September 29, 2014
October 2, 2014

Type of Work: AEL Contact Meeting
Account #s -
Certificated: 06-677-4203-5-4760-1000-1120
Aides: 06-677-4203-5-4760-1000-2120
1.
Welcome and Introductions
2.
Timecard Requirements
3.
Reclassification
4.
AEL Catchup Plan
5.
ELAC – Training Powerpoint
6.
Haiku
7.
AEL Data Update

District Office Room 1A/B
Elementary
3:45PM-5:15PM
Secondary
12:30PM-2:00PM
9/29/14
10/20/14
12/15/14
2/23/15
10/2/14
10/23/14
12/18/14
2/26/15

 Who are our new people?
 AEL/SS department





Please utilize the correct card based upon your employment
 Certificated
 Classified
These must be turned in by the end of the meeting today
 If they are late to payroll, it can cost the district $500
Type of Work: AEL Contact Meeting
Account #s –


Certificated:
Aides:
06-677-4203-5-4760-1000-1120
06-677-4203-5-4760-1000-2120

Reclassification Criteria:
(pre-populated by district)
RUSD Reclassification Criteria
English Language Proficiency Current CELDT overall score of
Advanced , with no subtest score lower than
Intermediate (no scores of 1 or 2)
Early Advanced or
Comparison of Pupil’s
Performance in Basic Skills
(pre-populated by district)
Teacher Evaluation and
Recommendation
(site responsibility)
Opportunities for Parent Opinion and Consultation
(site responsibility)
An score from a test of basic skills with data for
AELs and their English speaking peers. Will be equivalent to Basic, with a scaled score at 325 or higher
Teacher evaluation and recommendation based on specific grade-level assessments and required benchmark scores that are determined by the district
See next slide for specifics
Parents must be informed of their right to participate in and be encouraged to participate in the reclassification process.

Reclassification Criteria:
(pre-populated by district)
RUSD Reclassification Criteria
English Language Proficiency Current CELDT overall score of Early Advanced
Advanced , with no subtest score lower than
Intermediate (no scores of 1 or 2) or
Comparison of Pupil’s
Performance in Basic Skills
(pre-populated by district)
An English Language Arts CST or CMA score of
Basic, with a scaled score at 325 or higher
Teacher Evaluation and
Recommendation
(site responsibility)
Opportunities for Parent Opinion and Consultation
(site responsibility)
Teacher evaluation and recommendation based on specific grade-level assessments and required benchmark scores that are determined by the district
See next slide for specifics
Parents must be informed of their right to participate in and be encouraged to participate in the reclassification process.

1. Determine if student met required score on indicated assessments. If yes, fill in actual student score and “X” as Met.
3. Sign and date

1.
Parent is encouraged to come to the site, process is explained and parent signs.
*If parent cannot come to the site, the appropriate person notes that parent was contacted by phone, when and by whom.
PARENT INPUT:
The student’s parent/guardian has been notified of the right to participate in the reclassification process and has had an opportunity for a “face to face” meeting regarding the student’s reclassification.
Signature Parent/Guardian
_________ Parent/Guardian contacted by phone on: _________
Date By whom: _________________________________
ADMINISTRATOR APPROVAL:
This student meets the reclassification criteria. This student is approved for reclassification.
______________________________ ________ ____________________________ ________
School Site Administrator/Designee Date District Administrator Date
2. Site Administrator signs
NOTE: Please try and have teacher, parent and admin signatures on the same side of the form.



Reclassification forms will be handed out this meeting. AEL contact instructions, and Teacher instructions, are included.
A database of all AEL students meeting criteria (plus other potential candidates) will be posted on Haiku, as additional information for AEL contacts. To isolate your own site data:



Filter this list by your school. (First Column, click on the arrow)
Last column is named “Met”. You can filter by Y to see all students meeting reclassification criteria.
Based on the data contained in the database, there may be other students that you feel can be reclassified. Paperwork can be initiated for these students at your site, and forwarded to Nick
Chitwood. Blank forms are found on Haiku.

