Edmond G. Brown Jr., Governor
State of California
Health and Human Services Agency
California Department of Rehabilitation
Contracts and Procurement Section
721 Capitol Mall, 6th Floor
Sacramento, California 95814
March 2013
SHORT FORM CONTRACT
Request for Bid
Bid # SF12-04-07
Lock and Safe Services/Repair under $9,999
Los Angeles/Kern County area
The department is soliciting Bids for Lock & Safe Service and Repair on an as-needed basis for
the Department of Rehabilitation.
The term of this agreement will be: April 01, 2013 through March 31, 2016
Certified Small Business and Disabled Veteran Enterprises are encouraged to apply.
Services shall be provided in accordance with all terms and conditions contained in the attached
Scope of Work. The State does not accept alternate contract language from a prospective
contractor. A bid with such language will be considered a counter proposal and will be rejected.
The State’s General Terms and Conditions (GTC 610) are not negotiable.
http://www.ols.dgs.ca.gov/Standard+Language/default.htm)
The deadline for submission of the completed Attachment I, Bid Cost Worksheet is:
March 18, 2013, no later than 2:00 PM
Bids must be in written form and may be submitted via fax, hand delivery or U.S. mail.
Any questions regarding services to be performed should be directed to Jeanne Simmons at
(916) 558-5691.
Request Submittal
Fax or Email:
Mail to/Hand Carry:
BEP Lock & Safe Services
(916) 558-5681 or jsimmons@dor.ca.gov
Department of Rehabilitation
Jeanne Simmons, Contract Analyst
721 Capitol Mall, 6th Floor
Sacramento, CA 95814
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A)
PURPOSE
a) The Department of Rehabilitation's Business Enterprises Program (BEP) provides training
and employment for persons who are legally blind in the management of food service and
vending facilities on public and private properties throughout the State..
b) The Department of Rehabilitation's Business Enterprise Program (BEP) equipment is located
in State, Federal, County office buildings, privately owned building cafeterias, and snack
bars.
c) The DOR is seeking a contractor to provide Lock & Safe Service and Repair for the
Department of Rehabilitation’s Business Enterprise Program cafeterias, snack bars, and
vending machines.
B) BIDDER MINIMUM QUALIFICATIONS
Contractor must be able to demonstrate a minimum of three (3) years experience of said
contract services by providing references and/or job completion history.
Timely services must be provided to ensure the BEP vendor has limited interruption of
business operations. NOTE: Mileage costs shall be all inclusive hourly bid rate.
1) Licenses and Permits
a) The Contractor shall be an individual or firm licensed to do business in California and
shall obtain at his/her expense all license(s) and permit(s) required by law for
accomplishing any work required in connection with this contract. A copy of your
current license is required at bid opening.
b) If you are a Contractor located within the State of California, a business license from
the city/county in which you are headquarter is necessary, however, if you are a
corporation, a copy of your incorporation documents/letter from the Secretary of
State’s Office can be submitted. If you will be working in more than one county, you
may be required to provide a business license for the counties you are servicing. If
you are a Contractor outside the State of California, you will need to submit to the
Department of Rehabilitation a copy of your business license or incorporation papers
for your respective State showing that your company is in good standing in that state.
c) In the event, any license(s) and/or permit(s) expire at any time during the term of this
contract; Contractor agrees to provide agency a copy of the renewed license(s) and/or
permit(s) within 30 days following the expiration date. In the event the Contractor fails
to keep in effect at all times all required license(s) and permit(s), the State may, in
addition to any other remedies it may have, terminate this contract upon occurrence of
such event.
2) Insurance
See Exhibit D for Basic Insurance Requirements. Proof of current insurance certificate
with limits stated in Exhibit D for Commercial Liability, Automobile Liability, and Workers'
Compensation is required at bid opening.
C) BID REQUIREMENTS AND INFORMATION
Key Action Dates
EVENT
DATE
SFC available to prospective bidders
March 08, 2013
Final Date for Bid Submission
March 18, 2013, by 2:00pm
Bid Opening
March 18, 2013
Anticipated Intent to Award
March 22, 2013
Contract Period
April 01, 2013 thru March 31, 2016
*This agreement is a (3) year contract.
If a contract is awarded it will be awarded to the lowest responsive responsible bidder,
the Department of Rehabilitation reserves the right to reject all bids.
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It is the responsibility of the Bidder to check the California State Contract Register at
https://www.bidsync.com/ when inquiring about an addendum, questions, answers,
and any other posts related to this Short Form Contract Request for Bid.
Evaluation and Selection
a) At the time of bid opening, each bid will be checked for the presence of the required
information in conformance with the submission requirements of this SFC.
b) The State will evaluate each bid to determine its responsiveness to the published
requirements.
c) Bids that contain false or misleading statements, or which provide references, which do not
support an attribute or condition claimed by the bidder, may be rejected.
Disposition of Bids
a) Upon bid opening, all documents submitted in response to this SHORT FORM CONTRACT
REQUEST FOR BID will become the property of the State of California, and will be
regarded as public records under the California Public Records Act (Government Code
Section 6250 et seq.) and subject to review by the public.
b) Bid packages may be returned only at the bidder's expense, unless such expense is waived
by the awarding agency.
Agreement Execution and Performance
a) Performance shall start on the express date set by the awarding agency and the Contractor,
after all approvals have been obtained and the agreement is fully executed. Should the
Contractor fail to commence work at the agreed upon time, the awarding agency, upon five
(5) days written notice to the Contractor, reserves the right to terminate the agreement. In
addition, the Contractor shall be liable to the State for the difference between Contractor's
bid price and the actual cost of performing work by the second lowest bidder or by another
contractor.
b) All performance under the agreement shall be completed on or before the termination date
of the agreement.
c) The resulting contract will be of no force or effect until it is signed by both parties and
approved by the Department of General Services, if required. The Contractor is hereby
advised not to commence performance until all approvals have been obtained. Should
performance commence before all approvals are obtained, said services may be considered
to have been volunteered if all approvals cannot be obtained.
Debarment and Suspension (E.O. 12549 and E.O. 12689)
By accepting and fulfilling this authorization for goods and/or services. The Contractor/Vendor
certifies that neither it nor its principals is presently debarred, suspended, proposed for
department, declared ineligible, or voluntarily excluded from participation in this transaction by
any Federal department of agency.
PREFERENCE/SOCIAL ECONOMIC PROGRAMS
Pursuant to Executive Order S-02-06 and M&VC 999.2, each department shall have an annual
statewide participation goal in state contracting of not less than 25 percent for SB and not less
than 3 percent for DVBE.
These goals were established to enhance and encourage competition by creating an optimum
environment that affords all businesses equal access to State contracting opportunities.
The DOR will make every effort to seek out certified SB and DVBE for this solicitation.
Questions regarding Small/Micro Business or the Disabled Veteran Business Enterprise Program
may be directed to:
Department of Rehabilitation, Contracts and Procurement Section
Shaironda Morris, Small Business/Disabled Veteran Business Enterprise Program
Advocate, 721 Capitol Mall, 6th Floor, Sacramento, CA 95814, (916) 558-5699.
