Bellevue School District
Request for Proposal
Community Partnerships
Summer Programs 2015
Please submit completed proposals to: titlelapsummer@bsd405.org
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Dear Prospective Activity Provider,
During the summer, Bellevue School District provides exciting program options for our students. Scholars
Camp is a summer program for rising 1st – 5th graders in the Bellevue School District needing additional
academic support. Sizzle-ology full day program for ages preschool through 5th grade offered throughout
the summer. Each program is tied to academic standards, and seeks to engage students in fun and creative
learning over the summer. We are pleased to be able to offer each program, for an approximate total of
1500 students, again during the summer of 2015. As stated in the District’s recent Equity Plan, the Bellevue
Public Schools are committed to each of the following for students and families:
1) Align policies and practices with our mission of achievement for each and every student
2) Identify and examine critical disparities in our educational system to ensure that
opportunities and supports exist for high achievement by each and every student
3) Provide a rigorous education for each and every student, and
4) Expect and support relevant, culturally competent learning environments
Summer 2014 was exhilarating and engaging for campers, with several campers, parents, and staff
members citing it as the best summer yet! Last summer’s successes are only a testament to the robust
partnerships our programs have established with local organizations. It is our community partners that
bring their best talents and resources to share with our campers so they can participate in activities and
experience options that may have never been within their reach. BSD Summer Programs take pride in
building on our relationship with returning activity partners, while simultaneously, developing new
partnerships for 2015.
Summers Camp + Sizzle-ology will be located at between 5-7 elementary schools throughout the
district.
The RFP is based off of the feedback we received from parents, teachers, and activity providers like
yourself. BSD Summer Programs value your strategic ideas to make it a better camp for our children. We
are looking for activity partners to teach Bellevue Public Schools’ students a unique and creative
skill or hobby over the course of 16 days. The goal is to generate excitement in a new area of
interest that ignites a passion both during the summer camp and for the rest of their lives. In
addition, there are opportunities available for providers to extend their partnership beyond these 16 days
to maximize student involvement!
We encourage you to read the details of this Request for Proposal carefully and consider submitting a
proposal to lead an activity in the summer of 2015. Proposals are due no later than Friday, December
5th, 2014 @ 5:00 PM. We are looking for proposals that will excite our children about your craft and areas
of expertise that also incorporate learning. Our team is devoted to working with you and your organization
to successfully develop the activity beyond the proposal. Thank you for your submission!
Sincerely,
Kristin McChesney
Summer School Administrator
LAP Supervisor
(o): (425) 456-4081
mcchesneyk@bsd405.org
Deborah Duitch
Director of Early Learning and Afterschool Programs
(o): (425)-456-4030
duitchd@bsd405.org
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Overview of Request for Proposal Options
There are several different opportunities for organizations to participate in the 2015 Summer
Programs. All Proposals must specify preferred age/grade levels, number of site(s) to support,
minimum and maximum group size and whether you are interested in serving students during
the AM session, PM session or both AM and PM. Please note, we do not guarantee that each
organization will get the preferences listed; we may request that an organization serve in a
different capacity once we have reviewed all proposals.
Time
Sample Daily Schedule
6:30-8:00
Sizzle-ology Program ONLY
8:00-8:30
8:30-8:55
8:55-9:00
9:00-12:10
Breakfast Available for All Students
All Camp Meeting
Transition to AM Session 1
AM Session –
Providers will engage students in activity classes that can last between 1
hour and 3 hours. Please designate your selection within your proposal.
12:10-12:15
12:15-12:45
12:45-12:50
12:50-4:00
4:00
4:00-6:00
Transition to Lunch
Lunch
Transition to PM Session
PM Session –
Provide will engage students in activity classes that can last between 1
hour and 3 hours. Please designate your selection within your proposal.
Dismissal
Sizzle-ology Program ONLY
Providers need to submit a full proposal and cover sheet (attached) – each portion of camp with
which a Provider would like to work should have an Implementation Plan, a Budget, Budget
Narrative, your plan to address attendance, and a commitment to work with the BSD staff.
If you wish to extend your partnership beyond the 16 day program, please indicate your interest
on the cover sheet.
