Risk Management Guide for
Student Organizations
Texas A&M UniversityKingsville
Fall 2015
1
Purpose of Training
• Provide an overview of risk management.
• Familiarize leaders of student organizations
with risk assessment and management
concepts and tools as required by Education
Code 51.9361
• This A&M System Power Point was adapted with additional
TAMUK information
2
What Will I Learn From The Training?
• Ability to define risk management
• Identify risk in activities planned by my
organization
• Develop methods to manage risk in
activities planned by organization
• Increase awareness / knowledge of rules
and procedures student organizations
must follow.
3
1. Risk Management
Concepts and Tools
4
What is Risk Management?
 Risk Management is the process of considering
the potential and perceived risk involved in
student activities.
 It includes monitoring organization activities
and taking both corrective action and
proactive steps to minimize accidental injury
and/or loss.
5
High Risk Activities
•
•
•
•
•
•
•
•
Alcohol and Illegal Drugs
Hazing
Sexual Misconduct and Harassment
Fire and Other Life Safety Issues
Student Travel
Behavior at Parties and Social Events
Discrimination / ADA / Title 9 Compliance
Others?
6
Risk Types
 Physical
 Reputation
 Emotional
 Financial
 Facilities
(This is used with permission from Student Risk Management at Arizona State University)
7
Risk Management Concepts
 Identify risky behavior and activities
 Assess the probability of adverse outcomes
 Identify and implement controls to eliminate or
reduce the risk
 Reassess the activity after the risks have been
managed
Georgia Institute of Technology, 2002
8
2. Risk Management and
Insurance Matrix Planning
Exercise
9
RISK MANAGEMENT AND INSURANCE MATRIX
Please feel free to speak to or consult with staff in Student Activities to assist in this risk assessment and insurance management process.
Step One – List all event activities or concerns.
Step Two – Identify risks associated with each activity.
Step Three – Use the Matrix to determine the level of risk before applying any Risk Management strategies
Step Four – Brainstorm methods to manage risks. See if you can reduce the probability that something will go wrong.
Step Five – Submit Risk Management & Insurance Matrix with Activity Proposal to Student Activities.
NAME OF EVENT:
LIST SPECIAL ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY
METHOD TO MANAGE RISKS**
1.
2.
3.
4.
1.
2.
3.
4.
1.
2.
3.
4.
1.
2.
3.
4.
1.
2.
3.
4.
* Possible risks include: medical emergencies, food poisoning/allergic reactions, damage to University reputation, damage to University property and/or facilities, accidents, injury, and/or death.
**Methods to manage risks may include: purchasing special event liability insurance, arranging for security through TAMUK UPD, traveling with an advisor, rotating drivers, etc.
SERIOUSNESS
I – May result in death.
II – May cause severe injury, major property damage,
significant financial loss, and/or result in negative publicity
for the organization and/or institution.
III – May cause minor injury, illness, property damage,
financial loss, and/or could result in negative publicity for the
organization and/or institution.
Probability
Seriousness
I
II
III
IV
A
B
C
PROBABILITY
D
A – Likely to occur immediately or in a short
period of time, expected to occur frequently.
B – Probably will come in time
C – May occur in time.
D – Unlikely to occur.
IV – Hazard presents a minimal threat to safety, health, and
well-being of participants.
If any special activity score is within the red or yellow the Office of Student Activities must review. The Risk Management & Insurance Matrix must be filed when an Activity Proposal is require.
The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and
should only serve as a starting point for your discussion on risk management. It is not designed to take the place of a careful review of applicable rules, policies, and laws, or discussion with your advisor. Completion
10
of this form does not imply approval or authorization of your event by Texas A&M University-Kingsville. For more information on event planning, contact Student Activities in the Memorial Student Union Building.
Sample University Outdoors Bash – April 2016
Sample University Outdoors Bash is a fun, free event where children are taught
about wildlife, plants, and the outdoors.
