HR Authorities & Delegations
Register
Version Number: 2.0
Effective Date: 8 May 2013
........................................................................................................................................... 1
1.
PRELIMINARY ............................................................................................................ 4
2.
SCOPE ........................................................................................................................ 4
3.
PRINCIPLES GOVERNING THE EXERCISE OF DELEGATIONS ............................ 5
4.
DOCUMENT MAINTENANCE & VERSION CONTROL ............................................. 6
5.
DEFINITIONS AND ACRONYMS ............................................................................... 6
6.
INTERPRETING THE TABLES IN SECTION 7 .......................................................... 7
7.
AUTHORITIES /DELEGATIONS ................................................................................ 7
7.1
Establishment of Academic Staff Positions ......................................................................................................... 7
7.2
Establishment and Classification/Reclassification of Professional Staff Positions .......................................... 8
7.3
Establishment of Casual/ Sessional Positions ...................................................................................................... 8
7.4
Recruitment Advertising ....................................................................................................................................... 9
7.5
Selection .................................................................................................................................................................. 9
7.6
Direct appointments ............................................................................................................................................ 11
7.7
Administration of Appointments ....................................................................................................................... 11
7.8
Identification of associated workforce positions ............................................................................................... 13
7.9
Management of appointment process for associated workforce positions ..................................................... 14
7.10
Terms / Variations to Terms of Appointment .............................................................................................. 16
7.11
Probation and Confirmation .......................................................................................................................... 18
7.12
Enhancements/ Changes to Conditions ......................................................................................................... 20
7.13
Promotion of Academic Staff ......................................................................................................................... 21
7.14
Academic Promotion Rehearing Process ...................................................................................................... 22
7.15
Performance Management – Academic Staff ............................................................................................... 22
7.16
Performance Management – Professional Staff ........................................................................................... 23
7.17
Issuing Performance Warnings ..................................................................................................................... 24
7.18
Disciplinary Action for Misconduct and Unsatisfactory Performance ...................................................... 24
7.19
Redundancy ..................................................................................................................................................... 25
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7.20
Redeployment .................................................................................................................................................. 26
7.21
Termination for ill-Health (instigated by Monash University the employer) ............................................ 26
7.22
Termination (Other) ....................................................................................................................................... 26
7.23
Leave ................................................................................................................................................................ 26
7.24
Voluntary Reduced Working Year ............................................................................................................... 29
7.25
Outside Studies Program (OSP) (within the limits outlined in University policy) .................................... 29
7.26
Remuneration Claim Forms including Overtime and Additional Hours, Allowances & Timesheets ..... 29
7.27
Exceptional Achievement/Performance Payments ...................................................................................... 30
7.28
Staff Wellbeing ................................................................................................................................................ 30
7.29
Authority to Provide/Extend Computer Access to HR Systems ................................................................. 30
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1.
Preliminary
This document confirms who has delegated authority to make key human resources (HR) decisions.
The original sources of authority for HR decisions are:

Vice-Chancellor and President

Monash University Enterprise Agreements (EAs)

University statutes and/or regulations
The Vice-Chancellor is the chief executive officer of the University and is generally responsible for the
conduct of the University’s affairs in all matters. The Vice-Chancellor also has the power to delegate any of
his or her functions, powers and duties to any appropriately qualified member of the University’s staff or to
any committee of appropriately qualified members of the University’s staff, in order to ensure the efficient
and effective management of the University. (Refer section 26 of the Monash University Act 2009)
In addition, the Vice-Chancellor has certain specific functions and powers under the Monash University
Enterprise Agreement (Academic and Professional Staff) 2009 (EA), with the power to nominate persons to
act in his or her place in relation to specific provisions under that agreement.
The Monash University Act 2009, the University statutes and regulations, and the University’s EA stipulate
who has the power to make certain decisions and whether this power can be delegated.
Only those committees or staff who have been delegated authority to make certain decisions by the ViceChancellor, EAs and University statutes or regulations, can legally make those decisions.
For the purposes of this document, a reference to ‘delegation’ includes power provided to a person
regardless of the original source of authority.
2.
Scope
This document clarifies the authority for a majority of key HR decisions. However, this document is not an
exclusive statement of all HR authority. Some delegations of authority are, or will be, stated in other
resolutions of the Council and in other policies and procedures.
This document contains only the relevant authority(ies) for various HR decisions. It does not articulate the
procedural requirements that need to be addressed prior to the authority considering the decision. The
procedural requirements are found in the relevant policies or procedures. For convenience, a reference to
the relevant policy and/or procedure or source of authority is listed in the column entitled ‘source of
authority/reference’ (refer table below).
This document covers all Monash Australian campuses.
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3.
Principles Governing the Exercise of Delegations
The following principles apply:

Only the person or committee who has been delegated authority in relation to a particular HR
function is able to make a decision about that HR function.

The power of the person or committee to whom authority is delegated is limited by the scope of the
relevant HR policy or procedure.

The giving of authority ordinarily relates to the person’s office, or position, not to the individual in
that position.

Holders of authority must not exercise authority to confer benefits or exercise rights in respect of
themselves or family members.

Where authority is given to a committee, it relates to the committee acting as a committee, not to
individual members of the committee.

A reference to giving authority to a position or to a committee is to be taken to be a reference to the
principal successor to the functions of that position or committee, if the original position or the
committee is abolished, restructured or re-named.

A person duly appointed as a temporary or acting occupant of a position has the authority given to
the position in which he or she is acting, provided that the procedures that are required to be
undertaken in the making of any decision have been observed.

Unless expressly permitted to do so by the instrument or other formal means of creating the
delegation, no holder of a delegation of power is authorised to nominate another staff member or
committee to perform his or her authority or function. However delegations assigned through
University policy and procedure may be performed by a nominee within the parameters outlined in
the relevant policy or procedure.

If an authority holder nominates another staff member to perform a function or appoints or instructs
another staff member or committee to give advice or make recommendations about the exercise of
authority, the authority holder nevertheless remains responsible and accountable for the decision or
action made by the authority holder.

Unless otherwise specified, the giving of authority ordinarily relates only to HR authorities or
functions within the authority holder’s area of accountability.

Nothing in this document authorises an authority holder to do anything which is, or is likely to be, a
breach of an approved policy, procedure or code of conduct of the University.

