10
Spreadsheets
Chapter Contents
pg. 313-358
Lesson 10.1 Format Basic Spreadsheets (pg. 315)
Lesson 10.2 Create Formulas in Spreadsheets (pg. 324)
Lesson 10.3 Apply Advanced Spreadsheet Formatting (pg.
328)
Lesson 10.4 Use Business Form Templates in
Spreadsheets (pg. 332)
Lesson 10.5 Use Spreadsheet Data to Create Charts
(pg. 335)
Lesson 10.6 Integrate Charts with Word Processing
(pg. 339)
Lesson 10.7 Integrate Spreadsheets with Word
Processing (pg. 344)
Lesson 10.8 Use Online Spreadsheet Templates (pg. 350)
Chapter Assessment
Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Digital Communication Tools
10
Spreadsheets
You Will Learn To
 Format and edit text and numbers in cells
 Enter and edit formulas
 Format spreadsheet cells
 Use spreadsheet templates and create charts
Glencoe Digital Communication Tools
10
Spreadsheets
10.1 Format Basic Spreadsheets
spreadsheet
A software application
used to list, analyze,
and perform
calculations on data.
formula
A mathematical
expression, such as
adding or averaging,
that performs
calculations on data in
a spreadsheet
You can format the text
in cells the same way
you format text in a
Word document. You
can change text color,
size, and style.
pg. 315-323
Why Use Spreadsheets?
You can use a spreadsheet to:
 List and analyze data
 Simplify tasks
 Use formulas to automatically perform calculations
 Compare options and project the outcome of different
scenarios
Worksheets and Workbooks
An Excel file is referred to as a workbook and can contain
multiple worksheets made up of a grid of columns and rows
Glencoe Digital Communication Tools
Spreadsheets
10
10.1 Format Basic Spreadsheets
label
Text that is entered in a
cell.
value
Any number entered in
a cell.
formula bar
Displays the data within
a cell and allows you to
edit the contents of the
cell.
Most of the buttons on
the Standard and
Formatting toolbars in
Excel are the same as
the buttons on the
toolbars in Word.
pg. 315-323
Planning a Spreadsheet
A spreadsheet consists of:
 Columns (identified by letters of the alphabet)
 Rows (identified by numbers)
 Cells (identified by their column letter and row number)
The data entered in a cell can be referred to as a:
 Label
 Value
You can also edit data in the formula bar at the top of the
spreadsheet.
Glencoe Digital Communication Tools
10
Spreadsheets
10.1 Format Basic Spreadsheets
pg. 315-323
Numbers
Numbers in spreadsheets can be formatted to appear as:
 Dates
Remember that you
can use the Undo and
Redo buttons that are
available in all
Microsoft Office
applications. Click the
Undo button to delete
the last action you
completed, such as the
last word or number
that you entered. Click
the Redo button if you
use the Undo button by
mistake.
 Currency
 Percentages
Glencoe Digital Communication Tools
10
Spreadsheets
10.1 Use Basic Text Editing and Formatting
pg. 315-323
One activity in everyday life in which people often
use addition, subtraction, multiplication, or division
is shopping. How could a spreadsheet help you in
this activity?
digicom.glencoe.com
Lesson 10.1, Rubric
Glencoe Digital Communication Tools
10
Spreadsheets
10.2 Create Formulas in Spreadsheets
function
A predefined formula in
a spreadsheet.
pg. 324-327
Making Calculations
A spreadsheet’s formulas will automatically recalculate
whenever the values change in cells on which the formulas
are based.
Using Functions
Excel contains a variety of functions, including the:
 Average function (finds the average of data in a
spreadsheet)
 The SUM formula
can also be used in
tables created in
Word.
 In formulas, letters
in cell names do not
have to be
capitalized.
 SUM function (adds the values in a group of cells)
Glencoe Digital Communication Tools
10
Spreadsheets
10.2 Create Formulas in Spreadsheets
pg. 324-327
 When a business provides a service, it sends out
an invoice to collect payment for that service.
 How can a spreadsheet help a business create
more accurate invoices?
digicom.glencoe.com
Lesson 10.2, Rubric
Glencoe Digital Communication Tools
Spreadsheets
10
10.3 Apply Advanced Spreadsheet Formatting
AutoFormat
Predefined shading and
border formats that can
be applied to cells in a
spreadsheet.
pg. 328-330
Dressing Up Spreadsheets
To make a spreadsheet easier to read, you can:
 Add borders and shading to cells, rows, and columns
 Place borders around single cells or groups of cells
AutoFormat
You can format cells by:
 Choosing the cells manually
 Using the AutoFormat feature
Word has an
AutoFormat feature for
tables that works like
the AutoFormat feature
in Excel.
Glencoe Digital Communication Tools
Spreadsheets
10
10.3 Apply Advanced Spreadsheet Formatting
pg. 328-330
Where in a spreadsheet might you use borders and
shading, and why?
digicom.glencoe.com
Lesson 10.3, Rubric
Glencoe Digital Communication Tools
Spreadsheets
10
10.4 Use Business Form Templates in Spreadsheets
pg. 332-334
Templates
Businesses often use templates to save time when sending
out regularly used forms such as invoices.
Business templates are
also available in Word
and are often created
using tables.