Events include safety in archery and shooting, plant identification, arts and
crafts, fish printing, ducks unlimited, mystery boxes, fire trucks, Smokey the
Bear, birds of prey display, state park information, casting lessons, and many
more booths.
Gates open at 9 am and close at 3pm. Children and parents are free to come
any time during these hours. A free hotdog lunch is provided, along with
drinks and chips.
11
Step One: List all risk concerns for
Sample University Outdoors Bash
12
Step Two: Identify risk associated with
each activity
•
•
•
•
•
Driving
– ATV’s
– Other Vehicles
Events
– BB Gun Shooting
– Climbing Wall
– Archery
Physical Risks
– Insect Bites
– Slips, Trips, Falls
– Animal Concerns
Financial
– Liability
– Insurance
Reputation
– What If ???
13
Step Three: Use the matrix to
determine the level of risk before
applying any risk management
strategies
14
NAME OF EVENT:
TAMUK Outdoors
LIST SPECIAL
ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY METHOD TO MANAGE RISKS**
1.
1.
1.
1.
1.
2.
2.
2.
2.
2.
3.
3.
3.
3.
3.
4.
4.
4.
4.
4.
SERIOUSNESS
I – May result in death.
II – May cause severe injury, major property damage, significant financial loss, and/or
result in negative publicity for the organization and/or institution.
III – May cause minor injury, illness, property damage, financial loss, and/or could
result in negative publicity for the organization and/or institution.
IV – Hazard presents a minimal threat to safety, health, and well-being of participants.
15
NAME OF EVENT:
TAMUK Outdoors
LIST SPECIAL
ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY
METHOD TO MANAGE RISKS**
1.
1.
1.
1.
1.
2.
2.
2.
2.
2.
3.
3.
3.
3.
3.
4.
4.
4.
4.
4.
PROBABILITY
A – Likely to occur immediately or in a short period of time, expected to occur
frequently.
B – Probably will come in time
C – May occur in time.
D – Unlikely to occur.
16
Step Four: Brainstorm Methods to Manage
Risk
Find strategies you can apply to reduce the severity of the risk and
probability that something will go wrong
 Procure Summer Camp insurance for participants providing
coverage that included accident, medical and general liability.
 Provide medical station to treat minor issues such as insect bites,
sun exposure, sprains, etc.
 Request ATV’s to be provided by vendor in lieu of utilizing personal
vehicles.
 Procure Inland Marine insurance on ATV’s in the event a unit is
damaged during use.
 Implement registration process to monitor participants.
 Monitor food preparation process for potential food safety
concerns.
17
Step Five: Determine if you have reached
an acceptable level of risk by applying risk
management strategies
• Consider modifying or eliminating activities that
have unreasonable risk associated with them.
• Remember to consider how the activities relate
to the mission and purpose or your organization.
18
NAME OF EVENT:
TAMUK Outdoors
LIST SPECIAL
ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY METHOD TO MANAGE RISKS**
1. BB Gun Shooting
1. Accident/Injury
1. II
1. B
2. Climbing Wall
2. Accident/Injury
2. II
2. B
3. Archery
3. Accident/Injury
3. II
3. B
4. ATV’s
4. Accident/Injury
4. II
4. B
1. Proper one on one
Instruction/Supervision
2. One on one Instruction/Participation
Vendor certified supervision
3. One on One Instruction/Supervision
4. Restricting use to Advisor/Organization
not participants. Provide orientation
for use limitations and routes. Use
vendor ATV’s instead of personal
units.
* Possible risks include: medical emergencies, food poisoning/allergic reactions, damage to University reputation, damage to University property and/or facilities, accidents, injury, and/or death.
**Methods to manage risks may include: purchasing special event liability insurance, arranging for security through TAMUK UPD, traveling with an advisor, rotating drivers, etc.
SERIOUSNESS
I – May result in death.
II – May cause severe injury, major property damage,
significant financial loss, and/or result in negative publicity
for the organization and/or institution.
III – May cause minor injury, illness, property damage,
financial loss, and/or could result in negative publicity for the
organization and/or institution.
