Brevard Public Schools School Improvement Plan 2015 – 2016 Name of School: Area: Andrew Jackson Middle School North Principal: Area Superintendent: Mrs. Annetha Jones Dr. Laura Rhinehart SAC Chairperson: Mr. Glenn Dames Superintendent: Dr. Desmond Blackburn Mission Statement: Andrew Jackson Middle School is committed to providing our students with an environment where students feel supported, think critically, and make informed decisions as lifelong learners. Vision Statement: Andrew Jackson Middle School is committed to quality education that challenges and motivates our students to reach their highest potential by being respectful, responsible, and prepared. Stakeholder Involvement in School Improvement Planning: Briefly explain how stakeholders are involved in the development, review, and communication of the SIP. All stakeholders are invited to visit Andrew Jackson Middle School during the summer in order to provide input towards the development of the upcoming school year’s School Improvement Plan. The SIP is then discussed and reviewed in detail at SAC meetings, faculty meetings, department meetings, and other school events. Andrew Jackson Middle School’s mission, vision, and school improvement plan is communicated to all stakeholders by being placed on the school’s website. In addition, a hard copy of our School Improvement Plan is available in the front office. 1|Page Brevard Public Schools School Improvement Plan 2015-2016 Part 1: Planning for Student Achievement RATIONALE – Continuous Improvement Cycle Process Data Analysis from multiple data sources: Upon reviewing the 2014-2015 school year data, Andrew Jackson Middle School had 174 students take the Algebra EOC and 152 students passed, for an 87.4% pass rate. The district’s average was an 86.8%. Also, based on total population, Andrew Jackson Middle School had a larger percent of level 3 students placed into Algebra than most middle schools. Jefferson Hoover Delaura McNair Kennedy Jackson Stone Southwest Madison Johnson Central % Pass 98.4 98.0 97.2 92.9 89.9 87.4 86.1 82.7 80.9 80.7 74.6 Tested/Passed 185/182 150/147 216/210 99/92 158/142 174/152 144/124 168/139 94/76 254/205 358/267 Enrollment 653 683 683 450 617 600 777 884 450 773 1220 Andrew Jackson Middle School’s students had 54% of students achieving a level 3 or higher in science based on the Science FCAT. This is up two points from 52% the previous school year. Also, as evidenced by the scores below, Andrew Jackson Middle school ranked 4th out of 11 middle schools in the district. Science FCAT Comparison: Jefferson Delaura Hoover Jackson Kennedy Johnson McNair Central Southwest Madison Stone Score 212 211 208 204 203 203 203 202 201 198 197 In the 2013-2014 school year, Andrew Jackson Middle School ranked 4th out of 11 schools on the Civics EOC. Unfortunately, Andrew Jackson Middle school fell to 6th out of 11 for the 2014-2015 school year. Our goal is to move up to an 80% pass rate. 2|Page Civics EOC Comparison: Delaura Jefferson Hoover Kennedy Central Jackson McNair Southwest Johnson Stone Madison Score 92 77 76 74 71 70 69 69 61 59 57 Andrew Jackson Middle School’s seventh grade Level 1 and Level 2 reading students had a mean reading comprehension percentile rank of 25 on the first 2015-2016 FAIR assessment. Andrew Jackson Middle School’s eighth grade Level 1 and Level 2 reading students had a mean reading comprehension percentile rank of 17 on the first 2015-2016 FAIR assessment. Based on classroom observations from the 2014-2015 school year, it was evident that teachers were utilizing standards to create their lesson plans, discussing those standards with students, and posting higher order essential questions on the board daily (which was the SIP focus of the 2014-2015 school year). However, it was also observed that although most students were aware of the standards being addressed, they were not always clear on what the learning goals for the lesson were and their proficiency level for those specific learning goals. In addition, most teachers did not plan collaboratively to analyze standards and create learning goals. According to the first 2015-2016 teacher survey, only 24% of Andrew Jackson Middle School teachers regularly collaborated with their department to create learning goals, scales, and higher order essential questions. Furthermore, only 7% of teachers stated that they regularly utilized learning goals and scales in the classroom. Along those same lines, 15% percent of Andrew Jackson Middle School students stated that they used scales to monitor their progress towards learning goals in their classes prior to the 2015-2016 school year. Upon analyzing all of the data above, Andrew Jackson Middle School has come to the conclusion that although we are going to continue to work on standards based instruction and quality higher order thinking questions, the primary focus for the 2015-2016 School Improvement Plan will include utilizing priority standards to create learning goals and scales through collaborative planning. Analysis of Current Practices: Andrew Jackson Middle School bases instructional decisions on quantifiable data. Data driven instructional practices have fundamentally transformed our instructional decision making. Classroom teachers post a higher order thinking (HOT) question in the form of an essential question on the board for every lesson/unit that they teach. Students interact with higher order question frequently in variety of ways throughout the lesson/unit. Most teachers also post content specific standards on the board in addition to including them in their lesson plans. Andrew Jackson Middle School implements Tier 1 Positive Behavior Support (PBS) school wide. Incentives such as patio time, popcorn, and the Starbuck store are paired with a token economy. Students earn a “Starbuck” by following the school wide expectations to be Respectful, Responsible, and Prepared. 