Microsoft Office 2013 and
the Metro UI
Wilmington University Educational Technology
1
*Integration with SkyDrive
• Office 2013, like the new Windows 8, have close integration with
Microsoft’s free cloud file storage service SkyDrive. There are two
ways to sign into Office 2013, via a Microsoft account (such as
Hotmail, Windows Live or even Xbox Live)
• *THE SIGN-IN FEATURE DOESN’T WORK ON COMPUTERS ON CAMPUS
Wilmington University Educational Technology
2
Office 2013 uses the “Metro” User Interface
(Much more compatible with tablets/touch
screens)
Even the ribbon menu has
been restyled – the richlooking, rounded tabs
replaced with something
that aims to be far more
functional.
Wilmington University Educational Technology
3
The Metro restyle is the Biggest Change!
• Not much else has changed from the 2010 version in terms of the
arrangement and organization of features.
• There are, however, some new features that aim to increase
productivity…
Wilmington University Educational Technology
4
New Features in Word
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Metro User Interface
New and Improved Templates!
Backstage View – Metadata
*Sharing Options – Easily Integrates with SkyDrive (cloud-based
storage)
Ability to edit and review PDFs has Improved
Embedding YouTube Videos finally it works…just kidding
You can now search for more than just text. You can search for
pictures, comments, or even tables!
Clear Formatting Tool
New Design Tab
Read Mode
Integrated Screen Clipping Tool
Word talks “Speak selected text”
Change Color of Office Theme
Wilmington University Educational Technology
5
Compatibility
with Earlier Versions
Metro User Interface
Wilmington University Educational Technology
6
New and Improved Templates!
Wilmington University Educational Technology
7
Backstage View – Metadata
• The Office Backstage view is where
you manage your files and the data
about them — creating, saving,
inspecting for hidden metadata or
personal information, and setting
options.
• Here you’ll find a good selection of
new and improved templates,
covering everything from blog
posts and Thanksgiving invitations
to annual reports and live music
flyers.
Wilmington University Educational Technology
8
*Sharing Options – Easily Integrates with
SkyDrive (cloud-based storage)
*You need to be signed in to use this feature, but the IT team has disabled
this feature for security purposes. If you have Office 2013 installed on your
personal computer, you can use this feature.
Wilmington University Educational Technology
9
Ability to edit and review PDFs has Improved
• Note that editing PDFs can be hit and miss – the process requires that
the existing PDF document is converted into DOCX format, something
that can result in an inaccurate layout. Simple layouts should convert
without too much trouble, however.
• Note that editing takes place once the file is converted to DOCX
format, and as such you will need to select the PDF file option in the
Save as dialogue box to keep your changes.
Wilmington University Educational Technology
10
You can now search for more than just text. You can search
for pictures, comments, or even tables!
Wilmington University Educational Technology
11
Clear Formatting Tool - Remove all formatting from the
selection, leaving only the normal, unformatted text.
Wilmington University Educational Technology
12
New Design Tab
• Consolidates all the theme and styling tools
• Lets you select different themes – useful for dynamically changing
the color scheme of your headings and tables
Wilmington University Educational Technology
13
Read Mode - The best way to read a document,
including some tools designed for reading instead
of writing.
• Click View > in the Views group > click Read Mode.
• Goes Full Screen
• Double-click an image to enlarge
• Free of distractions as most buttons are hidden
Wilmington University Educational Technology
14
Word talks “Speak selected text”
Wilmington University Educational Technology
15
Change Color of Office Theme
Wilmington University Educational Technology
16
Compatibility with Earlier Versions
• You can save the file as a Word
97-2003 document. This changes
the file extension from .DOCX to
.DOC. This means users who
have not upgraded to version
2007 or higher will be able to
open it with downloading a
viewer.
Wilmington University Educational Technology
17
New Features in PowerPoint
•
•
•
•
•
•
•
•
Metro User Interface
New Default Slide Size
Integrated Screen Clipping Tool
Cropping Made Easy! Just click on a Photo, then click the
Pictures Tool Tab, then Click Crop.
New Look Presenter View
New Navigation grid in Presenter View - Enables you to
easily navigate between slides!
PowerPoint on Touch Devices
Embedding YouTube videos still has compatibility issues and
typically does not work
Wilmington University Educational Technology
18
Metro User Interface
Wilmington University Educational Technology
19
New Default Slide Size
• Much of the world’s TVs and video have gone to
widescreen and HD formats, and so has PowerPoint. In
previous versions, the slide ratio was 4:3. In PowerPoint
2013, 16:9 is the new default, but you can change this
on the Design tab.
• If you work with slides in older versions of PowerPoint,
or are presenting on older
• monitors or projectors, you’ll want to change the slide
ratio back to 4:3. To do so, Click Design > Slide Size and
then choose 4:3.
Wilmington University Educational Technology
20
Integrated Screen Clipping Tool
Wilmington University Educational Technology
21
Cropping Made Easy! Just click on a Photo, then
click the Pictures Tool Tab, then Click Crop.
Wilmington University Educational Technology
22
New Look Presenter View
• Note that Presenter View no longer
requires multiple monitors. Now you
can rehearse and use all the tools in
Presenter View from a single monitor
without hooking up anything else.
