AACR2 Revisions 2002:
Chapter 3, Cartographic
Materials
An Online Training Presentation
from the Cataloging Policy
Committee (CAPC) of the Online
Audiovisual Catalogers, Inc.
(OLAC) in cooperation with the
Map and Geography Round Table
(MAGERT) of the American Library
Association
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Introduction


Amendments 2002 to the Anglo-American
cataloguing rules includes a revision of
Chapter 3, the chapter for the description of
Cartographic Materials.
Changes include the addition of information
on how to describe the mathematical
elements for electronic cartographic
materials.
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Introduction


This online training presentation was developed
under the sponsorship of the Cataloging Policy
Committee of the Online Audiovisual Catalogers
to introduce catalogers to the new rules for
describing cartographic materials.
The presentation describes all of the changes in
the rules and discusses



What’s the same
What’s different
and
What this means for cataloging practice
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Highlights
1.1C1. General material designation:
new GMD [cartographic material]
 3.3A3 is entirely new and describes ordering
of material specific details
 How to record details of digital cartographic
materials
 Clarification of “Scale not given,” “Scales
differ,” and “Scale indeterminable”
 3.7B8 New section added for detailed
projection and grid information
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3.0 Scope
Terminology changes:
 “Nautical” replaces “navigational.”
 “Map sections” are now simply called
“Sections.”
(For more information see: Glossary: Changed Terms)
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3.1 Title and Statement of
Responsibility Area
The minor changes in this section are to
correct errors and inconsistencies with
other rules.
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3.1B3 Title Proper

What’s the same:

If the chief source has titles in multiple
languages, choose the predominant
language as the title proper as instructed
in 1.1B8. If the choice is not clear, choose
the most comprehensive title.
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3.1B3 Title Proper

What’s been added:


Record the other titles in a note if
considered important (see 3.7B4).
Give the source of the title proper in a note
if considered to be important (see 3.7B3).
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3.1F2 Statements of
Responsibility
Example is corrected:


Old version: Maps of the Mid-west
[GMD] / [edited by] D.M. Bagley.
New version: Maps of the Mid-west
[GMD] / [compiled by] D.M. Bagley.
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3.2 Edition Area
No changes.
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3.3 Mathematical and Other Material
Specific Details Area


What’s the same:
 Basic statement of scale and coordinates and how
to determine them
What’s different:
 Covers type and extent of resource
 How to record details of cartographic materials,
especially digital cartographic materials
 Numbering related to serials
 Former Area name: Mathematical Data Area
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3.3 What’s Different?






Clarification on how to deal with maps of
more than one scale
Clarification on using “Scale not given”
Option to use decimal degrees
Option to use closed polygon coordinates
Digital graphic representation
Some text is the same, but the rule has
been assigned a different number
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3.3A Preliminary Rule


3.3A1 includes additions to punctuation to
accommodate multiple specific details (for
example, electronic aspects)
3.3A3 is entirely new and describes ordering
of material specific details:

Mathematical data (Scale, projection,
coordinates), type and extent of resource
(electronic data), digital graphic representation
(Raster, vector, or point), then numbering related
to serials.
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3.3A Example of Order of
Scale Data
Scale 1:250,000 ; Mercator proj. (E 1380—E
1530/S 90—S 290). – Electronic data. –
Raster : pixel. – 1966-
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3.3B Statement of Scale

3.3B1: If no scale can be determined
by finding the representative fraction
on the piece or an outside source,
converting a verbal scale statement
on the piece or an outside source, or
comparing to a bar graph or grid on
the piece, use

“Scale not given”
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3.3B1 Option



Estimating the scale by comparing the
cartographic material to one of known
scale is now an option instead of a
requirement.
If unable to determine scale using this
method, use “Scale indeterminable.”
LC will not apply this option.
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3.3B1 Scale on Electronic Materials


For electronic cartographic materials,
give the scale if the resource has a
scale statement or if there is a scale
statement as part of the title proper or
other title information.
If not, state “Scale not given”
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3.3B4 Differing Scales

If the main maps in a cartographic item have
different scales, state “Scales differ” (Do not use
“Scales vary”)

Option, part (a): if either the projection or the
coordinates, or both, are also different, give a
separate scale statement for each main
cartographic item.


