Welcome
to UTA!
OIE OFFICE HOURS
M O N D AY- F R I D AY 8 : 0 0 A M - 5 : 0 0 P M
OIE ADVISING HOURS
MON. & FRI..- 9:30AM TO 12:30PM
TUES. & THURS.- 1:30PM TO 4:30PM
W E D N E S D AY- 9 : 3 0 A M TO 1 2 : 3 0 P M &
1:30PM TO 4:30PM
Office of International Education Welcomes You to UTA!
OFFICE OF INTERNATIONAL EDUCATIO
Jay P. Horn, Executive Director
Satu Birch, Director of Intl. Student & Scholar Services
Christina S. Riley, SEVIS/Technology Coordinator
Austin Perry, Assistant Director
Leah Collum, International Education Advisor III
Maral Khaghani, International Education Advisor II
Alula Alemu, International Advisor
Melody Ricks , International Advisor
Nikolaos Barmparessos , International Advisor
Josh Garcia, Programming Coordinator
Kelli Anderson, Director of Study Abroad
Courtney Bauman, Assistant Director of Study Abroad
Amanda Sines, Study Abroad Advisor
Catalina Rosquero, Sr. Office Assistant
Kristiana Hamedi, Insurance Coordinator
Cindy Rash, Administrative Assistant II
Desiree Usher, Front Office Coordinator
Swift Center
1022 UTA Blvd.
DOCUMENTS : PASSPORT
Passport
Check expiration date
3-6 months before expiration date begin
renewal process, process may vary from
country to country
When traveling, your passport must be valid
6 months into the future unless your country
has a waiver
DOCUMENTS : I-94
I-94
If you received a card at the border
For F-1s, should say D/S
If you did not receive a card at the border
Visit www.cbp.gov/i94 to retrieve your
number
DOCUMENTS : I-94
If you had an I-94 but have lost it, that is
different from not being given one at all
at a recent entry.
If you have lost your I-94, please meet
with an advisor.
DOCUMENTS : I-94
DOCUMENTS : I-94
V IS A
 What is a visa?
 Must be valid on the day
you enter the country.
 F and J visas are allowed to expire
while in the US, as long as student is
maintaining status
DOCUMENTS : I-20
All F-1 Students
Make sure all information is correct
Name, Birth date, Major, Degree level
Finances
If you receive new funding, you should
request a new I-20
DOCUMENTS : I-20 END DATE
Do not let your I-20 expire
Come in to talk with an OIE advisor in the
semester your I-20 will expire to discuss
options
If you complete all requirements before the
end date on your I-20, you are considered
“complete”
Transfer Students
Check your SEVIS Number
from your previous school’s
I-20 and your UTA I-20.
These SEVIS Numbers
should match. If not,
check with an advisor.
DOCUMENTS : QUIZ
When should you renew your
passport?
A. Never
B. The day before it expires
C. 3-6 months before it expires
D. 3 days after expiration
DOCUMENTS : QUIZ
Are F-1 students allowed to
continue taking classes after
the end date on the I-20?
Are F-1 visas allowed to
expire?
ENROLLMENT
Full Time Enrollment
 Undergraduate= 12 credit hours Fall & Spring,
6 or 9 credit hours Summer
 Graduate= 9 credit hours Fall & Spring
6 credit hours Summer
Full Time Enrollment Waivers
 Must receive waiver approval BEFORE dropping a course(s) or
enrolling in fewer than the required number of hours
 There are only a few acceptable reasons to be below full time
○ Failing a course is not a acceptable reason to drop per
immigration regulations
ENROLLMENT
Concurrent Enrollment
 You must register for at least 6 credit hours at UT Arlington
during Fall and Spring. (Total enrollment between schools
must equal full-time enrollment requirement)
 Course(s) taken at other school must count towards degree
plan
 You must bring in transcripts to the OIE after the completion
of any course(s) taken at another school
 Concurrent enrollment approval forms are located in the OIE
 If Summer is your 1st semester at UT-Arlington, you
must take at least 3 hours at UT-Arlington. (Total
enrollment between schools must equal full-time
enrollment requirement)
ENROLLMENT
Online Courses
 Only one online course is allowed each semester to
count towards full time enrollment
○ More online courses may be taken in addition to the
full time enrollment requirement
“Normal progress” towards your degree
 You should not take course(s) that do not count toward
your degree plan
 Course(s) not on your degree plan should be taken in
