan-Mar
Target
25,000
Output
Budget
KPI
Q2
Oct-Dec
Target
100,000
Page: 89 F11
Page: 89 F11
Page: 89 F11
GIS Data Maintenance
GIS
Shared
Implementation
Service
IDP
Projects
Q1
Jul-Sep
Target
25,000
Measurable
Objective
(Outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Up-todate
GIS
Databas
e
P.M.U
W.S.P
W.S.A
(Envir
o)
I.S.D
B.T.O
(Asest
s)
ANNUAL
TARGET:
100%
-GIS
Software
maintenanc
e renewal
Nil
Nil
Nil
Page 77
I.T
Nil
GPS
Upgrade
Repairs
and
Replace
ments
B.T.O
I.T
I.G.R
Comm
unicati
on
Vote:
Up to-date
GIS
software
and
hardware
-ANDM
GIS Open
Day
Nil
Nil
-Strategy
Review
Nil
ANNUAL
TARGET:
50
% of GIS
infrastructur
e upgrade
completed
GIS Open
Day
for
Outreach
and
Education
about GIS
Nil
100,000
Stable and
highly
available
GIS services
Number of
people
attending
GIS open
day
Nil
200,000
Promote
GIS
Awareness
amongst
GIS
users
by 2014
-Conduct
Workshops
Nil
ANNUAL
TARGET: 1
Workshop
-Annual
review of
Strategy
300 000
Number of
workshops
conducted
Nil
Implement
GIS Strategy
and Policy
by 2014.
200,000
Page: 89 F11
Page: 89 F11
Page: 89 F11
GIS
Infrastructure GIS Awareness Expo GIS
Strategy
Upgrade
Implementation
ANNUAL
TARGET: 2
Vote: 130044282
NIL
B.T.O
I.T
CAPEX
NIL
400 000.00
NIL
200,000.00
NIL
400 000.00
NIL
100 000
NIL
-Develop
TORs
-Appoint
Service
provider
-Incopo
rate data
into the
GIS
database
Nil
Social
Infrastruct
ure
for
2LMs
100,000
Number of
LMs
with
social
infrastructur
e
data
captured
600,000
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page:89 F13
IDP Review
Number
of
meetings
held
ANNUAL
TARGET:
4
R
Integratio
n
and
alignment
of
IDP
projects
and
program
mes.
10 000
Conduct
1 Meeting
(Rep
&
Steering
Committe
es)
Page 78
R
Conduct
Community
and
stakeholder
s
consultation
on
Draft
IDP for 4
LM’s
Conduct
1 Meeting
(Rep
&
Steering
Committe
es)
Total
Budget
of the
Year
R
Means
of
Verificat
ion
IDP
Conduct
1Meeting
(Rep
&
Steering
Committees
)
Vote:130044047
Conduct 1
Meeting
(Rep
&
Steering
Committees
)
ANNUAL
TARGET:
4
R
Conduct
1 ANDM
Situationa
l Analysis/
Research
Budg
et
800 000
IDP
developed
with
stakeholde
r
engageme
nt
R
Q4
Apr-Jun
Target
Supporti
ng
Departm
ents
(Input)
All
150 000
Developme
nt of 1IDP
Process
Plan
and
facilitate
adoption
process by
the Council
Bud
get
10 000
4
LMs
consulted
on District
IDP
developme
nt
Q3
Jan-Mar
Target
Nil
Number
of
LMs
consulted
on District
IDP
developm
ent
Bud
get
10 000
Output
Q2
Oct-Dec
Target
400 000
Develop
and
implement
a credible
IDP
KPI
Budg
et
10 000
IDP
Projects
Q1
Jul-Sep
Target
10 000
Measurabl
e
Objectives
(Outcome)
Reports
and
Attenda
nce
Registe
rs
All
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
3
Meetings/
Stakehold
er
engagem
ent
Page 79
Nil
Vote: 130044278
3
Meetings/
Stakehold
er
engagem
ent
IDP
Nil
3
Meetings/St
akeholder
engagemen
t
Facilitate
the
adoption of
the
Final
ANDM IDP
by
the
Council and
submission
to
the
relevant
structures
3
Meetings/St
akeholder
engagemen
t
Nil
ANNUAL
TARGET:
12
12
Meetings
held
by
Task
Team
Nil
%
of
lodged
claims
approved
Nil
Page: 89 F13
District Land Claims
Task Team
To
facilitate a
25%
settlement
of
Land
Claims in
ANDM by
2017
Facilitate
tabling of
first draft
IDP to the
Council
and
assessme
nt
by
DLGTA
Nil
ANDM
Strategy
Formulati
on
and
budget
prioritizati
on
200 000
ANNUAL
TARGET:
31 May
1 adopted
IDP
document
by
the
Council
Nil
Date IDP
adopted
Reports
and
attenda
nce
register
s
B.T.O
(S.C.M)
Legal
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Department Name
: Planning and Economic Development (Local Economic Development)
NKPA 3
: Promotion of Social and Economic Development
IDP OBJECTIVE
: To Promote and Boost Local Economy
One
Situational
/
SWOT
analysis
Draft
strategy
presented
to
stakeholder
s
ANNUAL
TARGET:
100%
%
of
agricultura
l
production
business
plan
completed
Adopted
Agricultur
al
Productio
n
Business
Plan
Complete
procureme
nt
processes
, mobilise
stakehold
ers
and
inception
report
1st
draft
business
plan
report(situat
ional
analysis)
250 000
150 000
Page: 86 C13
Page: 86 C13
ANNUAL
TARGET:
100%
60 000
Production Development of District
Energy
Regeneration
strategy
Agricultural
Business Plan
Develop
and
implement
agricultural
business
plan which
will enable
access to
markets for
the sector
R
Page 80
R
Final
draft
strategy
and
impleme
ntation
plan
2nd draft
of
business
plan
report(str
ategic
framewor
k)
Budg
et
R
Total
Budge
t of the
Year
R
Adoption
of strategy
and
implement
ation plan
Implement
ation plan
and final
draft
of
the
business
plan
Vote: 130044272
Adopted
district
energy
regenerat
ion
strategy
Q4
Apr-Jun
Target
Vote: 130044274
%
of
energy
regenerati
on
strategy
completed
R
Create
conducive
environme
nt
for
developme
nt
of
sustainable
energy
programs
Bud
get
R750 000
Output
Q3
Jan-Mar
Target
R500 000
KPI
Budg
et
200 000
Q2
Oct-Dec
Target
90 000
Budge
t
300 000
IDP
Projects
Q1
Jul-Sep
Target
200 000
Measurabl
e Objective
(Outcome)
Means of
Verificatio
n
Adopted
Energy
regenerat
ion
Strategy
Adopted
Agricultur
al
Business
Plan
Supporti
ng
Departm
ents
(Input)
W.S.A
(Enrivo)
W.S.P
BTO
Supply
Chain
Manage
ment
WSA(En
vironme
nt0
Vote: 130044272
R750 000
200 000
2nd
and
final draft
of
developm
ent plan
with
implement
ation plan
All
Departm
ents
Vote: 130044120
R800 000
100000
1st draft
of
tourism
develop
ment
plan
Inception
Report
Page 81
Adoption
of
investmen
t attraction
strategy
Investme
nt
attraction
business
plan and
investme
nt
brochure
Adopted
Beach to
Berg
Corridor
developm
ent Plan
Vote: 130044276
ANNUAL
TARGET:
100%
Adopted
Beach to
Berg and
Corridor
Develop
ment
Business
Plan
2nd draft
of
investme
nt
attraction
strategy
and
impleme
ntation
plan
R500 000
%
of
Beach to
Berg and
Corridor
Developm
ent
business
plan
developed
250 000
ANNUAL
TARGET:
100%
1st draft of
investment
attraction
strategy
230 000
Finalisatio
n
of
Investmen
t attraction
strategy
Terms of
reference,
procureme
nt process
and
Inception
report
Terms of
reference,
procureme
nt
processes
and
inception
report
Rural
Develop
ment and
wild coast
summit
report
300 000
Adopted
investme
nt
attraction
strategy
Summit
report
150 000
Final draft
of concept
document
and
hosting of
summit
700 000
ANNUAL
TARGET:
100
%
of
investmen
t attraction
strategy
completed
Rural
Develop
ment and
wild
coast
summits
successf
ully
hosted
50 000
Developme
nt
and
implementa
tion
of
Investment
attraction
strategy
Number of
delegates
attending
rural
developm
ent
summit.