3|Page Differentiated Accountability Daily Bell Work is 100% school-wide. Reading, math, language arts, and social studies teachers have structured their bell work according to Florida state standards. Science bell work is structured to align with FCAT 2.0 in science. Algebra and geometry bell work aligns with those content core competencies, and finally the elective departments have chosen to highlight specific core competencies identified as signature weaknesses across the board for each of our struggling math learners. Additionally, AJMS is utilizing periodic Bell Work Mini Assessments as a substitute for district-wide differentiated accountability assessments. Bell work results are analyzed, compared and tracked to determine such things as student growth and/or instructional weaknesses. Students who scored a Level 1 or 2 on their 2014 FCAT Reading assessment are encouraged by the district to be enrolled in an intensive reading class during the school day. However, these students are also invited to participate in our daily Morning School Program which consists of tutoring sessions with teachers and computer based instruction from programs such as Study Island. Additionally, students who scored a Level 1 on their 2014 FCAT Math assessment attend an intensive math class, whereby providing an additional scaffolding of math support. This class utilizes Engage New York math curriculum that is directly tied to common core state standards and focuses on higher order thinking. Best Practice: Andrew Jackson Middle School bases instructional decisions on our curriculum, instruction, and assessment. In order to support these components, the faculty at Andrew Jackson Middle School will focus on learning goals, scales, higher order essential questions, and collaborative planning. Learning goals inform students of the destination of the lesson. In other words, learning goals specifies to students what to learn, how deeply to learn it, and exactly how to demonstrate that learning (Moss & Brookhart, 2009; Seidle, Rimmele, & Prenzel, 2005; Stiggins, Arter, & Chappuis, 2009). In more specific terms, creating and communicating learning goals is the starting place for all effective instruction (Marzano, 2009). In the same token, learning scales also play a significant role in students’ learning. The learning scales should be used in conjunction with learning goals. When learning goals have been articulated in scale format, the teacher and students have a clear direction about instructional targets, as well as descriptions of levels of understanding and performance for those targets (Marzano, 2007). In order for teachers to be able to develop learning goals, scales, and mini-assessments, the faculty at Andrew Jackson Middle School will be given a set time to work collaboratively. According to the Center for Teacher Quality (2007), teachers who collaborate during planning build collective expertise. Furthermore, 67% of the teachers who answered the survey developed by the Center of Teacher Quality (2007) said that they joined their local professional network because they wanted a professional community to “exchange ideas and best practices in the classroom.” Collaboration among teachers at Andrew Jackson Middle School has influenced the process of lesson planning and implementation. The entire faculty implements Higher Order Thinking questions in their lesson practices. Research suggests that assessing students with HOT questions and implementing them in daily classroom activities is associated with high scores (National Association of Educational Progress 2004). School-Based Goal: What can be done to improve instructional effectiveness? Andrew Jackson Middle School teachers will continue to focus on standards based instruction by utilizing priority standards to create learning goals, scales, and higher order essential questions through collaborative planning. 4|Page Strategies: Small number of action oriented staff performance objectives. Barrier Action Steps Person Responsible Teachers varied knowledge of determining priority standards, creating learning goals and scales, and implementing higher order essential questions. Additionally teacher buy-in and the fidelity of implementation are also barriers. Timetable In-Process Measure Training Materials Train two teachers from each core department on how to determine priority standards in order to create learning goals, scales, and higher order essential questions through the use of UbD. Teacher leaders worked collaboratively to write learning goals, scales, and higher order essential questions utilizing the UbD template. Train Andrew Jackson Middle School faculty to utilize collaborative planning in order to determine priority standards, create