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SECTION 1: GENERAL INFORMATION
Introduction
The Bellevue Public Schools (herein referred to as “the District”) seeks proposals demonstrating
outstanding commitment to student engagement and interest through providing students with a
unique learning opportunity during the K-5 Summer Programs. The program schedules are as
follows:
 Scholars Camp will run four days a week over four weeks with providers, from Monday,
July 6, 2015 through Friday, July 31st, 2015.
 Sizzle-ology will include 42 days of a full schedule from Wednesday, June 24th , 2015
through Friday, August 21st , 2015 (subject to change)
The four outcome goals of the programs are to ensure that attendees will:
1) Stem summer learning loss and be academically prepared for the next school year
2) Gain a new passion that they can continue beyond the summer
3) Develop skills and knowledge that will allow them to thrive in and after middle and
high school
4) Become more optimistic about the possibilities, become more motivated to succeed,
and have a concrete vision for their lives in and after middle and high school
We are looking for partners that have the capacity to plan and implement student-centered
summer programming for fun and exciting activities - preferably infused with academic lessons.
Timetable/Response Submittal
Proposals will be accepted through Friday, December 5th, 2014 at 5 p.m. Selection of
organizations will be made based on the proposals submitted and interviews, if needed. A
timetable for the selection process is provided below.
Process
Request For Proposal (RFP) Issued
Collaborative Work Session for Providers
(Optional for providers; time will be provided for
proposers to connect with other organizations for
partnering, as well as BSD staff)
Submission of Proposal
Interviews (if needed)
Official Determination of Accepted Proposals
Providers Notified
Provider Contracts Signed
End Date
Monday, October 20th, 2014
Monday, November 3rd, 2014
Bellevue School District, Room 200
2:00-4:00pm
Friday, December 5th, 2014
Friday, December 12th, 2014
Wednesday, December 17th, 2014
Friday, December 19th, 2014
Monday, January 5th, 2015
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SECTION 2: DETAILED PROPOSAL REQUIREMENTS
Detailed Implementation Plan: Please submit an implementation plan (no more than 12 pages)
detailing the process through which you will provide engaging activities infused with academics.
This plan should include:
Items to Include
1. Program Vision
 Describe, in detail, what campers will learn
and do in your activity
 Describe, in detail, how campers will be
engaged and excited throughout camp
 Describe how you will incorporate a literacy
or STEAM component into your activity,
both daily and towards a final product
 Provide an example of the final product that
campers will develop through the literacy or
STEAM component
 Describe how campers will highlight their
accomplishments through a culminating
project, demonstration or presentation
 Describe how this program will motivate
campers
 Describe how you will engage
parents/guardians regarding campers’
progress in your program
 Please include a statement of dedication to
work with the BSD staff.
 Provide a ‘blurb’ to explain your activity.
This will be placed on enrollment forms to
give students and parents more information
about your activity.
2. Link to Outcome Goals
 Provide a detailed description of how the
activity led by the partner links to the
outcomes goals listed in Section 1 of this
RFP
3. Schedule
 Provide a general description for each week
of programming, including sample learning
objectives (if applicable) and engaging
activities, including incorporation of the
connected writing project
 Provide a sample lesson plan for one day of
Questions to Answer
 What is the vision for the program and
what are the goals?
 In what ways is this opportunity unique,
creative and interesting?
 What deliverables will campers produce at
the end of the camp?
 How will it be interesting for the campers
being targeted?
 What are 2-3 ways you will motivate
campers?
 What are 2-3 ways you will communicate
with parents/guardians both before and
during camp?
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Does the plan develop a passion campers
can continue throughout the year and/or
their lives?
What are 2-3 ways in which the activities
link to 21st century skills
How will time be utilized effectively to
maximize learning?
How will the period be broken down on
any given day?
Are there specific start and end times as
well as descriptions for each activity in the
sample daily schedule?
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4.
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5.