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ATTACHMENT 1
CHECK LIST
A complete SFC bid will consist of the items identified below. Complete this checklist to confirm the
items in your bid. Place a check mark or “X” next to each item that you are submitting to the State.
For your bid to be responsive, all applicable required attachments must be returned. This
checklist should be returned with your bid package also.
Attachment
Attachment Name/Description
______ Attachment 1
Required Attachment Check List
______ Attachment 2
Bid/Bidder Certification Sheet
______ Attachment 3
GSPD-05-106 Bidder Certification Participation Sheet
______ Attachment 4
CCC 307
______ SFC Requirement
Proof of Current Insurance Certificate(s)
Commercial General Liability, Automobile Liability
Workers Compensation and Employers Liability (If
applicable)
______ SFC Requirement
Proof of Current Business License(s), Business Tax
Certificate or Secretary of State’s incorporation
document/letter.
______ SFC Requirement
Small Business/DVBE Participation Requirements (if
applicable).
Small Business Certification
DVBE Certification
______ SFC Requirement
Payee Data Record (Std.204)
______ Fax or Email Response
Jeanne Simmons, Contract Analyst
Fax 916-558-5681 or jsimmons@dor.ca.gov
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ATTACHMENT 2
BID/BIDDER CERTIFICATION SHEET
This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire
package with original signatures. The bid must be transmitted in a sealed envelope in accordance with
Request for Bid instructions.
A.
Our bid is submitted as___________________ PER hour.
B.
Note: Upon contract award, for cost reimbursements of parts/materials under $100,
the Contractor may submit a common parts price list or the Contractor will be required
to submit original receipt(s). For cost reimbursement of parts/materials $100 or more,
original receipt(s) will be required.
C.
D.
All required attachments are included with this certification sheet.
I have read and understand the DVBE participation requirements and have included documentation if
Contractor elects to meet participation goals.
The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The
signature below authorizes the verification of this certification.
E.
An Unsigned Bid/Bidder Certification Sheet May Be Cause for Rejection
1. Company Name
2. Telephone Number
(
)
3. Address
Indicate your organization type:
4.
Sole Proprietorship
2a. Fax Number
(
)
3a. Email Address
5.
Partnership
6.
Corporation
Indicate the applicable employee and/or corporation number:
8. California Corporation No.
7. Federal Employee ID No.
(FEIN)
9. Indicate applicable license and/or certification information:
_______________________________________________________________________________
10. Bidder’s Name (Print)
11. Title
12. Signature
13. Date
14. Are you certified with the Department of General Services, Office of Small Business and DVBE
Certification (OSDC)
a. California Small Business
Yes
No
If yes, enter certification number:
b. Disabled Veteran Business Enterprise
Yes
No
If yes, enter your service code below:
NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.
Date application was submitted to OSBCR, if an application is pending:
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Completion Instructions for Bid/Bidder Certification Sheet
Complete the numbered items on the
Bid/Bidder Certification Sheet by following the instructions below.
Item
Numbers
1, 2, 2a, 3,
3a
Instructions
Must be completed. These items are self-explanatory.
4
Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one
person owns all the assets of the business in contrast to a partnership and corporation. The sole
proprietor is solely liable for all the debts of the business.
5
Check if your firm is a partnership. A partnership is a voluntary agreement between two or more
competent persons to place their money, effects, labor, and skill, or some or all of them in lawful
commerce or business, with the understanding that there shall be a proportional sharing of the
profits and losses between them. An association of two or more persons to carry on, as coowners, a business for profit.
6
Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or
under the authority of the laws of a state or nation, composed, in some rare instances, of a single
person and his successors, being the incumbents of a particular office, but ordinarily consisting of
an association of numerous individuals.
7
Enter your federal employee tax identification number.
8
Enter your corporation number assigned by the California Secretary of State’s Office. This
information is used for checking if a corporation is in good standing and qualified to conduct
business in California.
9
10, 11,
12, 13
14
Complete, if applicable, by indicating the type of license and/or certification that your firm
possesses and that is required for the type of services being procured.
Must be completed. These items are self-explanatory.
If certified as a California Small Business, place a check in the "Yes" box, and enter your
certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a
check in the "Yes" box and enter your service code on the line. If you are not certified to one or
both, place a check in the "No" box. If your certification is pending, enter the date your application
was submitted to OSBCR.
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ATTACHMENT 3
BIDDER DECLARATION - GSPD–05–105
1. Prime bidder information (Review attached Bidder Declaration Instructions prior to
completion of this form):
a. Identify current California certification(s) (MB, SB, SB/NVSA, DVBE): ____________ or None
____ (If “None”, go to Item #2)
b. Will subcontractors be used for this contract? Yes ___ No ___ (If yes, indicate the distinct
element of work your firm will perform in this contract e.g., list the proposed products produced by
your firm, state if your firm owns the transportation vehicles that will deliver the products to the
State, identify which solicited services your firm will perform, etc.). Use additional sheets, as
necessary.
_______________________________________________________________________________
_____________________________________________________________________________
c. If you are a California certified DVBE:
(1) Are you a broker or agent? Yes ___ No ___
(2) If the contract includes equipment rental, does your company own at least 51% of the equipment
provided in this contract (quantity and value)? Yes ___ No ___ N/A ___
2. If no subcontractors will be used, skip to certification below. Otherwise, list all subcontractors for
this contract. (Attach additional pages if necessary):
Subcontractor
Name Contact
Person
Phone Number &
Fax Number
Subcontractor
Address&
Email Address
CA Certification
(MB, SB, DVBE
or None)
Work performed
or goods
provided for this
contract
Corresponding
% of bid price
Good
Standing?
51%
Rental?
3. CERTIFICATION: By signing this form, I certify under penalty of perjury that the information
provided is true and correct.
Printed Name: ____________________________ Signature: _____________________________
Date Signed: __________________
State of California—Department of General Services, Procurement Division
GSPD–05–105 (EST 8/05) Written Version
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BIDDER DECLARATION Instructions
All prime bidders (the firm submitting the bid) must complete the Bidder Declaration.
1.a. Identify all current certifications issued by the State of California. If the prime bidder has no
California certification(s), check the line labeled “None” and proceed to Item #2. If the prime bidder
possesses one or more of the following certifications, enter the applicable certification(s) on the line:
• Microbusiness (MB)
• Small Business (SB)
• Small Business Nonprofit Veteran Service Agency (SB/NVSA)
• Disabled Veteran Business Enterprise (DVBE)
1.b. Mark either “Yes” or “No” to identify whether subcontractors will be used for the contract. If the
response is “No”, proceed to Item #1.c. If “Yes”, enter on the line the distinct element of work
contained in the contract to be performed or the goods to be provided by the prime bidder. Do not
include goods or services to be provided by subcontractors.
Bidders certified as MB, SB, SB/NVSA, and/or DVBE must provide a commercially useful function
as defined in Military and Veterans Code Section 999(e)(2)(A) for DVBEs and Government Code
Section 14837(d)(4)(A) for small/microbusinesses. For questions regarding commercially useful
function determinations made in conjunction with certification approval, contact the Department of
General Services, Procurement Division, Office of Small Business and DVBE Certification (OSDC),
OSDC Certification and Compliance Unit via email at: osdchelp@dgs.ca.gov.