PROBABILITY
Probability
Seriousness
I
II
III
IV
A
B
C
D
A – Likely to occur immediately or in a short
period of time, expected to occur frequently.
B – Probably will come in time
C – May occur in time.
D – Unlikely to occur.
IV – Hazard presents a minimal threat to safety, health, and
well-being of participants.
If any special activity score is within the red or yellow the Office of Student Activities must review. The Risk Management & Insurance Matrix must be filed when an Activity Proposal is require.
The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and
should only serve as a starting point for your discussion on risk management. It is not designed to take the place of a careful review of applicable rules, policies, and laws, or discussion with your advisor. Completion
19
of this form does not imply approval or authorization of your event by Texas A&M University- Kingsville. For more information on event planning, contact Student Activities in the Memorial Student Union Building.
Additional Resources
The Risk Management & Insurance Matrix is
available on the Texas A&M University System
website at
http://www.tamus.offices.riskmanagement.edu
20
3. Alcohol, Illegal Drugs
and Penalties
21
Alcohol, Illegal Drugs and Penalties
Public intoxication - Occurs when a person appears in public while
intoxicated to the degree that the person may endanger himself/herself or
others due to the impairment of mental or physical faculties.
The officer is not required to give you a breath test or a field sobriety test to
show that you are intoxicated.
Generally you get to sober up in jail, unless there is a responsible sober
adult that is willing to accept responsibility for you and the officer deems it
not necessary for a trip to jail.
Minor in Possession - A
person who is a minor
(under 21 years of age) who
is found to be in possession
on an alcoholic beverage of
any kind is in violation.
Minor in Consumption - Minor in
consumption is just that! Just taking a
sip of one beer violates the law. The only
exception to this is if your parent or
spouse is with you and giving you the
alcohol to consume.
Fine $250.00
Plus suspension of Drivers license
22
Alcohol, Illegal Drugs and Penalties
Purchase / Furnish Alcohol to a Minor
Fines:
Up to $4,000.00
and Up to 1 yr. in Jail
Furnishing alcohol to a minor or providing a
place for a minor to consume alcohol is a
serious Class A misdemeanor and is under
the jurisdiction of the County Court.
A Class A misdemeanor is one step below a
felony.
Remember if you are having a party at your
house or apartment, you are responsible. If
one minor is found drinking at your party
you are in violation.
23
Alcohol, Illegal Drugs and Penalties
Driving While Intoxicated
A person is Driving While Intoxicated when having a blood alcohol concentration of 0.08 or
more while operating a motor vehicle.
The 1st offense is a Class B misdemeanor
Fines:
Confinement in jail for up to 180 days, a fine up to $2,000 and driver’s
license suspension 90 days to 1 year
The 2nd offense is a Class A misdemeanor
Fines:
Confinement in jail a minimum of 30 days & up to one year, a fine not
to exceed $4,000 and driver’s license suspension 180 days to 2 years
The 3rd offense is a third degree felony
Fines:
2 to 10 years in prison, a fine not to exceed $10,000, and driver’s license
suspension 180 days to 2 years
(Fines do not include court cost and lawyer fees)
24
Alcohol, Illegal Drugs and Penalties
Possession of Drugs
The possession of a usable
quantity of Marijuana (2 oz. or
less) is an offense under state
law.
This offense is a Class B
Misdemeanor
Fine: Confinement in jail for
up to 180 days
and a fine up to $2,000
Heroin, Cocaine, Methamphetamine,
Methadone, Psilocin (Mushrooms),
Mescaline, and The Opiates
Dangerous Drugs such as the above are
those types of drugs that have no
medicinal value.
Possession of these major drugs carries
varied punishments and even the
possession of only a single usable
amount still carries a State Jail Felony
punishment.
Fines: Up to two years in jail
and a fine of up to $10,000
Punishments for possession over a usable
amount can be as high as:
15-99 years or life and up to $250,000 fine
25
Alcohol, Illegal Drugs and Penalties
Methods of Control
• Check IDs at the door and use a unique way of identifying those over the
legal drinking age, such as with bracelets.
