Pursuant to motion of adjournment the Polk County Board of Commissioners met in
regular session at 10:00 o’clock a.m., October 16, 2012 in the Commissioners Room,
Government Center, Crookston, MN. Members present: Commissioner William Montague,
Commissioner Warren Strandell, Commissioner Warren Affeldt, Commissioner Don Diedrich
and Charles Whiting, County Administrator, Clerk of the Board. Others present: Michelle Cote,
Deputy Clerk of the Board and John P. Schmalenberg, County Administrator. Members absent:
Commission Buness.
A motion was made by Commissioner Diedrich seconded by Commissioner Affeldt and
adopted by unanimous vote of the Board to approve the agenda and consent agenda for October
16, 2012:
1.
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3.
Approve Commissioner Warrants: General Revenue Fund, $291,427.53 $; Public
Works Fund, $132,208.25; Public Safety Fund, $95,074.38; Public Health Fund,
$66,620.36; Forfeited Tax Sale Fund, $300.00; Special Assessments (Ditch)
Fund, $43,265.39; Environmental Services Fund, $12,151.96; Resource Recovery
Fund, $42,557.37; Landfill Fund, $29,579.14; Per diems, $2,100.00; Meal
Reimbursements, $35.94.
Approve the September 25, 2012 board minutes.
Approve payment to International City/County Management Association, Baltimore,
MD in the amount of $880.00 for Membership Dues for the County Administrator.
Sarah Reese, Public Health Director came before the Board with matters pertaining to her
department. Ms. Reese provided updates to the Board on the Polk/Norman/Mahnomen
Community Health Board. Ms. Reese discussed the retirement of an employee and the
Organizational Chart for her department. A motion was made by Commissioner Diedrich
seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve
elimination of the Nurse Supervisor position, the creation of 3 Lead Coordinator positions, and
the hiring of 1 Public Health Nurse.
Robert Wagner, Polk County Director of Assessment Services came before the Board
with a Repurchase of Forfeited Property application from Brenda Kay Anderson pertaining to
Parcel 36.00076.01 in Helgeland Township.
The following resolution (2012-10-53) was offered by Commissioner Strandell:
BE IT RESOLVED, By the Board of County Commissioners of Polk County that the
Application for Repurchase of Forfeited Property by Brenda Kay Anderson, Parcel No.
36.00076.01, Helgeland Township is hereby approved.
Commissioner Affeldt seconded the foregoing resolution and it was declared adopted
upon the following vote. YEAS: Strandell, Affeldt, Diedrich. NAYS: None.
Mr. Wagner also brought forth an application for homestead abatement for current plus 2
years back for Rodney Hoel for Parcel 84.00141.00. A motion was made by Commissioner
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Affeldt seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to
approve the application for abatement. Mr. Wagner discussed an appraisal agreement with
James Haley to finish the assessment work on Maple and Union Lake pertaining to
approximately 550 parcels plus new construction at $7.00 per parcel for the 2013 assessment.
The cost range is estimated to be between $4,000 and $4,500. A motion was made by
Commissioner Affeldt seconded by Commissioner Strandell and adopted by unanimous vote of
the Board to approve the agreement with James Haley for the assessment services to conclude
the assessment of Maple and Union Lakes for the 2013 assessment. Mr. Wagner discussed the
hiring of an Appraiser position that has been internally filled by Amber Hill. She will begin her
new position on November 1, 2012.
Jerry Kovar, Polk County Highway Public Works Superintendent came before the board
to discuss the awarding of the Air Exchange Quote for the Fosston Shop at $7,775.00. A motion
was made by Commissioner Diedrich seconded by Commissioner Affeldt and adopted by
unanimous vote of the Board to award to Grove Mechanical in the amount of $7,775.00.
Barb Erdman, Polk County Sheriff came before the Board to discuss the EMPG Grant
Authorization Process. The 2012 amount is $22,624.00. A motion was made by Commissioner
Strandell seconded by Commissioner Affeldt and adopted by unanimous vote of the Board to
sign the EMPG Grant Application. Also discussed was the CODE RED Program – new Instant
Alert Program to be launched November 15, 2012. A motion was made by Commissioner
Strandell seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to
appoint Warren Affeldt to serve on the Pine to Prairie Drug Task Force.
Charles Whiting, Polk County Administrator came before the Board with matters
pertaining to his department. A motion was made by Commissioner Strandell seconded by
Commissioner Diedrich and adopted by unanimous vote of the Board to approve the Wellness
Service Agreement. A motion was made by Commissioner Affeldt seconded by Commissioner
Strandell and adopted by unanimous vote of the Board to approve the special assessment for the
Sand Hill Watershed District Project 24 at the interest rate of 3.5%. Mr. Whiting also brought
forth a Collective Bargaining Unit update and Review of Bond Call Date and Debt Refinancing.