In the event of any inconsistency between the authorities defined within this document and the EA,
the provisions of the EA will prevail.

In exercising an authority with respect to a financially related transaction, the authority holder must
exercise his/her authority within the limits of the relevant approved source of funds or budget.

In the case of all HR authorisations, the procedures that are required to be undertaken in the
making of the relevant decision must be observed.

All holders of authority must diligently and in good faith exercise the authority they have been
granted.
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
In the ordinary course of events decisions made should be documented.

If the authority holder considers the decision to be particularly sensitive or complex, the authority
holder is encouraged to refer the decision to the Executive Director (Monash HR).

Where it is unclear as to who has the authority to make an HR decision, the authority will reside with
the Executive Director, Monash HR, in the first instance.

Nothing in this document prevents the Vice-Chancellor from taking a decision on any matter.

There is no obligation for any matter to be referred to the delegate if the Vice-Chancellor wishes to
take that decision.

The delegations in this document may be varied or removed by the Vice-Chancellor in his or her
sole discretion and at any time, acting on the advice of the Chief Operating Officer and Senior VicePresident.
4.
Document Maintenance & Version Control
This document will be kept under review to ensure that it is maintained as a current and comprehensive
guide to HR delegations of authority.
References to the relevant University policies and procedures to which the exercise of delegations is subject
will also be updated as these policies and procedures are reviewed.
5.
Definitions and Acronyms
For the purpose of this document only, the following expressions and terms have these meanings:
Academic staff
Staff employed in academic roles including levels A to E, research
assistants and senior academic staff.
“the Agreement”
Monash University Enterprise Agreement (Academic and Professional Staff)
2009
Delegate
The substantive, acting or temporary occupant of a position, or a group of
persons (eg a committee), with delegated authority under this document.
Enterprise Agreement
The Monash University Enterprise Agreement (Academic and Professional
Staff) 2009
Head of Unit
The Head of Unit is head of either an academic or administrative unit and is
primarily responsible for providing academic, strategic and/or administrative
leadership to the unit.
Lead HR Business Partner
A member of the Monash HR management team who operates as a senior
HR Business Partner responsible for the strategic and operational
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management of the human resources services and activities of a Faculty or
Divisional Cluster.
Professional staff:
Staff employed in HEW level roles other than those covered by the relevant
Trades and Services Agreements. Formerly known as general staff.
SMT
Senior Management Team
Supervisor
Position to which the employee reports as indicated in their position
description
Trades and Services staff
Staff employed in trades and services roles under the Trades and Service
Enterprise Agreements
Vice-Chancellor
The Vice-Chancellor and President of the University or, where applicable, a
person acting as his/her nominee.
WPP
The Monash University Workplace Policies and Procedures (found at
http://www.adm.monash.edu.au/workplace-policy/forms/)
6.
Interpreting the Tables in Section 7
The tables in Section 7 can be interpreted as follows:
1. Select the area of
authority
4. Review the governing policy/
procedure or documents
APPOINTMENT
OF
2. Select the position
level/group of staff
7.
DELEGATED TO
(Authority Holder)
SOURCE OF AUTHORITY /REFERENCE
3. Check who is ultimately responsible to
approve/authorise the transaction
Authorities /Delegations
7.1 Establishment of Academic Staff Positions
Authority to establish academic positions but not remuneration at the following levels (within approved
budget) resides in, or is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Chancellor, Vice-Chancellor, Deputy
Chancellors
Council
Monash University Act 2009 – sections
24, 25 and 26, 27(2)
Pro Vice-Chancellors
Council
Statute 3.2.3
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LEVEL
DELEGATION
Deans
SOURCE OF AUTHORITY/
REFERENCE
Statute 3.3
Deputy Dean
Vice Chancellor
Academic Level E (Professor)
Vice-Chancellor
Statute 3.3
Recruitment, Selection and
Appointment Policy and Procedures
Academic Level A, B, C and D
Dean
Recommended by Academic Board
Meeting 1/2002; Council Meeting
2/2002 received and noted report of
meeting 1/2002 of Academic Board, &
approved the recommendation.
Recruitment, Selection and
Appointment Policy and Procedures
7.2 Establishment and Classification/Reclassification of Professional Staff
Positions
Authority to establish professional staff positions but not remuneration and to classify (or reclassify)
professional staff positions in accordance with the classification process articulated in the Enterprise
Agreement and University policy resides in, or is delegated to:
Classification /Reclassification
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Establishment of a professional staff position
(above HEW10)
Vice-Chancellor
Recruitment, Selection and
Appointment Policy and Procedures
and
Establishment of a professional staff position
(HEW 1 to 10)
Classification of a HEW Level 10 (A to D)
position
Chief Operating Officer and Senior VicePresident
Dean
Statute 3.5
or
Terms of appointment
Divisional Director or equivalent
Recruitment, Selection and
Appointment Policy and Procedures
Recruitment, Selection and
Appointment Policy
Manager, Remuneration & Senior
Professional Appointments (as chair of
the HEW10 Classification Committee)
Recruitment, Selection and
Appointment Procedure –Classification
of Professional Staff
Classification of a HEW Level 1 - 9 position
Lead HR Business Partner (as chair of
the relevant Classification Committee)
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –Classification
of Professional Staff
7.3 Establishment of Casual/ Sessional Positions
Authority to establish casual or sessional positions but not remuneration resides in, or is delegated to:
TYPE OF POSITION
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Casual or sessional positions
Head of Unit
Recruitment, Selection and
Appointment Policy and Procedures
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7.4 Recruitment Advertising
Authority to approve requests to advertise or to waive advertising requirements at the following levels is
delegated to / authorised by:
POSITION/DECISION
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Request to advertise – appointment of Professor
(Level E)
Provost
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
to an advertised position of professor
(Level E)
Request to advertise academic positions (Levels
A to D)
Dean
Recruitment, Selection and
Appointment Policy
or
Request to advertise – professional staff above
HEW10
PVC & President, Gippsland, in
consultation with the relevant dean
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Chief Operating Officer and Senior VicePresident
