By Laws
OFFSIDES SOCCER CLUB BY-LAWS
ARTICLE I: NAME
The name of this organization shall be Offsides
Soccer Club, and shall herein be referred to as the Soccer Club in the
By-Laws. The Soccer Club draws its membership from the Wells
Branch Community and the surrounding area. The Soccer Club will
join Capital Area Youth Soccer Association Capital Area Youth Soccer
Association (CAYSA) and South Texas Youth Soccer Association
(STYSA) adhering to their By-Laws. The Soccer Club is a non-profit,
tax-exempt organization.
ARTICLE II: OBJECTIVE
The objective of this Soccer Club shall be
to provide an enjoyable activity for children in the Wells Branch area
and to help them develop physical fitness, self-discipline, selfconfidence, and proficiency of soccer skills, good sportsmanship, and
the determination to do their best.
ARTICLE III: MEMBERSHIP
Section A: Parents/guardians of
players shall be deemed to hold membership with voting rights at
general membership meeting. Players will be non-voting members in
the organization.
Section B: Membership shall be open to all
interested children between the ages of three (3) and eighteen (18),
as determined on August 1st the fall season. Children aged three (3)
will need approval of the Board of Directors in order to play. The
Executive Committee may set a quota; those on the waiting list will fill
slots as they become available. Membership shall be made upon
prescribed forms and shall bind each applicant to abide by the By-Laws
of this Soccer Club.
Section C: Seasonal registration fees will be
assessed and used for normal operating expenses, which are incurred,
and are associated with regular season activities. In addition,
participation in fundraisers will be at a volunteer level, as assessed
annually by the Executive Committee. A portion of the registration fee
will pay for STYSA membership.
Section D: As per Wells Branch MUD
rules, at least 50% of Soccer Clubs membership must be made up of
residents of Wells Branch.
ARTICLE IV: TERMINATIONS OR SUSPENSIONS
A membership
may be terminated or suspended by CAYSA or STYSA for not abiding
by the By-Laws of those organizations. The Executive Committee of
the Soccer Club also maintains the right to terminate or suspend a
membership for not abiding by the By-Laws, rules of the Soccer Club,
and/or the Players Conduct Guidelines. In addition, any violation of
civic or criminal laws can result in immediate termination.
ARTICLE V: EXECUTIVE COMMITTEE AND THE BOARD OF
DIRECTORS
Section A: Soccer Club activities shall be conducted by
or under the authority of the Board of Directors.
Section B: The
Board of Directors shall establish membership Fees.
Section C: The
Executive Committee shall consist of the Board of Directors and the
Standing Committee. The members of the Executive Committee shall
not be paid for their services. All members of the Executive
Committee must be in good standing in the community, and have a
completed a background check as required.
Section D: The Board of
Directors shall consist of: President, Vice President, Secretary,
Treasurer, and six to eight (6-8) members at large. A quorum is
reached when a majority of the Board of Directors is present (7 of 10).
Section E: The Standing Committee shall consist of: Youth
Commissioners (all age levels), Field Supervisors, Referee Assignor,
CAYSA Representative, and Community Relations
Coordinator.
Section F: The immediate past President shall act as an
advisor to the Executive Committee.
Section G: The Board of
Directors will appoint The Standing Committee members.
Section H:
All members of the Board of Directors will have one vote, except the
situations where two (2) people share one (1) Position. Together, they
have one (1) vote. A simple majority will resolve all issues.
ATRICLE VI: NOMINATING COMMITTEE
Section A: A nominating
Committee will be appointed by the President with at least one (1) and
not more than two (2) current Board Members. The President is not a
member of this committee. The Nominating Committee is responsible
for filling the offices of the Board of Directors. The Nominating
Committee will announce the proposed slate of officers at the Soccer
Club’s annual meeting. Additional nominations may be made from the
floor (with the proposed candidate’s prior consent). If there are no
nominations from the floor, the election may be conducted by upheld
hands.
Section B: New officers will begin their terms June
1st. President, Vise President, Secretary and Treasurer shall serve for
a term of two (2) years or until a successor is elected. A Member at
Larger officer shall serve for a term of one (1) year or until a successor
is elected. Vacancies in office shall be filled by appointment by the
Executive Committee from the Board of Directors or the general
membership until expiration of the term. A person can hold the same
office for only two (2) consecutive years.
ARTICLE VII: DUTIES OF OFFICERS
Section A: All members of
the Board of Directors must be registered under Club insurance.
Section B: The President shall preside at all meetings of the Soccer
Club and of the Board of Directors and shall be a member ex-officio of
all committees, except the Nominating Committee and the Auditing
Committee. The President shall appoint committee leaders; shall be
responsible to the general membership to exercise fiscal management
of Club funds; shall address member complaints; shall act for the
Soccer Club as liaison to the Wells Branch Municipal Utilities District
Board and Community. Shall approve all Club monetary expenditures.
