Working with
Crossover
Youth in the
San Luis Valley
September
2013
Introductions
and
Overview
Who are crossover youth?
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What are the Pathways to Crossing Over?
1. Youth has an Open
Child Welfare Case
2. Youth has an open
child welfare case
Youth is
Arrested
Child welfare
case is closed
Enter the Juvenile
Justice System
Youth is
arrested
Youth enters the juvenile
justice system
3. Youth is victim of
maltreatment but it
is undetected by CW
system
Youth is
Arrested
Youth Referred to the
Child Welfare System
4. Youth is arrested
and put in a
correctional facility
Youth is released from the facility but
family abandons him/her
Youth referred to the
child welfare system
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Reverse Crossover
Youth has an Open Juvenile Justice Case
Identified as needing services or placement through their
Delinquency involvement
Youth enters the Child Welfare System and is now
“dually involved”
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The Crossover Youth Practice Model
Phase I
Practice Area 1: Arrest, Identification,
& Detention
Practice Area 2: Decision Making
Regarding Charges
Phase II
Practice Area 3: Case Assignment,
Assessment & Planning
Phase III
Practice Area 4: Coordinated Case
Management & Ongoing Assessment
Practice Area 5: Planning for Youth
Permanency, Transition & Case Closure
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For detained youth: Pre-Trial
Services (SB94) is identifying if
youth has open case for
maltreatment with DHS/DSS.
Mechanisms in place to contact the
Child Welfare Supervisor & GAL if
one is currently representing the
child.

Once arrested, youth are assessed
by JJ using: JDSAG, CJRA prescreen
Youth and family are interviewed by
SB94 for input around what the
current environment, behaviors,
and issues are.
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The District Attorney’s office is
willing to offer informal adjustments
and diversion in some cases, which
is new to our district.
All youth will be referred to a family
conference meeting within 7 days
but not more than 14 days of the
detention hearing.
On some cases, youth are referred
to Wrap multidisciplinary staffing
team for discussion with Caseworker
and Juvenile Justice worker on what
services will best meet their needs.
Family and youth should be
included.
This is generally in place for youth
that are not offered Informal
Adjustments.
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When SB94 screens a juvenile
into detention, DHS/DSS
provides DHS history to
SB94, and SB94 Caseworker
is required to make contact
or invite the caseworker to
attend the interview , or get
caseworker updates
and recommendations.
Task Lists have been
drafted for both SB94
and DHS/DSS to establish
worker expectations and
timeframes.
There is currently not an
assessment instrument
that is common between
SB94/Probation and
DHS/DSS, however the
results of assessments are to
be shared.
There are several ways in
which families participate
in the case planning,
including: interviews by
assigned worker, family
conference meeting or
various staffing teams.
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12th Judicial District
Task List for SB94
Screening
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When the youth is screened, ask if he/she is in the custody of DSS.
If so, contact DSS immediately.
If youth has DSS history but no current involvement, contact DSS supervisor.
If youth has current DSS involvement, collect CYPM data from DSS.
If youth has current DSS involvement and is currently being supervised by a
probation officer, give DSS the probation officer’s name, contact information, and
supervisor’s name.
Detention