And wild
coast presummit
20000
Page: 86 C15
Page: 86 C11
Critical
dialogue to
ensure
integrated
planning
and
implementa
tion of rural
developme
nt
programs
Stimulate
tourism
between
coastal and
mountaino
us areas of
the district
Page: 86 C13
Beach to Berg and Tourism Implementation of Investment Rural Development Summit and
Corridor Development Plan
Attraction strategy
wild coast pre-summit
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
S.P.U
SPU
Page 82
Vote: 130044286
R560000
Capacity
building
of
25
SMME
and
cooperati
ves
Vote: 130044284
R1 500 000
Capacity
building of
25 SMME
and
cooperativ
es
Vote: 130044239
Capacity
building of
25 SMME
and
Cooperative
s
250000
Terms of
reference,
procureme
nt
processes
and
Capacity
building of
25 SMME
and
cooperativ
es
Harvestin
g of grain
R1000 000
0.00
ANNUAL
TARGET:
100
100
SMME
and
cooperati
ves
supporte
d
Deweeding
and
spraying
300000
Number of
SMMEs
and
Coops
capacitate
d
ANNUAL
TARGET:
80 ha
Contracting
and
ploughing of
80 ha of
land
250000
To ensure
self
sustainable
SMME and
Coops
Mechanis
ation and
ploughed
80 ha
200000
Number of
hectors
(ha)
ploughed
250000
Formalisati
on of grain
production
for creation
of
sustainable
markets
and trigger
agroprocessing
within the
district
Appointmen
t of service
providers
and fencing
of 40 ha of
arable land
560 000
ANNUAL
TARGET:
40ha
Terms of
reference,
stakehold
er
mobilisatio
n
and
procureme
nt
processes
Terms of
reference,
stakehold
er
mobilizatio
n
and
procureme
nt process
1000 000
Complete
fencing of
identified
arable
land
0.00
Number of
Arable
Land
fenced
250000
Page: 86 C13
Page: 86 C13
Sustainabl
e
grain
production
Page: 86 C14
Capacity Building for SMME & Grain Production (80ha)
Coops
Fencing of Arable Land
(40ha)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Proof of
payment
and
fenced
arable
land
pictures
Proof of
payments
for
ploughed
areas
and their
pictures
Environ
ment
Proof of
payment
and list of
supporte
d SMME
SPU
Adopted
Grain
Productio
n
Business
Plan
Term
of
reference,
stakehold
er
mobilizatio
n
and
procureme
nt
processes
Construct
ed grain
storage
Terms of
reference
and
procureme
nt
of
service
provider
Quarterly
meetings
of DST,
Tourism
and LED
Fora
Quarterly
meetings
of
DST,
Tourism
and LED
Fora
Page 83
R150 000
30 000
30 000
R500 000
R600 000
Constructi
on
of
Service
provider
298500
Construc
tion
of
storage
facilities
222500
222500
50 000
5 000
Procuremen
t of Service
Provider
2nd draft
and
adoption
of
the
business
plan
298500
ANNUAL
TARGET:
100%
1st draft
of
business
plan
Inception
report
3000
% of Grain
Storage
Facilities
constructe
d
30 000
30 000
ANNUAL
TARGET:
4
ANNUAL
TARGET:
100%
Sustainabl
e
grain
production
to stimulate
agroprocessing
Quarterly
meetings of
DST,
Tourism
and
LED
Fora
Minutes
of
quarterly
LED for a
meetings
IGR
Develope
d
and
adopted
Grain
Productio
n
Business
Plan
(SCM
Vote: 130044270
% of Grain
Productio
n
Business
Plan
adopted
Quarterly
meetings
of
DST,
Tourism
and LED
Fora
Vote: 130044236
Production
of
grain
and create
sustainable
markets
4
quarterly
LED for a
meetings
held
Vote: 130044285
Number of
LED
meetings
coordinate
d
0.00
Page: 86 C15
Coordinate
sitting
of
IGR LED
structures
for
integrated
economic
developme
nt planning
and
implementa
tion
Page: 86 C13
Page: 86 C13
Grain
Facilities
Storage Grain Production Business Institutional Arrangements and
plan
partnerships
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Construct
ed Silos
and
pictures
Page 84
delivery of
inputs and
implement
s
to
identified
projects
R100 000
Vote: 130044273
Vote: 130044287
Appoint
ment of
service
providers
.
Quarterly
Enrichme
nt
session
minutes
R1000 000
ANNUAL
TARGET:
4
Procuremen
t of service
providers
One
business
plan
developed
DST
quarterly
business
plan
enrichmen
t sessions
25 000
Develop
funding
procedure
manual,
stakehold
er
mobilisatio
n
0.00
Number of
poverty
alleviation
projects
supported
One
business
plan
develope
d
DST
quarterly
business
plan
enrichme
nt
sessions
99 8000
Funded
viable
projects
in 4 LMs.
One
business
plan
developed
DST
quarterly
business
plan
enrichment
sessions
25 000
One
business
plan
developed
.
DST
quarterly
business
plan
enrichmen
t sessions
0.00
ANNUAL
TARGET:
4
Impleme
nted
resource
mobilizati
on
enrichme
nt
sessions
25 000
Number of
MOUs
signed
with
stakehold
ers
25 000
Human
resource
support
towards
mobilizatio
n
of
financial
and
nonfinancial
support
LED
initiatives
at
local
level
Provide
support to
poverty
alleviation
projects
2000
Page: 86 C15
Page: 86 C13
Poverty
Projects
Alleviation District
Project
Resource
Mobilisation
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
List
of
funded
poverty
alleviatio
n projects
and
pictures
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Approved
Budget
Process for
2013/2014
financial
year
Approved
Budget
/
IDP Process
in Council.
IDP Review
Section 71
monthly
reports
submitted
timeously
and
presented
accurately.
Monthly
and
quarterly
reports to
manageme
nt
and
Council and
to various
organs or
state.
Monthly and
quarterly
reports
to
management
and Council
and to various
organs
or
state.
Vote:
Page 85
Reports
Vote:
Monthly and
quarterly
reports
to
management
and Council
and
to
various
organs
or
state.
R 0.00
Monthly
and
quarterly
reports to
manageme
nt
and
Council and
to various
organs or
state.
R 0.00
ANNUA
L
TARGET
:16
Road shows
R 0.00
ANNUA
L
TARGET
:30
JUNE
Number
of
reports
submitt
ed
Approve
adjustment
budget
2013/14
accordance with the MFMA.
Total
Means
Budget
Q4
of
for the
Apr-Jun
Verificat
Year
Target
ion
R
Approved
Council
final budget
resoluti
for 2014/15
on.
financial year
Budget
Date
budget
approve
d
Q3
Jan-Mar
Target
Budget
Q2 Oct-Dec
Target
Output
R 0.00
To prepare
and adopt
all
the
budget
documents
and related
Budget
policies in
terms
MFMA
To report
and comply
with
the
Treasury
Statutes in
particular
the MFMA.
Q1
Jul-Sep
Target
KPI
Budget
Measurable
Objective
(Outcome)
R 0.00
Page: 87 D14
Page: 87 D14
Budget and Reporting
Budget preparation
management
and
IDP Projects
Budget
Department Name
: Budget and Treasury Office (BTO)
NKPA 4
: Financial Viability and Management
Objective
: To ensure complete and accurate accounting of all transactions, and to report all financial information in
Supporting
Departmen
ts (Output)
Page 86
Audit
report
tabled in
Council.
Monthly
reports
dealing
with
matters of
emphasis
Tabled.
Monthly
reports
dealing
with
matters of
emphasis
tabled
monthly
Minutes
adopted
Audit
Report
Vote:
Audit
queries
effectively
resolved
within
timeframes
given by the
AG.