LCRI: if there are two scales, give each. If there
are more than two, use “Scales differ”
Example:
Scale 1:50,000 (W 94042’—W 93000’/N 49000’—N48031’).
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043’—W
000’—N
–
Scale
1:250,000
(W
94
92
00’/N
49
2008 AND MAY NOT REFLECT
CURRENT PRACTICE OR THINKING. No newer version is available
48013’)
at this time.

3.3B4 Differing Scales (Continued)

Option, part (b): if the item has two or
more scales and the projection and
coordinates are the same, give the
scales in one scale statement. IF there
is more than one title give the scales in
the same order as the titles. If there is
only a collective title give the largest
scale first

LC will NOT apply this option
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3.3B5 Not Drawn to Scale


If the item is not drawn to scale, state:
Not drawn to scale.
Do NOT estimate a scale in this case.
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3.3B6 Nonlinear Scales

If you have cartographic material with a
nonlinear scale (for example, a star
map), give the statement of scale only
if the information appears on the item.
If no scale statement is found, state
“Scale not given.”

What’s different – instructions for “scale
not given” made explicit
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3.3B7 3D Materials

Give the vertical scale after the
horizontal scale if the information can
be determined.

What’s different: this rule now includes
two-dimensional representations of threedimensional items
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3.3C Statement of Projection

3.3C2 Option for giving phrases associated
with the projection statement to show a
meridian statement:



Transverse Mercator proj., central meridian
35013’30”E
Information about ellipsoids may be given in
a note (3.7B8)
LC will apply this option
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3.3D Statement of
Coordinates and Equinox

Option added to record coordinates in
decimal degrees



Use N, S, E, W – not pluses and minuses –
to indicate direction from Greenwich and
Equator
LC will apply this option
Example:

(W 95.150—W 74.350/N 56.850—N 41.730)
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3.3D1 Closed Polygons


When more precise indication of geographic
coverage is desired, describe each closed
polygon using a string of coordinate pairs
List coordinate pairs in clockwise order,
starting with the southeasternmost vertex of
the polygon. In each pair, give longitude,
followed by latitude and express each in
degrees, minutes and seconds as appropriate
to show the size of the area being described
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3.3D1 Closed Polygons
Continued


Each polygon's set of coordinates should be
enclosed in parentheses; longitude and
latitude should be separated by a slash;
coordinate pairs within a string should be
separated by space, semicolon, space
Example:
(W 1140/N 320 ; W 1150/N 330 ; W 1210/N
350 ; W 1250/N 430 ; W 1200/N 420 ; W
1200/N 390 ; W 1150/N 340 ; W 1140/N 320)
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3.3D1 Closed Polygons
Continued


When an area within a polygon is
excluded, list the coordinate pairs for
excluded areas as instructed, only in a
counterclockwise order
LC will apply the option to use decimal
degrees and polygons when the
information is readily available
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3.3D2 Celestial Charts



This rule has remained the same
Give coordinates as right ascension and
the declination of the centre of the
item, or the northern and southern
limits of its collective coverage
Examples remain the same
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3.3E Type and Extent of
Resource



Give the type and extent of resource for
the item as instructed in 9.3
Use one of the following: electronic
data, electronic program(s), electronic
data and program(s)
Example:

Scale not given (W 1380—W930/N 740—N
690). – Electronic data
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3.3F Digital Graphic
Representation

For an electronic resource, IF THE
INFORMATION IS READILY AVAILABLE,
give the data type (raster, vector,
point), the object type (point, line,
polygon, pixel), the number of objects
used to represent spatial information,
and the format name. More details may
be give in a note (see 3.7B8)

This is MARC field 352
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3.3F Digital Representation
Examples







Point : point ; ASCII
Raster : pixel (5,000 x 5,000) ; TIFF
Vector ; Shape
Vector : points, lines and polygons ; E00
Vector : network change
Vector : point (13671), string (20171), GTpolygon composed of chains (13672) ;
ARC/INFO export
Vector ; MID/MIF
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3.3G Numbering Related to
Serials


Give the numbering for the item as
instructed in 12.3
Example:


Scales differ. – Feb.28-Mar.6, 1983-Nov. 1218, 1984
Limited use. Due to the LCRI for 1.0,
cartographic materials are generally
cataloged as monographs.
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3.4 Publication, Distribution,
Etc., Area
Content in 3.4 did not change. Because
of changes in 1.4D, the publisher is
spelled out in full.
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3.4D Name of Publisher,
Distributor, Etc.
Example of “spelled out” publisher:
110 2 Geological Survey (U.S.)
245 10 Yuma West quadrangle, Arizona--California : $b
7.5 minute series (topographic) / $c produced by the
United States Geological Survey.
260
[Reston, Va.] : $b U.S. Geological Survey ; $a
Denver, Colo. : $b For sale by U.S. Geological Survey,
$c [2003]
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3.5 Physical Description Area

What’s the same:


Basic description of “standard” maps the
same
What’s different:

Some past practices are now documented
in the rules
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3.5 Physical Description Area

What does this mean for cataloging practice?