A motion was made by Commissioner Diedrich seconded by Commissioner Strandell and
adopted by unanimous vote of the Board to approve proceeding with the refinancing bond sale.
A motion was made by Commissioner Strandell seconded by Commissioner Diedrich and
adopted by unanimous vote of the Board to approve the Change Order to C.L. Linfoot Co.,
Grand Forks, ND for material and labor for work at the Polk County Highway Department in the
amount of $1,731.00.
Upon motion the Board adjourned for lunch.
Chuck Whiting, Polk County Administrator came before the Board to discuss the 2013
Budget and Capital Improvements status.
Dana Johnson and Stephanie Pry, Polk County Victim Services appeared before the
Board to discuss the Victim Service Project/Memorial Survivor Garden to be located at the Polk
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County Justice Center. There was a consensus of the Board to proceed with the project. The
final plans will be brought before them.
A motion was made by Commissioner Diedrich seconded by Commissioner Affeldt and
adopted by unanimous vote of the Board that the following Commissioner Warrants were
approved:
COMMISSIONER WARRANTS
DATED 10/19/12
APPROVED ON 10/16/2012
VENDOR NAME
AEVENIA
WARREN AFFELDT
ALTRU CLINIC
AMERIPRIDE LINEN
AMERIPRIDE LINEN & APPAREL
LAUREEN ANDERSON
ANGUS COOP ELEVATOR ASSN
AUTO VALUE - CROOKSTON
BAILEY MEDICAL ENGINEERING
BELTRAMI INDUSTRIAL SERVICES
BEMIDJI STEEL COMPANY INC
BEMIDJI WELDERS SUPPLY
BERT'S TRUCK EQUIP OF MOORHEAD
BERTILS GRAVEL & EXCAVATION LL
BEST WESTERN NORMANDY INN & SU
BOB'S LAWN CARE
LYN BOESE
BORDER STATES ELECTRIC SUPPLY
BRANDNER PRINTING
BRIGGS CORPORATION
BROST CHEVROLET INC
CRAIG BUNESS
BURGGRAFS ACE HARDWARE
CAR CO TIRE ONE
CARDIAC SCIENCE CORP
CARDINAL HEALTH
CARQUEST AUTO PARTS STORES
IRVIN CHRISTIANSON
CITY OF FOSSTON
CLARK DAILEY CONSTRUCTION
CLIMAX SHELLY SCHOOL DISTRICT
COMMISSIONER OF TRANSPORTATION
CONSOLIDATED PLASTICS CO INC
CONTECH CONSTRUCTION
CRA PAYMENT CENTER
CRAGUN'S LODGE & CONF CENTER
CROOKSTON BUILDING CENTER
CROOKSTON DAILY TIMES
CROOKSTON FUEL COMPANY
CROOKSTON IMPLEMENT
CROOKSTON PUBLIC SCHOOLS
CSP DELIVERY
3
AMOUNT
9,545.00
403.53
360.00
583.09
1,251.91
320.15
3,192.73
722.77
693.50
527.98
871.82
530.02
356.53
4,750.00
316.79
1,007.56
342.98
743.62
819.09
755.10
14,737.38
300.81
880.37
603.21
3,027.69
1,647.97
441.82
1,884.00
300.00
7,100.00
3,000.00
6,418.70
1,308.47
12,962.23
4,518.37
407.00
2,210.21
1,036.77
467.39
1,309.10
3,000.00
1,207.36
D & M DISTRIBUTING
DAKOTA SUPPLY GROUP
DON DIEDRICH
DS SOLUTIONS INC
EIDE BAILLY
EXPONENT PUBLISHING INC
FARM & HOME PUBLISHERS
FERTILE JOURNAL
FERTILE-BELTRAMI SCHOOL
FISHER SCHOOL DISTRICT 600
BRIAN FOLDEN
FOSSTON CITY
FOSSTON PUBLIC SCHOOL
GAFFANEY'S
GALETON
GARDEN VALLEY TELEPHONE CO
GCR TIRE CENTERS
GRAINGER
GRANDSTAY RESIDENTIAL SUITES
RHEA GROVE
MARLEY HANSON
MELISSA HAYES
HEMOCUE INC
HOMETOWN MANAGEMENT INC
HONEYWELL INTERNATIONAL INC
HOUSTON ENGINEERING INC
HYDRITE CHEMICAL CO
INFORMATION POLICY ANALYSIS DI
INSIGHT TECHNOLOGIES
INTERSTATE POWER SYSTEMS INC
J & S GRAVEL INC
JIM'S QUALITY FLOOR SERVICE
JOSH JOHNSTON
JSB ENGINEERED SOLUTIONS