• Hire professional security to work the door and check IDs.
• Serve non-alcoholic beverages and food.
• Set a starting time and ending time for the party and stick with them, limit
party to four hours.
• Do not permit drinking games
• Maintain control of all alcoholic beverages present.
• Do not allow bottles.
26
Alcohol, Illegal Drugs and Penalties
What Should You Do?
• Know the Law
• Minor in possession
– Stop the drinking
– Take the appropriate action to deal with the minor in a safe manner
• Illegal drugs
– Notify authorities for removal of the individual
– Ensure the person who is under the influence is properly cared for
• Impaired Attendee
– Do not allow the person to drive
– Seek medical assistance as needed
– Do not leave the person alone
27
4. Hazing
“Hazing” is defined as any intentional or reckless act
occurring on or off the campus of an educational
institution, by one person alone or acting with others,
directed against a student that endangers the mental
or physical health or safety of that student for the
purpose of pledging, being initiated into, affiliating
with, holding office in, or maintaining membership in
any organization whose members are students at an
educational institution.
28
Hazing is …
• Not okay even if the person agrees to do the
activity
• It is still hazing even if “no one is hurt”
• Not just a “Greek thing” – it can be found in
other aspects of student life
• Against state law; Students, faculty and staff
are to report incidents to the authorities
29
Hazing Does Not
 Help you to assimilate better into the group/ organization
 Help you build inner strength
 Take into account the psychological state of an individual
 Have boundaries or follow safe-guards that govern actions,
or activities
 Have to be illegal, and/or involve ingesting something
 Represent the only creative alternative bonding activity
30
Hazing Does
 Create a cycle of abusive behavior
 Create a false sense of power and control
 Display an absence of constraints or
boundaries
 Humiliates, degrades, and embarrasses
31
Prevent Hazing
• Recognition of hazing when it occurs
• Secret = Hazing
• Avoid “Groupthink”
• Stand-up for what is right – even if it is against “traditions”
• Follow the Student Handbook, Your Organization’s Charter
and/or National Policy
32
5. Sexual Abuse / Sexual
Misconduct / Sexual Harassment
33
Sexual Abuse / Sexual Misconduct
TAMUK is committed to creating and maintaining an
educational environment free from all forms of sex
discrimination, including sexual misconduct/harassment.
Sexual Abuse – includes a wide range of unwanted sexual
behaviors, including: sexual assault/murder, aggravated
sexual assault, sexual assault, which can be forced contact
or coercive in nature, indecent exposure, obscene phone
calls, sexual harassment, voyeurism, frottage, peeping,
etc. HB 2639 utilizes the term sexual abuse in an effort to
encompass all of the above behaviors. However, for this
risk management training we have included the
terminology that is in the TAMUK student handbook as
Sexual Misconduct / Sexual Harassment.
34
Sexual Misconduct / Sexual
Harassment
Sexual harassment is a form of sex discrimination.
Unwelcome sexual advances, requests for sexual favors and
other verbal, nonverbal or physical conduct of a sexual nature
constitute sexual harassment when this conduct is so severe,
persistent or pervasive that it explicitly or implicitly affects an
individual’s employment, unreasonably interferes with an
individual’s work or educational performance, or creates an
intimidating or hostile work or educational environment.
• Unwelcome means that an individual did not request or
invite it
• Considers the conduct to be undesirable or offensive
• Submission to the conduct or failure to complain does not
always mean that the conduct was welcome.
35
Sexual Harassment includes:
• Sexual Violence- physical sexual acts perpetrated against a person’s
will or when a person is incapable of giving consent. A number of
different acts fall into the category of sexual violence, including
sexual assault, sexual battery, sexual abuse, sexual coercion, and
sexual exploitation.
• Sexual Assault – Any intentional or knowing penetration of the sex
organs, anus, or mouth without the other person’s consent.