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Request to advertise - professional staff
positions HEW10A to D
Executive Director (Monash HR)
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Request to advertise - professional staff
positions HEW1 to 9
Dean
Recruitment, Selection and
Appointment Policy
or
Divisional Director or equivalent
Approval of any variations to the current
recruitment advertising requirements
Executive Director (Monash HR)
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Approval of advertising costs in excess of
centrally-funded costs
Dean
Recruitment, Selection and
Appointment Policy
or
Divisional Director or equivalent
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
7.5 Selection
Authority to select (or approve the selection of) a successful candidate through an advertised recruitment
process consistent with policy resides in, or is designated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Vice-Chancellor
Council
Monash University Act 2009 – sections
26 and 27(2)
Deputy Vice- Chancellors, Vice-Presidents
Council
Monash University Act 2009 – sections
26 and 27(2)
Pro Vice-Chancellor
Council
Statute 3.2.3
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LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Dean
Council
Statute 3.3
Recruitment, Selection and
Appointment Policy
Deputy Dean
Vice-Chancellor
Associate Dean
Dean
Head of School /Department
Dean
Deputy Head of School/Department
Dean
Recruitment, Selection and
Appointment Procedure Administrative Appointments
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure Administrative Appointments
Professor – Level E (including Conjoint
Professor (advertised))
Dean
Council Meeting 3/2009, Minute 2.3
and
Recruitment, Selection and
Appointment Policy
Vice-Chancellor, following endorsement
of the Provost
Associate Professor and Associate Professor
(Research) – Level D
Dean
Senior Lecturer and Senior Research Fellow –
Level C
Recruitment, Selection and
Appointment Procedure – Recruitment
to an advertised position of professor
(Level E)
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedures –
Recruitment of fixed-term and
continuing staff
Lecturer and Research Fellow - Level B
Assistant Lecturer, Research Assistant and
Research Fellow – Level A
Above HEW Level 10
HEW Level 10A to D
Vice-Chancellor
or
Recruitment, Selection and
Appointment Policy
Chief Operating Officer and Senior VicePresident
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Provost
or
HEW Level 1 - 9
Chief Operating Officer and Senior VicePresident
Dean
Recruitment, Selection and
Appointment Policy
or
Divisional Director or equivalent
Casual or Sessional Staff (Academic and
Professional)
Head of Unit
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
of casual and sessional staff
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7.6 Direct appointments
Authority to approve direct appointments resides in, or is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Professor (Level E) (including conjoint
professorial appointments)
Vice-Chancellor
Council Meeting 2/2013, Item 6.5,
Resolution CL3/2013/60
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Direct
Appointments
Continuing direct appointments – Academic
Levels B to D
Vice-Chancellor, following endorsement
of the Provost
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Direct
appointments
Fixed-term direct appointments – Academic
Level D
Vice-Chancellor, following endorsement
of the Provost
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Direct
appointments
Fixed-term direct appointments – Academic
Levels A to C
Dean
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Direct
appointments
Continuing and fixed-term direct appointments professional staff (HEW Level 1 – 9)
Executive Director (Monash HR)
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Direct
appointments
Continuing and fixed-term direct appointments professional staff (HEW Level 10) and above
Chief Operating Officer and Senior VicePresident
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Direct
appointments
7.7 Administration of Appointments
Authority to administer the appointment of the successful candidate (on the advice of the authority holder for
Selection in 7.5 or Direct Appointments in 7.6 above) at the following levels resides in, or is delegated to:
LEVEL
DELEGATION
Vice-Chancellor and
Deputy Vice- Chancellors
Chief Operating Officer and Senior VicePresident
SOURCE OF AUTHORITY/
REFERENCE
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LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Pro Vice-Chancellor
Dean
Chief Operating Officer and Senior VicePresident
Recruitment, Selection and
Appointment Policy
Deputy Dean
Manager, Remuneration & Senior
Professional Appointments
Recruitment, Selection and
Recruitment, Selection and
Appointment Procedure Administrative Appointments
Manager, Remuneration & Senior
Professional Appointments
Recruitment, Selection and
Appointment Policy
Associate Dean
Head of School /Department
Deputy Head of School/Department
Recruitment, Selection and
Appointment Procedure Administrative Appointments
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
to an advertised position of professor
(Level E)
Recruitment, Selection and
Appointment Policy
Professor and Professor (Research) – Level E
Lead HR Business Partner
Recruitment, Selection and
Appointment Procedures –
Recruitment of fixed-term and
continuing staff
Manager, Remuneration & Senior
Professional Appointments
Recruitment, Selection and
Appointment Policy
Associate Professor and Associate Professor
(Research) – Level D
Senior Lecturer – Level C
Senior Research Fellow -Level C
Lecturer - Level B
Research Fellow - Level B
Assistant Lecturer – Level A
Research Assistant
(Research Fellow Level A/Research Assistant
Level A
Above HEW Level 10
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
HEW Level 10A to D
HEW Level 1 - 9
Lead HR Business Partner (for faculties
only)
Recruitment, Selection and
Appointment Policy
Manager, Remuneration & Senior
Professional Appointments (for central
administrative portfolios)
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Lead HR Business Partner
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
of fixed-term and continuing staff
Casual or sessional Staff
HR Business Partner
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
of casual and sessional staff
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7.8 Identification of associated workforce positions
Authority to request an appointment within the associated workforce resides in, or is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Adjunct Appointments
Adjunct Appointment as Professor or as
Professor (Research) – Level E
Council Meeting 8/2008, Minute 7.12
Vice Chancellor
Council Meeting 2/2013, Item 6.5,
Resolution CL3/2013/60
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Adjunct
appointments
Adjunct Associate Professor – Level D
Dean
Adjunct Clinical Associate Professor (Faculty of
Medicine, Nursing and Health Sciences) – Level
D
Council Meeting 8/2008, Minute 7.12
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Adjunct
appointments
Adjunct Associate Professor (Research) – Level
D
Adjunct Senior Lecturer
Adjunct Lecturer
Adjunct Senior Research Fellow (equivalent to
level C)
Adjunct Research Fellow
Adjunct Junior Research Associate