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the program, including the length of time and
a description of each activity within the
period
Camper and Staffing Model
State the minimum and maximum number
of campers that you can serve
Describe the staff positions, their roles and
their responsibilities
Describe a staffing model that details your
staffing structure based on the number of
campers you plan to serve
Describe your ideal plan to ensure maximum
enrollment in your activity
Describe your plan to ensure high average
daily attendance
Facilities and Materials
Describe all facilities requirements and
constraints of spaces
Describe all equipment and supplies needed,
and your general plans for obtaining these
materials
6. Diversity and Equity Plan
 Describe how your activities will be
inclusive to all groups of students
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What is the minimum and maximum
number of campers that you can serve and
how did you arrive at these estimates?
How many staff members will be
necessary for the program?
What are the specific strategies that you
plan to use to “sell” your activity to
students?
What are the specific strategies that you
plan to use in making sure that campers
who enroll come on the first day and each
day thereafter?

How do you plan to procure any supplies
necessary to implement your vision?

How will you ensure that all students can
participate?
How will you ensure that children whose
home language is not English will be able
to fully engage in activities?
How will you accommodate children who
have special needs?
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Connected Academic Project
Our district mission is to provide all students with an exemplary college preparatory education
so they can succeed in college, career and life. Through the activity time, each camper should
engage in a project connected to one (or more) of the district’s initiatives:
1.) Academic Success: Preparing students for academic success in core content areas
through achieving proficiency in literacy, math and STEM
2.) College & Career Readiness: Preparing students for college and career success by
meeting college academic distribution requirements and earning at least 20 college credits
and/or professional certification
3.) Positive & Productive Life: Preparing students for a positive and productive life through
the development of interpersonal skills and a commitment to the community.
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Please include a description of the connected academic project for your activity when you submit
your proposal.
Budget and Budget Narrative: Include a detailed budget that is aligned to your implementation plan.
In addition to a numerical budget, please provide a description of the assumptions underlying the
proposed costs. Each line item in the budget should have a descriptive sentence/paragraph in the
Budget Narrative. Session costs may vary based on the type of activity and size of the group.
Please note, camps enroll all families, regardless of financial resources. Keep in mind, the
affordability of your implementation plan and the impact of your program on students are major
factors in the overall determination of partnership.
Cost categories to be addressed should include,
but are not limited to:
 Personnel
 Materials
Questions to consider:
 What is the cost per camper served?
 Is the budget transparent?
 Are explanations or assumptions for
proposed costs included?
 Are all costs references in the
implementation plan accounted for in the
budget narrative?
 Is there a valid plan to be able to reduce
the budget to 90% of its original size if
required?
SECTION 3: EVALUATION CRITERIA
Proposals will be reviewed by an evaluation committee. Contracts will be awarded to qualified
proposers whose proposals are most advantageous to the District based upon the evaluation criteria
specified below. The criteria for collaborative partnership will be awarded based on whether or not
two or more providers have come together to form a joint proposal.
The District reserves the right to request presentations from those organizations determined to be in a
competitive range and shall use the information derived from these presentations, if any, in its
evaluation. The District anticipates selecting multiple providers.
All proposals will be evaluated on the following criteria:
Percentage
Weight
60%
30%
10%
Category
Implementation Plan
Budget and Budget Narrative
Collaborative Partnerships
Total Percentage
100%
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APPENDIX A: Summer Program Logic Model
The logic model below is a key tool for providers. The model should help the providers in shaping
proposals and planning a program of interest to students.
Program Component
What it looks like
Enrichment
*Content based literacy curriculum, aligned to
common core stnadards
*Focused math insruction, incorporating
authentic problem solving
• Increase achievement campers gain academic
skills in reading & math
Outcome/Goal
Minimize or stop the
effects of summer
learning loss for
participating youth.