R3.5m
Submit AFS
to
Audit
Committee
and Auditor
General
Submit
consolidate
d AFS to AG
R200k
ANNUA
L
TARGET
:100%
Compilation
and
Submission
of AFS to
Auditor
General by
31 August
2012/13.
R0.5m
%
of
audit
queries
resolve
d
R1.4m
To prepare
and submit
AFS
2012/13 to
the AuditorGeneral in
line
with
MFMA.
To attend
and
resolving of
audit
queries.
R1.4m
Page: 87 D16
Annual Financial Statements and Audit
Reports
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Monthly
reports
Commitme
nt Register
for
2012/13.
Monthly and
quarterly
reports
Monthly and
quarterly
reports
Page 87
Means of
Verification
MANCO
resolution
Monthly
P/P reports
Minutes of
all
Bid
Committee
s
Vote:
R 0.00
Budget
Budget
R 0.00
Awarding of
bids within
timeframes
stipulated in
the annual
procuremen
t
Plan.
Total
Budget
of the
Year
R
Vote:
Council
Resolution
Approved
SCM policy
R 0.00
Implementa
tion of SCM
policy
&
procedures.
Monthly and
quarterly
Reports
Monthly
reports
SCM policy
Vote:
Reporting on
the
effectiveness
of
the
implementati
on of the
SCM policy,
Implementa
tion of SCM
policy
&
procedures
Q4
Apr-Jun
Target
R 0.00
Implementati
on of SCM
policy
&
procedures.
Awarding of
bids within
timeframes
stipulated in
the annual
procuremen
t
Plan.
R 0.00
Council
Approved
SCM Policy
and
Procedure
Manuals.
Awarding of
bids within
timeframes
stipulated in
the annual
procurement
Plan.
Q3
Jan-Mar
Target
R 0.00
%
of
policies
SCM and
procedures
implement
ed
ANNUAL
TARGET:
100%
Number of
monthly
reports
ANNUAL
TARGET:16
Awarding
of
bids within
timeframes
stipulated
in
the annual
procureme
nt
Plan.
Implement
ation SCM
policy
&
procedures
.
Budget
Develop and
implement an
annual
procurement
plan.
Q2
Oct-Dec
Target
R 0.00
% of bids
awarded
within 90
days
ANNUAL
TARGET:10
0%
Q1
Jul-Sep
Target
R 0.00
Output
R 0.00
To
procure
goods in a
cost
effective
and
efficient
manner as
per
the
approved
SCM
policy in
order to
achieve
service
delivery
objectives
KPI
R 0.00
Page: 87 D13
Page: 87 D13
Supply Chain Management
Annual procurement plan
IDP
Projects
Measurabl
e
Objective
(Outcome
)
To
Coordinate
Procurem
ent Plans
for
all
departme
nts
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Supporting
Department
s (Input)
Page 88
Vote:
R500k
R125k
Adverts
Database
forms.
Updated
Supplier
Database
ReportRotation of
suppliers
Contracts
Register.
Quarterly
performan
ce reports
of
contractors
.
Vote:
Maintenanc
e
of
contracts
and SLA’s.
updating of
contracts
Register.
0
Maintenanc
e
of
contracts
and SLA’s.
updating of
contracts
Register.
Verification
and
cleansing of
suppliers
information
In
the
supplier
database.
0
Maintenance
of contracts
and
SLA’s.
updating of
contracts
Register.
Verification
and
cleansing of
suppliers
information
In
the
supplier
database.
R125k
Maintenan
ce
of
contracts
and SLA’s.
updating of
contracts
Register.
R125k
Updated
Contracts
Register.
Verification
and cleansing
of suppliers
information
In
the
supplier
database.
0
ANNUAL
TARGET:10
0%
Adverts local and
provincial
media.
0
Page: 87 D12
%
of
Contracts
and SLA’s
updated
Placing
of
adverts
on
municipal
website, local
and
provincial
newspapers.
R125k
ANNUAL
TARGET:10
0%
To
coordinat
e
and
update
the
contracts
register
Contract Management
%
of
supplier
database
updated
0
To
maintain
an update
Supplier
Database
Page: 87 D13
Supplier
Management
Database
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Budget
Budget
Total
Budget
of the
Year
R
Decrease
debt by 5%
Decrease
debt by 5%
Decrease
debt by 5%
Monthly
reports on
revenue
collection
Monthly
reports
on
revenue
collection
Monthly
reports on
revenue
collection
Monthly
reports on
revenue
collection
Approve &
Implement
Credit
Control and
Debt Man.
Policy
Approve
&
Implement
Credit
Control
&
Debt
Man.
Policy
Implement
Credit
Control &
Debt Man.
Policy
Implement
Credit
Control &
Debt Man.
Policy
Page 89
Vote:
Vote:
R1,5m
Adopted
Credit
Control
Policy
Increase
Collection
s to 50%
of billings
Means
of
Verificat
ion
Approv
ed
Revenu
e
Enhanc
e.
Strategy
Commu
nity
outreac
h
minutes
Vote:
Decrease
debt by 5%
R200K
Implement
Revenue
Strategy
Nil
Nil
Approved
Revenue
Strategy
Nil
Approve
Draft
Revenue
Strategy
Q4
Apr-Jun
Target
R375
ANNUAL
TARGET:10
0%
Develop
TOR of the
strategy
Budget
Adopted
Revenue
Enhancem
ent
Strategy
Q3
Jan-Mar
Target
R375k
To enhance
Revenue
collection
and
Implement
Debt
Managemen
t
Date
revenue
enhancem
ent
Strategy
ANNUAL
TARGET:30
June
% of Credit
Control
and Debt
policies
implement
ed
ANNUAL
TARGET:10
0%
%
of
revenue
enhancem
ent
strategy
implement
ed
R375k
Review and
implement
Credit
Control and
Debt Mgmt.
Policies
Output
Q2 Oct-Dec
Target
R200K
To develop
and
Implement a
Revenue
Enhanceme
nt Strategy
KPI
Q1 Jul-Sep
Target
R375k
Page: 87 D11
Page: 87 D12
Page: 87 D11
Revenue Collection and
Debt management
IDP Projects
Measurable
Objective
(Outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Monthl
y
reports
Council
Resoluti
on
Reports
Supporting
Departmen
ts (Input)
Review
indigent
register
of
Output
Q2
Oct-Dec
Target
Page 90
Budget
KPI
Q1
Jul-Sep
Target
Budget
Review of
indigent
register
Review of
indigent
register
Vote:
Nil
Nil
Timeous
provision
of
free basic
services to
qualifying
applicants
Vote:
-R18m
Monthl
y billing
reports
Register
of
qualifyi
ng
applica
nts
of
Capture a
Measurable
Objective
(Output)
Timeous
provision
of
free basic
services to
qualifying
applicants
Supporting
Departmen
ts (Input)
Q3
Jan-Mar
Target
Q4 Apr-Jun
Target
Vote:
Review
indigent
register
Billing and
sending of
statements
to
all
customers
on time
Means
of
Verificat
ion
Filled
Forms –
updatin
g
of
informa
tion
Budget
Timeous
provision of
free basic
services to
qualifying
applicants
Billing and
sending of
statements
to
all
customers
on time
Total
Budget
of the
Year
R
Updated
customer
informatio
n
-R4.5m
-R4.5m
Timeous
provision of
free basic
services to
qualifying
applicants
Budget
%
of
households
with access
to
free
basic water
and
sanitation
ANNUAL
TARGET:10
0%
Billing and
sending of
statements
to
all customers
on time
Q4
Apr-Jun
Target
Nil
Billing and
sending of
statements
to
all
customers
on time
To subsidies
indigent
household
by 0.6kl water
Accurate
and
timely
monthly
billing
before
the 7th of
every
Month.
Provision
of
free
basic
services to
qualifying
consumer
s on a
monthly
basis
Updated
customer
informatio
n
-R4.5m
Number of
statements
sent
to
customers
on time.