Adjunct Research Associate
Any other adjuncts
Provost
Council Meeting 8/2008, Minute 7.12
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Adjunct
appointments
Senior Academic Appointments
Sir John Monash Distinguished Professor (new
appointment)
Council
Council Meeting 3/2009, Minute 2.3
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
to an eminent professorial position
Sir John Monash Distinguished Professor
(renewal of appointments)
Vice-Chancellor
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Recruitment
to an eminent professorial position
Named Chair Professor
Vice-Chancellor
Council Meeting 2/2013, Item 6.5,
Resolution CL3/2013/60
Professorial Fellow
Recruitment, Selection and
Appointment to Sponsored Professor
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LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Appointment Policy
Vice-Chancellor’s Professorial Fellow
Recruitment, Selection and
Appointment Procedure – Recruitment
to an eminent professorial position
Emeritus Professors
Sir Louis Matheson Distinguished Visiting
Professor
Other categories
Honorary Appointments – Professional Staff
Dean (Faculties)
Recruitment, Selection and
Appointment Policy
or
Executive Director (Monash HR)
(Administrative Divisions)
Temporary Staff
Dean
Recruitment, Selection and
Appointment Procedure – Honorary
appointments (professional staff)
Recruitment, Selection and
Appointment Policy
or
University Visitors
Divisional Director or equivalent
Recruitment, Selection and
Appointment Procedure – Temporary
Recruitment
Dean
Workforce Management Policy
or
Workforce Management Procedure –
University Visitors (under
development)
Divisional Director or equivalent
International assignments
Director, HR Operations
International Staffing and Mobility
Policy
International Staffing and Mobility
Procedure – Short and long term
international assignment
7.9 Management of appointment process for associated workforce positions
Authority to manage the approved appointment process for members of the University’s associated
workforce (on advice of the authority holder in 7.8 above) resides in, or is delegated to:
APPOINTMENT OF
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Manager, Senior Academic
Appointments (for seeking approval)
Recruitment, Selection and
Appointment Policy
Lead HR Business Partner (for
administering the appointment)
Recruitment, Selection and
Appointment Procedure – Adjunct
appointments
Lead HR Business Partner
Recruitment, Selection and
Appointment Policy
Adjunct Appointments
Adjunct Appointment as Professor or Professor
(Research) – Level E
Adjunct Associate Professor – Level D
Adjunct Clinical Associate Professor (Faculty of
Medicine, Nursing and Health Sciences) – Level
D
Recruitment, Selection and
Appointment Procedure – Adjunct
appointments
Adjunct Associate Professor (Research) – Level
D
Adjunct Senior Lecturer
Adjunct Lecturer
Adjunct Senior Research Fellow (equivalent to
level C)
Adjunct Research Fellow
Adjunct Junior Research Associate
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APPOINTMENT OF
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Adjunct Research Associate
Senior Academic Appointments made by Delegation of Council
Sir John Monash Distinguished Professor
Manager, Senior Academic Appointments
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Recruitment to an eminent
professorial position
Senior Academic Appointments made by Delegation of the Vice-Chancellor
Manager, Senior Academic Appointments
Named Chair Professor
Sir Louis Matheson Distinguished Professor
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Recruitment to an eminent
professorial position
Professorial Fellow
Appointment to Sponsored Professorship
Other categories
Honorary Appointments – Professional Staff
Lead HR Business Partner
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure – Honorary
appointments (professional staff)
Temporary Staff
Lead HR Business Partner
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Temporary Recruitment
University Visitors
Lead HR Business Partner
Workforce Management Policy
Workforce Management Procedure
– University Visitors
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7.10 Terms / Variations to Terms of Appointment
The authority to determine terms (and variations of terms) of appointment including remuneration package,
overseas study, leave including sabbatical leave, sick leave and long service leave:
TERMS OF
APPOINTMENT
LEVEL OF STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Remuneration package
Senior Academic and
Professional Staff
Selection & Remuneration
Committee of Council
Terms of Reference
(Selection & Remuneration
Committee)
Package above $300k
Senior Academic and
Professional Staff
Chief Operating Officer and
Senior Vice-President
Contract & Remuneration
Authorities document
Executive Director (Monash HR)
Contract & Remuneration
Authorities document
Remuneration package
Remuneration package
Package btw $250k and
$300k
Senior Academic and Senior
Professional Staff
and
Package up to $250k
Director, Senior Executive
Remuneration
Remuneration package
Academic Staff Level E (not
on PBCs)
Manager, Remuneration and
Senior Professional
Appointments
Contract & Remuneration
Authorities document
Performance-based contracts
HEW Level 10A to 10D
Performance Based
Contracts
Manager, Remuneration and
Senior Professional
Appointments
Contract & Remuneration
Authorities document
Standard contracts of
employment
Academic Staff Levels A to
C
Lead HR Business Partner
Recruitment Selection and
Appointment Policy and
Procedures
Contract & Remuneration
Authorities document
Professional Staff HEW 1 - 9
Manager, Remuneration and
Senior Professional
Appointments
Dean
Vice-Chancellor
Academic Staff
Executive Director (Monash HR)
Recruitment Selection and
Appointment Policy and
Procedures
Recruitment Selection and
Appointment Policy and
Procedures
Non-standard remuneration
package
Approval of standard terms of
appointment
Professional Staff HEW 1 -9
Academic staff Levels A – C
Professional Staff
Variation to standard terms of
appointment
Academic staff
and
Director, Workplace Relations
(for minor variations not related
to remuneration or entitlements
only)
Recruitment Selection and
Appointment Policy and
Procedures
Professional staff
or
Chief Operating Officer and
Senior Vice-President
‘Honorarium’ payment by
exception
Emeritus and Distinguished
Professors
Chief Operating Officer and
Senior Vice-President
Adjunct Appointee (payment
> $20,000)
‘Honorarium’ payment by
exception
Adjunct Appointee (payment
< $20,000)
Recruitment. Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Adjunct appointments
Director, Workplace Relations
Recruitment. Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Adjunct appointments
Moving from unpaid to paid
appointment of adjunct (less
than 0.2 fraction)
Adjunct Appointee
Dean
Recruitment. Selection and
Appointment Policy
- 16 -
TERMS OF
APPOINTMENT
LEVEL OF STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Recruitment, Selection and
Appointment Procedure –
Adjunct appointments
Approval of “special and
exceptional circumstances” for a
paid adjunct appointment at >
0.2 fraction
Adjunct appointee
Contract renewals
Academic Staff
Director, Workplace Relations
Recruitment. Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Adjunct appointments