Bids must propose that certified bidders provide a commercially useful function for the resulting
contract or the bid will be deemed non-responsive and rejected by the State. For questions
regarding the solicitation, contact the procurement official identified in the solicitation.
Note: A subcontractor is any person, firm, corporation, or organization contracting to perform part of
the prime’s contract.
1.c. This Item is only to be completed by businesses certified by California as a DVBE.
(1) Declare whether the prime bidder is a broker or agent by marking either “Yes” or “No”. The
Military and Veterans Code Section 999.2 (b) defines “broker” or “agent” as a certified DVBE
contractor or subcontractor that does not have title, possession, control, and risk of loss of
materials, supplies, services, or equipment provided to an awarding department, unless one or
more of the disabled veteran owners has at least 51-percent ownership of the quantity and value of
the materials, supplies, services, and of each piece of equipment provided under the contract.
(2) If bidding rental equipment, mark either “Yes” or “No” to identify if the prime bidder owns at least
51% of the equipment provided (quantity and value). If not bidding rental equipment, mark “N/A”
for”“not applicable.”
2. If no subcontractors are proposed, do not complete the table. Read the certification at the bottom
of the form and complete “Page ___ of ___” on the form.
If subcontractors will be used, complete the table listing all subcontractors. If necessary, attach
additional pages and complete the “Page ___ of ___” accordingly.
Subcontractor Name, Contact Person, Phone Number & Fax Number—List each element for all
subcontractors.
Subcontractor Address & Email Address—Enter the address and if available, an Email address.
CA Certification (MB, SB, DVBE or None)—If the subcontractor possesses a current State of
California certification(s), verify on the OSDC website (www.pd.dgs.ca.gov/smbus) that it is still valid
and list all current certifications here. Otherwise, enter “None”. [Note: A SB/NVSA should not be
participating as a subcontractor]
Work performed or goods provided for this contract—Identify the distinct element of work
contained in the contract to be performed or the goods to be provided by each subcontractor.
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Certified subcontractors must provide a commercially useful function for the contract. (See
paragraph 1.b above for code citations regarding the definition of commercially useful function.)
If a certified subcontractor is further subcontracting a greater portion of the work or goods provided
for the resulting contract than would be expected by normal industry practices, attach a separate
sheet of paper explaining the situation.
Corresponding % of bid price—Enter the corresponding percentage of the total bid price for the
goods and/or services to be provided by each subcontractor. Do not enter a dollar amount.
Good Standing?—Provide a response for each subcontractor listed. Enter either “Yes” or “No” to
indicate that the prime bidder has verified that the subcontractor(s) is in good standing for all of the
following:
• Possesses valid license(s) for any license(s) or permits required by the solicitation or by law
• If a corporation, the company is qualified to do business in California and designated by the State
of California Secretary of State to be in good standing
• Possesses valid State of California certification(s) if claiming MB, SB, and/or DVBE status
• Is not listed on the OSDC website as ineligible to transact business with the State
51% Rental?—This pertains to the applicability of rental equipment. Based on the following
parameters, enter either “N/A” (not applicable), “Yes” or “No” for each subcontractor listed.
Enter “N/A” if the:
• Subcontractor is NOT a DVBE (regardless of whether or not rental equipment is provided by the
subcontractor) or
• Subcontractor is NOT providing rental equipment (regardless of whether or not subcontractor is a
DVBE)
Enter “Yes” if the subcontractor is a California certified DVBE providing rental equipment and the
subcontractor owns at least 51% of the rental equipment (quantity and value) it will be providing for
the contract.
Enter “No” if the subcontractor is a California certified DVBE providing rental equipment but the
subcontractor does NOT own at least 51% of the rental equipment (quantity and value) it will be
providing.
3. Read the certification at the bottom of the page. An individual that is authorized to bind
the firm contractually is to print their name, sign and date the form. Also, complete the “Page
___of ____” accordingly.
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EXHIBIT A
(Standard Agreement - PERSONAL SERVICES)
SCOPE OF WORK
1. Background
The Department of Rehabilitation's Business Enterprises Program (BEP) provides training and
employment for persons who are legally blind in the management of food service and vending
facilities on public and private properties throughout the State.
The Contractor will provide incidental labor services that are non-public works related, to ensure
adequate safety is addressed for the BEP vendor facility operations.
2. Authority
BEP 34 CFR 395
3. Description of Services/Deliverables
SEE ATTACHED DESCRIPTION OF SERVICES- EXHIBIT A.1
4. Contract Representatives
The Contractor shall direct all inquiries during the term of this agreement to:
Department of Rehabilitation
Contract Administrator
Contractor
Robin Simmons/designee
Department of Rehabilitation
Business Enterprise Program
320 West 4Th St., Ste. #150
Los Angeles , California 90013
(213) 576-6233
RJsimmons@dor.ca.gov
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EXHIBIT A
(Standard Agreement - PERSONAL SERVICES)
SCOPE OF WORK
A) Type of Service
1 The Department of Rehabilitation's Business Enterprise Program (BEP) equipment is located
in State, Federal, County office buildings, privately owned building cafeterias, snack bars and
Refrigeration facilities.
2 The Contractor shall provide, on an as-needed basis, Lock & Safe Service and Repair for
the Department of Rehabilitation’s Business Enterprise Program cafeterias, snack bars, and
vending machines. The contractor shall provide service and repair (including replacement
parts) for all locks and safes at the locations listed in Exhibit G.
3 Timely services must be provided to ensure the BEP vendor has limited interruption of
business operations.
4 Services shall be provided at the facility location unless it absolutely necessary to remove the
item(s) for servicing at the Contractor’s shop. If any equipment must be removed for servicing
at the Contractor’s shop, the Contractor shall provide, at no cost to the State, a suitable
replacement until the unit has been repaired and installed.
5 Equipment is not to be removed for the location without the written approval of a Business
Enterprise Consultant (BEC) or a Supervisor BEC; No exceptions. Only when approval has
been received in writing granting authorization to remove equipment, shall the contractor
complete the "Equipment sign out control log" DR287.
6 The Contractor shall instruct the blind/visually impaired vendor on the repairs and operation
of the equipment and evaluate any problems. Contractor must be available for consultation
by phone, and the training of vendor on proper preventative maintenance.
7 Contractor may be used in an emergency, when the primary contractor is not available.
8 The contractor shall provide service listed on the Authorization for Repairs and Service (DR
1308) only. If additional work is required the contractor shall obtain approval from the
Contract Administrator/designee prior to additional work commencing.
B) Locations
Locations and equipment are subject to change. An Addendum will be done for any
change to the locations and/or equipment, no formal amendment is necessary.
C) Service Hours
All Services shall be provided six (6) days a week, excluding holidays, between the hours of
7:00 a.m. to 5:00 p.m. For work which needs to be accomplished before or after normal
working hours, a charge of one-and-one-half (1-1/2) times the bid rate will be granted. For
work which needs to be accomplished on a Sunday or official State holiday, an amount of
twice the bid rate will be granted. Prior authorization must be obtained, in writing, from the
Department of Rehabilitation's Contract Administrator and/or designee for time requested
other than normal working hours, Saturdays, Sundays, and official State holidays. A list of
official State holidays is available from the Department of Rehabilitation.