The following are added to the list of information
to be given: layout; production method; medium



New example: 1 map : both sides, col.
New example: 1 map : blueline print
Option to give the medium to draw and color a
manuscript


LC will apply this option
New example: 1 map : hand col. in ink
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3.7. Note Area

What’s the Same:


The names and order of most of the rules for
notes are the same.
What’s Different:



The content of several rules for notes has changed
slightly.
A few new examples have been added.
One note has a new section: 3.7B8: Mathematical
and other material specific details.
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3.7B2. Language note

What’s the Same:


The text of the rule itself is the same.
What’s Different:

Fifth example is reworded to emphasize
the language:

In English, except for title and “La mer du
Nord”
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3.7B3. Source of title proper
note

What’s the Same:


Make notes on source of title proper if
other than chief source of information.
What’s Different:


The phrase “or if considered important” is
added to the rule.
One new example is added:

Title from panel
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3.7B3. Source of title proper
note

Electronic resources

Always give source of title proper in a note
for an electronic resource, either direct
access or remote access.
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3.7B8. Mathematical and other
material specific details note

What’s Different:



Name of rule changed from “Mathematical and
other cartographic data”
New example added for ellipsoid (ellipsoid
information previously optional under 3.3C2, now
to be given in a note)
New section added for detailed projection and grid
information


Mainly found in 342 and 343 fields
Punctuation and display constants prescribed here not
yet in MARC21
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3.7B8. New items for note

If the information is readily
available…

Give horizontal coordinate system.



Geographic system, or map projection, or grid
coordinate system
Give name of geodetic datum.
Give vertical coordinate system if
applicable (e.g., for digital elevation
models)
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3.7B8. Punctuation prescribed



Enclose each set of projection or
ellipsoid parameters in parentheses.
Separate the multiple parameters by
space, semicolon, space.
Precede secondary/related reference
method by a colon, space.
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3.7B8. Mathematical and other
material specific details note

MARC21 places this information in two
fields in area 3:



342 Geospatial reference data
343 Planar coordinate data
See also FGDC metadata, section 4:
Spatial Reference Information, at
http://www.fgdc.gov/metadata/csdgm/
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3.7B8. Problem

AACR2 examples show display constants
preceding colons:


Projection: Lambert conformal conic (standard
parallels: 38.3 ; 39.4 ; longitude of central
meridian: -77 ; latitude of projection origin:
37.8333 ; false easting: 800000 ; false northing:
0)
MARC21 examples show no display constants
and little punctuation:

342 01 $a Polyconic $g 0.9996 $h0 $i 500,000 $j0
MARBI will need to address this. Stay tuned…
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3.7B8. Mathematical and other
material specific details note

For electronic resources: Give digital
graphic representation data not already
included in Mathematical and Other
Material Specific Details Area.


Distributed as a Zip file
Topology level 2
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3.7B10. Physical description
note

What’s different:

Rule reworded concerning photocopies:


If the item is a photo reproduction and the general term
(photocopy) is used in the physical description, give the
generic name of the process, if likely to affect use of the
item (e.g., if it is a blueline print).
Three examples eliminated:



Printed on both sides of sheet (see 3.5C2)
Photocopy (see 3.5C3)
Photocopy, negative
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Other useful notes for
electronic resources






Restrictions on Access (506)
Data Quality (514)
Summary, Etc. (520)
Terms Governing Use and Reproduction
(540)
Entity and Attribute Information (552)
Electronic Location and Access (856)
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Electronic location and access
(856)

May be used to link to—





Metadata at producer’s Web site
Files mounted on server
FTP site for downloading
Files or data in other formats
LC Guidelines for the Use of Field 856

http://lcweb.loc.gov/marc/856guide.html
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Glossary: Changed Terms



Chart (Cartography): Previously a see
reference to “Map,” now has its own
definition: A map designed primarily for
navigation through water, air, or space. See
also Map.
Cartographic material: One small change to
definition: the word navigational has been
changed to nautical, referring to charts.
Map: A see also reference to “Chart
(Cartography)” has been added.
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Appendix: Examples with MARC Tagging