ANNUAL
TARGET:12
Updated
customer
information
Budget
Updated
customer
information
Budget
Updated
Customer
data
Q3
Jan-Mar
Target
Nil
%
of
Customer
informatio
n updated.
ANNUAL
TARGET:10
0%
Nil
To update
consumer
information
on
billing
system and
prepaid
water
system
To
bill
monthly and
send
statements
to
all
consumers
timeously
Q2 Oct-Dec
Target
-R4,5m
Page: 87 D11
Page: 87 D11
Output
Budget
IDP
Projects
KPI
Q1 Jul-Sep
Target
Page: 87 D15
Indigent Household
Consumer billing and Consumer
postage
of
monthly cleansing
accounts to all consumer
data
IDP Projects
Measurable
Objective
(Outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Total
Budget
of the
Year
Means
of
Verificat
ion
Supporting
Departme
nts (Input)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 91
Vote:
R 0.00
Vote:
R 0.00
R 0.00
Creditor
s Recon.
Quarterl
y
withdra
wal
reports
Submit VAT
returns
monthly
Vote:
Submit VAT
returns
monthly
R9.7m
Submit VAT
returns
monthly
Payments
processed
within 30
days
of
receipts of
invoice
R2,5m
R 0.00
Payments
processed
within
30
days
of
receipts
of
invoice
Payroll
Recon
Reports
Emp201
Emp501
R 0.00
R 0.00
Submit VAT
returns
monthly
Payments
processed
within
30
days
of
receipts of
invoice
Salaries
paid
on
15th and
25th
of
each
month
R 0.00
Submissi
on
of
VAT
returns
Salaries paid
on 15th and
25th of each
month
R 0.00
Payments
processed
within 30
days
of
receipts of
invoice
R 0.00
Creditor
s paid
within
31 days
from
receipt
of
invoice.
Salaries paid
on 15th and
25th of each
month
R2,5m
ANNUAL
TARGET:12
Salaries
released by
15th
and
25th of each
month
R2m
To maximize
the
collection of
VAT
ANNUAL
TARGET:100
%
%
of
Creditors
paid within
31
days
from receipt
of invoice.
ANNUAL
TARGET:100
%
Number of
VAT returns
submitted
monthly.
Timely
and
accurate
paymen
t
of
Salaries
R 0.00
Timeous
payment of
all Service
providers
within
30
days
of
invoicing
% of salaries
processed
by 15th and
25th of each
month.
R2,7m
Page: 87 D14
Page: 87 D14
Timeous
payment of
Municipal
Officials
Page: 87 D11
VAT Control
Expenditure Management Payroll Management
R
VAT201
SARS
Stateme
nt
Monthl
y - Vat
Recon.
Update
Insurance
portfolio
with
Insurer
continuousl
y
R200k
Update
Insurance
portfolio
with
Insurer
continuousl
y
R200k
Page 92
Vote:
Quarterl
y
physical
verificat
ion of
assets
Update
Insurance
portfolio
with
Insurer
continuousl
y
Update
d
insuranc
e
portfoli
o
R200k
R1,6m
Means
of
Verificat
ion
FAR
updated
to
reconcil
e to the
GL
Vote:
Pay
annual
insurance
premium.
Review
existing
insurance
contract.
Update
Insurance
portfolio
with
Insurer
continuou
sly
Monthly
FAR
Update and
Recon.
R1m
Insuran
ce
Contra
ct.
Claims
registe
r
Physical
asset
verification
of movable
assets done
quarterly.
Total
Budget
of the
Year
R2.2m
Number
of
insuran
ce
contract
s
Physical
asset
verification
of movable
assets done
quarterly.
Respond to
audit
queries
relating to
FAR.
Q4 Apr-Jun
Target
R200k
Physical
asset
verificatio
n
of
movable
assets
done
quarterly
and
Reconcile
Budget
FAR
update
d on a
monthl
y basis
and
trainin
g
of
staff
Q3 Jan-Mar
Target
Nil
%
of
GRAP
complia
nce
fixed
assets
register
implem
ented.
Budget
Output
Budget
KPI
Q2 Oct-Dec
Target
R200k
To produce
GRAP
compliant
Fixed Asset
Register.
To
ensure
that
municipal
assets
are
soundly
managed and
safeguarded
at all times.
To account
and
safeguard
Municipal
assets
To
safeguarding
of
Council
assets against
loss
Q1 Jul-Sep
Target
R600k
Page: 87 D14
Page: 87 D16
Insurance of Municipal assets
Fixed Asset Register (FAR) update and management
IDP Projects
Measurable
Objective
(Outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Supporting
Departmen
ts (Input)
Update
Municipal
Fleet
register
monthly
Perform
quarterly
stock take.
Reconcile
stock take
results to
GL.
Investigat
e
and
report on
discrepanc
ies
Set
recorder
levels for
all stock
items.
Number
of Stock
take
reports
%
of
reviewe
d
recorde
r levels
Quarte
rly
stock
counts
for all
Stock
and
reconci
liation
Reorder
levels
set.
Implement
fleet
manageme
nt
system
Nil
Update
Municipal
Fleet
register
monthly
Implement
fleet
manageme
nt
system
Nil
Update
Municipal
Fleet
register
monthly
Nil
Nil
Perform
quarterly
stock take.
Reconcile
stock take
results to
GL.
Investigate
and report
on
discrepanci
es
Review
reorder
levels
Nil
Nil
Perform
quarterly
stock take.
Reconcile
stock take
results to
GL.
Investigate
and report
on
discrepanci
es
Review
reorder
levels
Implement
fleet
manageme
nt
system
Update
Municipal
Fleet
register
monthly
Nil
Nil
Page 93
Total
Budget
of the
Year
Perform
quarterly
stock take.
Reconcile
stock take
results to
GL.
Investigate
and report
on
discrepanci
es
Review
reorder
levels
R200k
Update
d Fleet
registe
r
R200k
Nil
Procurem
ent
of
Fleet
Managem
ent
System
Q4 Apr-Jun
Target
Means
of
Verificat
ion
Fleet
manage
ment
system
Fleet
Manage
ment
Register
Stock
Counts
Reports
Reconcil
iations
Invento
ry
Nil
Active
Fleet
Manag
ement
System
Q3 Jan-Mar
Target
Budget
%
of
Fleet
manage
ment
register
Budget
Output
Q2 Oct-Dec
Target
ROL
Nil
Page: 87 D12 Page: 87 D12
To Maintain
and update
inventory
records
Inventory Management
KPI
Page: 87 D11
Fleet Management
To safeguard
and properly
manage
Council Fleet
Q1 Jul-Sep
Target
Budget
IDP Projects
Measurable
Objective
(Outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Supporting
Departmen
ts (Input)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Q4 Apr-Jun
Target
Output
Number
of
invento
ry
reconcil
iated
Monthl
y
reconci
liations
of
invent
ory
3 months
reconciliat
ions
in
respect of
all stores.
Nil
3 months
reconciliati
ons
in
respect of
all stores
Nil
3 months
reconciliati
ons
in
respect of
all stores
Nil
3 months
reconciliati
ons
in
respect of
all stores
Date
DBSA
Loan
paid
Repay
ment
of
DBSA
Loan
Nil
Nil
Pay DBSA
loan
installment
timeously
R1,8k
Nil
Nil
Pay DBSA
loan
installment
timeously
%
of
liability
register
updated
Liabilit
y
registe
r
mainta
ined
and
update
d
quarter
ly
Update
liabilities
register
Nil
Update
liabilities
register
Nil
Update
liabilities
register
Nil
Update
liabilities
register
Total
Budget
of the
Year
Means
of
Verificat
ion
Reconcil
iation
Invento
ry
Nil
KPI
Budget
Q3 Jan-Mar
Target
Budget
Budget
Budget
Q2 Oct-Dec
Target
POP DBSA
R1,8k
To
ensure
that
long
term
liabilities are
effectively
and
efficiently
managed
Q1 Jul-Sep
Target
Liability
register
created
Nil
Page: 87 D11
Page: 87 D11
Management of Longterm Liabilities
Page: 87 D12
IDP Projects
Measurable
Objective
(Outcome)
Page 94
Supporting
Departmen
ts (Input)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Reconcilia
tion
of
DBSA loan
statement
s to GL
and
liabilities
register
Nil
Reconciliati
on of DBSA
loan
statements
to GL and
liabilities
register
Nil
Reconciliati
on of DBSA
loan
statements
to GL and
liabilities
register
Nil
Q4 Apr-Jun
Target
Budget
Reconc
iliation
of long
term
liabiliti
es
Q3 Jan-Mar
Target
Budget
Number
of
stateme
nts and
liability
register
reconcil
ed.