1.
You may want to offer a mini-training at your site for teachers.
2.
3.
4.
Forward reclassification forms to appropriate classroom or Language Arts/ELD teacher.
Have teacher complete the Teacher Evaluation section, indicate which assessment criteria are met, and sign.
Facilitate parent participation through personal visit to the site/phone call/attempt to contact, and document.

4.
Forward forms to site administrator for signature.
5.
Please check completed forms! Are scores included?
Do they meet criteria? Did everyone sign?
6.
Forward all completed forms for approval to Nick
Chitwood at the District Office by October 17th at the latest to avoid CELDT. Forms will still be accepted after this date, but not processed in time.

–
Once Reclassification forms are received by Nick:
1.
Forms for students meeting criteria will be signed, scanned to the
District file, and then sent back to the school site.
2.
AEL contact will file this form in the student’s yellow AEL file, behind the Reclassification tab. This is a compliance item.
3.
Student designation in Aeries will be changed from EL to R-FEP by the AEL/SS department .
4.
Reclassifications initiated by the site that do NOT meet criteria will not be approved.

1.
Why are we monitoring the progress of Long-Term Academic English learners (those in the program 5 or + years) and R-FEP students?
Compliance requires that Academic English Learners be monitored regularly and that appropriate interventions, or a Catch-up plan, be implemented to ensure that students meet benchmarks.
2.
Compliance requires that R-FEP students be monitored for two years after reclassification to ensure that students continue to meet benchmarks, and are successful.
3.
It is the right thing to do for our students.

 Teachers know who their Academic English Learners are in their classroom/s
 Teachers understand where each Academic English
Learner is on the process toward reclassification
 Teachers determine how to better meet the individual needs of their Academic English Learners

st
–
In order to assist teachers in developing individual intervention plans for struggling students, the district requires that:
 each site create their own site-specific “Catch-Up
Plan”
*
 each plan lists instructional intervention strategies that can be provided during the day and
 strategies that are available outside the school day, at that particular campus
.
LOOK AT YOUR PLAN FROM LAST YEAR!

st
–
Interventions must be differentiated for:





Beginning-level AELs or newcomers
AELs not moving up a CELDT level
Long Term AELs not meeting CELDT and CST reclassification criteria
Long Term AELs meeting CELDT reclassification criteria, but not meeting CST ELA criteria
Struggling R-FEPS

st
–
The district provides a sample “Catch-Up
Plan” for reference on
Haiku – Academic
English Learners -
LTEL and R-FEP
Monitoring .
Site Catch-Up Plans will be submitted electronically to
Haiku –
ELAC/Compliance
Upload page - each fall.

This year, the ELAC contact:
 will be posting documents directly to the group ELAC
Upload Haiku site page
 will still need to label documents with Site, Title,
Language
 Will be asked NOT to change the format of the page
 Will need to carefully post to the proper site subpage

Most recent Federal Program Monitoring document with ELAC requirements outlined is posted on Haiku:
Academic English Learners / Student Support http://goo.gl/gDhn6Q
Must be signed in to Google

• Suggested topic for this month
• Training regarding the roles and responsibilities of ELAC
• Powerpoint available on AEL/SS Haiku page

 Pick your grade level

Make sure to pick the arrow in order to see all relevant upload pages for your site

• While blank, you can click on the blue text
• Once files have been uploaded, you can add more files by double clicking

Click this to upload from your computer

 Please keep this as up to date as possible
 These files will be essential to demonstrating compliance if Riverside Unified School District is selected for a Federal Program Monitoring review in the 15-16 school year

If you have documents to upload from LAST YEAR…
1.
Do NOT attempt to upload, as last year’s Upload
Classes are Inactive.
2.
Scan documents, GIVE THEM AN APPROPRIATE
TITLE, and email to Marilou.
3.
She will upload for you.

 Carmel Acosta-Cooper

 Next meeting
 10/20 Elementary
 10/23 Secondary