The Department of Rehabilitation may pay any applicable sales and use tax imposed by
another State.
D) Estimates
The Department of Rehabilitation’s Contract Administrator and/or designee has the authority
to request the Contractor to provide an estimate prior to authorizing any services.
E) Response Time
From the time the Department of Rehabilitation initiates a service request to the time the
service commences shall not exceed four (4) hours, unless an extension of time is approved
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F)
G)
H)
I)
by the Department of Rehabilitation’s Contract Administrator and/or designee. Occasionally,
the State will inform the Contractor that an emergency condition exists and the Contractor
shall complete the required service within a six (6) hour period to the satisfaction of the State.
In general, service shall be completed within a reasonable and acceptable time period to the
State taking into consideration the nature and degree of the difficulty of the work involved.
Emergency shall be defined as a health and safety or hazardous working environment
situation. In general, service shall be completed within a reasonable and acceptable time
period to the State taking into consideration the nature and degree of the difficulty of the work
involved. In general, service shall be completed within a reasonable and acceptable time
period to the State taking into consideration the nature and degree of the difficulty of the work
involved.
Call Back Services
Should the Contractor fail to provide any of the specified services in the prescribed manner,
the State may call the Contractor to provide services within four (4) hours, unless otherwise
specified, at no additional cost to the State. All work shall be under warranty for thirty (30)
days from date of completed repair. Time and costs for call backs to previous repairs under
warranty shall be borne by the Contractor.
Notification
The Contract Administrator will notify the Contractor, via a Service Order, of location(s)
requiring service and location contact person. The Contractor shall schedule service date(s)
and time(s) with the BEP vendor and notify the DOR, via email or phone, of service schedule,
prior to work commencement. If the BEP vendor or designee is not on site at the scheduled
time and date, the Contractor is to leave the site without doing any work and will charge the
DOR one (1) hour at the contract labor rate. The Contractor shall obtain the BEP vendor or
designee’s signature on the Service Order upon work completion and verification that
equipment is in working order and submit signed Service Order for payment.
Verification of Arrival
The Contractor/service technician is required to have the location staff verify time of arrival
on the job site, as well as the time of departure. Location staff must be on site while the
service is being performed. Contractor shall not accept the Refrigeration keys from the
operator. Location staff has the authority to determine whether the service performed
requires the services of more than one (1) service technician. The Contractor shall leave a
copy of the work order signed by the location staff indicating: 1) minimum time of arrival; 2)
time of departure; and 3) general description of work performed at the location.
Parts and Materials
The charges for parts and materials shall not exceed twenty percent (20%) of the
Contractor's wholesale costs; excluding tax, i.e.; $100.00 parts cost x 20% x 7.75 (City
Sales) Tax = $129.30. Only original manufacturer parts and materials shall be used.
Removed parts shall be left at the location for State inspection. The maximum amount that
may be charged per job shall be $2,000.00. The maximum amount that may be charged per
job may be increased with the approval of the Supervising Business Enterprise
Consultant/Contract Administrator or the Business Enterprise Program Manager. See
Exhibit B - paragraph 1. Invoicing and Payments - Item 9 for parts and materials cost
reimbursements.
Refurbished or rebuilt parts are not allowed.
J) Freight Charges
Contractor will be allowed to recover freight or shipping costs for parts, with no allowance for
mark-up, by:
1) Itemizing the cost of freight or shipping on the invoice.
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2) Attaching a copy of the freight or shipping invoice (original whenever possible) to the
invoice.
3) When the freight or shipping invoice includes costs not specifically associated with the
billing, the Contractor will only charge for the costs associated with the billing and note
the freight or shipping invoice accordingly.
K) Work Area
Contractor will ensure that the work area is kept clean and free of debris, as necessary,
to maintain a safe working environment for staff and, if performing services for the
California Department of Corrections and Rehabilitation, for inmates. While working on
equipment, contractor agrees to perform services with as little disruption to the State’s
operations as possible. All tools, equipment and other work materials belonging to the
contractor will be removed from the work location at the end of each working day. The
State shall not be responsible for storage of any contractor property.
L) State Property
1) It shall be the Contractor's responsibility to make all necessary arrangements with
office/building manager and local traffic authorities for use of elevators, loading docks,
adjacent streets, sidewalks, and/or malls.
2) Any damages by the Contractor to portions of buildings, premises, equipment, furniture,
material or other property for which the State is responsible will be repaired or items will
be replaced by Contractor to the satisfaction of the State with no expense to the State.
Contractor shall patch, replace and/or finish in kind all surfaces of features displaced, or
damaged in performance of work, such as but not limited to acoustical tile, floor covering,
and wall areas.
3) Contractor shall provide dust covers, temporary dust barriers, pads, etc., as required to
protect building occupants and contents during its operation. upon completion of the
work, there shall be no discrepancy between the new and existing work. Where existing
surfaces are painted, under the provisions of this paragraph, paint shall extend to the
nearest natural break.
4) Contractor shall paint or finish all new work, except factory-finished items, a minimum two
(2) coats to match existing adjacent area. Any items lost or stolen while in the
Contractor's custody will be replaced by the Contractor at no expense to the
State/Federal government. Contractor must receive approval from the State/Federal
government to remove equipment from a location.
5) Floors, walls, and ceilings of buildings, including elevators, will be adequately protected
by Contractor to prevent marring and scratching or other damages. The State may, itself,
at its option, repair any damage or replace any lost or stolen items and deduct the cost
thereof from Contractor's invoice.
6) Contractor shall keep site clean as work progresses. Upon completion of the
work, all surfaces involved in this project shall be clean of any foreign material.
Contractor shall remove all waste materials from the work site and dispose of
same daily.
7) Insurance
See Exhibit B for Basic Insurance Requirements. Proof of current insurance certificate
with limits stated in Exhibit D for Commercial Liability, Automobile Liability, and
Workers' Compensation is required at bid opening.
M) Bidder Minimum Qualifications
Licenses and Permits
1) The Contractor shall be an individual or firm licensed to do business in California and shall
obtain at his/her expense all license(s) and permit(s) required by law for accomplishing
any work required in connection with this Agreement.
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2) Contractor shall be located within the State of California, with a business license from the
city/county in which you are headquartered is necessary, however, if you are a
corporation, a copy of your incorporation documents/letter from the Secretary of State’s
Office can be submitted.
3) In the event, any license(s) and/or permit(s) expire at any time during the term of this
AGREEMENT, Contractor agrees to provide agency a copy of the renewed license(s)
and/or permit(s) within 30 days following the expiration date. In the event the Contractor
fails to keep in effect at all times all required license(s) and permit(s), the State may, in
addition to any other remedies it may have, terminate this AGREEMENT upon occurrence
of such event.
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EXHIBIT B
(Standard Agreement - PERSONAL SERVICES)
BUDGET DETAIL AND PAYMENT PROVISIONS
1. Invoicing and Payment
A. For services satisfactorily rendered, and upon receipt and approval of the invoice(s) by the
Contract Administrator, the Department of Rehabilitation agrees to compensate, in arrears,
the Contractor for actual expenses incurred in accordance with the rates specified herein
and hereto attached and made a part of this Contract.