addition to the full time enrollment requirement (9 and
12 hours)
ENROLLMENT : QUIZ
How many hours should an
undergraduate student enroll in for
Fall or Spring?
A. 1
B. 9
C. 12
D. 36
ENROLLMENT : QUIZ
Which of the following is a valid
enrollment waiver reason?
A. Poor grade
B. Medical condition
C. Smelly classmate
D. Class meets too early
TRAVEL
You need valid signature on page 2 of your
I-20 before your travel
 If you travel during a school vacation, you must be eligible to
return to UT Arlington the next semester to receive a
signature
 Travel signatures are valid for one year for current students
Make sure your visa will be valid the day
you reenter the country
 If your visa will expire, you should contact a US
embassy/consulate to inquire about the process to apply for
a visa
SPECIAL SITUATIONS
Transfers
 Transferring out:
○ This is a time sensitive process, meet with an OIE
advisor to discuss the process
Texas Driver’s License
 SAVE system
○ You may need to meet with an advisor if you have
problems obtaining a Texas Driver’s License
OTHER NON-IMMIGRANT VISA CLASSIFICATIONS
If your visa status is anything other than F-1
or J-1, please contact an International
Education Advisor in the Office of International
Education if you have questions about your
status.
Important note: file a change of status application
to F-1 before you turn 21. Come talk to an
advisor 4-5 months before your birthday.
CHECK YOUR UTA EMAIL
UTA Email Account
 OIE corresponds with you regularly through your school
email account check it often!
IO-L
 A listserv which provides important information to
international students and scholars at UTA
 Quickest way reach the international community
with the latest updates and reminders
OFFICE HOURS
Regular office hours:
8:00 – 5:00 Monday through Friday
Drop-in Advising:
Monday 9:30 – 12:30
Tuesday 1:30 – 4:30
Wednesday 9:30-12:30, 1:30 – 4:30
Thursday 1:30 – 4:30
Friday 9:30 – 12:30
OFFICE PROTOCOL
Processing Time
Peak times(beginning and ending of
semesters): up to 10 business days
Non-peak times: up to 5 days
Always check in at the front desk first
Each advisor is available on specific days
Enter your Physical Presence Address and
Mailing Address in MyMav before
registering for classes.
Students must report a change of Physical
Presence address to UTA
.
UTA will report Physical Presence address
changes to SEVIS.
Use NetID to log in
Main Menu>
Self Service>
Student Center
PHYSICAL PRESENCE ADDRESS
•
•
Personal Information / Addresses link.
Select Addresses.
Physical Address
 Physical Presence
Address
 Must update within
10 days of moving
Add New Address
Button
• Mailing address is also required
PHYSICAL PRESENCE ADDRESS
Enter the street address and apartment number (if you
have one) in Address Line 1 only.
(For example: 1234 MAVERICK CT APT 1).
Do NOT ENTER a P.O. Box or UTA department address.
Do NOT use punctuation.
•Enter the city.
•Enter the state and
postal code.
•Do not use the override
option unless you live on
campus.
ADD PHYSICAL PRESENCE ADDRESS
Select : “Physical Addr”
Click Save.
 US Pension and Benefits Plan
 Funded by employers and
employees
 Identification for
employment, tax and
benefits purposes only
 Accepted means of
identification for other
purposes – open account,
obtain license, sign contract
Needed for Application
 Employment Offer
 Office of International Education (OIE) form to
be filled out by the hiring department at UTA
and returned to OIE for DSO verification and
signature
 SEVIS record activated
On-Campus job beginning before SS Card ?
 The payroll office will need confirmation that
you have applied for a Social Security number
(receipt from Social Security Office).
2010 N. Hwy 360
Grand Prairie, TX 75050
(972) 343-2307
Open Weekdays from 9:00am-4:00pm
For more information, call the Social
Security Helpline at 1-800-772-1213
Texas Drivers License
 Sign Affidavit of Non-eligibility
 SEVIS record must be
registered
Banks and other Businesses
 Letter from OIE
ITIN – Individual Taxpayer ID
Number
 IRS
 On Campus
 Assistantship
 Part-time
 Off Campus
 Economic Hardship:
USCIS authorization
 Practical Training


