PowerPoint Tips
This presentation includes
the major functions of PowerPoint
and tips for usage.
1
Creating a New Presentation
 AutoContent Wizard offers the highest
degree of help.
 A template offers a standardized group of
slides.
 A blank presentation allows you create a
presentation from scratch, using your own
design touches.
2
Creating a New Presentation with
the AutoContent Wizard
From File, click New,
and the Presentation
tab.
 Double-click
AutoContent Wizard.
 Select one of the
canned presentations.

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Notes on Choices Under AutoContent Wizard
 Choose the method that best describes
how you will give the presentation.
 Note: Internet, Kiosk is a self-running
presentation that does not require a live
narrator.
 Two good auto-presentations:
• Preparing a Presentation
• Presenting a Technical Report
4
Replacing Dummy Text
 You should personalize your presentation
by replacing the dummy text in AutoContent
with your own text.
 Select the existing text by clicking on it,
and type in the box provided.
 You can also add new text boxes (Insert,
Text Box from menu).
5
Using Presentation Templates and
Presentation Design Templates
 A template is the middle ground between
maximum hand-holding (the Auto-Content
Wizard) and no help at all (Blank
Presentation).
 There are two types of Templates:
Presentation Templates and Presentation
Design Templates.
 Presentation Templates are best (opinion).
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Presentation Templates
This presentation
uses the “high
voltage” template.
 Explore the various
template options.
 You can change
template color
schemes via format,
slide color scheme.

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Adding Additional Slides
 To add new slides to either Presentation
Templates or Presentation Design
Templates, click on the new slide button or
choose Insert, New Slide from Menu.
 You can also add slides from other
PowerPoint presentations (Insert, Slides
from Files).
 Slides can be deleted by choosing Edit,
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Delete Slide from the menu.
Creating with Blank Presentation
 Not advised for those just learning
PowerPoint.
 A black presentation has no present color
scheme or design, and no dummy text. You
add everything.
• From the menu select File, New.
• Click the General tab.
• Double-click Blank Presentation.
9
Navigating in PowerPoint:
Key Options
Add Toolbars from the
menu via View,
Toolbars.
 Change the View type
in your working
window via the
options in the lower
left of the screen.

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Viewing Working Slides

Besides using the
work-page to view
your slides, you can
view slides in outline
form, in notes page
view, and in slide
sorter, which is
displayed here.
11
Adding Video and Sounds

From the menu:
•
•
•
•
•

Insert
Movies and Sounds
Movie from Gallery
Movie from File
Sound also lets you
play a CD auto track
and record sound
May the Force be with
you.
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Adding Auto is Easy

"As your body grows bigger - Your mind must
flower - It's great to learn - 'Cause knowledge is
power!" -- Schoolhouse Rock
Conjunction Junction
Adverbs
Kings
I’m Just a Bill
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Adding Pictures and Clip Art
 From the menu, Insert, Picture.
Note: If you use a *.wmf file
PowerPoint will want to convert it.
Graphic files such as *.bmp and
*.jpg seem to work better
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Adding Animation

Click on the yellow star (animation) button and
choose a pre-development effect.

Your choices are:
Laser Text
Drive-in
Flying Effect
Typewriter Text
Camera
Flash Once
Drop In
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Custom Animation
 You can also choose from a larger library of
PowerPoint animation, which allows you to
customize with sound and automate
effects.
Crawl from left
Zoom in From Center Screen
Appear
Checkerboard Across
Swivel
Dissolve
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Changing the Order of Animation




If you have different objects
animated, you may have to
change the order in which
the animation occurs.
The default is that
animation occurs in the
order that you created the
effect.
To change the order, from
the file menu select Slide
Show, and Custom
Animation.
Use the arrows in the order
box.
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Animating How a Slide Comes In

Select the following:
• Slide Show from Menu
• Slide Transition

Popular choices are:
•
•
•
•

Cover down
A fast dissolve
Wipe
Uncover
This slide is “fade
through black”
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Other Navigating Tips
To move from slide to  To activate the slide
slide when you are
miniature window,
making slides, click
select View, Slide
the down or up arrow
Miniature from the
on the right-hand
menu (new to 97).
scroll bar.
 To add a hyperlink to a To view slide in black and
white for printing, select
slide, select Insert,
View, Black and White
hyperlink from the
from the menu.
menu.
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
More Navigating Tips

To insert a slide, go to
the slide that should
exist before the one
you want to insert.
From the menu, select
Insert, New Slide.
To change slide order
 Change to Slide Sorter
or Outline View
(bottom left corner)
 Click on the slide and
drag it to where you
want it to go.

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Insert Charts and Graphs
A simple copy
and paste
from Excel.
You can do the
same with
tables and
graphs from
SPSS.
Population
Populaton in 1990 and 1997 for four Phoenix Area Municipalities
120000
100000
80000
60000
Population in 1990
Population in 1997
40000
20000
0
Apache
Junction city
Avondale city
Carefree town
Casa Grande
city
City Name
Cave Creek
town
Chandler city
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Tables and Graphs from SPSS
e

Pie Chart
M
Percentage of Respondents
M
a
r
i j
who have an Opinion on Opera
e
L
e
T
t
e
o
L
g
t
e
a
a
Missing
O
L
C
i k
p
o
3
4
8
8
6
%
6.0%
%
%
%
M
a
Like Very Much
Dislike
Very Much
L
C
i
k
o
1
4
4
0
4
4.4%
19.5%
%
%
%
%
M
a
Like It
M
Ci
o
x
4
0
4
9
3
15.9%
%
%
%
%
M
a
D
Ci
o
s
3
0
0
4
4
%
%
%
%
M
a
D
C
i
o
s
3
7
0
3
3
Dislike It
%
%
%
%
Mixed Feelings
M
a
32.0%
22.1%
T
C
o
o
6
7
6
4
0
%
%
%
%
M
a
22
ArcView Maps as Graphics
Median 1990 Household Income
City of Tempe, Arizona
Polygons are Block Groups
Median 1990 Household Income
0 - 21138.39
21138.39 - 34865.77
34865.77 - 49216.42
49216.42 - 71212.12
71212.12 - 109558.82
Create Map in Layout.
 Group all Graph
elements.
 Copy from ArcView
and Paste in
PowerPoint.

N
W
E
S
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Creating Columns and Lists
» You can create columns but using tabs, but make sure
the ruler tool bar is showing.
» You can create columns also by adding more than one
text box.
» You can create bulleted lists via the bullet button on
the tool bar and you can format the bullets via Format,
bullets on the menu.
» You can also format lists via the demote button (right
arrow) on the tool bar.
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Positioning and Sizing Objects
To rotate make sure
drawing toolbar is
select and clipart is
converted to a
Microsoft drawing
object.
 Use the free-rotate
button on the drawing
toolbar (square with
half circle).

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Controlling the Slide Show
Go to the beginning
of the slide show
via the right-hand
scrollbar.
 Set slide show
options via Slide
Show, Set Up Show.
 Select the slide
show button from
the bottom bar.

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Ending Your Show
It is a good idea to end
your show with a
summary or
conclusion slide
 Or a blank black slide
 You do not want to be
kicked back into the
program by going
beyond your last slide.

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