Lead HR Business Partner
Staff Form - Renewal of
Fixed Term contract
Lead HR Business Partner
Staff Form – Non-renewal of
fixed-term contract
Lead HR Business Partner
Workforce Management
Policy
Professional Staff
Non-renewal of fixed-term
contract
Academic Staff
Professional Staff
Internal transfer
Professional Staff
Workforce Management
Procedure – Secondments
and Transfers (under
development)
Secondment
Professional Staff
Lead HR Business Partner
Workforce Management
Policy
Workforce Management
Procedure – Secondments
and Transfers (under
development)
Conversion casual to fixed-term
Professional Staff
Director, Workplace Relations
Monash University
Enterprise Agreement
(Academic and Professional
Staff) 2009 – clause 19
Staff Form -Application for
conversion from Casual to
Non-Casual employment
(Professional staff)
Conversion from fixed-term to
continuing appointment
Academic Staff
Director Workplace Relations
Monash University
Enterprise Agreement
(Academic and Professional
Staff) 2009 – clause 18
Dean
Recruitment. Selection and
Appointment Policy
Professional Staff
Translation from teaching and
research academic role to
education-focused role
Academic Staff
Recruitment, Selection and
Appointment Procedure –
Same-level appointment of
existing staff to an
education-focused role
Relocation and removal costs
(Inbound)
Academic Staff
Relocation and removal costs
(Inbound)
Professional Staff
Dean (within policy limits or
“special circumstances” up to
financial delegation)
Dean
or
Additional appointments –
Academic Staff
Divisional Director or equivalent
(within policy limits or “special
circumstances” up to financial
delegation)
Lead HR Business Partner
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure Travel & Removal Costs
(under development)
Recruitment, Selection and
- 17 -
TERMS OF
APPOINTMENT
LEVEL OF STAFF
DELEGATION
sessional (outside 4 hours)
SOURCE OF
AUTHORITY/
REFERENCE
Appointment Policy
Additional appointments – nonsessional
Professional Staff
Lead HR Business Partner
Approval of requests for early
retirement for staff on preretirement contracts
Academic and Professional
Staff
Executive Director (Monash HR)
Recruitment, Selection and
Appointment Procedure –
Additional Appointments and
duties
Monash University
Enterprise Agreement
(Academic and Professional
Staff) 2009 – clause 31
Nomination by the VC dated
23 March 2010, for the
purposes of the Enterprise
Agreement, Schedule A
7.11 Probation and Confirmation
Authority to determine the following aspects of probation and confirmation is delegated to:
FUNCTION
LEVEL OF STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Determining whether
probationary period is required
(for academic staff at Level E)
Academic staff (Level E) –
under certain circumstances
only
Provost
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58.3
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Conducting mandatory midcycle performance review
Academic Staff Levels A –D
Performance supervisor
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58
Recruitment, Selection and
Appointment Policy
Confirmation of appointment at
the end of probationary period
Academic Staff Level D
Level D Appointment Review
Committee
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Confirmation of appointment at
the end of probationary period
Academic Staff Level A – C
Faculty Academic
Appointment Review
Committee
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58
- 18 -
FUNCTION
LEVEL OF STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Confirmation of appointment at
the end of probationary period
Professor
Vice-Chancellor
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Confirmation of appointment at
the end of probationary period
Professional Staff
Supervisor
Recruitment Selection and
Appointment Policy
Head of Unit
Recruitment Selection and
Appointment Procedure –
Professional Staff Probation
Extension of probationary
period
Professional Staff
Chief Operating Officer and
Senior Vice-President
Recruitment Selection and
Appointment Policy
Recruitment Selection and
Appointment Procedure –
Professional Staff Probation
Extension of probationary
period
Academic Staff Level D
By recommendation of Level D
Appointment Review
committee
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Extension of probationary
period
Academic Staff Level A – C
By recommendation of Faculty
Academic Appointment
Review committee
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58
Recruitment, Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Appointment on probationary
period for more than 6 months
Professional Staff
Lead HR Business Partner,
acting on advice of the
Director, Workplace Relations
Recruitment Selection and
Appointment Policy
Recruitment Selection and
Appointment Procedure –
Professional Staff Probation
Terminate appointment during
or at the conclusion of the
probation period (excluding
termination for serious
misconduct)
Academic Staff Level D
By recommendation of Level D
Appointment Review
committee
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58
Recruitment Selection and
Appointment Policy
- 19 -
FUNCTION
LEVEL OF STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Terminate appointment during
or at the conclusion of the
probation period (excluding
termination for serious
misconduct)
Academic Staff Level A – C
By recommendation of
Faculty Academic
Appointment Review
committee
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58
Recruitment Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Terminate appointment during
or at the conclusion of the
probation period
Professional Staff
Chief Operating Officer and
Senior Vice-President
Recruitment Selection and
Appointment Policy
Recruitment Selection and
Appointment Procedure –
Professional Staff Probation
Waive requirement for an
academic probation period
Nomination of chair of the
Appeals Committee
Academic Staff
Academic Staff
Provost
Provost
Recruitment Selection and
Appointment Policy
Recruitment, Selection and
Appointment Procedure –
Probation and confirmation of
academic appointment
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 58
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
7.12 Enhancements/ Changes to Conditions
ENHANCEMENT/CHAN
GE
POSITION/ HEW
Level
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Above engagement profile
payment up to $15,000 in a
calendar year
Academic Staff at 100%
fraction
Dean
Above engagement profile
payment between $15,000 and
$30,000 in a calendar year
Academic Staff
Director, Workplace Relations.
Staff Forms - Personal Activity above engagement profile
payment request and Personal
Activity - exceptional
achievement request schedule
Above engagement profile
payment >$30,000 in a calendar
year
Academic Staff
Chief Operating Officer and
Senior Vice-President
Accelerated increments – 1
Step
Academic and professional
Staff
Dean
or
Accelerated increments –2 Step
Academic and professional
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clauses 59.17 and 65.10
Divisional Director or
equivalent
Dean
- 20 -
Staff
or
Divisional Director or
equivalent
Accelerated increments – 3
Step
Academic and professional
Staff
Dean, on advice of Lead HR
Business Partner
Allowances – Higher Duties
/Special Duties
HEW Level 1 – 7
Dean
HEW Level 8 & 9
or
Monash University Enterprise
Agreement (Academic &
Professional Staff) 2009 –