learning goals and scales, and write common assessments utilizing the UbD process. Provide teachers with a set meeting time to collaborate with their department for the purpose of creating learning goals, scales, and higher order thinking questions. Teachers will also utilize this time to analyze common assessment data. Teachers also have the option to use early release days for collaborative planning in addition this set meeting time. In addition to priority standards and higher order essential questions, teachers are encouraged to post student learning goals/targets on the board daily. Curriculum Assistant Principal July 2015 Curriculum Assistant Principal July 2015 UbD units Principal, Curriculum Assistant Principal, Teacher Leaders Preplanning Agenda, PowerPoint, Sign-In Sheet Administration, Department Chairs Monthly Curriculum/ Data Analysis Meetings Monthly Meeting Schedule, Meeting Agendas, Minutes, Lesson Plans Faculty, Administration September May Teachers will work collaboratively to analyze the effectiveness of the learning goals, scales, and higher order essential questions that they create as a department. Department Chairs, Administration Dept. Meetings, Curriculum Data Analysis Meetings ProGoe Informal Observation Data, Feedback Conversation Notes Meeting Agendas, Minutes, Lesson Plans Model and train teachers new to Andrew Jackson Middle School for the 2015-2016 school year on writing quality essential questions. Veteran Jackson teachers will be given the opportunity to attend this training or select another professional development opportunity. Reading Coach, Teacher Leaders, Administration February Early Release Professional Development Day Professional Development Calendar, Agenda, Sign-In Sheet, Exit Slips, Lesson Plans 5|Page EVALUATION – Outcome Measures and Reflection-begin with the end in mind. Qualitative and Quantitative Professional Practice Outcomes: Measures the level of implementation of professional practices throughout your school. Baseline Qualitative Data: According to the first 2015-2016 teacher survey, only 24% of Andrew Jackson Middle School teachers regularly collaborated with their department to create learning goals, scales, and higher order essential questions. Qualitative Outcome Goal: Based on teacher surveys, 80% of teachers will verify that they regularly plan together to create learning goals, scales, and higher order essential questions. Baseline Quantitative Data: Based the first 2015-2016 teacher survey (see above), and conversations with teachers it was determined that less than 12% of teachers were utilizing learning goals and scales in the classroom. Quantitative Outcome Goal: 80% percent of Andrew Jackson Middle School’s faculty will report that they regularly utilize learning goals, scales, and essential questions in the classroom. This will be monitored through informal observations, data team meetings, and curriculum/data analysis meetings. Administration will also have meaningful conversations with teachers after classroom observations in order to ensure teachers are discussing the learning goals and higher order essential questions with students and the students are monitoring their progress towards mastering the learning goals using scales. Qualitative and Quantitative Student Achievement Expectations: Measures student achievement. Baseline Qualitative Data: According to the first 2015-2016 student survey, only 15% percent of Andrew Jackson Middle School students stated that they used scales to monitor their progress towards learning goals in their classes prior to the 2015-2016 school year. Qualitative Outcome Goal: Based on student surveys, at least 60% of students will verify that they are aware of learning goals being addressed in their classes and that they use scales to self-monitor their progress towards mastering those goals. Baseline Quantitative Data: Andrew Jackson Middle School’s seventh grade Level 1 and Level 2 reading students had a mean reading comprehension percentile rank of 25 on the first 2015-2016 FAIR assessment. Andrew Jackson Middle School’s eighth grade Level 1 and Level 2 reading students had a mean reading comprehension percentile rank of 17 on the first 2015-2016 FAIR assessment. Quantitative Outcome Goal: Andrew Jackson Middle School’s seventh grade Level 1 and Level 2 reading students will have a mean reading comprehension percentile rank of 30 on the last 2015-2016 FAIR assessment. Andrew Jackson Middle School’s eighth grade Level 1 and Level 2 reading students will have a mean reading comprehension percentile rank of 22 on the last 2015-2016 FAIR assessment. 