Slide 9


245 10 |a Maps of the Mid-west |h [GMD]
/ |c [edited by] D.M. Bagley.
245 10 |a Maps of the Mid-west |h [GMD] /
|c [compiled by] D.M. Bagley.
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Appendix: Examples with MARC Tagging

Slide 14





034 1 |a a |b 250000 |d E1380000 |e
E1530000 |f S0090000 |g 0290000
255
|a Scale 1:250,000 ; |b Mercator
proj. |c (E 1380—E 1530/S 90—S 290)
256
|a Electronic data.
352
|a Raster : |b pixel.
362 1 |a 1966-
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2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
Appendix: Examples with MARC Tagging

Slide 18




034 1 |a a |b 50000 |d W0944200 |e
W0930000 |f N0490000 |g N0483100
034 1 |a a |b 250000 |d W0944300 |e
W0920000 |f N0490000 |g N0481300
255
|a Scale 1:50,000 |c (W 94042’—W
93000’/N 49000’—N48031’).
255
|a Scale 1:250,000 |c (W 94043’—W
92000’/N 49000’—N 48013’)
Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
Appendix: Examples with MARC Tagging

Slide 23

255
|b Transverse Mercator proj., central
meridian 35013’30”E
Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
Appendix: Examples with MARC Tagging

Slide 24 (not yet implemented)


034
|d W095.15 |e W074.35 |f N056.85
|g N 041.73
255
|c (W 95.150—W 74.350/N 56.850—
N 41.730)
Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
Appendix: Examples with MARC Tagging

Slide 26

255
( |f W 1140/N 320 ; |f W 1150/N 330
; |f W 1210/N 350 ; |f W 1250/N 430 ; |f W
1200/N 420 ; |f W 1200/N 390 ; |f W 1150/N
340 ; |f W 1140/N 320)
Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
Appendix: Examples with MARC Tagging

Slide 29



034 0 |a a |d W1380000 |e W0930000 |f
N0740000 |g N0690000
255
Scale not given |c (W 1380—
W930/N 740—N 690).
256
Electronic data
Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
Appendix: Examples with MARC Tagging

Slide 31







352
Point : |b point ; ASCII
352
Raster : |b pixel (5,000 x 5,000) ; TIFF
352
Vector ; |b Shape
352
Vector : |b points, lines and polygons ; E00
352
Vector : |b network change
352
Vector : |b point |c (13671), string
(20171), GT-polygon composed of chains (13672)
; ARC/INFO export
352
Vector ; |b MID/MIF
Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
Appendix: Examples with MARC Tagging

Slide 32


255
Scales differ.
362 0 Feb.28-Mar.6, 1983-Nov. 12-18,
1984
Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
Appendix: Examples with MARC Tagging

Slide 36



300
300
300
|a 1 map : |b both sides, col.
|a 1 map : |b blueline print
|a 1 map : |b hand col. in ink
Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.
A Presentation by the OLAC
CAPC Chapter 3 Task Force

This online training presentation is a result of the
collaborative work of the members of the Task
Force:




Rebecca L. Lubas, Chair, Massachusetts Institute of
Technology
Nancy Holcomb, Cornell University
Kay G. Johnson, University of Tennessee
Susan Moore, University of Northern Iowa
We wish to thank Mary Larsgaard of UCSB, Paige Andrew of Penn
State, and OLAC’s Cataloging Policy Committee for their comments
on drafts of this presentation. Thanks also to Steven Miller,
University
of Wisconsin,
Milwaukee,
editor
of the
Chapter
9 IN JUNE
Copyright
© 2003 Online
Audiovisual Catalogers.
THIS
RESOURCE
WAS
ARCHIVED
2008 ANDpresentation
MAY NOT REFLECT
PRACTICE
for CURRENT
formatting
ideas.OR THINKING. No newer version is available

at this time.
Comments and Feedback

Please send comments or questions about this
online training presentation to:
Iris Wolley, Chair, OLAC Cataloging Policy
Committee: ilw2@cornell.edu
Or:
 Rebecca L. Lubas, Bibliographic Access Services,
MIT: rll@mit.edu

Copyright © 2003 Online Audiovisual Catalogers. THIS RESOURCE WAS ARCHIVED IN JUNE
2008 AND MAY NOT REFLECT CURRENT PRACTICE OR THINKING. No newer version is available
at this time.