Minnesota Counties Computer
Cooperative
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Minnesota Counties Computer Cooperative
Minnesota Counties Computer Cooperative
Minnesota Counties Computer Cooperative (MCCC)
is a joint powers organization providing services,
software, and other cost-effective measures to
substantially reduce the cost of data processing for
counties. Established in 1978, MCCC works with all
87 Minnesota counties, several Minnesota agencies,
some Minnesota cities, and a few out-of-state
counties and agencies.
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Minnesota Counties Computer Cooperative
Minnesota Counties Computer Cooperative
MCCC provides the following services to User Groups:
• Assists User Groups with organizing their group.
• Facilitates User Group meetings.
• Manages funds, serves as a fiduciary agent for
the User Groups.
• Serves as a liaison between the User Groups
and their vendors.
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Minnesota Counties Computer Cooperative
Minnesota Counties Computer Cooperative
• Facilitates the sharing of information and resources
between the different user groups.
• Manages the RFP and contracting process.
• Negotiates contracts on behalf of the User Groups.
• Helps identify problems and develop solutions.
• Applies for grants on behalf of the User Groups.
• Handles an array of other User Group
responsibilities.
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Minnesota Counties Computer Cooperative
Minnesota Counties Computer Cooperative
Some of the MCCC User Groups own their
software. This allows them to control all
software changes, releases, updates and
customizations to best meet their needs.
MCCC User Group software is maintained,
supported, and enhanced by vendors selected
by the User Groups through an RFP process.
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Minnesota Counties Computer Cooperative
MCCC Board
MCCC has an Executive Committee that meets monthly. Past Chair, Chair,
Vice Chair and Treasurer are rotating positions. A Treasurer is elected from
our membership each year at the MCCC annual meeting. The Executive
Committee also has four region representatives that each serve two-year
staggered terms. The eight member Executive Committee meets monthly to
review financials, approve User Group Rules & Regulations, approve all
contracts, work with the MCCC staff on current issues and serve as liaisons
to the User Groups.
MCCC full members are counties, cities, and agencies that belong to two or
more User Groups, not including ISSG. The full Board meets annually to
approve the annual budget, approve proposed joint powers agreements or
bylaw changes, to elect the Treasurer, and address any other Board issues.
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2011-2012 MCCC Executive Committee
Chair: John Thompson, Auditor/Coordinator, Faribault County
Vice Chair: Dayle Moore, IT Director, Nicollet County
Treasurer: Bob Hiivala, Auditor-Treasurer, Wright County
Past Chair: Mark Anderson, IT Director, Winona County
Region I Representative: Ken Olson, Auditor, Pennington County
Region II Representative: Dennis Freed, Auditor, Chisago County
Region III Representative: Shirl Boelter, Finance Officer, Fillmore County
Region IV Representative: Dan Whitman, Assessor, Martin County
User Group Liaisons:
Manatron Tax Liaison, Dennis Freed
ACS Tax Liaison, Ken Olson
CAMAUSA Liaison, Dan Whitman
County Attorney Liaison, John Thompson
F&GG Liaison, Shirl Boelter
Law Enforcement Liaison, Dan Whitman
CHS Liaison, Mark Anderson
ISSG Liaison, Dayle Moore
Corrections Liaison, Bob Hiivala
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Minnesota Counties Computer Cooperative
Minnesota Counties Computer Cooperative
MCCC currently has eight User Groups:
• Minnesota Property Tax
• ACS Tax Group
• Manatron Tax Group
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CAMA
Law Enforcement
Finance & General Government
Community Health Service
Corrections
County Attorneys
Information Services Support Group
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Minnesota Counties Computer Cooperative
Minnesota Property Tax User Group
The Minnesota Property Tax System (PTS) User Group
currently has 29 counties using the ACS Minnesota property
tax system. There are several subcommittees committed to
various projects, such as the Legislative Research
Committee, the Beta Testing Committee, and the
Enhancement Issues and Standards Committee (EISC). The
MCCC Tax User Group works closely with the Minnesota
Department of Revenue on all of our projects.
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Minnesota Counties Computer Cooperative
Minnesota Property Tax User Group
The Minnesota Property Tax System User Group currently
has 17 counties implementing the Manatron property tax
system called GRM. There are several subcommittees
committed to various projects, such as the Legislative
Research Committee, the Training Committee, and the
Enhancements & Reports Committee. The MCCC Tax User
Group works closely with the Minnesota Department of
Revenue on all of our projects.
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Minnesota Counties Computer Cooperative
Minnesota Property Tax User Group
The newly formed CAMAUSA User Group currently has 37
counties using the ACS CAMAUSA software. This committee
has been working together for many years. In 2009, they
became a separate user group rather than a subcommittee
under the Tax User Group. The CAMAUSA User Group
members use either the ACS or Manatron Tax Systems. The
MCCC CAMAUSA User Group works closely with the
Minnesota Department of Revenue on all of our projects.
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Minnesota Counties Computer Cooperative
Law Enforcement User Group
The Law Enforcement User Group currently has 15 member
counties. CIS is the Law Enforcement User Group software
vendor. The Law Enforcement User Group is working with
neighboring state counties sharing the same software needs.
The MCCC Law Enforcement User Group works closely with
both the Department of Corrections and CriMNet in our
activities and training.
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Minnesota Counties Computer Cooperative
Finance & General Government User Group
The Finance & General Government User Group has 47
member counties. The User Group has several software
packages, including: Two payroll packages, a human
resources package, Capital Assets, Integrated Financial
System (IFS), and Treasurer’s Financial System.
The Finance & General Government User Group is also very
involved in the current IFSpi rewrite project. IFS is owned
and managed by a collaboration of 78 counties through the
JIC Committee. The IFSpi project will begin beta testing in
2010 and be rolled out to counties throughout 2011 and
2012.
