St Philip Neri with St Bede Catholic Voluntary Academy School Business Manager Job Description Salary: £26,539 - £29,528 Contract: Full Time 37hours per week Start Date: As soon as possible Closing Date: 23rd February 2015 Interviews: Wednesday 4th March 2015 The Governors wish to recruit a well qualified, experienced and highly motivated School Business Manager to join our Senior Leadership Team. This is a strategic role that will influence practice, ensure accountability and contribute to school development and improvement. JOB DESCRIPTION The Business Manager will support and report to the Head Teacher. The key areas of responsibility are: Financial Management Human Resource Management Premises Management Administration Management Management Information and ICT Financial Management The Business Manager will in conjunction with the Head Teacher: Prepare the annual budgets as part of the three year financial plan. Prepare the financial reports, estimates and completion of financial returns as required by the Trust, Head Teacher and/or Department for Education. Plan the cash flow and implement creditor and debtor policies and procedures. Ensure the effective operation of financial control and ensure value for money is received in all expenditure. Develop appropriate accounting procedures to control, monitor and disburse the budget, including routine financial arrangements. Monitor all school bank accounts. Develop and keep updated the computer based financial and management accounting systems. Liaise with funding agencies to identify and secure additional funding for the school. Identify potential funding opportunities, agencies, government initiatives etc to maximise income generation and financial growth. Prepare monthly management accounts as required by the Trust. Attend all relevant Governing Body meetings and ensure the Governors are given all the necessary information to discharge their duties effectively. Facilitate and manage audit procedures as necessary. Human Resource Management The Business Manager will: Make arrangements for an effective payroll system and ensure compliance with all relevant legislation Ensure payroll payments are made as necessary including PAYE, National Insurance, pensions etc Ensure all Government returns are submitted accurately and on time. Be responsible for all personnel matters relating to salary. Prepare Annual Salary Statements for all staff as appropriate. Implement and maintain all HR policies and procedures and ensure that they comply with legal and regulatory requirements. Manage general HR matters including the implementation and administration of recruitment, contracts of employment, staff attendance, staff discipline and the maintenance of confidential staff records. Undertake return to work interviews with support staff. Manage recruitment, performance management, appraisal and development for all support staff. Seek and make use of specialist expertise in relation to HR issues. Evaluate the school’s strategic objectives and obtain information for workforce planning. Ensure all safeguarding procedures are in place particularly in relation to the Single Central Record (DBS checklist) and recruitment. Ensure the workforce census is completed. Ensure the efficient arrangement of supply cover for absent teachers. Premises Management The Business Manager will: Oversee and advise the school on all matters relating to the development, funding and management of capital works on the site. Oversee the effective management and maintenance of the school grounds and buildings. Ensure that catering services, maintenance programmes and service level agreements function effectively within the budget. Oversee all health and safety arrangements. Work in partnership with the Site Manager to ensure all administrative documentation and financial obligations are met. Prepare the Disaster Recovery Plan and be aware of its place within the management procedures of the school. Act as the school’s Health and Safety Co-ordinator and Fire Officer. Plan, instigate and maintain records of fire practices and alarm tests. Ensure the health and safety policy is implemented at all times and reviewed at regular intervals or as situations change. Administration Management The Business Manager will: Manage the whole school administrative function and lead all support staff. Establish and use effective methods to review and improve administrative systems. Obtain the necessary licences and permissions, ensuring relevance and timeliness. Work with SLT to negotiate Service Level Agreements with the Local Authority and other organisations and quality assure services provided. Review contracts for best value eg photocopiers, telephones etc. Benchmark systems and information to assess trends and make appropriate recommendations. Prepare information for publications and returns for the DfES, LA, Aquinas Trust (MAT) and stakeholders within statutory guidelines. Take overall responsibility for the correct and efficient administration of all SIMS modules including Personnel, Attendance, SEN, Pupil Data etc. Management Information Systems and ICT The Business Manager will: Ensure that the school has a strategy for using technology aligned to the overall vision and plans for the school ensuring value for money. Ensure resources, support and training are provided to enable work colleagues to make the best use of available ICT including teaching, learning and assessment systems. Ensure that all assessment data is up to date and available for senior leaders to scrutinize when necessary.