B. Invoices shall be submitted, in triplicate, to the Department of Rehabilitation no later than
thirty (30) days after the service has been completed or within five (5) business days after the
contract administrator/designee has requested in writing for the invoice to be submitted.
C. Submit invoices to: DOR Contract Administrator on page 1.
D. Payment shall be in arrears contingent upon receipt of an approved monthly invoice by the
Contract Administrator or his/her designated representative(s). The invoice must be
submitted on Contractor’s letterhead signed by authorized representative, and include:
1) A brief description of the work performed.
2) Location(s) of job.
3) The date(s) the work was performed.
4) Service hours: TIME IN and TIME OUT.
5) The applicable rate and total dollar amount.
6) Contract Number
7) Authorization for Repairs and Service - DR 1308 Number.
8) State Contract and Procurement Registration System Number.
9) Contractor is required to provide original receipt(s) for all parts/materials cost of
$100 or more. For cost reimbursements of parts/materials under $100, the
Contractor will use the either the common parts price list (if attached at contract
award) or the Contractor is required to provide original receipt(s).
10) Itemized invoice: separating parts, labor and freight, if applicable.
Although the contract is between the Department of Rehabilitation’s Business Enterprise
Program and the Contractor, the location manager or his/her designated staff has the
authority to dispute any invoice.
2. Budget Contingency Clause (State Funds)
a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent
years covered under this Agreement does not appropriate sufficient funds for the
program, this Agreement shall be of no further force and effect. In this event, the State
shall have no liability to pay any funds whatsoever to Contractor or to furnish any other
considerations under this Agreement and Contractor shall not be obligated to perform any
provisions of this Agreement.
b) B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of
this program, the State shall have the option to either cancel this Agreement with no
liability occurring to the State, or offer an agreement amendment to Contractor to reflect
the reduced amount.
3. For Federally Funded Agreements
a) It is mutually understood between the parties that this Agreement may have been written for
the mutual benefit of both parties before ascertaining the availability of congressional
appropriation of funds, to avoid program and fiscal delays that would occur if the Agreement
were executed after that determination was made.
b) This Agreement is valid and enforceable only if sufficient funds are made available to the
State by the United State Government for the current year and/or any subsequent year for
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the purpose of this program. In addition, this Agreement is subject to any additional
restrictions, limitations, or conditions enacted by Congress or to any statute enacted by
Congress that may affect the provisions, terms, or funding of this Agreement in any manner.
c) The parties mutually agree that if Congress does not appropriate sufficient funds for the
program, this Agreement shall be amended to reflect any reduction in funds.
4. Prompt Payment Clause
The Department of Rehabilitation is obligated to promptly pay all invoices (Government Code
Chapter 4.5 commencing with §927). However, invoices must be properly submitted for prompt
processing and payment. Under certain conditions, the Department of Rehabilitation is required
to pay Contractors a late payment if a correct invoice for services/goods is not paid within 45
calendar days. The Contractor does not need to request the late payment as the Department of
Rehabilitation will determine and send any late payment to the Contractor.
5. Tax Compliance
The Contractor is hereby notified that the Department of Rehabilitation is required by Federal
and State Tax Codes to report certain payments to individuals. Without this information, the
Department of Rehabilitation cannot pay Contractor invoices. The Contractor agrees to abide by
these conditions and provide the requested information.
6. Excise Tax
The Department of Rehabilitation is exempt from Federal excise taxes and no payment will be
made for taxes levied on employee(s) wages. The Department of Rehabilitation will pay for any
applicable State of California or local sales or use tax on services rendered, or equipment or
parts supplied, pursuant to this Contract. The Department of Rehabilitation may pay any
applicable sales and use tax imposed by another State.
7. Travel
Travel mileage costs are all-inclusive for this agreement and shall be compensated
based on the hourly rate charged for providing actual services for this agreement.
Service call fees and/or trip charges for the Southern Region - shall be allowed two (2)
hours at the contractor's hourly rate per day.
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EXHIBIT C
(Standard Agreement - PERSONAL SERVICES)
GENERAL TERMS AND CONDITIONS (GTC 610)
PLEASE NOTE: This page will not be included with the final agreement, The General Terms and
Conditions will be included in the agreement by reference to Internet site
http://www.ols.dgs.ca.gov/Standard+Language/default.htm
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ATTACHMENT 4
CCC-307- CERTIFICATION
I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the
clause(s) listed below. This certification is made under the laws of the State of California.
Contractor/Bidder Firm Name (Printed)
Federal ID Number
By (Authorized Signature)
Printed Name and Title of Person Signing
Date Executed
Executed in the County of
CONTRACTOR CERTIFICATION CLAUSES
1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements.
(Gov. Code §12990 (a-f) and CCR, Title 2, Section 8103) (Not applicable to public entities.)
2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of
1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled
substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the
Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any
of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the
requirements as noted above. (Gov. Code §8350 et seq.)
3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable
finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period
because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the
National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)
4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT: Contractor hereby certifies that
contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.
Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of
the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number
of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.
Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account
when determining the award of future contracts with the State for legal services.
5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate
corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of
California.
6. SWEATFREE CODE OF CONDUCT:
a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the
procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of
perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to
the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor
under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop
labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in
sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set
forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.
b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or
employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial
Relations, or the Department of Justice to determine the contractor’s compliance with the requirements under paragraph (a).
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7. DOMESTIC PARTNERS: For contracts over $100,000 executed or amended after January 1, 2007, the contractor certifies that
contractor is in compliance with Public Contract Code section 10295.3.
DOING BUSINESS WITH THE STATE OF CALIFORNIA
The following laws apply to persons or entities doing business with the State of California.
1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees.
If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency
must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code §10410):
1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives
compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or
enterprise is required as a condition of regular state employment.
2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide
goods or services.
Former State Employees (Pub. Contract Code §10411):
1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a
contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decisionmaking process relevant to the contract while employed in any capacity by any state agency.
2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a
contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general
subject area as the proposed contract within the 12-month period prior to his or her leaving state service.
If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract
Code §10420)
Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each
meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))
2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be
insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor
affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section
3700)
3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act
(ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued
pursuant to the ADA. (42 U.S.C. 12101 et seq.)
4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon
receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new
name cannot be paid prior to approval of said amendment.
5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:
a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is
currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled.
b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or
pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within
the state not be subject to the franchise tax.
c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified
to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary
of State.
6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion,
or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the
agreement.
7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be: (1) in violation of any order or
resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease
and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge
requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water
pollution.
8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or
other governmental entity.
S:\ADMIN\HOMEPAGE\CCC\CCC-307.doc
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EXHIBIT D
(Standard Agreement - PERSONAL SERVICES)
SPECIAL TERMS AND CONDITIONS
1. Notification
All notices required by either party shall be in writing and sent by email, mail, or
personally delivered to the appropriate address. Mailing addresses may be changed by
written notice.
2. Contractor Personnel
The Contractor shall not substitute personnel without prior notification of the State.