• Sexual Exploitation- a situation in which an individual take nonconsensual or abusive sexual advantage of another for his or her
own advantage or benefit, or to benefit or advantage anyone other
than the one being exploited. For example, sexual exploitation
could include such actions as secretly videotaping sexual activity,
voyeurism, sexually-based stalking, invasion of sexual privacy, and
knowingly transmitting a sexually transmitted infection to another
person.
36
Sexual Harassment, continued
• Dating Violence – An act, other than a defensive measure to protect
oneself, by an individual against a victim with whom there is or was a
romantic or intimate relationship or marriage, and that is intended to
result in physical harm, bodily injury, assault, or sexual assault or that is a
threat that reasonably results in a fear of such harm.
• Domestic Violence – An act against another member of the family or
household that is intended to result in physical harm, bodily injury,
assault, or sexual assault, or the threat of which reasonably causes fear of
such harm.
• Stalking – Knowingly engaging in repeated harassing or menacing conduct
that the victim reasonably believes is threatening their bodily injury or
death, is threatening the bodily injury or death of a member of their
family or household, or an offense will be committed against their
property. Examples of such conduct include but are not limited to
following or approaching the victim, sending the victim unwanted items /
gifts, and contacting the victim through calls, email, or texts
37
Sexual Misconduct / Sexual Harassment
• 20 to 25 percent of college women are sexually assaulted
during their college career (The American Association of
University Women, 2004)
• In 2003, one in every 10 sexual assault victims were male (US
Dept. of Justice, 2003)
• In 2005, about seven in ten female rape or sexual assault
victims stated the offender was an intimate partner, other
relative, a friend or an acquaintance (Nat’l Crime Victimization
Survey),
• Alcohol continues to be the number one drug used to
facilitate a sexual assault (US Dept. of Justice)
38
Sexual Misconduct / Sexual Harassment
How to Reduce the Risk of Sexual Assault









Educate yourself
Look out for your friends
Stay in groups
Never be alone with someone you don’t know
Never leave your beverage unattended
Decide what your limits are and communicate them clearly
Learn to be assertive
Do not assume anything
TRUST YOUR INSTINCTS
39
Sexual Misconduct / Sexual Harassment
If you have been Sexually Assaulted
•
•
•
•
•
Find a safe environment
Preserve evidence of the attack
Report the attack as soon as possible
Seek medical attention
Find out about available resources
40
Sexual Misconduct / Sexual Harassment
Helping Victim(s)
Let victim(s) make decisions
Listen with patience
Use active listening
Provide victim(s) with information and
referrals
41
Sexual Abuse / Sexual Misconduct
INQUIRY AND INVESTIGATIONS
When the university is made aware of a potential
violation, an inquiry or investigation will be initiated
to determine what occurred and then take
appropriate steps to resolve the situation.
• All students, staff and/or faculty are expected to
cooperate in an investigation if contacted.
• Retaliation for participation in an investigation is
strictly prohibited and may result in disciplinary
measures, separate from the original complaint
of sexual misconduct.
42
6. Fire and Life Safety
43
Fire and Life Safety
• Events may have inherent physical risks that
require contingency plans including:
– Fire Safety
– Inclement Weather
– Campus Emergency
44
General Fire/Life Safety Guidelines
•
•
•
•
Organizations should have emergency contact numbers
for Fire, Police, & Ambulance posted near common
phones.
Prior to any event, plan & provide for all facilities used for
event:
• Evacuation routes
• Shelter
Must know specific location description to direct
emergency services.
The possession of firearms or explosive devices of any
kind is forbidden.
45
There are several common causes of
accidental college fires:
•
•
•
•
•
•
•
Careless smoking
Unattended candles, incense, perfume burners
Cooking
Overloaded extension cords and power outlets
Leaves and debris located near buildings
Unattended cooking grills
Improper use of surge protectors
46
Fire and Life Safety Tips
Life Safety Tips
•
•
•
•
Report to administration, landlord, etc. defective or inoperable fire protection
equipment.
Do not tamper with fire protection equipment.
Know your evacuation routes in apartments, houses, hotels, conference
centers, etc.