JT'S STATION
JAMES JUVE
KIMBALL MIDWEST
KNIFE RIVER MATERIALS
ANGEL KORYNTA
KRIS ENGINEERING
KROX
MARK LANDSVERK
LEPIER OIL COMPANY INC
ROSEMARY LINDERMAN
LINDSETH GARBAGE SERVICE
LUNSETH PLUMBING & HEATING
M R SIGN COMPANY
M&C PRODUCTS ANALYSIS
SARA MANNING
MARTIN MECHANICAL DESIGN INC
MAYO MANUFACTURING CO
MCCC MI 33
MCMASTER CARR SUPPLY CO
SAM MELBYE
4
517.13
377.03
617.35
2,933.72
705.00
1,800.00
1,828.50
375.05
3,000.00
3,000.00
677.10
1,486.00
3,000.00
4,306.11
338.50
9,742.73
497.61
692.79
1,038.48
665.94
493.25
456.21
2,666.53
3,952.00
7,673.88
1,222.50
5,589.81
350.00
410.40
2,790.48
37,737.89
347.34
451.22
4,763.99
2,354.85
386.11
463.15
805.00
563.37
18,418.30
722.50
459.00
11,047.89
1,250.00
2,324.81
9,656.22
7,076.78
1,032.40
402.99
9,875.43
4,349.80
5,756.74
1,454.34
317.46
MENTOR CONVENIENCE STORE
MIDWEST REFRIGERATION INC
MINNESOTA SHERIFFS' ASSOCIATIO
MN DEHYDRATED VEGETABLES INC
MN PREVENTION RESOURCE CENTER
MN WEIGHTS & MEASURES
MONTANA STATE UNIV BOZEMAN
MORGAN PRINTING INC
MORRIS ELECTRONICS INC
MSPACE INC
NACO
NAPA CROOKSTON WELDING
NASCO FORT ATKINSON
NATRONX TECHNOLOGIES LLC
ROBERT NEPHEW
NEWMAN TRAFFIC SIGNS
NIMCO INC
NORTH COUNTRY BUSINESS PROD
NORTHERN PROPANE & FUEL
NORTHERN SAFETY CO INC
NORTHSIDE EXPRESS
NOVA FIRE PROTECTION INC
NUTRITION MATTERS
NW MECHANICAL OF BEMIDJI INC
NW RESEARCH & OUTREACH CENTER
WESLY OIAN
PEMBERTON SORLIE RUFER & KERSH
MELISSA PERREAULT
POLK COUNTY
POLK COUNTY ADMINISTRATOR
POLK COUNTY HIGHWAY DEPARTMENT
PRAXAIR DISTRIBUTION INC
PREVENTION TREATMENT
PRO WEST & ASSOCIATES INC
RDO TRUCK CENTERS
REGIONAL SANITATION SERVICE IN
RICHARD RUDE ARCHITECTURAL INC
RIVARDS TURF & FORAGE INC
ROYAL TIRE
SALEM MOTORS INC
SCHULZ CARPETING
SETCO
ED SIMANTON
SIMPLEXGRINNELL
STANLEY SECURITY SOLUTIONS
STEVE'S AUTO PARTS INC
STONE'S MOBILE RADIO INC
WARREN STRANDELL
SYNERGY GRAPHICS INC
TEAM LABORATORY CHEMICAL CORP
THE DOOR GUY
TITAN MACHINERY
TRI COUNTY COMMUNITY CORR
ULTRAMAX
5
312.78
476.89
765.00
500.00
320.00
400.00
650.00
3,088.69
69,803.61
988.59
699.00
3,399.96
853.46
8,017.51
7,324.00
11,291.56
1,800.14
3,086.68
4,717.20
326.44
6,066.03
588.00
383.90
868.82
300.00
463.98
12,989.40
566.27
4,294.71
2,393.77
60,014.66
411.65
5,619.94
7,500.00
2,861.29
513.22
13,245.18
352.15
3,544.15
3,705.95
2,925.00
6,820.16
4,500.00
392.00
672.02
468.48
62,150.22
441.66
22,622.96
2,174.91
2,367.47
545.55
674.71
2,050.00
UND AEROSPACE FOUNDATION
UNIVERSITY OF NORTH DAKOTA
VILANDRE HTG AIR COND & PLUMBI
VOYAGER FLEET SYSTEMS
ROBERT WAGNER
WENCK ASSOCIATES INC
CHUCK WHITING
WIDSETH SMITH NOLTING & ASSOC
LYLE WILKENS INC
WIN E MAC SCHOOL
YE OLE PRINT SHOPPE
ZIEGLER INC
164 PAYMENTS LESS THAN $300
FINAL TOTAL.......
5,000.00
1,500.00
350.00
5,707.86
644.92
22,514.84
7,232.77
2,270.74
2,534.70
3,000.00
2,168.68
4,502.54
19,362.91
$713,184.38
With no further business the Board adjourned to reconvene at 8:00 o’clock a.m., October
23, 2012.
_______________________________
William R. Montague, Chairman
ATTEST:
______________________________________
Charles S. Whiting, County Administrator
Clerk of the Board
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