Q2 Oct-Dec
Target
Budget
Output
Budget
KPI
Q1 Jul-Sep
Target
Reconciliati
on of DBSA
loan
statements
to GL and
liabilities
register
Nil
Page: 87 D12
IDP Projects
Measurable
Objective
(Outcome)
Page 95
Total
Budget
of the
Year
Means
of
Verificat
ion
DBSA
and
liabilitie
s
register
reconcil
ed and
Signed
Supporting
Departmen
ts (Input)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Q1 Jul-Sep
Target
Budget
Q2 Oct-Dec
Target
Budget
Q4 Apr-Jun
Target
Budget
Means
of
verificati
on
Output
Num
ber
of
samr
as
mod
ules
imple
ment
ed
% of
para
mete
rs
and
vote
struct
ures
main
taine
d
Num
ber
of
repor
ts
sent
to
mana
geme
nt
No. of
module
s
implem
ented
Implement
ation
of
Samaras
Modules
Reduce
d
numbe
r
of
errors
Maintenan
ce
of
system
parameter
s and Vote
structure
in terms of
GRAP
Maintenanc
e of Vote
structure in
terms
of
GRAP
Maintenanc
e of Vote
structure in
terms
of
GRAP
Maintenanc
e of Vote
structure in
terms
of
GRAP
Reports
Correcte
d error
batches
Monthend
reports
Month-end
reports to
manageme
nt
Month-end
reports to
manageme
nt
Month-end
reports
Year-end
reports
Monthly
reports
No of
trained
staff
Timeou
sly and
accurat
e
present
ation of
reports
R
R
Page 96
Implementa
tion
of
Samaras
Modules
Samaras
module
impleme
ntation
report
R1m
R250K
Implementa
tion
of
Samaras
Modules
R250K
R
Implementa
tion
of
Samaras
Modules
R250K
Page: 87 D14
Page: 87 D11
Implement all Modules on
SAMRAS
Maintenance of Financial Systems
Q3 Jan-Mar
Target
KPI
R
To provide
financial
managemen
t
system
support
across the
organisation
timeously.
Budget
R250K
IDP Projects
Measurable
Objective
(Outcome)
Total
Budget
of the
Year
R
Supporting
Department
s (Input)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Q1 Jul-Sep
Target
Q4 Apr-Jun
Target
Means
of
verificati
on
Audit
trail
–
Capture
d
journals
with
valid
docume
nts
Authorised
and
Properly
filed
journals
Authorised
and
Properly
filed
journals
Authorised
and
Properly
filed
journals
Authorised
and
Properly
filed
journals
Approved
access
control
Approved
access
control
Approved
access
control
Approved
access
control
Authoriz
ed
access
forms
Payme
nt of
license
fees
Paid
license
fees
Paid license
fees
Paid license
fees
Paid license
fees
POP
fees
VIP
Payroll,
Samras
and
Casewar
e
R900k
No of
journal
s
approv
ed with
valid
suppor
ting
docum
ent
Approv
ed
Access
control
forms
for
users
-
Budget
Total
Budget
of the
Year
Num
ber
of
journ
als
filed
and
auth
orize
d.
% of
acces
s
contr
ol
form
s
appr
oved.
% of
licens
e
fees
paid.
Page 97
Budget
R200k
Budget
Q3 Jan-Mar
Target
Output
R250k
Budget
Q2 Oct-Dec
Target
KPI
R450k
IDP Projects
Measurable
Objective
(Outcome)
Supporting
Department
s (Input)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Budget
BTO
Reports
and
attendance
Registers
Communica
tions
BTO
Reports
and
Attendance
Register
All
department
s
Vote: OPEX
Customer
Care Day
for
all
ANDM
employees
held
Page 98
log
Supporting
Department
s(Input)
Vote: OPEX
R500 000
R50 000
1LM
R25 000
1 LM
Vote: OPEX
Customer
Care Day
for
all
ANDM
employees
held
Budget
Budget
1LM
Means of
Verification
Call
report
R200 000
Number
of
employee
s
attending
customer
care day
event
ANNUAL
TARGET:
20
1 LM
R25 000
ANNUAL
TARGET:
4
ISD Public
Education
and
Awareness
Workshops
held in all
LM’s
R200 000
Number
of
LMs
work
shopped
R
R450 000
R50 000
Page: 85 B37
To
increase
sense of
accounta
bility and
ownership
by
communiti
es
Page: 85 B37
Customer Care Centre
ISD & Customer Care Public Education and Community
Upgrade(
Voice
Awareness Programme
Recording)
Budget
Department Name
: Community Development Services (ISD & Customer Care)
NKPA 5
: Good Governance and Public Participation
Departmental Objective : To provide a comprehensive community development services package throughout the district
Measurab
le
Q1
Q2
Q3
Q4
IDP Projects Objective
KPI
Output
Jul-Sep
Oct-Dec
Jan-Mar
Apr-Jun
(Outcome
Target
Target
Target
Target
)
To
% of calls Call center
Service
improve
logged
efficiency
provider
customer
resolved
improved
Business
appointed,
care call within 5
specificatio
Voice
centre
days
n
for
Recording
system
system
ANNUAL
developed
Installed
TARGET:
(Reports)
100%
Supporting
Department
s(Input)
Reports
Attendance
register
Communica
tions
Minutes
and
Attendance
Registers
All
Department
s
Survey
reports
All
Department
s
Vote: OPEX
Vote: OPEX
Means of
Verification
Vote: OPEX
R250 000
R50 000
R
R350 000
Budget
R10 000
Road
show
held for
1LM
nil
nil
R50 000
Page 99
Q4
Apr-Jun
Target
nil
Business
specificatio
n
for
Customer
Satisfaction
surveys
developed
Budget
Customer
satisfaction
surveys
conducted
for all LMs
ANNUAL
TARGET:
30
SEPTEM
BER
Number
of
customer
satisfacto
ry
surveys
conducte
d
ANNUAL
TARGET:
1
R10 000
Date
ANDM
Batho Pele
Champions
hip
Committee
Launched
Road
show
held for
1LM
nil
All ANDM
Service
units with
prioritized
Batho Pele
flagship
projects
Road
show held
for 1LM
Q3
Jan-Mar
Target
nil
Road show
held
for
1LM
Budget
Increased
number of
ANDM
Customer
Care
line
Users
R 15 000
Number
of
road
shows
held
ANNUAL
TARGET:
4
Date
ANDM
Batho
Pele
Champio
nship
Committe
e
Launche
d
Q2
Oct-Dec
Target
R15 000
Output
nil
To
enhance
the quality
of
services
rendered
by ANDM
Q1
Jul-Sep
Target
KPI
R50 000
Page: 88 E13
Page: 88 E13
Page: 85 B37
Customer
Surveys
Satisfaction
Batho Pele Championship Programme
Customer
Care
Centre Marketing
IDP Projects
Measurab
le
Objective
(Outcome
)
To inform
ANDM
Communit
ies about
ANDM
and
its
Services
To
promote
the
culture of
practical
applicatio
n of Batho
Pele
Principles
by
all
ANDM
Service
Units
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verification
Vote: OPEX
R 250 000
District
Communit
y
Safety
Forum
launched
Page 100
Supporting
Department
s(Input)
Delivery
notes
BTO
Minutes
and
attendance
register
BTO
Report and
Registers
BTO
Vote: OPEX
R50 000
Budget
nil
R
Nil
Budget
Nil
Nil
Budget
Q4
Apr-Jun
Target
Nil
Active
community
safety
forums
Q3
Jan-Mar
Target
Nil
Finalize
Developme
nt of Local
Safety
Forum
R50 000
Protective
clothing
delivered
and
distributed
accordingl
y
Nil
Number
of active
communit
y safety
forums
ANNUAL
TARGET:
1
Date
district
communit
y safety
launched
ANNUAL
TARGET:
30
DECEMB
ER
Facilitate
procureme
nt
processes
Nil
Protective
clothing
and
equipment
delivered
and
distributed
to all Unit
staff
members
All District