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After youth is screened and detained, review youth’s criminal history information
including information related to dependency and neglect and custody.
If the child has previous or current DSS involvement, inform DSS that youth has been
arrested and the date and time of the detention hearing.
Meet with youth and complete CJRA.
Meet with family and DSS prior to detention hearing in person if possible or by
phone if all parties cannot meet in person and have family sign Release of
Information.
If all parties are not able to meet with the family prior to the detention hearing,
discuss the case with DSS prior to the detention hearing to establish a joint
recommendation regarding release from detention.
Generate a joint recommendation and court report regarding release or continued
detention with DSS and SB94 signing off. If both parties are not in agreement, DSS
will submit a separate recommendation.
Set a family conference with DSS, the family, the facilitator, the district attorney,
defense counsel, and GAL if one is already assigned or upon notification that a GAL
has been assigned within 7 days but not more than 14 days after the detention hearing.
Share with them that the youth will be participating in the Crossover Youth Practice
Model, and give them the date and time the family conference has been scheduled to
discuss and assess service needs and plan.
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
At the family conference with all parties, the following information should be
provided:
o School grades, attendance records, any information regarding an IEP, suspensions
or expulsions
o The juvenile’s criminal record
o CJRA results
o Information obtained regarding substance or mental health treatment.
o Request DSS bring all of their pertinent information.
Supervision
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If youth is ordered to pretrial tracking
o
Set the second family conference with the same parties from the initial
conference along with school personnel, family team members, and any
necessary treatment providers.
o
Describe the process and outline expectations, roles and responsibilities
for DSS, SB94, and family.
o
Develop a case plan with family and DSS
Participate in all Crossover Youth Conferences to discuss issues related to services,
supervision and placement. The goals and accomplishments for these meetings
should include:
o
Utilize a strengths based approach with the family.
o
Develop a joint service/case plan.
o
If placement is needed, work with DSS regarding placement referrals.
o
Generate a joint recommendation and court report to include a
recommendation regarding charging the juvenile.
Notify the family and DSS if a hearing is reset
Notify DSS of any changes or concerns related to risk, safety, family functioning,
dynamics, services and/or placements.
Update DSS worker with information related to compliance with SB94 conditions
and progress regarding participation in services.
Consult with assigned DSS worker in advance of all hearings for the youth to develop
a joint plan/recommendation to the court.
Attend all hearings for the youth and notify all parties of hearing dates.
Notify the assigned DSS worker if any new delinquency charges are filed for the
youth.
Notify the assigned DSS worker if a youth has absconded or is in detention.
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SLV CROSSOVER YOUTH PRACTICE MODEL
Task List for DHS/DSS: Caseworkers
Immediate tasks:
(to be completed prior to Family Conference Meeting)
Review case information and status: review placement history, risk, and safety issues, strength’s and
concerns, placement and case services and status of each service and be prepared to share this
information with the other participating CYPM team members. Provide needed DHS/DSS information for
CYPM Data Collection.
Identify the youth’s current criminal charges and next delinquency Court date. CW attendance is
mandatory at all delinquency hearings.
If a Probation Officer is assigned, an e-mail notification will be sent by the SB94 Coordinator/Case Manager
noting the Probation Officer name, supervisor and contact info. Contact the probation officer to share
information that will help you collaborate on an assessment/joint plan. If no probation officer is assigned
historical information will be forwarded to DHS/DSS Supervisor/Caseworker by SB94 Coordinator/Case
Manager.
In order to facilitate communication and information sharing, the DHS/DSS Case Worker and the SB94
Case Manager or Probation Officer shall consult to determine if a valid Release of Information (ROI) has
been executed by the parent or custodian authorizing the exchange of information and relevant documents.
If an ROI has not been executed, the worker and SB94 Case Manager/probation officer shall determine
who will be responsible for securing it from the parent or custodian. The Case Worker and SB94 Case
Manager/Probation Officer will maintain a copy of the current ROI in their case file.
SB94 will contact the Prosecutor, Public Defender and GAL if one is already assigned or upon notification
that a GAL has been assigned-share with them that the youth will be participating in the Crossover Youth
Practice Model, and a family meeting will be scheduled to discuss and assess service needs and plan.
Within 7 days of and no longer than 14 days of detention hearing a Referral to WRAP will be made for a
Family Conference Meeting with youth, family, SB 94 Case Manager , DHS/DSS Caseworker, GAL, Public
Defender and District Attorney. Purpose of the Family Conference Meeting is to 1) determine most
appropriate placement for youth and 2) recommendations for charges, if any.
DHS/DSS Caseworker will collect the following reports and send to the assigned SB94 Case Manager ( with
proper release of information). The following information will be given to the assigned SB94 Case
Manager/probation officer. This information will be provided before the Family Conference Meeting

Current/most recent DHS/DSS Safety Assessment

Current/most recent DHS/DSS Family Social History/Assessment

Current/most recent DHS/DSS Treatment Case Plan

Pertinent medical or hospital records, if available

Educational records and evaluations (IEP) (to include behavioral, attendance, academic
standing)

Psychological/ Diagnostic / Sex Offender, Substance Abuse evaluations

Trails Placement History
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7/3/2013