3. General Provisions Applying to All Policies
a) Coverage Term – Coverage needs be in force for the complete term of the
Agreement. If insurance expires during the term of the Agreement, a new certificate
must be received by the State at least ten (10) days prior to the expiration of the
insurance. Any new insurance must still comply with the terms of the Agreement.
b) Policy Cancellation of Termination & Notice of Non-Renewal – Contractor shall
provide to the State within five (5) business days following receipt by contractor a copy
of any cancellation or non-renewal of insurance required by this agreement. In the
event contractor fails to keep in effect at all times the specified insurance coverage,
the State may, in addition to any other remedies it may have, terminate this agreement
upon the occurrence of such event, subject to the provisions of this Agreement.
c) Deductible – Contractor is responsible for any deductible or self-insured retention
contained within their insurance program.
d) Primary Clause – Any required insurance contained in this Agreement shall be
primary, and not excess or contributory, to any other insurance carried by the State.
e) Insurance Carrier Required Rating – All insurance companies must carry a rating
acceptable to the Department of General Services, Office of Risk and Insurance
Management. If the Contractor is self insured for a portion or all of its insurance,
review of financial information including a letter of credit may be required.
f) Endorsements – Any required endorsements must be physically attached to all
requested certificates of insurance and not substituted by referring to such coverage
on the certificate of insurance.
g) Inadequate Insurance – Inadequate or lack of insurance does not negate the
Contractor’s obligations under the Agreement.
h) Subcontractors Insurance -- In the case of Contractor’s utilization of subcontractors
to complete the contracted scope of work, Contractor shall include all subcontractors
as insured under Contractor’s insurance or supply evidence of insurance to the State
equal to policies, coverages and limits required of Contractor.
4) Insurance Coverage
a. Commercial General Liability – Contractor shall maintain general liability on an
occurrence form with limits not less than $1,000,000 per occurrence for bodily injury
and property damage liability combined with a $2,000,000 annual policy aggregate.
The policy shall include coverage for liabilities arising out of premises, operations,
independent contractors, products, completed operations, personal & advertising
injury, and liability assumed under an insured contract. This insurance shall apply
separately to each insured against whom claim is made or suit is brought subject to
the Contractor’s limit of liability. The policy must include:
b) “The State of California, its officers, agents, employees and servants as
additional insured’s, but only with respect to work performed under the
Agreement.”
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c) This endorsement must be supplied under form acceptable to the Department of
General Services, Office of Risk and Insurance Management.
a. Workers Compensation and Employers Liability – Contractor shall maintain
statutory worker’s compensation and employer’s liability coverage for all its employees
who will be engaged in the performance of the Agreement. Employer’s liability limits
of $1,000,000 are required.
b. Automobile Liability – Contractor shall maintain motor vehicle liability with limits not
less than $1,000,000 combined single limit per accident. Such insurance shall cover
liability arising out of a motor vehicle including owned, hired and non-owned motor
vehicles.
c. If your business is a Sole Proprietorship and does not employ any other individual(s),
you may submit a signed statement on your business letterhead stating, “I certify
under penalty of perjury under the laws of the State of California that I do not
employ any person in any manner as to become subject to the Workers’
Compensation laws of California. I further certify that the Department of
Rehabilitation will be notified within ninety (90) days of any changes which
results in the business becoming subject to the Workers’ Compensation laws of
the State of California.” This signed statement on your business letterhead will
satisfy the requirement for Workers’ Compensation Insurance if your business does
not have any employees.
5) Licenses and Permits
a) The Contractor shall be an individual or firm licensed to do business in California and
shall obtain at his/her expense all license(s) and permit(s) required by law for
accomplishing any work required in connection with this Agreement.
b) Contractor shall be located within the State of California, with a business license from
the city/county in which you are headquartered is necessary, however, if you are a
corporation, a copy of your incorporation documents/letter from the Secretary of
State’s Office can be submitted.
c) In the event, any license(s) and/or permit(s) expire at any time during the term of this
AGREEMENT, Contractor agrees to provide agency a copy of the renewed license(s)
and/or permit(s) within 30 days following the expiration date. In the event the
Contractor fails to keep in effect at all times all required license(s) and permit(s), the
State may, in addition to any other remedies it may have, terminate this AGREEMENT
upon occurrence of such event.
6) Conflict of Interest
a) A firm will not be awarded an agreement if the financial interests are held by a current
officer or employee of the state. Additionally, an agreement will not be awarded to an
officer or employee of the state as an independent contractor to provide goods and
service. Likewise, the contracting agency officials and employees shall also avoid actions
resulting in or creating an appearance of:
1) Using an official position for private gain;
2) Giving preferential treatment to any particular person;
3) Losing independence or impartiality;
4) Making a decision outside official channels; and,
5) Affecting adversely the confidence of the public or local officials in the integrity of
the program.
b) Former State employees will not be awarded an agreement for 2 years from the date of
separation if that employee had any part of the decision making process relevant to the
contract, or for 1 year from the date of separation if that employee was in a policy making
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position in the same general subject area as the proposed agreement within the 12month period to his or her separation from state service.
7. Confidentiality
a) Contractor agrees that any report or material created during the performance of this
agreement will not be released to any source except as required by this agreement or
otherwise authorized by DOR.
b) Contractor agrees that any information obtained in the performance of this agreement is
confidential and shall not be published or open to public inspection in any manner, except
as authorized by DOR.
c) Contractor agrees to maintain the confidentiality of any information concerning any
consumers that the contractor may obtain in the performance of this agreement and
specifically agrees to comply with the provisions applicable to such information as set
forth in 34 Code of Federal Regulations, Section 361.38, title 9, California code of
Regulations, Section 7140 et seq., and the Information Practices Act of 1977 (California
Civil Code Section 1798 et seq.)
d) Contractor agrees to report any security breach or information security incident involving
DOR consumers’ personal information to the DOR’s Contract Administrator and the
DOR’s Information Security Officer. The DOR’s Information Security Officer can be
contacted via e-mail at isoinfo@dor.ca.gov.
e) Security breaches or information security incidents that shall be reported include, but are
not limited to:
1) Inappropriate use or unauthorized disclosure of DOR consumers’ personal
information by the Contractor or the Contractor’s assignees. Disclosure methods
include, but are not limited to, electronic, paper, and verbal.
2) Unauthorized access to DOR consumers’ personal information. Information can
be held in medium that includes, but is not limited to, electronic and paper.
3) Loss or theft of information technology (IT) equipment, electronic devices/media,
paper media, or data containing DOR consumers’ personal information. IT
equipment and electronic devices/media include, but are not limited to, computers
(e.g., laptop and desktop, netbooks, tablets), smartphones, cell phones, CDs,
DVDs, USB flash drives, servers, printers, peripherals, assistive technology devices
(e.g., notetakers, videophones), and copiers. Data can be held in medium that
includes, but is not limited to, electronic and paper.
f) Contractor agrees to provide annual security and privacy training for all individuals who
have access to personal, confidential, or sensitive information relating to the performance
of this agreement.
g) Contractor agrees to obtain and maintain acknowledgements from all individuals to
evidence their understanding of the consequences of violating California privacy laws and
the contractor’s information privacy and security policies.
h) For contractors that do not have a security program that includes annual security and
privacy training, a self-training manual is available on the DOR website under the
“Providers” tab in the “Becoming a Service Provider" section under “Annual Security and
Privacy Training for VR Service Providers.” The self-training manual is named “Protecting
Privacy in State Government” and can be downloaded at the following link:
http://www.dor.ca.gov/eps/privacytraining.htm.
i) Additional training and awareness tools are available at the California Office of
Information Security (OIS) website and the California Office of Privacy Protection (COPP)
website. The COPP created the self-training manual, “Protecting Privacy in State
Government” that DOR revised to meet its business needs.