clause 79
Divisional Director or
equivalent
Changes to fraction
Academic Staff
Dean
Professional Staff
or
Staff Forms – Work schedule
and fraction changes
Divisional Director or
equivalent
Paid outside work
Academic Staff
Dean
Conduct and Compliance Policy
Conduct and Compliance
Procedure – Paid outside work
7.13 Promotion of Academic Staff
PROMOTION OF ACADEMIC
STAFF
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Professor (Level E)
University Professorial Promotions
Committee
Staff Development Policy
Staff development Procedure Academic Promotion for Candidates
Level C – E
Associate Professor (Level D) -faculty
promotion
Faculty Associate Professor Promotions
Committee
Staff Development Policy
Associate Professor (Level D) – non faculty
application
Most relevant Faculty Associate
Professor Promotions Committee
Senior Lecturer or Senior Research Fellow
(Level C) - faculty promotion committee
Faculty Senior Lecturer Promotions
Committee
Senior Lecturer or Senior Research Fellow
(Level C) - non faculty application
Most relevant Faculty Senior Lecturer
Promotions Committee
Lecturer or Research Fellow (Level B) faculty promotion application
Dean
Staff Development Policy
Lecturer or Research Fellow (Level B) - non
faculty application
Dean of the most relevant faculty
Staff development Procedure -Academic
Promotion for Candidates – Level B
Staff development Procedure Academic Promotion for Candidates
Level C – E
Staff Development Policy
Staff development Procedure -Academic
Promotion for Candidates Level C – E
- 21 -
7.14 Academic Promotion Rehearing Process
FUNCTION / DECISION
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Provost
Staff Development Policy
Stage 1: Review Panel
Professor
Staff Development Procedure –
Academic Promotion Rehearing Process
Levels B – E
Associate Professor (Level D)
Senior Lecturer (Level C)
Lecturer (Level B)
Stage 2: Rehearing Committee
Professor (Level E)
University Promotion Rehearing
Committee
Staff Development Policy
Staff Development Procedure –
Academic Promotion Rehearing Process
Levels B – E
Associate Professor (Level D)
Faculty Promotion Rehearing Committee
Staff Development Procedure –
Academic Promotion Rehearing Process
Levels B – E
Senior Lecturer or Senior Research Fellow
(Level C)
Lecturer or Research Fellow (Level B)
Staff Development Policy
Sub-committee of faculty senior lecturer
promotions committee
Staff Development Policy
Staff Development Procedure –
Academic Promotion Rehearing Process
Levels B – E
Non-faculty Applications (Levels B - D)
Most relevant Faculty Promotion
Rehearing Committee (or subcommittee)
Staff Development Policy
Staff Development Procedure –
Academic Promotion Rehearing Process
Levels B – E
7.15 Performance Management – Academic Staff
FUNCTION /PROCESS
Staff Annual Performance Plan
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Academic Performance Supervisor
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
clauses 53 and 59
Staff Mid-cycle Review
Staff Annual End-of-cycle Performance
Review
Staff Development Policy
Staff Development Procedure: Performance Development Process:
Academic Staff
Staff Annual Incremental Increase
Staff Development Procedure: - Managing
Unsatisfactory Performance: Academic
Staff
Counselling for unsatisfactory performance
Academic Performance Supervisor,
acting on the advice of the HR Business
Partner
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
clause 53
Staff Development Policy
Staff Development Procedure: - Managing
Unsatisfactory Performance: Academic
Staff
- 22 -
FUNCTION /PROCESS
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Formal Unsatisfactory Performance Report
Provost
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
clause 53
Staff Development Policy
Staff Development Procedure: - Managing
Unsatisfactory Performance: Academic
Staff
Nomination of an academic supervisor other
than the staff member’s immediate line
manager
Provost
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
clause 59
Nomination by the VC dated 23 March
2010, for the purposes of the Enterprise
Agreement, Schedule A
7.16 Performance Management – Professional Staff
The Professional Staff Performance Management Scheme is applicable to all Professional staff (full-time or
part-time, but excluding casual staff) inclusive of those at the top of the incremental scale.
FUNCTION / PROCESS
Establishment of performance plan, changes
to performance plan, updated goals and
progress reports.
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Performance supervisor
Monash University Enterprise Agreement
(Academic and Professional Staff) - clause
65
Formal Performance Review
Staff Development Policy
Staff Development Procedure: - Managing
Unsatisfactory Performance: Professional
Staff
Incremental progression approved
Performance supervisor
Monash University Enterprise Agreement
(Academic and Professional Staff) - clause
65.9 & 65.12
Staff Development Policy
Staff Development Procedure: - Managing
Unsatisfactory Performance: Professional
Staff
Withholding of increment
Performance supervisor
and
Monash University Enterprise Agreement
(Academic and Professional Staff) - clause
65.12-65.13 & 65.16
Head of Unit
Staff Development Policy
Staff Development Procedure: - Managing
Unsatisfactory Performance: Professional
Staff
Review of decision to withhold an increment
Nominee of Divisional Director (or
equivalent) or Dean
Monash University Enterprise Agreement
(Academic and Professional Staff) - clause
65.15
and
President of Monash University NTEU
Branch
- 23 -
7.17 Issuing Performance Warnings
Authority to issue a performance warning (as defined within the University’s Enterprise Agreement) is
delegated to:
ISSUE PERFORMANCE
WARNING TO
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Academic Staff
Professional Staff
Provost
Director, Workplace Relations
Monash University Enterprise Agreement
(Academic and Professional Staff) PART H
7.18 Disciplinary Action for Misconduct and Unsatisfactory Performance
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clauses 52 to 55.
Authority to implement the following forms of disciplinary action including demotion and termination is
delegated to:
DISCIPLINARY ACTION
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Termination
Senior levels – including
Deputy Vice-Chancellor,
Pro Vice-Chancellors
and Dean
Provost
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
Termination for serious misconduct
and all disciplinary action for staff on
performance-based contracts (PBC)
Academic staff on PBCs
Provost
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
Termination
Academic Staff
Provost
Termination
Professional Staff
Chief Operating Officer and
Senior Vice-President
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
53 (except PBC staff)
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
54 (except PBC staff)
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
Formal disciplinary action other than
termination (refer Clause 53.2)
related to alleged misconduct or
serious misconduct
Academic Staff
Provost
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
53 (except PBC staff)
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
Disciplinary action – suspension
with or without pay
Formal disciplinary action other than
termination related to alleged
misconduct or serious misconduct:

Academic Staff
Provost
Professional Staff
Chief Operating Officer and
Senior Vice-President
and/or
All other except
counseling and warnings
Executive Director (Monash
HR)
Disciplinary action for unsatisfactory
performance
Academic Staff
Provost
Disciplinary action for unsatisfactory
performance – including counseling
and warnings
Professional Staff
Supervisor acting on the
advice of Lead HR Business
Partner
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
53 (except PBC staff)
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
53 (except PBC staff)
Nomination by the VC dated 23
- 24 -
DISCIPLINARY ACTION
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
Disciplinary action for unsatisfactory
performance – all other
Academic Staff
Provost
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
53 (except PBC staff)
Staff Development Policy
Staff Development Procedure –
Managing Unsatisfactory
Performance: Academic staff
Terminate appointment by summary
dismissal during or at the conclusion
of the probation period or thereafter
All Professional Staff
Chief Operating Officer and
Senior Vice-President
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
54 (except PBC staff)
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
Nomination of members for any
committees convened in
accordance with clause 11 of the
Enterprise Agreement
Academic Staff
Staff Development Policy
Professional Staff
Research Misconduct
Provost
Academic Staff
Chief Operating Officer and
Senior Vice-President
Staff Development Procedure –
Managing Unsatisfactory
Performance: Professional staff
Pro Vice-Chancellor
(Research)
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – Clause
11
Nomination by the VC dated 23
March 2010, for the purposes of
the Enterprise Agreement,
Schedule A
7.19 Redundancy
Authority to carry out all functions relating to redundancy, including authority to declare positions redundant
and terminate the employment of staff at the following levels, on the grounds of redundancy is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Academic Staff
Provost
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
clause 47
Professional Staff
Chief Operating Officer and Senior VicePresident
Nomination by the VC dated 23 March 2010,
for the purposes of the Enterprise
Agreement, Schedule A
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
clause 48
Leaving Monash Policy
Leaving Monash Procedure – Redundancy
and Redeployment
- 25 -
7.20 Redeployment
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Academic and Professional Staff
Director, Workplace Relations (as nominee
of Executive Director, Monash HR)
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
clause 49
Leaving Monash Policy
Leaving Monash Procedure – Redundancy
and Redeployment
7.21 Termination for ill-Health (instigated by Monash University the employer)
Authority to terminate the employment of the Vice-Chancellor on the grounds of ill-health is retained by
Council (in accordance with the Appointment Agreement with the VC).
Authority to terminate employment of the grounds of ill health at the following levels is delegated to:
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
All Academic Staff
Provost
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
Clause 50
Nomination by the VC dated 23 March 2010,
for the purposes of the Enterprise
Agreement, Schedule A
7.22 Termination (Other)
Function/ Authority
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Termination of honorary appointment professionals
Executive Director (Monash HR)
Recruitment, Selection and Appointment
Policy
Recruitment, Selection and Appointment
Procedure – Honorary appointments
(professional staff)
Termination of unpaid adjunct
appointments (levels A – C)
Lead HR Business Partner
Termination of unpaid adjunct
appointment (level D – E)
Dean
7.23 Leave
These positions have the authority to approve the following leave within Enterprise Agreement and/or
University policy limits for eligible staff within their relevant accountability areas and below but not equal to
their own levels of designation:
LEAVE TYPE
/PURPOSE
LEAVE FOR STAFF
DELEGATION
All Leave Types
Vice-Chancellor
DVCs
Vice-Presidents
Dean
Divisional Directors (or
equivalent)
Head of Unit
Chancellor
Vice-Chancellor
Vice-Chancellor
Vice-Chancellor
VPs
SOURCE OF
AUTHORITY/
REFERENCE
Dean or Divisional Director or
equivalent
- 26 -
LEAVE TYPE
/PURPOSE
LEAVE FOR STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Annual Leave
Academic Staff
Supervisor
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
Clause 36 and Schedule E
(Leave Entitlements)
Professional Staff
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(Annual Leave)
Special Leave (paid special
leave up to 2 weeks or unpaid
leave up to 6 months)
Academic Staff
Executive Director (Monash HR)
Remuneration and Benefits
Policy
Professional Staff
Remuneration and Benefits
Procedure – Types of Leave
(Special Leave)
Special Leave (paid special
leave > 2 weeks or unpaid
leave > 6 months)
Academic Staff
Provost
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(Special Leave)
Special Leave (paid special
leave > 2 weeks or unpaid
leave > 6 months)
Professional Staff
Chief Operating Officer and Senior
Vice-President
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(Special Leave)
Personal Leave
Academic Staff
Supervisor
Professional Staff
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 37 and Schedule 5
(Leave Entitlements)
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(Personal Leave)
Personal Leave In Advance
(paid leave more than 15 days
in advance of credit)
Academic Staff
Executive Director (Monash HR)
Professional Staff
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 37 and Schedule 5
(Leave Entitlements)
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(Personal Leave)
Compassionate Leave
(including extended
compassionate leave up to a
total period of 5 days per
occasion)
Academic Staff
Professional Staff
Supervisor
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 Schedule 5 – Leave
Entitlements
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(All)
- 27 -
LEAVE TYPE
/PURPOSE
LEAVE FOR STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Extended Compassionate
Leave (greater than 5 days)
Academic Staff
Dean
Professional Staff
or
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 Schedule 5 – Leave
Entitlements
Divisional Director or equivalent
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(All)
Maternity Leave – Paid
Academic Staff
Dean
Spouse/ Partner birth Leave
Professional Staff
or
Divisional Director or equivalent
Adoption Leave
Pre Natal Leave
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
Clause 39 and Schedule E
(Leave Entitlements)
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(Parental leave)
Extended period of unpaid
parental leave (up to six
months)
Academic staff
Executive Director, Monash HR
Workforce Management Policy
Provost
Workforce Management
Procedure – Flexible working
arrangements for parents or
carers
Workforce Management Policy