Types of Templates
You can find and use templates for a wide range of topics,
including:
 Spreadsheet templates for fundraising and time billing
 Business forms
 Gift and grocery shopping lists
 Workout logs
 Calorie and fat percentage calculators
 Employee training plans
Glencoe Digital Communication Tools
Spreadsheets
10
10.4 Use Business Form Templates in Spreadsheets
pg. 332-334
What are the advantages of using a template that
includes formulas?
digicom.glencoe.com
Lesson 10.4, Rubric
Glencoe Digital Communication Tools
Spreadsheets
10
10.5 Use Spreadsheet Data to Create Charts
Tables from Word can
be copied into Excel
worksheets.
pg. 335-338
Charts
You can display data using some of the following types of
charts:
 Line
 XY (scatter) area
 Column
 Doughnut
 Bar
 Surface
 Pie
 Bubble
 Radar chart
Charts help us to understand and visualize:
 Trends
 Percentages
 Proportions
Glencoe Digital Communication Tools
Spreadsheets
10
10.5 Use Spreadsheet Data to Create Charts
pg. 335-338
 What type of data have you seen displayed in
a chart?
 Do you think you could create a timeline with
a chart?
digicom.glencoe.com
Lesson 10.5, Rubric
Glencoe Digital Communication Tools
10
Spreadsheets
10.6 Integrate Charts with Word Processing
pg. 339-343
Integrating Charts with Word Processing Documents
Charts can easily be copied into Word documents, where
they can:
 Provide readers with visual information
 Summarize information
 Make it easier for readers to understand the
document’s text
Glencoe Digital Communication Tools
Spreadsheets
10
10.6 Integrate Charts with Word Processing
pg. 339-343
 What are some ways you can use charts when
doing your schoolwork?
 What kinds of data do you use at school that could
be inserted as charts into Word documents?
digicom.glencoe.com
Lesson 10.6, Rubric
Glencoe Digital Communication Tools
Spreadsheets
10
10.7 Use Spreadsheet Data to Create Charts
Spreadsheets can be
synchronized to your
PDA. Data, including
formulas, can be
entered into the
spreadsheet on a PDA.
pg. 344-349
Spreadsheets in Word Processing
In some instances, it may be easier to create a spreadsheet
in Excel and then copy the spreadsheet into Word than to
create a table in Word.
Glencoe Digital Communication Tools
Spreadsheets
10
10.7 Use Spreadsheet Data to Create Charts
pg. 344-349
 When would it be better to enter data into a
spreadsheet rather than into a table created
in Word?
 What advantages are there to using an Excel
spreadsheet over using a table in Word?
digicom.glencoe.com
Lesson 10.7, Rubric
Glencoe Digital Communication Tools
10
Spreadsheets
10.8 Use Online Spreadsheet Templates
An Excel template
could also be copied
and pasted into a Word
document.
pg. 350-353
Why Use Templates?
Companies can save time by downloading and customizing
spreadsheet templates to accommodate a variety of
business needs.
Glencoe Digital Communication Tools
Spreadsheets
10
10.8 Use Online Spreadsheet Templates
pg. 350-353
Types of Business Templates
Some common uses of Excel spreadsheets in business
include:
 Accounts receivable
 Asset depreciation
 Business calendar
 Business trip budget
 Cash flow statement
 Customer management
 Expense budget
 Invoices
 Profit projection
Glencoe Digital Communication Tools
10
Spreadsheets
10.8 Use Online Spreadsheet Templates
pg. 350-353
Can you think of any forms that you have looked at
that could be useful as a spreadsheet template?
Describe the forms.
digicom.glencoe.com
Lesson 10.8, Rubric
Glencoe Digital Communication Tools
10
Spreadsheets
DIGITAL CAREER PERSPECTIVE
pg. 355
Technology Aids Justice
Name:
Viviana Pedroso
Job Title:
Attorney
Career Cluster:
Law and Public Safety
Viviana Pedroso is an attorney for a law firm that
represents insurance companies and employers when
employees claim worker’s compensation.
In her job, Viviana uses the Internet, word processing, and
e-mail to:
 Review pending files on the relevant department’s
Web site
 Access important public information on court Web sites
 Create pleadings
 Communicate with clients
 Keep track of the time spent on each client’s case
Glencoe Digital Communication Tools
10
Spreadsheets
DIGITAL CAREER PERSPECTIVE
pg. 355
Technology Aids Justice
Viviana says, “[What I like best about my job is] the
satisfaction of obtaining a just result for someone who
really deserves it.”
Glencoe Digital Communication Tools
Spreadsheets
10
DIGITAL CAREER PERSPECTIVE
pg. 355
Question
How is the Internet important in helping a lawyer to prepare
for a case?
Possible answers include:
 Using online databases and court Web sites allows a
lawyer to more quickly and easily access important
information
 A lawyer can spend extra time on an important case,
working from home or continuing to work after hours
when the courts are closed
Glencoe Digital Communication Tools
10
Spreadsheets
Chapter Assessment
Question 1
What is a formula? (Lesson 10.1)
Answer:
A formula is a mathematical expression, such as adding
or averaging, that performs calculations on data in
a spreadsheet.
Glencoe Digital Communication Tools
10
Spreadsheets
Chapter Assessment
Question 2
Define the key term function. (Lesson 10.2)
Answer:
A predefined formula in a spreadsheet.
Glencoe Digital Communication Tools
10
Spreadsheets
Chapter Assessment
Question 3
Give reasons why you would choose to create a spreadsheet
instead of a table in a word processing document. Explain
with examples.
Answers may include:
 Although tables in a word processing document offer
basic formulas, spreadsheets are capable of performing
much more complex calculations. This is especially
useful when changes in one cell affect the values of
other cells in the same or in other workbooks. Personal
budgets and sales projections are two examples where
this might be the case.
Glencoe Digital Communication Tools
Spreadsheets
10
Chapter Assessment
Answer 3
 Spreadsheet applications make it easy to create charts
from data
 Once you have finished a spreadsheet, you can insert it
into your word processing document as a table
Glencoe Digital Communication Tools
3
Digital Communication Tools
in the World of Work
Unit Resources
For more resources on this unit, go to the Online Learning
Center at http://www.digicom.glencoe.com.
Glencoe Digital Communication Tools