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8. Potential Subcontractors
Nothing contained in this Agreement or otherwise, shall create any contractual relation
between the State and any subcontractors, and no subcontract shall relieve the Contractor of
his responsibilities and obligations hereunder. The Contractor agrees to be as fully
responsible to the State for the acts and omissions of its subcontractors and of persons
either directly or indirectly employed by any of them as it is for the acts and omissions of
persons directly employed by the contractor. The Contractor's obligation to pay its
subcontractors is an independent obligation from the State's obligation to make payments to
the Contractor. As a result, the State shall have no obligation to pay or to enforce the
payment of any moneys to any subcontractor. Contractor shall not subcontract any services
under this Agreement without prior approval of the State.
9. Amendment for Unanticipated Tasks
In the event that additional services must be performed which was wholly unanticipated and
is not specified in the written Scope of Work, but which in the opinion of both parties is
necessary to the successful accomplishment of the general scope of work outlined, an
amendment to the agreement is required for additional money and/or time.
10. Non Eligible Alien – All Sole Proprietor Contracts
Contractor shall comply with US Code, Title 8, Section 1621 (a), (b), (c), and (d), concerning
aliens or immigrants ineligible for State and local public benefits.
11. Debarment and Suspension (E.O. 12549 and E.O. 12689)
By accepting and fulfilling this authorization for goods and/or services. The
Contractor/Vendor certifies that neither it nor its principals is presently debarred, suspended,
proposed for department, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department of agency.
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Exhibit F
(Standard Agreement - PERSONAL SERVICES)
SPECIAL TERMS AND CONDITIONS
A) Services provided at California Department of Corrections and Rehabilitation
Institutions
For the Department of Rehabilitation’s Business Enterprise Program that has equipment
located in California Department of Corrections and Rehabilitation (CDCR) prisons and
institutions (see Exhibit E for specific locations). Contractor must maintain at least one
qualified technician on staff at all times who has undergone and received CDCR’s
Request for Gate Clearance. The Contractor must comply with the following CDCR
requirements:
B) Primary Laws, Rules, and Regulations Regarding Conduct and Association with
State Prison
Individuals who are not employees of the California Department of Corrections and
Rehabilitation (CDCR), but who are working in and around inmates who are incarcerated
within California's institutions/facilities or camps, are to be apprised of the laws, rules, and
regulations governing conduct in associating with prison inmates. The following is a
summation of pertinent information when non-departmental employees come in contact
with prison inmates.
By signing this contract, the Contractor agrees that if the provisions of the contract require
the Contractor to enter an institution/facility or camp, the Contractor and any employee(s)
and/or subcontractor(s) shall be made aware of and shall abide by the following laws,
rules and regulations governing conduct in associating with prison inmates:
a. Persons who are not employed by CDCR, but are engaged in work at any
institution/facility or camp must observe and abide by all laws, rules, and
regulations governing the conduct of their behavior in associating with prison
inmates. Failure to comply with these guidelines may lead to expulsion from
CDCR institutions/facilities or camps. SOURCE: California Penal Code (PC)
Sections 5054 and 5058, California Code of Regulations (CCR), Title 15, Sections
3285 and 3415
b. CDCR does not recognize hostages for bargaining purposes. CDCR has a "NO
HOSTAGE" policy and all prison inmates, visitors, and employees shall be made
aware of this. SOURCE: PC Sections 5054 and 5058; CCR, Title 15, Section 3304
c. All persons entering onto institution/facility or camp grounds consent to search of
their person, property, or vehicle at any time. Refusal by individuals to submit to a
search of their person, property, or vehicle may be cause for denial of access to
the premises. SOURCE: PC Sections 2601, 5054, and 5058; CCR, Title 15,
Sections 3173, 3177, and 3288
d. Persons normally permitted to enter an institution/facility or camp may be barred,
for cause, by the CDCR Director, Warden, and/or Regional Parole
Administrator.SOURCE: PC Sections 5054 and 5058; CCR, Title 15, Section 3176
(a).
e. It is illegal for an individual who has been previously convicted of a felony offense
to enter into CDCR institutions/facilities or camps without the prior approval of the
Warden. It is also illegal for an individual to enter onto these premises for
unauthorized purposes or to refuse to leave said premises when requested to do
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so. Failure to comply with this provision could lead to prosecution. SOURCE: PC
Sections 602, 4570.5, and 4571; CCR, Title 15, Sections 3173 and 3289
f. Encouraging and/or assisting prison inmates to escape is a crime. It is illegal to
bring firearms, deadly weapons, explosives, tear gas, drugs, or drug paraphernalia
on CDCR institutions/facilities or camp premises. It is illegal to give prison inmates
firearms, explosives, alcoholic beverages, narcotics, or any drug or drug
paraphernalia, including cocaine or marijuana. SOURCE: PC Sections 2772, 2790,
4533, 4535, 4550, 4573, 4573.5, 4573.6, and 4574
g. It is illegal to give or take letters from inmates without the authorization of the
Warden. It is also illegal to give or receive any type of gift and/or gratuities from
prison inmates. SOURCE: PC Sections 2540, 2541, and 4570; CCR, Title 15,
Sections 3010, 3399, 3401, 3424 and 3425
h. In an emergency situation the visiting program and other program activities may be
suspended. SOURCE: PC Section 2601; CCR, Title 15, Section 3383
i. For security reasons, visitors must not wear clothing that in any way resembles
state issued prison inmate clothing (blue denim shirts, blue denim pants).
SOURCE: CCR, Title 15, Section 3171 (b) (3)
j. Interviews with SPECIFIC INMATES are not permitted. Conspiring with an inmate
to circumvent policy and/or regulations constitutes a rule violation that may result in
appropriate legal action. SOURCE: CCR, Title 15, Sections 3261.5, 3315 (3) (W),
and 3177
C) Clothing Restrictions
While on institution grounds, Contractor and all its agents, employees, and/or
representatives shall be professionally and appropriately dressed in clothing distinct from
that worn by inmates at the institution. Specifically, blue denim pants and blue chambray
shirts, orange/red/yellow/white/chartreuse jumpsuits and/or yellow rainwear shall not be
worn onto institution grounds, as this is inmate attire. The Contractor's employees and
subcontractors should contact the Contract Administrator to find out each individual
facility clothing restrictions prior to requiring access to the institution to assure the
Contractor and their employees are in compliance.