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Minnesota Counties Computer Cooperative
Community Health Services User Group
The Community Health Services Group (CHS) currently has 28 member
counties and agencies. Our primary software package is the Public Health
Documentation System (PH-Doc). The CHS Group supports the
Environmental Health Documentation System (EH-Doc), Jail Health and a
Community Immunization Tracking System (CITS). The MCCC CHS User
Group works closely with the Minnesota Department of Health on all of our
projects. PH-Doc is HIPAA compliant. We have a scheduling enhancement
to PH-Doc. And, we have included the Omaha Outcomes into PH-Doc.
The CHS User Group is also working on a project called PH-Doc 2012 to
rewrite PH-Doc. The project will be completed in several modular releases
with the final release scheduled to all users in early 2013. The final release
will move PH-Doc to a platform independent system.
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Minnesota Counties Computer Cooperative
Corrections User Group
The Corrections User Group is MCCC’s largest user group working with all
87 Minnesota counties either directly or through agencies and the
Department of Corrections. The Corrections User Group developed and
maintains the Court Services Tracking System (CSTS) software, which is
used by probation and parole officers throughout the state. Strategic
Technologies, Inc. is the vendor who holds the maintenance & support
contract for CSTS.
Juvenile/Adult Information Management System (JAIMS), the Financial
Tracking System (FTS), the Domestic Relations System (DRS) and the new
CISRS program are also Corrections User Group managed programs. The
Department of Corrections (DOC) is a member of the MCCC Corrections
User Group and the group works closely with CriMNet on both projects and
training.
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Minnesota Counties Computer Cooperative
County Attorney User Group
The County Attorney User Group is MCCC’s newest user group. The
County Attorney User Group owns and manages the MCAPS software
package. MCAPS is currently linked with MNCIS and we will be
expanding the software to link with other systems. The User Group is
working with CriMNet on the e-charging and e-filing projects.
MCAA is a member of MCCC to represent the part-time attorneys using
MCAPS throughout the state! Which creates of user group of 45 voting
members representing 58 counties and several cities.
The user group has been busy rewriting MCAPS. We have a very active
Development Committee and we have recently started user testing.
Beta Testing will begin in 3 counties first quarter 2012. We will be rolling
out the new MCAPS4 starting June 2012.
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Minnesota Counties Computer Cooperative
Information Services Support Group
MCCC’s Information Services Support Group (ISSG)
members are IT, MIS, IS managers and staff throughout the
state. This group provides an amazing pool of resources! We
share knowledge, assist each other on software and hardware
challenges, and work together to find cooperative solutions.
The ISSG Group spends time training and developing
cooperative IT solutions for counties. Some of our past training
sessions include: Microsoft Reporting Services, SQL, Crystal
Reports, How to Hack ‘em So You Can Defend Them, Office
2008, Microsoft Server 2008, Security Training, Packet Level
Training with Laura Chappell, and more!
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Minnesota Counties Computer Cooperative
Other Benefits MCCC is Offering to Counties
• User Group Specialized Training
• MIS/IT/IS Staff Training Sessions and Certification
Programs
• MCCC also provides an automated meeting calendar
system to provide meeting notifications. Check out
RSVP at www.mnccc.org/RSVP!
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Minnesota Counties Computer Cooperative
What is means to be a delegate…
MCCC DELEGATES AND ALTERNATES:
MCCC Delegates and Alternates are appointed by their county board. The
person chosen by the county to be the MCCC delegate should be one who is
involved with at least one of the software applications used by the county.
The delegate must be willing to take responsibility for the following:
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Attending MCCC board meetings as a voting member on budget, policy, and
contract issues;
Attending or make sure someone from your county is attending user group
meetings for user groups that your county participates;
Annual regional meetings prepared to voice any concerns and report back to the
county;
And promoting MCCC within the county and with other groups of county personnel
(professional associations).
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What is means to be a delegate…continued…
Delegate responsibilities include:
The delegate is also the liaison with his/her county board on MCCC matters. He/she is
responsible for keeping the commissioners informed about:
• Cost of purchasing and supporting proposed software and hardware
• Expected benefits to the county
• Other departments that may benefit
• Long-range cost/benefit of software and hardware proposed for purchase
• What can be done to solve data processing problems when they arise
• Current activities of MCCC and the various User Groups
• On-going general status of data processing activities and needs in the county
• Acting as liaison with all User Groups; coordinating appointment of alternates.
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Minnesota Counties Computer Cooperative
Responsibilities of the
User Group Representative
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Delegate to MCCC Board, authorized alternate, or other representative is designated for
each User Group. A representative to a User Group is not required to be an MCCC delegate
or alternate. The decision is made internally by each member county as to who will represent
the county as delegate, alternates, and representatives to User Groups.
Members may submit enhancement/ change requests, signed by the MCCC delegate to the
advisory committee of the appropriate User Group.
Major financial commitments, vendor selection, special assessments, and approval of
contracts are done by a majority vote of the full User Group. The full User Group usually
meets once per year.
Recommendations for contract approval, vendor selection, and new financial obligations are
forwarded to the Executive Committee for approval.
Each User Group elects a chairperson, who may call meetings of the full User Group,
advisory committee, or special committees.
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Minnesota Counties Computer Cooperative
Join us for our 2012 Conference!
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Minnesota Counties Computer Cooperative
For more information on MCCC, visit our
website at www.mnccc.org and check out
our monthly newsletter!
To be informed of meetings, events and
training sessions, register with our RSVP
system! Visit www.mnccc.org, click on
“Register Today!”
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Minnesota Counties Computer Cooperative