6|Page Part 2: Support Systems for Student Achievement (Federal, State, and District Mandates) For the following areas, please write a brief narrative that includes the data from the year 2014-2015 and a description of changes you intend to incorporate to improve the data for the year 2015-2016. MULTI-TIERED SYSTEM OF SUPPORTS MTSS/RtI MTSS is designed to provide both academic and behavioral services to improve outcomes for all students (Glover& Vaughn, 2010). The phrase MTSS was adopted by the State of Florida in 2012 to combine the two systems previously referred to as Response to Intervention and Positive Behavioral Supports. Tier 1 is what ALL students get in the form of instructions (academic and behavioral) and student supports. Tier 1 focuses on the implementation of the district’s Core Curriculum and is aligned with Florida Standards. Tier 2 is what “some” students receive in addition to Tier 1 instruction with the goal of improving student performance under Tier 1 performance expectations. Intensive Language Arts and Intensive Math are offered at Jackson Middle school as a Tier 2 intervention. Morning Help Sessions with teachers, Jackson’s Check-In/Check-Out system, and after school tutoring with the YMCA program are also offered as Tier 2 Interventions. Tier 3 is what “few” students receive and is the most intense service level. Typically, Tier 3 services are provided to very small groups/or individual students. Tier 3 services require more time and a more narrow focus of instruction/intervention than Tier 2 services. Students receiving prolonged interventions at this level may be several grade levels behind the one in which they are enrolled and are not making adequate progress with Tier 2 Support. Academic interventions for reading are designed by the Reading Coach, Guidance Counselor and Tier 2 Reading teacher. Academic interventions for Math are designed by the Guidance Counselor, and the Intensive Math teacher. When the teacher has documented 4 to 6 weeks of Ongoing Progress Monitoring, the Guidance Counselor schedules an Individual Problem Solving Team meeting with the parent, school psychologist, and a district ESE Support Specialist to determine if the student is making adequate progress with Tier 3 supports in order to be on grade level by the end of the current school year. Tier 3, Positive Behavior Intervention plans are written by a team that consists of the student’s teachers, administration, guidance, and the district Behavioral Analyst. The expected outcome of Tier 3 services, combined with Tiers 1 and Tier 2, is that the student(s) will achieve Tier 1 proficiency levels (academic and/or behavior) established by the district. The early warning indicators that are used to identify students needing more support are: 1. Attendance below 90%, regardless of whether the absence is excused or a result of a suspension 2. One or more suspensions 3. Course failure in a core subject 4. A level 1 score on any statewide standardized assessment 5. Two or more previous retentions with no passing scores on statewide standardized assessments within the last two years There are three teams that meet to monitor the effectiveness and implementation of MTSS at Andrew Jackson Middle School: Team 1: School Leadership Team Meetings: are made up of administrators, counselors, the reading coach, and teacher leaders. This team looks at the early warning indicators on a school wide basis and creates actions to support instruction as a whole. Data for these meetings is accumulated and presented by the administration. The School Leadership Team meets bi-monthly. If more than approximately, 5% of students are ever receiving Tier 3 interventions, this team would look at systemic problem solving of the Tier 1 and Tier 2 instruction. 7|Page Team 2: MTSS Leadership Team: consists of three teachers who are responsible for supporting 40 other teachers in the IPST process by conducting the Cumulative Review and ensuring that there have been multiple parent contacts before a meeting is requested with the Individual Problem Solving Team. They are responsible for monitoring that teachers are implementing Behavior Plans with fidelity and for coordinating meetings with students receiving Tier 2 and 3 behavioral interventions (i.e. reviewing Self-Monitoring check sheets, frequency of reinforcers students are receiving in class, etc.) Team 3: Individual Problem Solving Team: consists of parents, school counselors, teachers, administration, and district personnel such as school psychologist, ESE Support Specialist, and Certified Behavior Analyst. The guidance counselor is responsible for scheduling these meetings on Fridays when district personnel are assigned to be at Jackson Middle School. After interventions have been implemented with fidelity for 6 weeks and if the Individual Problem Solving Team suspects that the student may have a disability, they will make a recommendation that may or may not include obtaining consent for an exceptional education evaluation. PARENT AND FAMILY INVOLVEMENT: According to the answers provided in the parent survey, emails are the most effective way to communicate with parents. In more specific terms, 89% of parents said that emails are the best way to keep parents informed. Even though emails are an effective communication format, it is important that parents access Edline to follow students’ grades. However, only 65% of parents said that Edline is an effective form of communication. The administrative team at Andrew Jackson Middle School will continue to promote Edline. Further, we provide training for parents during registration on how to access Edline. Another area of strength for Andrew Jackson Middle School is friendliness and helpfulness. According to the survey results, 77% of parents said Andrew Jackson Middle School faculty and staff are friendly and 70% are helpful. The faculty and staff of Andrew Jackson Middle School will continue to enhance our customer service skills. 