Curricular Practical
Training:
Authorization from
OIE
Optional Practical
Training: USCIS
authorization
Procedures
Features




20 hrs per week

J-status requires
reporting from
OIE
In-state tuition
Health insurance
Check with hiring
department
regarding English
language
assessment and
requirement

Human Resources
Orientation


I-9, Benefits, W-4
Tax Withholding
Form
Payroll Office


Payment Request
Form
IRS form 8233
Tax Treaty

Part-time
Campus Jobs 19
hrs/week




Minimum wage
Non-work study
J-status requires
reporting from
OIE
 Procedure
 Hiring
Department

Where to Look
http://www.uta.ed
u/uta/employ
I-9, Tax
Withholding
Form
 Payroll Office


Payment
Request Form
IRS form 8233
Tax Treaty
Eligibility: After one academic
year
Meet with an advisor for more
details on eligibility and
process.
Eligibility: Transfer students,
after one semester; new
students to the U.S., after
one academic year.
Come to one of the CPT
seminars offered every
semester for more
information.
 Eligibility: Typically apply
during your last semester of
enrollment in required
courses.
 Come to one of the OPT
seminars offered every
semester for more
information.
 Status Issues
 EMPLOYMENT?
 Applications? Forms?
ANSWERS

CPT and OPT Seminars

HR & OIE Websites

Advising hours
Important Online Documents
1)
What public transportation is
available?
1)
How do I get my Driver’s
License?
2)
Health Insurance Information
2)
Where can I find tips on
managing my money here in
the U.S.?
3)
OIE Programs
4)
Financial Aid
3)
How can I apply for my social
security card on campus?
5)
Presentation Information
4)
How can I locate permanent
housing?
Please refer to our website at
www.uta.edu/oie
http://www.uta.edu/oie/?page=news
tudents
Location: Mav Express Office; north entrance of the
University Center by the Starbucks.
Hours of operation: 8am-5pm Monday-Friday
 Use as an
to
Library Services,
Computer Labs, the
Activities Building and
Residence Halls.
 Use as a
on
campus (with Wells Fargo
account) and receive a 5%
discount: campus dining,
the Market, UTA
Bookstore, vending
machines, etc.
 Use as
and
other offices on campus
Wait 24-48 hours after you
have registered before
applying. Take proof of class
registration and passport
with you to Mav Express
Office.
If you plan to own a car…
 Purchase a permit online through MyMav.
 You may request a temporary permit for yourself and visitors.
If you don’t have a car,
shopping can be a
hassle. IT’S MAV MOVER
TO THE RESCUE!
 Large 24-passenger
shuttle bus
 Provides
transportation
to the Parks
Shopping Mall, Target
Super Center and Aldi
Grocery Store
 Pick-up site:
 University Center
stand
 $2.00 each way.
 CASH ONLY
For more info on shuttles, visit
http://www.uta.edu/campusops/police/docs/Mav%20Move
r%202010.pdf
Not available on weekends.
 A round trip day pass for
the MAX: $2.50
 Monthly passes are
$40. A valid DART or T
photo ID is required for
students.
 UT Arlington students
must obtain photo ID
through The T:
 http://thet.com/Fares/ReducedFar
e/tabid/71/Default.aspx
 Buses make regular trips
between the TRE
CentrePort/DFW Airport
Station and College Park
Center at UT Arlington
Monday through Friday
from approximately 6:00
a.m. until 10:00 p.m.
(25 mins each way)
 With these reduced fare
passes you can access
any DART, T, or DCTA
bus or train for the entire
day on which you
purchase the pass.
http://www.ridethemax.com/
ISO’s objective is to promote and celebrate
cultural diversity on campus.
Everyone is welcome to join and meet new
friends from around the world!
Meetings:
Fridays
ISO sponsors and participates in several fun
events such International Week, Garba, Holi,
and Asian Heritage Month.
Find us at:
International Student
Organization at UTA
Email:
iso.uta@gmail.
com
•Open to all Americans and
international students
•Apply to be matched with an
American student or
community member
•Experience how others live
and view the world
Possible activities shared by friends:
*Have conversations over coffee or tea
*Prepare dishes from each other’s cultures
*Celebrate a birthday or holiday
*Pack a picnic and visit a local park
*Attend a local festival, museum or film
•Apply online at
www.uta.edu/oie or at the
Office of International
Education
 Great way to
with
other students, faculty
and staff here at UTA
while enjoying coffee, tea
and snacks from around
the world.
 The event is
and
open to the university
community as well as the
general public. Students
are welcome to
CDs.
All new international students are invited
to a
sponsored by the Campus
Ministry Alliance. There will be music,
games, and lots of free food.
www.utabighowdy.com
Tips:
 Although it is a personal
page, it is not a private
page
 Consider your audience
 Faculty, administrators,
future employers, law
enforcement
 Post pictures and
information that you are
comfortable with EVERYONE
seeing
HEALTH SERVICES: YOUR ON-CAMPUS CLINIC
 Monday – Friday, 8:00 a.m. - 5:00 p.m.
 Between the University Center & COBA
 By appointment only
 Web-booking available
HOURS & LOCATION
Appointment Line: 817-272-2771
 Medical Clinic
 Women’s Health
 Lab testing
 X-rays
 Pharmacy
 Immunizations (including TB testing, meningitis and flu shots)
 Health Promotion & Substance Abuse Prevention
 Counseling and Psychological Services
HEALTH SERVICES
 Consultative office visits are free
 By appointment only.
 Health education sessions are free
 Also by appointment only.