Community
Safety Fora
operational
and
effective
Q2
Oct-Dec
Target
R30 000
% of Staff
supplied
with
protective
clothing
Q1
Jul-Sep
Target
R200 000
Page: 88 E15
Output
ANNUAL
TARGET:
100%
To
promote
crime free
district
through
crime
awarenes
s
programs
Crime Prevention
KPI
Nil
Page: 85 B31
Procurement of protective
equipment and clothing
IDP Projects
Measurab
le
Objective
(Outcome
)
To
Reduce
injury on
duty
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 101
Budget
188
samples
taken &
analysed
Q4
Apr-Jun
Target
BTO
188
samples
taken &
analysed
Means
of
Verificati
on
Analysis
report
R
Vote: OPEX
Q3
Jan-Mar
Target
Supporting
Department
s(Input)
Vote: OPEX
R20 000
Budget
188
samples
taken
&
analysed
Council
resolution
R700 000
188
samples
taken
&
analysed
Q2
Oct-Dec
Target
Means of
Verification
Budget
188 water
pollution
samples
taken
quarterly
Q1
Jul-Sep
Target
R
R125000
Number
of
water
pollution
samples
taken
ANNUAL
TARGET:754
Develop
ment
and
Impleme
ntation of
District
Safety
Plan
Q4
Apr-Jun
Target
Budget
Output
Q3
Jan-Mar
Target
Budget
KPI
Budget
Adopted
district
safety plan
Q2
Oct-Dec
Target
R125 000
To Apply
and
enforce the
implement
ation
of
SANS
%
Develop
ment of
the
district
safety
plan
ANNUAL
TARGET:
100%
Q1
Jul-Sep
Target
Budget
Measurabl
e Objective
(Outcome)
Output
R125 000
Water and food
sample s analysis
(Laboratory
services)
Page: 85 B31
IDP
Projects
KPI
R125 000
IDP Projects
Measurab
le
Objective
(Outcome
)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Suppor
ting
Depart
ments
Means
of
Verificati
on
Attendan
ce
register
R
Analysis
report
213 food
samples
taken,
analysed
&
communi
cated
Vote: OPEX
4 satellite
offices
provided
with
sampling
equipment
and
associated
re-agents
213 food
samples
taken,
analysed
&
communi
cated
102 Food
safety
Awarene
ss
in
different
Wards
Budget
4
satellite
offices set
up
ANNUAL
TARGET:852
Number
of
Offices
provided with
sampling
equipment
and
associated reagents
ANNUAL
TARGET:4
213
food
samples
taken,
analysed &
communica
ted
Q4
Apr-Jun
Target
R50 000
213 food
samples
taken,
analysed
&
communic
ated
102 Food
safety
Awarene
ss
in
different
Wards
Budget
852
food
samples
taken
102 Food
safety
Awareness
in different
Wards
R50 000
102 Food
safety
Awarenes
s
in
different
Wards
Budget
408
food
safety
awareness
campaigns
conducted
R50 000
Number
of
food
safety
awareness
campaigns
conducted
ANNUAL
TARGET:408
Number
of
food samples
taken,
analyzed and
communicate
d
R50 000
Output
Q3
Jan-Mar
Target
Delivery
notes
Page 102
Vote: OPEX
Page: 85 B31
KPI
Q2
Oct-Dec
Target
R300, 000.00
sampling
Procurement
equipment
of
Apply and
enforce the
implement
ation
of
SANS
Q1
Jul-Sep
Target
R 300,000.00
Measurabl
e Objective
(Outcome)
IDP
Projects
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Suppor
ting
Depart
ments
Page 103
Suppor
ting
Depart
ments
Report
s,
CoAs
Attendan
ce
register
Certific
ates,
attend
ance
lists
Vote: OPEX
Purchasing
of offices
Delivery
notes
R670,000.00
Procurem
ent
procedure
s
and
tendering
Means
of
Verificati
on
Inspectio
n reports
MHS bylaws
Vote: OPEX
Availability
of
two
satellite
prefabricate
d offices
Chemical
safety
awareness
programme
s done
Vote: CAPEX
Number
of
satellite
prefabricated
offices
purchased
ANNUAL
TARGET:4
20
R100,000.00
To
Develop
and
enforce
MHS bylaws and
scope
of
practice
Engage on
the initial
processes
in
inception
of
MHS
Court
in
the DM
R
R700 000
100 % of
MHS
personnel
capacitated
on EHS
40
Budget
%
of
Chemical
safety
awareness
programmes
conducted
ANNUAL
TARGET:100
%
40
businesses
inspected
Q4
Apr-Jun
Target
R20,000.00
To
Develop
and
enforce
MHS bylaws and
scope
of
practice
20
businesse
s
inspected
Budget
120
businesses
inspected
Q3
Jan-Mar
Target
R30,000.00
Number
of
businesses
inspected
ANNUAL
TARGET:120
Budget
To
Develop
and
enforce
MHS bylaws and
scope
of
practice.
R30,000.00
Output
Q2
Oct-Dec
Target
R20,000.00
KPI
Q1
Jul-Sep
Target
R30,000.00
Measurabl
e Objective
(Outcome)
Capacity building (food
and meat quality, water
and air quality monitoring,
Procurement of two waste
management
Evaluation of businesses
satellite prefabricated monitoring, surveillance
(rural and urban)
offices
and
prevention
of
communicable diseases,
Page: 85 B31
Page:
85 B31
disposal
of the dead, Page: 85 B31
chemical safety)
IDP
Projects
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Q2
OctDec
Targe
t
Page 104
R
831,000.00
Q3
JanMar
Target
Q4
Apr-Jun
Target
R
Means
of
Verificati
on
Council
resolutio
n
Suppor
ting
Depart
ments
Vote: CAPEX
Budget
Budget
Q4
Apr-Jun
Target
Budget
Output
Q1
Jul-Sep
Target
Purchasing
and
delivery of
office
furniture
and
laptops
Budget
KPI
Availability
of the 8
Laptops
Facilitate
the
procureme
nt
of
furniture
and
laptops
Budget
All satellite
offices with
office
furniture
Q3
Jan-Mar
Target
R811,000.00
Date delivery
of
office
furniture
ANNUAL
TARGET:30
DECEMBER
Budget
Measurable
Objective
(Outcome)
Output
Q2
Oct-Dec
Target
Budget
Page: 85 B31
Procurement of office
furniture
for
the
department
IDP
Projects
Develop
and
enforce
MHS bylaws and
scope
of
practice
KPI
Q1
Jul-Sep
Target
R20,000.00
Measurabl
e Objective
(Outcome)
IDP
Projects
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Means of
Verificati
on
Supporti
ng
Departm
ents
(Input)
Ngqindilili
heroes
commemor
ated
Vote: CAPEX
Vote: OPEX
Erection of
an already
existing
monument
Vote: OPEX
OR
Tamb
o
Mem
orial
lectur
e
Means of
Verificati
on
R
1 000 000.00
Q4
Apr-Jun
Target
Budget
Memorial
lecture,
signing of
MOU with
other
municipal
partners
Khananda
hill
monument
Budget
Number
of
people
attending
memorial
lecture
ANNUAL
TARGET:100
Date
Commemorati
on
of
Khananda hill
heroes
ANNUAL
TARGET:30
DECEMBER
Date
Commemorati
on
of
Ngqindilili hill
heroes
ANNUAL
TARGET:30
DECEMBER
Process of
exhumatio
n
and
monument
erection
done
Budget
Monument
s, graves,
reports,
photo
pictures
300,000.00
%
of
exhumation
and
monument
erection done
ANNUAL
TARGET:100
%
Q3
JanMar
Target
Com
mem
oratio
n
succe
ssfull
y
done
Page 105
Attendan
ce
register
Report,
monume
nt
Council
resolutio
n
Council
resolutio
n
Vote: OPEX
Commemorate
Ngqindilili
hill
heroes
Output
150 000.00
Commemorate
Khananda
hill
heroes
KPI
Q2
OctDec
Targe
t
R100,000.00
Preserve history
of the fallen
heroes
and
heroines,
Repatriation of
the remains of
the
Mowa
turmoil, erection
of monument.