92% of parents believe that teachers are responsive to parents’ questions and concerns, and 73% believe the school principal is responsive to parents. These scores show that Andrew Jackson Middle School’s faculty and staff are quick to respond to parents’ needs. In terms of school events, 77% of parents reported that they attended at least one. In order to maintain these scores, our faculty will attempt to organize more events such as game nights, dinners, fundraisers and meetings. One of the weakest areas shown in the survey is that 35% of parents who do not attend events at school state that they did not know about it. In order to decrease the number of parents who are not aware of different events, the administrative team at Jackson intends to advertise more by utilizing our newsletters, website, and marquee. In addition, we will continue to utilize blackboard connect for information messages. 77% of parents said that they prefer to attend events in the evening. Thus, when scheduling events, the administrative team at Jackson will attempt to schedule most events after 5 pm. Finally, 40% of parents said they would attend informational sessions at school about college and career planning. This is an area in need of improvement at Andrew Jackson Middle School. In order to improve in this area, we hope to make more college and career resources available through our guidance service professional and our guidance counselors. Additionally, 36% of parents said they would attend study skills sessions. The administrative team and reading coach at Jackson provide parents with study skill tips during parent night. We will also add these tips to our school website and reading coach’s website. STUDENT SURVEY RESULTS: The student survey results were very enlightening to the faculty and administrative team at Andrew Jackson Middle School. 8|Page According to the survey report, 84.7% of all students have a computer at home. However, 15% of students do not. This means that teachers should assign homework and projects that require students to use computers and the Internet. The administration, and media specialist at Andrew Jackson Middle School have also provided opportunities and tools for students who do not have access to a computer at home. Through a grant, our school has received a laptop computer cart for each of the language arts, science, math, and social studies classrooms. Additionally, our school has two computer labs and a media center lab available for student use. Furthermore, 39% of students reported they have opportunities during class to use 21st century skills. This year our goal is to increase the number of students aware of our 21st century opportunities to at least 90%. In an effort to provide students with 21st century skills, the media center specialist provides instruction on using PowerPoint, typing, and other classes requested by various teachers. The ELA department works in collaboration with our media specialist on a regular basis in order to enhance student writing. During the survey, students were asked questions about diversity and diversity awareness. In more specific terms, 75% of students said they have tolerance for others, 39% of students are able to speak another language, 68% work with people who are different from them, and 85% are accepting of others’ differences. To bring more awareness of the differences between students, and promote more understanding among students of different backgrounds, AJMS has the NBA (No Bullying Allowed) program where students work to raise bullying awareness and prevent bullying in schools. The NBA program also brings awareness to diverse cultures and backgrounds. In terms of safety at Andrew Jackson Middle School, only 8% of students reported being afraid to attend school because of bullying and 22% of students reported being threatened by a peer in school. To lower these percentages even further, Andrew Jackson Middle school will continue to offer the NBA program to raise student awareness of the problem and prevent all types of bullying in our school. Cyber bullying awareness programs will also be offered through the media center. 9|Page EARLY WARNING SYSTEMS (SB 850) Fill in the table with the number of students from the 2014-15 SY 7 8 Total Attendance <90 76 31 107 1 or more ISS or OSS 12 30 42 Level 1 in ELA or Math 46 35 81 Course Failure in ELA or Math 0 0 0 Students with 2 or more EWI 17 20 37 Jackson Middle School has a very detailed attendance policy. Every effort is made to impede excessive absences before a student misses 10 percent of instructional time. Andrew Jackson Middle School’s attendance policy is as follows: Every absence– Blackboard connect message is sent to parents 3 days absent – Phone call is made to parents 4 days absent – Excessive absence letter is sent to parents 5 days absent – Student signs attendance contract and parents are notified 7 days absent – Truancy officer is notified and an attendance meeting is scheduled with parents 10 days absent – Follow up with truancy Upon reviewing Out of School Suspensions (OSS) for student behavioral concerns, it is important to note that Andrew Jackson Middle School utilizes student suspensions as a last resort for major infractions. All of Andrew Jackson Middle School’s teachers have a discipline ladder in their classrooms which includes multiple steps/interventions for behavioral