 Additional services at affordable prices
 Procedures
 Lab work
 X-rays
 Immunizations
 Over the counter and prescription meds
MEDICAL FEES & CHARGES
 Academic Health Plans is the only insurance accepted at Health Services
 No office visit charge/copay when using the health center
 Many services in the health center are covered at 100% when a provider orders
them, not when requested by the student. A copay is required for medications.
 Student health insurance (SHIP) can be used outside of the health center
 Specialty care (orthopedist, dermatologist, cardiologist, etc.)
 Urgent care, emergency services
 It is VERY IMPORTANT that you confirm if an office is in-network before making an
appointment with them, otherwise it will cost you $$$.
 Health Services can provide referrals to in-network specialists that accept SHIP
 AFTER-HOURS CARE, EMERGENCY SERVICES
 Confirm if offices are considered in-network, ask about copays, fees, etc.
 Go to the hospital emergency room for medical emergencies only
 Beware: some urgent care centers charge emergency room rates ($$$$)
HEALTH INSURANCE REQUIREMENT
All international students must have medical insurance compliant with the federal
Patient Protection and Affordable Care Act (PPACA) – this is a UT System mandate.
 Required for students under the age of 22
 Vaccination must have been administered within the
last 5 years
 Students who do not submit the proper documentation
will be dropped from their classes
 To avoid being dropped, students should be
vaccinated no later than the official first day of class
for the session.
 Submit proof of vaccination through MyMav –
Meningitis Vaccination Section
MENINGITIS VACCINATION
Cost = $100 in the health center, $130 - $190 elsewhere
MENINGITIS VACCINE DEADLINES
STUDENTS ATTENDING ORIENTATION BEFORE AUGUST 7, 2015
•
Must provide documentation of completed TB screening in the United States within
the last 12 months in order to have holds removed.
•
If you already completed TB screening in the United States within the last 12
months, please submit your documentation to the health center in person or by fax.
Please visit our website for more information.
•
If you have not had TB screening completed in the United States within the last 12
months, you can do so in our immunization clinic.
• Monday – Friday, 8:30 am – 4:30 pm (closed 12 pm – 1 pm)
• No appointment necessary for TB screening
• Holds will be removed before the end of the next business day.
•
The cost of TB screening is $66.00. If a chest x-ray is indicated, there is an additional
charge of $59.00. The UT System student health insurance may cover the cost.
TB TESTING REQUIREMENTS – BEFORE 8/7/15
•
Must provide documentation of completed TB screening in the United States within
the last 12 months in order to have holds removed.
•
If you already completed TB screening in the US within the last 12 months, please
submit your documentation to the health center in person or by fax. Please visit our
website for more information.
•
If you have not had TB screening completed in the US, within the last 12 months,
you will need to attend one of the following sessions at the Maverick Activities
Center between 9am - 4pm:
Thursday, August 13, 2015
Thursday, August 20, 2015
Friday, August 28, 2015
•
The cost of TB screening is $66.00. If a chest x-ray is indicated, there is an additional
charge of $59.00. The UT System student health insurance may cover the cost.
TB TESTING REQUIREMENTS – AFTER 8/7/15
Holds will be removed before the end of the next business day.
HEALTH SERVICES: 817-272-2771
www.uta.edu/healthservices
UT Arlington Health Services
@HealthyMaverick
Health Insurance:
 It is MANDATORY for all International Students
to be covered by a Health Insurance plan while
enrolled at UTA; including the summer
semesters.
 Enrollment in the UTA student health plan is
AUTOMATIC when you register for classes each
semester.
 Coverage Period:
August 15th,2015 – December 31st , 2015.
 Cost: $829.00
UTA Insurance Enrollment:
• When you submit the completed form
today, your hold will be removed today.
• Once you register for classes the insurance
fee will be added to your tuition and paid
through MyMav.
• You may apply for the installment
payment plan for tuition and fees.
Insurance Card
What does my car look like?
What if my card is missing?
Go to BCBSTX.com request a
new card and print a temporary
card.
Helpful
Tool
Minimum Requirements for Waiver
Request
•
•
•
•
Unlimited Maximum Benefits
No pre-existing condition limitation
$500 or less deductible per condition
PPACA (Patient Protection and Affordable
Care Act) Compliant.
• Mandatory coverage period:
August 14st through December 31st .
To Waive the UTA Insurance:
• You must create a student profile at:
uta.myahpcare.com/waiver.
• You must complete the online waiver
process by uploading proof of coverage.
• You must submit waiver request
BEFORE census date: September 14th
Giveaway Time
To Enroll in the UTA Student Health
Plan:
• Complete the Peach enrollment form.
• Check the new student box and enter today’s date for
orientation.
• Read and check all of the boxes.
• Sign and date the bottom of the form.
Good
Luck!
OIE OFFICE HOURS
M O N D AY- F R I D AY 8 : 0 0 A M - 5 : 0 0 P M
OIE ADVISING HOURS
MON. & FRI..- 9:30AM TO 12:30PM
TUES. & THURS.- 1:30PM TO 4:30PM
W E D N E S D AY- 9 : 3 0 A M TO 1 2 : 3 0 P M &
1:30PM TO 4:30PM