Keep egress hallways and exits clear of obstructions.
If you observe a fire:
•
Activate the fire alarm system to notify building occupants of the emergency
•
Notify the University Police (361) 593-2611 (for on campus incidents) or the
Kingsville Fire Department (911) of the fire
•
Evacuate the building
•
Remain outside until notified by the fire department the building is safe to reenter
47
Fire and Life Safety
Inclement Weather
• If City Tornado Siren sounds travel to the interior of the structure. An interior
restroom provides better protection for most buildings.
• TAMUK students will be notified of campus-wide emergencies by
- Campus Public Address System
- Blackboard Connect emergency notification system
• If asked to shelter-in-place
- Cooperate with staff
- Stay inside until given all clear signal
48
Fire and Life Safety
Campus Emergency
Review and know the following procedures if any of the following occur:
http://www.tamuk.edu/student_affairs/emt.html
Terrorist/Shooter – follow directions of emergency personnel through the
campus emergency notification system .
Bomb Threat – review guidance contained in the Crisis Management Plan
Injury /Accident – quickly assess what has occurred; call for assistance; offer
comfort to the victim(s) until help arrives
49
7. Student Travel
50
Student Travel
General Requirements
Travel provisions apply to any student traveling more than 25 miles from
campus to an activity or event that is organized or sponsored by the
University, funded by the University, using a vehicle owned or leased by
the University; or travel required by a registered student organization.
Individual departments may mandate additional procedures.
 Must submit completed travel forms to Dean of Students Office 3
business days in advance (MSUB, Room 306)
 Prefer rental vehicles be used if possible
 Driver must have a verified good driver record in the past 12 months
 Must have personal automobile insurance and registration as
required by state law if personal vehicle to be used
 Student travel procedures and forms can be found at:
http://www.tamuk.edu/dean/travelprocedures.html
51
Travel – Things to Think About
 Consider alternative methods of transportation
 Anticipate or prepare for emergency expenses
associated with travel
 Transportation in open beds of trucks should be
avoided
 Arrangements for transporting impaired
individuals
 Plan to take a 15 minute break for every two hours
of driving
52
Travel – More Things to Think About
 When assigning someone to perform a task
involving driving, consider their physical and mental
state; not fatigued.
 Length of trip and number of available drivers
 Check ahead for weather and driving conditions
 Does your location provide easy ingress and egress
◦ Emergency vehicle access
◦ Stranding during bad weather
53
8. Behavior at Parties and
Social Events
54
Behavior at Parties
Can Our Organization Be Held Responsible for
an Individual’s Behavior?
•YES!
It can depend on number of members attending
BUT most importantly…
•You assume responsibility if the activity is related
to the organization
55
Behavior at Parties
Organizations may be held responsible when…
• acts of individual members are directly related to the
student organization's activities
• member is violating local, state, or federal law or University
regulations and other members present fail to discourage
such activity or it can be shown to be a common practice
within the members or organization
• Remember … in addition to the group being held responsible,
members, officers, and even advisors may be held
individually responsible for an individual member’s actions.
56
Behavior at Parties
Prevent Potential Problems
• Communicate organizational and University expectations to members
BEFORE there’s a problem
• Are you practicing your organization’s core values?
• Know the law
• Speak up – stand up for what’s right
• Use good judgment when…
– Choosing to attend the party/event
– Posing for pictures which could be posted to social networking sites
– Staying at the party/event if you detect illegal/risky behavior
57
9. Other Topics
•
•
•
•
•
•
•
Equal Opportunity Protections for All
Democracy & Inclusion
ADA Compliance
Title IX
Reporting Discrimination
Safeguards for working with minors
You play a role in retention; campus life
58
Equal Opportunity Protections
The university provides equal employment and
educational opportunity on the basis of merit
without discrimination because of race, color,
religion, sex, age, national origin, veteran status,
physical or mental disability.
These protections extend to programs, activities
and events conducted by the university or
student organizations.