Service Provider progress or discharge reports and recommendations (current/most
recent)
Identify the need for further assessments. Jointly determine who and how they will be obtained. Probation
can coordinate evaluations of youth in some circumstances.
Identify all family service providers, i.e., DHS/DSS, Behavioral Health and placement providers, etc.
Ensure the youth’s personal information which includes SSN, DOB, Race and ethnicity is accurate.
Family Conference Meeting facilitator will invite all parties to the family meeting. Remove barriers to family
participation, such as the time of conference or transportation. Invite the family to bring relatives or other
persons of family support to the meeting. CW Caseworker or Supervisor will attend the Family Conference
if child is currently involved with DHS/DSS open Assessment or Case.
Review the CYPM Individual Data Sheet and be prepared to complete at the meeting.
Family Conference Tasks:
Facilitator will explain the process to the family and what to expect in the process (roles and
responsibilities) from DHS/DSS and SB94/12 th Judicial District Probation.
Review the information provided including the various assessment tools. Jointly develop a pla n which
identifies services, placement information, and each action required for the plan, who will complete each
step of the plan and identify a timeframe for each.
Re-assess need for additional assessments.
Consider use of evidence based (EB) services, pro-social community and non-traditional resources.
Clarify with the family any specific steps/actions required before the youth is returned if in placement or
custody and placement is the recommendation. Clarify with all team members who wi ll be responsible for
each step in the plan, and the expected role of each in next steps, and future hearings and meetings.
Family Conference Facilitator will ensure the ETO form is completed.
Finalize integrated plan and recommendations. Family Conference Facilitator will document the Individual
Case Plan and provide copies to all parties.
Follow Up Tasks:
Update the case services plan/placement in TRAILS to reflect any changes.
Attend delinquency court hearing to present the integrated plan and recommendations.
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Obtain assessments that were recommended and referred as part of the joint plan and distribute to
SB94/probation and others as appropriate.
Convene follow up team meetings to review service provision, action plan and alter or adjust plans and
recommendations as needed.
Continue to attend court hearings.
Contact Probation to determine if child has received or is in need of a psychological assessment.
Complete case plan amendment copy Prosecutor/GAL/12th Judicial District Probation Officer when
changes occur regarding services, placement, etc.
Complete and route the Six Month Follow-Up data sheet when required.
Complete and route the One Year data sheet when r equired.
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12th Judicial District
Judges will each have a
bench card available to
ensure that all Crossover
Youth cases are handled
the same in each
county.
The 12th District widely
uses evidence-based
services for Crossover
Youth, through SB94,
Probation, DHS/DSS,
and mental health
services.
Family Conferences and
ISST’s are used to help
coordinate case plans,
engage the family in
decision-making, inform
parties of Crossover
issues, and strive to place
in least restrictive
environment. The use of
Relative Affidavits and
Diligent searches for kin
placements is also
increasing for Crossover
Youth.
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Task Lists have been written
for both agencies.
A common Case Plan has
been created to be used with
all CYPM youth.
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SB94 Roles and Responsibilities:
• Screen juveniles for detention at the request of law enforcement – on call 24/7.
• Determine whether or not juveniles are detained.
• Provide courts with recommendation regarding release or continued detention of
juvenile.
• Complete CJRA pre-screen assessments.
• Prepare all transport orders when juveniles need to be transported to/from
detention.
• Monitor and supervise juveniles released on pretrial tracking.
• Monitor and supervise juveniles granted an informal adjustment.
• Assist in determining needed community resources.
• Assist with funding for services for juveniles and families.
• Appear for all court hearings regarding juveniles being supervised or held in
detention.
• Make treatment referrals for juvenile and family.
• Evaluate and monitor services to ensure they are appropriate and effective.
• Maintain current and accurate records/narratives.
• Enter data into Trails system.
• Incorporate restorative justice principles to address public safety, victim and
community reparation, and offender accountability.
• Maintain open communication and collaborate with other agencies involved in the
rehabilitation of the juvenile.
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•Probation Officer Roles and Responsibilities:
•Investigatory work of offender’s eligibility to be on probation.
•Monitoring and supervision of probationers (containment if necessary). Including but not
limited to curfew checks, employment verification, home and school visits.
•Provide referral for community resources/services.
•Similar to the MDT model, probation officers are responsible for leading the team.
•Formulate case plan with the offender and family with the goal of establishing pro-social
behavior and repairing the harm caused to the community and the victim(s).
•Motivate and manage the offender with a continuum of intermediate sanctions and
incentives.
•Prepare court reports and legal motions including warrants and revocation.
•Maintain current and accurate records/narratives.
•Maintain open communication and collaborate with other agencies involved in the
rehabilitation of the offender.
•Complete assessments such as CJRA, A-SUS, etc.
•Incorporate restorative justice principles to address public safety, victim and community
reparation, and offender accountability.
•Make treatment referrals for the juvenile and family.
•If needed, seek out funding options to pay for services and collaborate with our partner
agencies when appropriate for blended funding.
•Mediate issues between client and family.
•Evaluate and monitor services to ensure they are appropriate and effective.