Extended period of unpaid
parental leave (greater than
six months)
Academic staff
Extended period of unpaid
parental leave (greater than
six months)
Professional staff
Long Service Leave – full pay
Academic Staff
Dean
Long Service Leave – half pay
Professional Staff
or
Professional staff
Chief Operating Officer and Senior
Vice-President
Workforce Management
Procedure – Flexible working
arrangements for parents or
carers
Workforce Management Policy
Workforce Management
Procedure – Flexible working
arrangements for parents or
carers
Long Service leave – double
pay
Divisional Director (or equivalent)
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
Clause 38 and Schedule E
(Leave Entitlements)
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(Long service leave)
Leave Loading for Extra
Holidays
Academic Staff
Professional Staff
Supervisor
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
clause 32
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(Annual leave)
- 28 -
LEAVE TYPE
/PURPOSE
LEAVE FOR STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Study Leave (as defined in the
Enterprise Agreement and not
exceeding one month in a
calendar year)
Professional Staff
Dean
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 Schedule 5 (Leave Entitlements)
or
Divisional Director or equivalent
Study Leave (greater than one
month in a calendar year)
Professional Staff
As for Special Leave (see above)
Remuneration and Benefits
Policy
Remuneration and Benefits
Procedure – Types of Leave
(All)
7.24 Voluntary Reduced Working Year
LEAVE TYPE
/PURPOSE
LEAVE FOR STAFF
DELEGATION
SOURCE OF
AUTHORITY/
REFERENCE
Voluntary Reduced Working
Year
All continuing and fixed-term
Staff
Dean
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 –
Clause 30
or
Divisional Director or equivalent
7.25 Outside Studies Program (OSP) (within the limits outlined in University policy)
Outside Studies Program for
DELEGATION
SOURCE
Academic Staff
Relevant Faculty or Non Faculty OSP
Committee (as appropriate)
Monash University Enterprise Agreement
(Academic and Professional Staff) 2009 –
Clause 62
Staff Development Policy
Staff Development Procedure – Outside
Studies Program
Deans
Vice-Chancellor
Staff Development Policy
Associate Dean
and
Staff Development Procedure – Outside
Studies Program
Head of Unit
OSP Committee
Deferral of OSP
Dean, Director or equivalent in
consultation with Head of Unit (where
applicable)
Staff Development Policy
Staff Development Procedure - Outside
Studies Program
7.26 Remuneration Claim Forms including Overtime and Additional Hours,
Allowances & Timesheets
CLAIM
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Private Vehicle Use
Academic and Professional
Staff
Head of Unit
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
78
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CLAIM
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Higher Duties Allowance
Professional Staff
Dean or Divisional Director or
equivalent
Monash University Enterprise
Agreement (Academic &
Professional Staff) 2009 – clause
79
Overtime/ Additional Hours
Professional Staff
Supervisor
Casual Timesheets
Casual Staff
Supervisor
7.27 Exceptional Achievement/Performance Payments
LEVEL
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Academic Staff
Executive Director (Monash HR)
Recruitment, Selection and Appointment
Policy
Recruitment, Appointment and Selection
Procedure – Additional Appointments and
Duties
Staff Form - Personal activity - exceptional
achievement request schedule
Professional Staff (HEW Levels 5 to 9)
Dean/Divisional Director
(no > than $5,000)
Remuneration and Benefits Procedure –
Allowances and Incentives
Staff Form – Payment for exceptional
Peformance Form
7.28 Staff Wellbeing
The authority to approve and implement the following Staff Wellbeing-related actions is delegated to:
ACTION
LEVEL OF STAFF
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Flexible Working Hours
Professional Staff
Supervisor
Home-Based Work
Professional Staff
Executive Director
(Monash HR)
Monash University Enterprise
Agreement (Academic and
Professional Staff) 2009 – clause
73
Workforce Management Policy
Workforce Management
Procedure – Work Life (Homebased Work)
Job Share Arrangement
Staff Study Support
Professional Staff
Ongoing And Fixed Term Staff
Head of Unit, acting on the
advice of the HR Business
Partner
Workforce Management Policy
Dean
Staff Development Policy
or
Staff Development Policy – Staff
Study Support procedure
Workforce Management
Procedure – Work Life (Job share)
Divisional Director or
equivalent
7.29 Authority to Provide/Extend Computer Access to HR Systems
ACCESS/ RESPONSIBILITY
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
SAP HR user access
Lead HR Business Partner (Display access – HR
Hub staff only)
Request for SAP user access
(department) [Word] [PDF]
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ACCESS/ RESPONSIBILITY
DELEGATION
SOURCE OF AUTHORITY/
REFERENCE
Director, HR Operations (Display/Maintain
access – HR Operations staff only)
Manager, Payroll Control and Compliance (all
other requests)
Renewal of SAP HR user access
Lead HR Business Partner (Display access – HR
Hub staff only)
Request to renew SAP user access
[Word] [PDF]
Director, HR Operations (Maintain access – HR
Operations staff only)
Manager, Payroll Control and Compliance (all
other requests)
Temporary SAP HR user access
Manager, Payroll Control and Compliance
SAP timesheet administration access
Lead HR Business Partner
SAP Safety Suite access
Manager, Payroll Control and Compliance
SAP Training and Events access
Director, Leadership & Organisational
Development (LOD HR staff only)
Request for SAP temporary access /
delegation [Word] [PDF]
Manager, Payroll Control and Compliance (all
other requests)
SAP production and super-user access
Portfolio Manager, Workforce Portfolio
(eSolutions)
in consultation with Director, HR Operations or
Director, Workplace Relations (as appropriate)
Access to the SAP confidential payroll
Chief Operating Officer and Senior VicePresident
Recruitment express (Rex) standard user
access
Rex HR user access
Standard user access automatically assigned to
all staff
Director, Recruitment Design & Delivery
Rex super-user/ administration access
Portfolio Manager, Workforce Portfolio
(eSolutions)
Recruitment express (REX) HR user
access request [PDF]
and
Performance Development Online (PDO)
access
Director, Recruitment, Design & Delivery
Automatic access to performance plans for self,
direct reports and others in the reporting
hierarchy
PDO reports administration access
Director, Workplace Relations
PDO workplace relations level access
Director, Workplace Relations
PDO global administration access
Portfolio Manager, Workforce Portfolio
(eSolutions)
and
Access to HR systems not outlined above
Responsibility for auditing and monitoring
compliance with HR system use requirements
Director, Workplace Relations
Manager, Payroll Control and Compliance
Manager, Payroll Control and Compliance
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