59
Democracy & Inclusion
•
•
•
•
Instill principles of fairness & transparency
Follow your organization’s constitution
Use group consensus where possible
Take leadership role to deter actions that are
unfair / arbitrary /potentially illegal
• Avoid biased or selective actions / decisions
• Realize there is a balance between individual
personal freedoms and group expectations
60
ADA Compliance
• Under state and federal law and A&M System policy, no
individual will be excluded from participation in, or be denied
the benefit of, or be subjected to discrimination, based on
disability under any system program or activity.
• This includes extracurricular programs such as student
organizations and club sports and activities. This may mean
making reasonable modifications and providing aids and
services that are necessary to ensure that qualified individuals
with disabilities have an equal opportunity to participate,
unless to do so would fundamentally alter the program.
61
ADA Compliance, continued
• A person with a disability is one who (1) has a physical or
mental impairment that substantially limits one or more
major life activities; (2) has a record of such an impairment; or
(3) is regarded as having such an impairment.
• A&M System programs and activities will not operate on the
basis of generalizations, assumptions, prejudices, or
stereotypes about disability generally, or specific disabilities in
particular.
62
ADA Compliance, continued
Consider need to make reasonable
accommodations to address ADA needs
• Access to facilities
• Adapting activities
• Other considerations
If you have any questions or concerns about making
accommodations for individuals with disabilities, contact
Barbara Collins, Coordinator, Disability Resource Center, (361)
593-3991.
63
Title IX
Prohibits gender discrimination which is the
unequal treatment of a group or an individual
based on their gender. Discriminatory practices
include
• Sexual harassment
• Sexual assault
• Stalking or other harassing behavior
• Dating violence
• Domestic Violence
64
Report Gender Discrimination &
Harassment
All students are encouraged to report any
incidents or discuss any concerns to:
• Title IX Coordinator in the Compliance Office
(361) 593-4758 (Lewis Hall)
• Dean of Students Office, MSUB 306
(361) 593-3606
• University Police Department, Seale Hall, (361)
593-2611
65
Programs Involving Youth
Plan carefully
•
•
•
•
Training for staff (duties, working with children, etc.)
Highly structured, age appropriate activities
Safety considerations at all times
Clear communication with parents about program
(activities, must parent accompany child?, etc.)
• Does your event fall under System Policy 24.01.06
which covers Camps & Youth Enrichment Programs?
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Camps & Programs for Minors
System Policy 24.01.06 - Camps and programs providing athletic,
recreational or enrichment/educational activities
• Comply with university application requirements / approval
• Background checks & Child Protection Training required
• Risk Assessment Review
• A person having cause to believe that a minor’s physical or
mental health or welfare has been adversely affected by
abuse or neglect by any person shall immediately make a
report to local law enforcement.
• Dr. Shane Creel in the Enterprise Risk Management Office
oversees this area
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10. Next Steps in Risk Management
Training
Within 45 days the officers or advisors receiving training must:
 Present training on the program content to the full
membership of the recognized student organization
 Submit a signed statement to the Office of Student Activities
confirming that the training has occurred.
 Submit to the Office of Student Activities a copy of the
meeting agenda or a flyer detailing the topics covered at the
meeting and signatures of those in attendance.
 Adopt a written risk management policy for the organization
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Attendance and Documentation
Requirements for Training
 Must take attendance at the presentation
held for the full membership
 Must impose reasonable sanctions on a
person who is required to attend and fails to
attend
 Organization must maintain record of
attendance and notice provided for three
years
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You Play a Role In Retention
•
•
•
•
•
Contribute to a positive campus experience
Mentor the freshman / new members
Engage your members in meaningful activities
Lend your leadership expertise
How do you want your organization to be seen
by others?
• What will your legacy be?
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QUESTIONS?
Contacts:
• 593-2760 Student Activities
• 593-4173 Event Planning Office
• 593-3606 Dean of Students Office
• 593- 4131 TAMUK Risk Management
• 593-2611 University Police Department
• 593-4758 Compliance Office
http://www.tamuk.edu/studentorganizations/index.html
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