Shall waive the right to vote in the event of a tie.
Section C: The
Vice-President shall act, as assistant to the President, and in the
absence of the President shall perform the duties of the President (with
the Presidents acknowledgement). The Vice-President is responsible
for recruitment and registrations and shall coordinate all Club
tournament matters, and appoint disciplinary committee as needed or
appoint an individual(s) to do so.
Section D: The Secretary shall keep
the minutes of all Board of Directors Meetings and all general
membership meetings; see that all notices are duly given in
accordance with the provisions of the By-Laws; and in general. Shall
perform all duties incidental to the Office of Secretary and such other
duties as assigned to him/her by the President. Section E: The
Treasurer shall collect all monies from the Soccer Club and shall
deposit them in the name of the Soccer Club in a bank approved by
The Board of Directors. The Treasurer shall keep an accurate record of
the receipts and disbursements; shall present a current statement of
account at every meeting of the Board of Directors and make a full
annual report to the Soccer Club at the Annual Meeting. All checks
must carry two (2) signatures from members of the Board of
Directors. The Treasurer’s books shall be audited by an Audit
Committee of three to five (3-5) members, excluding the Board of
Directors, at the end of the spring season.
Section F: The CAYSA
Representative shall be responsible for all communications and
meetings between the Soccer Club and CAYSA. He/she will perform
other duties as assigned to him/her by the President.
Section G:
Members-at-large shall act as liaisons between members and the
Board of Directors and perform other duties as deemed necessary by
the Board of Directors.
Section H: Each officer, upon the expiration of
his/her term of office, shall turn over to the successor, without delay,
all records and other material pertaining to the office.
ARTICLE VIII: COACHES
Section A: Coaches shall be responsible
for the recruiting and supervising of assistant coaches. He/she shall
coordinates and conducts practice sessions and games. All coaches
and assistant coaches are required to successfully have completed a
background check as defined by STYSA.
Section B: All coaches will be
responsible for training and supervising the Soccer Club Team
members. Section C: To maintain proper conduct and discipline by
the team members. The coaches may suspend participation in a game
for violations of players conduct guidelines. This can be done without
prior approval of the Board of Directors, for persistent and flagrant
refusal to comply with proper and appropriate rules established by the
Coach and Soccer Club By-Laws. The Coach must notify the Vice
President of the Board of Directors of any disciplinary activity within 48
hours of the incident. The Coach may also recommend to the Board of
Directors suspension or termination of the player’s membership.
Unresolved disputes between the Coach and player and /or members
regarding disciplinary action under this policy must be appealed to and
finally decided by the Board of Directors. Notification of appeal must
be made to a member of Board of Directors within seven (7) days
following the incident. CAYSA and/or STYSA may also have to be
involved and may hand down a suspension. If this is the case the
Soccer Club will have to abide by their decision and any appeal will be
through those organizations.
ARTICLE IX: MEETING
Section A: The Board of Directors shall meet
as deemed necessary. Special meetings may be called when required
by the President. A simple majority vote will decide most issues. Four
(8) voting members shall constitute a quorum.
Section B: The Board
of Directors will hold The Annual Meeting at the close of each spring
season. The Board of Directors shall call a special general membership
meeting at the written request of at least twenty-five percent (25%) of
the members.
ARTICLE X: BY-LAWS
The Board of Directors may recommend
changes to the By-Laws. The membership may petition in writing the
Board of Directors for changes. Changes in the By-Laws shall be
approved by a two-thirds (2/3)-majority vote of the members in good
standing that are present. Proposed changes in the By-Laws must be
provided to the membership at lest ten (10) days prior to any meeting
at which the proposals are to be considered for adoption in writing.
Amendments to the By-Laws shall include an effective date.
The
Board of Directors may approve rules and procedures that are outside
the By-Laws, for the orderly functioning and to effectuate the purposes
of this Soccer Club.
ARTICLE XI: DISSOLUTION
Section A: If dissolution, disbandment,
inactivation, or other termination of the Soccer Club is deemed
necessary, it must be approved by two-thirds (2/3) vote of the
members present at a duly called general membership
meeting.
Section B: Upon dissolution of the Soccer Club, assets shall
be distributed for one or more exempt purposes within the meaning of
section 501 (C)(3) of the Internal Revenue Code (or corresponding
section of any future tax code), or shall be distributed to the federal
government, or to a state or local government for public purpose. Any
such assets not so disposed of shall be disposed by the Court of
common Pleas of the county in which the principle office of the Soccer
Club is then located. Exclusively, for such purposes or to such
organization, as said Court shall determine, which are organized and
operated exclusively for such purposes.
Executed this__________ day of ___________,
2006
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President
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Secretary