concerns before a referral is written. The dean’s office also has several discipline ladders in place for minor infractions to give students every opportunity to correct their behavior before an Out of School Suspension is assigned. Out of School Suspensions are reserved for major infractions that substantially disrupt the orderly conduct of the school. Andrew Jackson Middle School is a Positive Behavior Support School that supports rewarding students for achieving our school wide expectations of being Respectful, Responsible, and Prepared. Andrew Jackson Middle School also utilizes Jackson’s Ultimate Mentoring Program for students who receive frequent referrals. The goal of this program is to unite students with a positive adult role model for an additional layer of support. This school year, Andrew Jackson Middle School will participate in the Sheriff’s Behavioral Attitude Modification program. The BAM program seeks to modify student behavior in order for them to be successful. Students scoring a Level 1 or 2 in FCAT reading are enrolled in an intensive reading class during the school day. However, these students are also invited to participate in our daily Morning School Program which consists of tutoring sessions with teachers and computer based instruction from programs such as Study Island. Students scoring a Level 1 or 2 in FCAT math are also invited to participate in the Morning School Program in order to receive tutoring from teachers. Additionally, students who scored a Level 1 in math are placed in an intensive math class, whereby providing an additional scaffolding of math support. In terms of students who fail core courses, Andrew Jackson Middle School offers several solutions. If a student fails a core class (Math, LA, Sci, SS) for first semester, a failure letter is mailed home to inform the parents. Credit retrieval is offered to allow students to make up the first semester failure. If a student fails a core class (Math, LA, Sci, SS) for the year, Andrew Jackson Middle School enrolls them in FLVS courses or summer school courses. Students are identified midway through second semester and sign up for the summer school class before the year ends, if possible, to speed up the process. Students have the opportunity to take up to 2 core classes during summer school for course make up. 10 | P a g e If a 7th grade student fails one core class, that student can be “conditionally promoted”, rolled up to 8th grade courses while retaking the 7th grade course he/she failed. If an 8th grade student fails one or more core classes, that student must be retained. (These are district requirements.) Several interventions are in place for students demonstrating two or more early warning indicators. Interventions may include but are not limited to the following: Daily Morning School Jackson’s Ultimate Mentoring Program (J.U.M.P.) Daily Check-In/Check-Out program (3 or more early warning indicators) Teacher help sessions Daily Zero Tolerance for Zeroes program (ZTZ) STUDENT TRANSITION AND READINESS Students need to have a solid foundation in mathematics and language arts skills in order to follow the educational path and transition from middle school to high school and then high school to college. These same skills are paramount in gaining employment and career advancement. The transition from high school to college or the workforce can be challenging, so it is imperative that we ensure that our students are prepared academically and socially. In addition to the Career and Technical Education (CTE) course that is available to eighth grade students, we will provide opportunities for our students to visit local colleges such as Eastern Florida University, the University of Central Florida, and Florida State. With a vested interest from our local business partners, we will develop partnerships that will provide services and/or events such as career fairs that will allow students to attend mock job interviews and hear from guest speakers. An Individual Program of Study presentation is made by guidance during each Career Wheel class that explains the requirements for the optional SCHOLAR and MERIT Designations on the High School Diploma as well as the Florida Bright Future Scholarship options and requirements for the Florida Academic, Florida Medallion, or Florida Gold Vocational Scholarship. Students are encouraged to begin collecting their Bright Future volunteer hours the summer after eighth grade. Andrew Jackson Middle School seeks to remove any barriers that may prevent students in transition from excelling academically and socially. Once a student is identified as a SIT, we immediately code the student in AS400 and notify our cafeteria so there is no interruption in the student’s meal plan. Additionally, we notify any fee based teachers to eliminate discussion with the child pertaining to the expectation of funds. Utilizing supplies donated by our business partners, we provide needed school items so students are equipped with the tools needed to be successful in the classroom. When possible we enroll SIT students in tutoring and mentoring programs. As students transition to other schools from Andrew Jackson Middle School, we make every effort to contact the outgoing school to provide valuable information in order to establish a smooth transition. 11 | P a g e