• The Presenter View enables the user
to plan ahead by displaying notes
about the slide and providing a
preview of the next, and offers various
other controls, including a pen tool for
drawing the audience’s attention to a
particular slide or detail.
Wilmington University Educational Technology
23
New Navigation grid in Presenter View - Enables
you to easily navigate between slides!
Wilmington University Educational Technology
24
PowerPoint on Touch Devices
• You can now interact with PowerPoint 2013 on touch devices running
Windows 8. Using typical touch gestures, you can swipe, tap, scroll,
zoom, and pan your way through your presentations
Wilmington University Educational Technology
25
Embedding YouTube videos still has compatibility
issues and typically does not work
• Online videos can finally be embedded into a Word document in
Office 2013, via the Insert tab – but you need to be signed in. This
doesn’t work on campus computers because of security settings.
Wilmington University Educational Technology
26
New Features in Excel
New Features
Metro User Interface
Recommended Charts Tool
Apply Features Without the Ribbon
Flash Fill Option
Old Features, but often forgotten
Instantly reveal formulas and general number format of all cells
Comparing 2 or more Excel spreadsheets simultaneously
Tables
Freeze Headers
Set print area
Shrink to fit
Wilmington University Educational Technology
27
Metro User Interface
Wilmington University Educational Technology
28
Recommended Charts Tool
• A more complicated table
will result in the suggestion
of a more detailed chart,
but you can easily choose a
different chart if you don’t
like the results.
Wilmington University Educational Technology
29
How to use the Recommended Charts Tool
• To use the tool, select the data
that you want to chart, click
the Insert tab and select
Recommended Charts. A dialog
appears with a range of charts
to choose from—click each in
turn to see how your data will
look plotted on that chart.
Select the desired option and
click OK, and the chart is
created automatically.
Wilmington University Educational Technology
30
Apply Features Without the Ribbon
• Frequently used, but hard to
find commands and buttons
are easier to find. When you
select data on your worksheet,
the Quick Analysis
• button appears. It gives you
quick access to many useful
features you may not have
been aware of, and lets you
preview them on your data
before you make them stick.
Wilmington University Educational Technology
31
Flash Fill Option
• When entering data, you might notice that Excel fills values automatically
as it detects a pattern. You’ll get the Flash Fill Options button to make
further decisions.
Wilmington University Educational Technology
32
Instantly reveal formulas and general number
format of all cells
• Show all formulas and the general number format of cells
• Saves you time because you don’t have to move the cell
pointer to check each formula one-by-one.
Wilmington University Educational Technology
33
Comparing 2 or more Excel spreadsheets simultaneously
• You can open two instances of
Excel INSTEAD of multiple files on
top of each other in the same
Excel application.
• To do this, simply open Excel by
double clicking the icon on your
desktop and open the first Excel
file you want to use. Minimize
this window and move it to the
right screen. Then go back to the
desktop, double click the Excel
icon once more, another separate
Excel window will open.
Wilmington University Educational Technology
34
Tables
• To make managing and analyzing a group of related data easier, you
can turn a range of cells into a Microsoft Office Excel table (previously
known as an Excel list). A table typically contains related data in a
series of worksheet rows and columns that have been formatted as a
table. By using the table features, you can then manage the data in
the table rows and columns independently from the data in other
rows and columns on the worksheet.
Wilmington University Educational Technology
35
Elements of an excel table
• Header row By default, a table has a header row. Every table column
has filtering enabled in the header row so that you can filter or sort
your table data quickly.
Wilmington University Educational Technology
36
Elements of an excel table
• Banded rows By default, alternate shading or banding has been
applied to the rows in a table to better distinguish the data.
Wilmington University Educational Technology
37
Elements of an excel table
• Total row You can add a total row to your table that
provides access to summary functions (such as the
AVERAGE, COUNT, or SUM function). A drop-down list
appears in each total row cell so that you can quickly
calculate the totals that you want.
Wilmington University Educational Technology
38
Freeze Headers
• To freeze a row in your worksheet, highlight the row where you wish all rows before the highlighted row to be frozen or locked, go to
Window>Freeze Panes and you will see a line appear across your worksheet. Everything above the line is frozen and will remain in view
when you scroll down your worksheet.
Wilmington University Educational Technology
39
Set print area
Wilmington University Educational Technology
40
Shrink to fit
Wilmington University Educational Technology
41
Questions/Additional Resources
One-on-One Training
Lynda.com - Online Training
• Email EdTech@wilmu.edu to set
up a one-on-one training session
with an instructional
technologist.
• Lynda.com has online training tutorials
for over 150 software applications. Once
you have an account, you can access
these high-quality training tutorials that
are taught by industry experts and
available 24/7 for convenient, self-paced
learning. Request an account at:
www.wilmu.edu/edtech/training/lynda.aspx
Wilmington University Educational Technology
42
Sources
• Excel 2013 Quick Start Guide
• MakeUseOf.com's Microsoft Office 2013: Unofficial Guide
• Microsoft Office 2013 Quick Start Guides
• PowerPoint 2013 Quick Start Guide
• Word 2013 Quick Start Guide
Wilmington University Educational Technology
43