*Daily intervention period for struggling readers
*Real world connections in enrichment
activities
Activities
*Unique expert offerings
*Expert instructors
*In-depth exploration of a new topic
• Generate excitement about
learning - campers realize
that learning is a lifelong
pursuit that takes place in
many settings
Prepare students
academically and socially,
so they are equipped with
the knowledge and skills
necessary to successfully
begin the next school
year
*Spark an interest that can continue to develop
Positive Culture of Fun & Authentic
Learning
*Supporting enrivonment that encourages
exploration
*Recognition for achievements
• Build Confidence - campers
discover new strengths and
develop a more positive
self concept
*Opportunity to discover new interests &
talents
Encourage a passion
for learning and
exploration, that
becomes a driving
factor for future
academic success
*New relationships with caring adults
Link to District Initiatives
*Exposure to new opportunities and choices
*Focus on noncognitive skills, including
responsibility, self-motivation and teamwork
*Authentic exploration of unique topics
*Alternate methods of introducing academic
skills
• Develop perseverance campers attempt new things
and strive to improve
Motivate youth to
persist in the face of
challenges with the
knowledge that hard
work and effort will
yield success
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Appendix B: Examples of 21st Century Skills
Today’s life and work environments require far more than thinking skills and content knowledge. The
ability to navigate the complex life and work environments in the globally competitive information age
requires students to pay rigorous attention to developing adequate life and career skills.
o FLEXIBILITY AND ADAPTABILITY
Adapt to Change
o Adapt to varied roles, jobs responsibilities, schedules and context
o Work effectively in a climate of ambiguity and changing priorities
Be Flexible
o Incorporate feedback effectively
o Deal positively with praise, setbacks and criticism
o Understand, negotiate and balance diverse views and beliefs to reach workable solutions,
particularly in multi-cultural environments
o INITIATIVE AND SELF-DIRECTION
Manage Goals and Time
o Set goals with tangible and intangible success criteria
o Balance tactical (short-term) and strategic (long-term) goals
o Utilize time and manage workload efficiently
Work Independently
o Monitor, define, prioritize and complete tasks without direct oversight
Be Self-directed Learners
o Go beyond basic mastery of skills and/or curriculum to explore and expand one’s own
learning and opportunities to gain expertise
o Demonstrate initiative to advance skill levels towards a professional level
o Demonstrate commitment to learning as a lifelong process
o Reflect critically on past experiences in order to inform future progress
o SOCIAL AND CROSS-CULTURAL SKILLS
Interact Effectively with Others
o Know when it is appropriate to listen and when to speak
o Conduct themselves in a respectable, professional manner
Work Effectively in Diverse Teams
o Respect cultural differences and work effectively with people from a range of social and
cultural backgrounds
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o Respond open-mindedly to different ideas and values
o Leverage social and cultural differences to create new ideas and increase both innovation
and quality of work
o PRODUCTIVITY AND ACCOUNTABILITY
Manage Projects
o Set and meet goals, even in the face of obstacles and competing pressure
o Prioritize, plan and manage work to achieve the intended result
Produce Results
o Demonstrate additional attributes associated with producing high quality products
including the abilities to:
-
Work positively and ethically
- Manage time and projects effectively
- Multi-task
- Participate actively, as well as be reliable and punctual
- Present oneself professionally and with proper etiquette
- Collaborate and cooperate effectively with teams
- Respect and appreciate team diversity
- Be accountable for results
o LEADERSHIP AND RESPONSIBILITY
Guide and Lead Others
o Use interpersonal and problem-solving skills to influence and guide others toward a goal
o Leverage strengths of others to accomplish a common goal
o Inspire others to reach their very best via example and selflessness
o Demonstrate integrity and ethical behavior in using influence and power
Be Responsible to Others
o Act responsibly with the interests of the larger community in mind
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APPENDIX C – Implementation Plan Cover Sheet
Implementation Plan Cover Sheet
Organization Information
Name of organization
Address
City, State, Zip
Phone
Fax
Web site
Name of contact person regarding this application
Title
Phone
E-mail
Minimum Group Size:_____ Maximum Group Size: ____
Number of Sites (please circle): 1
2
Grades (please circle): Pre-K
5
Sessions(please circle): AM
No
Length of each activity block (please circle):
1 hr.
2 hrs.
Proposal Information
Please give a 2-3 sentence summary of request:
1
2
Is this a joint proposal?(please circle)

3
4
Yes
PM
3
4
5
Both
3 hrs.
I would like to be contacted about providing activities
beyond the sixteen day program for Sizzle-ology.
Budget
Dollar amount requested:
Category
Cover Page
Detailed Implementation Plan
o Program Vision
o Link to Outcome Goals
o Schedule
o Camper & Staffing Model
o Facilities & Materials
o Diversity & Equity
$
Check List for Submission
Complete?
Budget & Budget Narrative
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