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•DHS/DSS Caseworker Roles and Responsibilities:
•Housing (Assessment of housing suitability, home study requests for relative and kin placements and referrals for
emergency housing and shelter.)
•Finances (Review of employment and benefit status of the adults in the household.)
•Family therapy coordination and compliance (as it relates to trauma, neglect and abuse).
•Monitoring of siblings and their functioning if there are protective concerns.
•Transitions home (including assessment of the home situation, arrangement of appropriate educational and
therapeutic services for the youth and family as a part of reintegration into the family).
•Services in the home to address family dysfunction
•Provide referrals for services to address domestic violence (including referrals for appropriate evaluations and
treatment for the caretakers)
•Provide referrals for services to address substance abuse by anyone in the family other than youth in question (if
such usage impacts the functioning of the minor youth). Services can include assessments, treatment and
monitoring.
•Provide referrals for services to address treatment for victimization (therapeutic intervention for youth or other
household family members who have experienced a trauma that is impacting their ability to function.)
•Investigation of abuse or neglect issues (including determination as to the filing of a Dependency and Neglect
Petition and/or opening services for a sibling.)
•Parent’s compliance with orders of the court (and determination if neglect is a factor).
•Assess for appropriate service and make community-based referrals
•Attend staffings.
•Conduct diligent search for absent parents and family members.
•Prepare all court reports for Dependency and Neglect Actions.
•Develop and monitor the coordinated case plan.
•Maintain current and accurate records by DHS/DSS policy.
•Assessment for needs relating to independent living services (including completion of appropriate referrals for
Chaffee).
•Determination of an appropriate Permanent Plan and implementation of services to facilitate.
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•DHS/DSS & SB94/PROBATION
The frequency of formal gatherings to review progress is dependent upon case
dynamics but should occur monthly initially, then every other month after disposition
or:
•When there is a significant change in family dynamics
•When there is a major change in the youth’s status
•When a family member requests a meeting
•Prior to court hearings to discuss updates, issues and share information for court
reports.
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•COLLABORATIVE COURT REPORTS:
•SB94 case managers are responsible for the initial recommendation to the court at detention
hearing regarding detaining the juvenile which incorporates the results of the CJRA. The SB94
caseworker will contact DHS/DSS by phone prior to the detention hearing to discuss the
juvenile’s child welfare history and possible placement recommendations.
•SB94 and DHS/DSS caseworkers will meet with the family and family conference facilitator to
develop a temporary plan for placement and services as well as charging recommendations to
the court prior to first appearance on charges.
•If the juvenile is not provided an informal adjustment or diversion but admits to charges/found
guilty at trial, then Probation may be ordered to write the PSI. The probation officer is expected
to solicit information from the caseworker for input in the PSI.
•If there is a combination Dependency and Neglect and Delinquency case being reviewed in
court then it is always the caseworker’s responsibility to write and file the report. They are to
seek input from the probation officer, include the probation officer's
information/recommendations and provide a copy to the PO prior to the hearing.
•If a youth is in out of home placement, the caseworker is responsible for submitting a review
hearing report at each hearing, as well as the permanency planning report.
•The Probation Officer is responsible for all revocations of probation and any paperwork relating
to that.
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12th Judicial District
Crossover Youth Practice Model
Implementation Manual
VISION:
Ensure the most vulnerable youth of the San Luis Valley receive appropriate services to keep them safe, healthy, and
successful.
MISSION:
Improve outcomes for the youth of the San Luis Valley through early identification, coordination of multi-agency services
focusing on strengths, and actively engaging youth and families when they cross over between the child welfare and
juvenile justice systems.
CROSSOVER YOUTH POPULATION:
Youth who have open cases (voluntary, Dependency/Neglect or Delinquency) with DHS/DSS, a finding of
maltreatment in their history, as well as having been arrested at the district level (not municipal) and screened
by SB94.
This is the group of youth which the counties of Alamosa, Conejos and Rio Grande have focused initial implementation
of the Crossover Youth Practice Model. The broader definition of “Crossover Youth” is youth who have previous
founded maltreatment and have come to the attention of the juvenile justice system. Research shows that regardless
of whether or not they have current DDHS/Child Welfare involvement, they are at greater risk for juvenile justice
involvement by the mere fact that they were previously abused or neglected.
“Reverse Crossover Youth” are youth that have juvenile justice involvement, and are subsequently
referred to Child Welfare for intervention and or services.
Collaboration/Information Sharing:
Please remember that it can be stressful and confusing for youth and families who are involved in multiple
systems; our hope is to make the process less stressful, confusing and intrusive and the outcomes more
positive. We should therefore be mindful of what information we share, with whom, when and why so that
information sharing is used to achieve positive outcomes for the youth and their families, and ultimately
results in a benefit to the youth, family and community. Subjecting youth to a more punitive response as a
result of gathering information necessary to improve strength and need identification and service provision is
not the goal to be achieved.
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Questions?
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