Honor
legacy
program of O.R.
Tambo
Page: 88 E15
Heritage and museum, commemoration of fallen heroes and heroines
IDP
Projects
Q1
Jul-Sep
Target
-
Measurable
Objective
(Outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Supporti
ng
Departm
ents
(Input)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page: 88 E13
Development
recreation
of
Promotion
of
Jazz evening
Report,
documenta
ry
Nov
30
Date
promotion of
Jazz evening
ANNUAL
TARGET:30
DECEMBER
Report,
photo
picture
Supp
ort
the
Matat
iele
Jazz
festiv
al
Means of
Verificati
on
R
Budget
Number
of
film
productions
ANNUAL
TARGET:1
Budget
Report,
photo
picture
Budget
Number
of
cultural
activities
ANNUAL
TARGET:4
Q4
Apr-Jun
Target
Council
resolutio
n
Vote: OPEX
Alignment
of
the
cultural
activities in
the district
Page 106
Council
resolutio
n
Vote: OPEX
Feb
100 000.00
Report,
photo
picture
Vote: OPEX
400 000.00
June
Vote: OPEX
sport
Promotion
of
film production
Report,
photo
picture
Q3
JanMar
Target
Attendan
ce
register
Documen
tary
Council
resolutio
n
Vote: OPEX
To align cultural
activities
Date
Honor
Alfred
Nzo
Legacy
program
ANNUAL
TARGET:30
JUNE
Date
Commemorati
on of heroes
and heroines
ANNUAL
TARGET:29
FEBRUARY
200 000.00
Page: 88 E15 Page: 88 E15
and
Development
of arts and
culture
Commemoratio
n of heroes and
heroines
Output
100,000.00
Honor
Alfred
Nzo
Legacy
program
Q2
OctDec
Targe
t
KPI
Budget
IDP
Projects
Q1
Jul-Sep
Target
R400,000.00
Measurable
Objective
(Outcome)
Supporti
ng
Departm
ents
(Input)
KPI
Budget
Budget
Vote: OPEX
Sept 30
Vote: OPEX
400 000.00
Report,
photo
picture
Output
Budget
Aug 31
Q1 Jul-Sep
Target
Vote: OPEX
Report,
photo
picture
Means of
Verificati
on
R
200 000.00
Number
of
people
participating in
sport events
ANNUAL
TARGET:500
Q4
Apr-Jun
Target
Q2 Oct-Dec
Target
Page 107
Q3
Jan-Mar
Target
Q4
AprJun Target
Budget
IDP Project
Measurabl
e
Objective
(outcome)
Report,
photo
pictures
Q3
JanMar
Target
Budget
Promotion sport
participation of
young women
Number
of
sport
codes
promoted and
supported
ANNUAL
TARGET:6
Number
of
sport events
coordinated
ANNUAL
TARGET:6
Budget
Promotion sport
participation
provincially
Output
Q2
OctDec
Targe
t
100 000.00
Promote sport
participation
internationally
KPI
Q1
Jul-Sep
Target
Budget
IDP
Projects
Measurable
Objective
(Outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
R
Supporti
ng
Departm
ents
(Input)
Attendan
ce
register
Attendan
ce
register
Attendan
ce
register
Means f
Verificati
on
Supporti
ng
Departm
ents
(input)
Page 108
Vote: OPEX
R300,000.00
Vote: OPEX
Vote: OPEX
Unemployed
youth
Disaster
Manage
ment
Policy
Framewo
rk
Council
resolutio
n
Voluntee
r register
Vote: OPEX
Unemploye
d youth
R200000
R75,000.00
R 50,000.00
R 50,000.00
R200000
adopted
reviewed
policy
R400000
Unemploye
d youth
adopted
reviewed policy
framework
Attendan
ce
register
R2
250000
R175
000
Volunte
er units
establis
hed
-
R175 000
Number of
volunteer
units
establishe
d
in
LM’s100
ANNUAL
TARGET:
adopted
reviewed
policy
framework
R75,000.00
adopted
reviewed
policy
framework
Certificati
on,
Attendan
ce
register
1
campaign
R 50 000
Adopte
d
disaster
manage
ment
policy
and
framew
ork
1 campaign
R200 000
Disaster
Managem
ent Policy
Framewor
k
ANNUAL
TARGET:
4
Date
review of
the
Disaster
managem
ent policy
framework
ANNUAL
TARGET:
30 JUNE
1 campaign
Number of
stake
holders
provided
with
training
R175 000
R700000
1 campaign
Number
of
stake holders
provided with
training
R75,000.00
Awaren
ess
campai
gns/pro
grams
and
promoti
onal
material
R175 000
Number of
Disaster
Managem
ent
awareness
campaigns
conducted
Number of
stake
holders
provided
with training
R 50 000
Number of
stake
holders
provided
with training
R 75,000.00
50
people
trained
on
disaster
manage
ment
Page?
ANNUAL
TARGET:
50
Page: 85 B33
Page: 85 B33
Number of
people
trained
Page: 85 B33
Disaster
management
volunteer
programme
Disaster Management Public Education & Community
Disaster
Management
Awareness Programme
Capacity Building
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Date
review
of
the
Disaster
manage
ment
policy
framewo
rk
Vote: OPEX
R300,000.00
All disaster
practitione
rs
and
volunteers
Vote: OPEX
Disaster
manage
ment
/relief
report
R2 000 000
R75,000.00
R500 000
Page 109
Number of
assisted
affected
members
All
disaster
practitioners
and volunteers
Supporti
ng
Departm
ents
(input)
Certificati
on,
Attendan
ce
register
-
Delivery
notes
Vote: OPEX
ANNUAL
TARGET:
100%
All disaster
practitioners
and
volunteers
Means f
Verificati
on
R
R50000
All disaster
practitioners
and
volunteers
of
Budget
Supply
chain
manage
ment
process
es
in
place
Number
assisted
affected
members
-
To procure
protective
clothing
for
disaster
managem
ent staff
ANNUAL
TARGET:
50%
%
of
protective
equipment
procured
Number of
assisted
affected
members
Number of
stake
holders
provided
with
training
R75,000.00
Number of
assisted
affected
members
Number
of
stake holders
provided with
training
R500 000
50%
improve
ment in
support
and
relief
Budget
%
of
community
members
receiving
support
and relief
R500 000
To
Implement
uniform
approach
to
the
disaster
managem
ent.
Number of
stake
holders
provided
with training
R75,000.00
Number of
stake
holders
provided
with training
Q4
AprJun Target
R500 000
ANNUAL
TARGET:
50
50
people
trained
on
disaster
manage
ment
Q3
Jan-Mar
Target
R25000
Number of
people
trained
Q2 Oct-Dec
Target
R 75,000.00
Output
Budget
Q1 Jul-Sep
Target
KPI
Page?
Page?
Page: 85 B33
&
Procurement
disaster
management
protective
equipment
Page: 85 B33
clothing
Management
of Disaster
Management
integrated response and Disaster
Capacity Building
recovery
IDP Project
R25000
Measurabl
e
Objective
(outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
All
Departm
ents
50
occupanci
es
inspected
ANNUAL
TARGET:2
00
Page 110
Conduct
12
inhouse
training
session
s
50
occupa
ncies
inspecte
d
50
occup
ancie
s
inspe
cted
Feasibilit
y study
report,
Building
plans
PMU
Environmen
tal
Manageme
nt
BTO
WSP
Training
modules
Training
results
PMU
Corporate
Services
Inspectio
n
register
BTO
Vote:
Budget
Budget
Supporting
Department
s
(input)
Vote
50
occupanci
es
inspected
R 326 400.00
ANNUAL
TARGET:
Number of
occupancie
s inspected
Conduct
12
inhouse
training
sessions
Vote
To Apply and
enforce
the
implementatio
n of South
African
National
Standards.