D) Security Regulations
Unless otherwise directed by the entrance gate officer and/or Contract Manager, the
Contractor, Contractor's employees and subcontractors shall enter the institution through
the main entrance gate and park private and nonessential vehicles in the designated
visitor's parking lot. Contractor, Contractor's employees and subcontractors shall remove
the keys from the ignition when outside the vehicle and all unattended vehicles shall be
locked and secured while on institution grounds.
a) Any State- and Contractor-owned equipment used by the Contractor for the
provision of contract services, shall be rendered temporarily inoperative by the
Contractor when not in use, by locking or other means unless specified otherwise.
b) In order to maintain institution safety and security, periodic fire prevention
inspections and site searches may become necessary and Contractor must furnish
keys to institutional authorities to access all locked areas on the worksite. The
State shall in no way be responsible for Contractor's loss due to fire.
c) Due to security procedures, the Contractor, Contractor's employees and
subcontractors may be delayed at the institution vehicle/pedestrian gates and sally
ports. Any loss of time checking in and out of the institution gates and sally ports
shall be borne by the Contractor.
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d) Contractor, Contractor's employees and subcontractors shall observe all security
rules and regulations and comply with all instructions given by institutional
authorities.
e) Electronic and communicative devices such as pagers, cell phones and
cameras/microcameras are not permitted on institution grounds.
f) Contractor, Contractor's employees and subcontractors shall not cause undue
interference with the operations of the institution.
g) No picketing is allowed on State property.
E) Gate Clearance
a) Contractor and Contractor's employee(s) and/or subcontractor(s) must be cleared
prior to providing services. The Contractor will be required to complete a Request
for Gate Clearance for all persons entering the facility a minimum of ten (10)
working days prior to commencement of service. The Request for Gate Clearance
must include the person's name, social security number, valid state driver's license
number or state identification card number and date of birth. Information shall be
submitted to the Contract Administrator or his/her designee. CDCR uses the
Request for Gate Clearance to run a California Law Enforcement
Telecommunications System (CLETS) check. The check will include Department
of Motor Vehicles check, Wants and Warrants check, and Criminal History check.
b) Gate clearance may be denied for the following reasons: Individual's presence in
the institution presents a serious threat to security, individual has been charged
with a serious crime committed on institution property, inadequate information is
available to establish positive identity of prospective individual, and/or individual
has deliberately falsified his/her identity.
c) All persons entering the facilities must have a valid state driver's license or photo
identification card on their person.
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EXHIBIT G
(Standard Agreement - PERSONAL SERVICES)
LOCATIONS
Los Angeles - Kern Counties
Location
111
245
245
246
247
248
256
256
275
304
304
337
394
394
418
428
428
473
473
473
494
515
555
570
616
622
622
629
629
635
712
819
827
827
832
832
832
844
Building
US. Court House
Kern County Welfare Office
Kern County Court House
LA County Court House
LA County Court House
LA County Court House
Juvenile Hall
US. Post Office
LA County Hall of Administration
LA County Hall of Records
State Office Building
New Federal Building
LA County Courts Building
Municipal Courts Building
Federal Office Building
Superior Courts Building
Metropolitan State Hospital
Rancho Los Amigos Hospital
Downey Municipal Courts
Los Padrinos Juvenile Hall
Municipal Traffic Courts
LA CO Criminal Courts
CA State Univ HDQTS
Hubert Humphrey Medical Center
LA CO Courthouse -Compton
Rio Hondo Courts Bldg.
LA County Court
Long Beach Court House
Long Beach City Hall
Hudson Comp Healt Center
Ronald Reagan Bldg.
Address
312 N. Spring street , LA 90012
100 E. California, St. Bakersfield, 93307
1415 Truxtun Ave. Bakersfield 93301
110 N. Grand Ave., LA 90012
435 w. First ST. LA 90012
111 N. Hill LA 90012
1601 Eastlake AVE. LA 90033
7001 S. Central , LA 90001
500 w. Temple LA 90012
227 N. Broadway, LA 90012
6150 Van Nuys Blvd. ,Van Nuys 91401-3377
300 N. Los Angeles St. LA 90012
825 Maple St. Torrance 90503
111 E. Regent St, Inglewood 90301
11000 Wilshire Blvd. LA 90024
12720 Norwalk Blvd. Norwalk 90650
11401 Bloomfield Avenue, Norwalk 90650
7601 E. Imperial Hwy, Downey 90242-3456
7500 E Imperial Hwy, Downey 90242
7285 E. Quill Dr., Downey 90242
1945 S. Hill LA 90007
210 West Temple Street , LA 90012
401 Golden Shore Drive, Long Beach 90801
5850 S. Main St, LA 90003
200 W. Compton Blvd. Compton 90220
11234 Valley Blvd. El Monte, 91731
1427 W. Covina 91790
415 W. Ocean Blvd. Long Beach 90802
333 W. Ocena Blvd., Long Beach 90802
2829 So. Grand Ave. LA 90007
3rd and Spring St. LA 90013
1-5 North Bound Kern County 93206
28201 Franklin Pkwy Santa Clarita 91383
15701 Sherman Way, Van Nuys 91409
5555 Bandini Blvd. Bell 90201-9997
14400 Erwin St Mall, Van Nuys 91401
6230 Sylmar, Van Nuys 91401
5800 W. Century Blvd.LA 90009
Button Willow North and South Bound
US Post Office
US Post Office
Bulk Mail Center
Van Nuys Municipal Courts
LA County Superior Courts
World Way Postal Service Facility
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844
844
844
844
844
844
844
844
844
844
857
872
877
1001
1001
1004
1004
1004
1028
1028
1028
1028
1028
1028
886
US Post Office
USPO East Long Beach Station
USPO North Long Beach Station
USPO Carson Branch Station
US Post Office N. Long Beach
USPO Loma Branch Station
USPO Pacific Avenue Station
US Post Office Atlantic Avenue
US Post Office Long Beach District
Alhambra Municipal Courts
California State Prison LA County
New Junipero Serra Espresso Bar
California Correctional Institute
Federal Building
LAX (TSA)
CAL Trans District 7 HQ
Metropolitan Detention Center
Cal Trans L.A.R.T.M.C
Superior Courts -Shafter Branch
Superior Courts - Lamont Branch
Superior Courts -Delano Branch
Juvenile Justice Center
Homeland Security (ICE)
Boron Roadside Rest East and West
LA County Sanitation
BEP Lock & Safe Services
3019 Bellflower Blvd Long Beach 90808
2727 E. Anaheim, Long Beach 90804
5101 Long Beach Blvd. Long Beach 90805
21350 Avalon Blvd., Carson 90745
300 N. Long Beach, Long Beach 90802
3540 E. 4th St. Long Beach 90803
1920 Pacific Ave. Long Beach 90806
4580 Atlantic Ave. Long Beach 90807
2300 Redondo Ave. Long Beach 90809-9441
150 Commonwealth Ave. Alhambra, 91801
44750 60th Street West, Lancaster 93536
320 West 4th Street , LA 90013
202 Tehachapi, Tehachapi 93561
15000 Aviation Blvd, Lawndale 90261
5757 W. Century Blvd.LA 90045
100 S. Main Street, LA 90012
535 W. Alameda St., LA 90012
2901 W. Broadway LA 91204
325 Central Valley Hwy. Shafter 93263
12022 Main Street Lamont 93241
1122 Jefferson St. Delano 93215
2100 College Avenue, Bakersfield 93305
800 Truxton Avenue, Bakersfield 93301
Kern CO Mile Post 139 Boron, 93516
1955 Workman Mill, Whittier, 90601
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