Number of
fire
and
rescue inhouse
training
sessions
conducted
R300 000.00
200
occupanci
es
inspected
-
Page: 85 B35
Page: 85 B35
To establish
functional fire
and
rescue
services
R1 320 000.00
Conduct
12
inhouse
training
sessions
ANNUAL
TARGET:1
00%
Facilitat
e
the
procure
ment of
training
props
Means f
Verificati
on
R
R330 000.00
Maintenan
ce of shift
strength to
at least 4
fire
fighters
per
shift
per station
Presentati
on of the
study
report and
building
plans
-approval
of building
plans and
feasibility
study
report
R 150 000.00
Facilitate
procureme
nt
processes
Q4
AprJun
Targe
t
Install
ation
of the
trainin
g
props
Comp
letion
of the
unit
stand
ards
Cond
uct 12
inhouse
trainin
g
sessio
ns
R 326 400.00
100%
functional
fire
stations
Q3 JanMar
Target
R 326 400.00
% of Fire
stations
established
and
functional
Output
Budget
KPI
Q2
OctDec
Target
R 150 000.00
To establish
functional fire
stations
at
Mount Frere
Page: 85 B35
Fire
and
Rescue Facilitate the recruitment Training center establishment –
Services Policies and and support to key Fire & Mount Frere
By- Law Enforcement Rescue Service objective
IDP Project
Q1
JulSep
Target
R 326 400.00
Measurable
Objective
(outcome)
Budget
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Facilitate
procureme
nt of fire
and
rescue
equipment
R 20 000.00
Functionin
g two way
radios
Fire
master
plan
Council
resolutio
n
20 Fire &
life safety
awareness
conducted
40 Fire
&
life
safety
awaren
ess
conduct
ed
-
40
Fire &
life
safety
aware
ness
condu
cted
Attendan
ce
register
Page 111
-
Delivery
notes
BTO
Delivery
notes
BTO
CPS
Vote
R 1 650 000.00
-
Vote
Installation
of server,
base
radios,
vehicle
radios and
portable
radios
Del
ive
ry
of
eq
uip
me
nt
-
R1,600.000.00
Facilitate
procureme
nt
of
promotion
al material
R 100 000.00
ANNUAL
TARGET:4
0
Facilitate
procureme
nt of fire
and
rescue
equipment
Conduct
worksho
ps
on
Policy &
SOP
docume
nts
-
Fire stations
established
and
operational.
ANNUAL
TARGET:1
00%
Number of
2
way
radios
installed
Availability
of
equipment
Develop
terms
of
reference
and
facilitate
appointme
nt
of
services
provider
-
Fire stations
established
and
operational.
ANNUAL
TARGET:
100
%of
required
equipment
procured
-
R 95 000
Page: 85 B35
Page: 85 B35
Procurement
of Procurement of Fire
portable radios and and
Rescue
software
Services equipment
Number of
Fire & life
safety
awareness
campaign
conducted
-
R 45 000.00
ANNUAL
TARGET:
30 june
-Master
plan
document
produced
-Fire and
rescue
vehicles
replaceme
nt policy
document
developed
Developed
SOP
document
s
100 Fire &
life safety
awarenes
s
conducted
R50 000.00
Date
Develop
and review
district fire
and rescue
services
master
plan.
R 5 000.00
-Develop and
review district
fire
and
rescue
services
master plan.
Page 112
-
CERT
docume
nt
BTO
HRD
Signed
MOU
BTO
HRD
Uniform
issue
register
BTO
OHS
Vote
BTO
Vote:
R 350 000.00
Delivery
notes
Vote:
R 200 000.00
-
R 170 000.00
-
-
Vote:
-
R 3 360 000.00
R 1 400 00.00
Job
shadowi
ng
in
areas of
best
practice
-
R 1 000 000.00
Facilitate
procureme
nt
of
protective
clothing
and
uniform
Job
shadowing
in areas of
best
practice
Present
ation of
C.E.R.T
docume
nt
to
identifie
d
commu
nities
-
%
of
employee
receiving
protective
clothing
and
uniforms
ANNUAL
TARGET:1
00%
Delive
ry of
fire
tanker
-
Apply
and
enforce
the
implementatio
n of South
African
National
Standards.
ANNUAL
TARGET:
Job
shadowing
in areas of
best
practice
R 100 000.00
Number of
jobs
shadowed
R 30 000.00
Apply
and
enforce
the
implementatio
n of South
African
National
Standards.
-
R 130 000.00
Procurem
ent
process
-
R 700 000.00
Identify
hot-spots
Local
stakeholde
r
engageme
nt
-
ANNUAL
TARGET:1
00%
C.E.R.T
document
Delivery of
staff
transporter
vehicles
R 30 000.00
%
Developme
nt
of
C.E.R.T
document
Facilitate
procureme
nt of fire
and
rescue
equipment
& lease of
5X4X4
double
cab
vehicles
Developm
ent
of
concept
document
R120 000.00
Communities
supported
through
special
programmes
initiatives.
Availability
of
fire
fighting
vehicles,
staff
transporte
rs & lease
vehicles
R 970 000.00
ANNUAL
TARGET:
5
Page: 85 B35
Page: 85 B35
Page: 85 B35
Number of
fire fighting
vehicles
available
R50 000.00
Fire stations
established
and
operational.
Page: 85 B34
Procurement of protective Fire and Rescue Development
of Procurement of Fire and
equipment & clothing
Internal
Capacity Community Emergency Rescue Services vehicles(1
Building
Response
Teams X Fire tanker, 2 X Staff
(C.E.R.T)
Training Transporters, 5 X
Lease vehicles)
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 113
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
Page 114
Means f
Verificatio
n
R
Supporting
Departments
(input)
Thusong
centre
service
register
Delivery
notes
Thusong
centre
service
register
Reports,
Attendance
lists
Vote:
Vote:
5 000 000
R200,000.00
Q4
AprJun
Target
Budget
Budget
Budget
R100,000.00
200,000.00
Page: 85 B37
Page: 85 B37
Establishment of a Thusong Service Centre Construction of 2Thusong
Unit by 2014
Centres established and
functioning by 2014
Budget
Department
: Community Development Services ( Thusong Centre)
NKPA 5
: Good Governance and Public Participation
Departmental Objective: To provide a comprehensive community development services package throughout the district
Q3
Measurabl
Q1 JulQ2 OctJane
IDP Project
KPI
Output
Sep
Dec
Mar
Objective
Target
Target
Targe
(outcome)
t
Improved
Numbe An
Upgrade
Thusong
r
of operatio
d service
centre and operati
nal OR standard
customer
onal
Tambo
s
in
care
centres Service
Nophoyi
services
Centre in
ANNU
Nkantolo
AL
TARGE
T:2
Improved
Numbe Initiated
Organise
Thusong
r
of a
d
govt
centre and operati
thusong
depts
customer
on
service
renderin
care
thuson
in Thaba
g
services
g
Chicha
servicecentres and
on
–
Silindini
wheels
ANNU
in
the
AL
areas
TARGE
where
T:2
there are
no
structure
s, on a
quarterly
basis
ALFRED NZO DISTRICT MUNICIPALITY SDBIP 2013/14
11. CONCLUSION
As part of igniting excellence and taking service delivery to a higher level, the departmental performance monitoring will be done through the quarterly departmental
SDBIPs which will also be cascaded down to the senior managers’ performance agreements. The implementation of sound financial planning and budgeting will ensure
sustainable service delivery that would result in growth for the municipality. These budgets and strategies have been developed to ensure that backlogs are addressed
and that future financial problems are avoided and timeously corrected. It is also to ensure that projects are adequately funded and that future projects can be realistically
planned and budgeted.
The Alfred Nzo District Municipality invites all the Stakeholders, to make this Service Delivery and Budget Implementation Plan (SDBIP) a reality.
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