Universal Level Data Tools
School-wide Facilitator Training
September 15, 2010
Objectives
• Describe PBS Data Tools
• Review some components of PBS Data Tools
• Identify possible applications of the data in problem
solving, decision making, and action planning at
building, district, PA PBS Network levels and their use
for determining district/building training and technical
assistance needs
PBS Data Tools
An Overview
Your PBS Survey Account
•
Your SWPBS Regional Facilitator will:
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–
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•
Give each school a unique account number
Open surveys for a time period that is convenient for your
school to complete the survey
Close the survey time period when you and/or your schools
staff has finished taking the survey
Reports and graphs generated automatically when
survey period closed
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Closed surveys cannot be reopened
Please notify Regional Facilitator in advance if date will not
be met
PA PBS Network:
Existing Tools for Assessing Process
• PBS Surveys: Universal Tools
– Internal
– Self-Assessment Survey
– Team Implementation Checklist (TIC) 3.0
– School Safety Survey
– Benchmarks of Quality (BoQ) – Revised (2010)
– External
• School-wide Evaluation Tool (SET)
• PA PBS Network
• Phases of Implementation (PoI)
What is PBS Surveys?
• Web-based online data tools
• Developed through Educational and
Community Supports, U of Oregon
Why Use Data?
• Takes the emotion out of our experiences
• Lets us know if our systems and practices are
effective
• Reminds us to celebrate our accomplishments
• Graphs help people see the big picture
• It’s fun
When Are PBS Surveys Used?
• Monthly, quarterly, annually
• Single survey used in isolation
• Multiple surveys used in combination
• Anytime by leadership
Who Can Use PBS Surveys?
• SWPBS Building Implementation Teams
• District SWPBS Leadership
• SWPBS Regional Facilitators and Local
Facilitators
• State Leadership / State Coordination Team
Why Use PBS Surveys?
• Analyze the process and systems of
implementation
• Identify strengths
• Identify areas in need of development
• Evaluate effectiveness of current
implementation plan
• Action plan and progress monitoring
Phases of Implementation (PoI)
Overview of PoI
• Introduction to the Phases of
Implementation (PoI) Scoring Rubric
• Understand how to complete and utilize
the PoI
• Understand how to submit the PoI
The PoI is designed to:
• Determine a school’s level of SWPBS
implementation in all three tiers – Universal,
Secondary, Tertiary
• Assist in identifying training and TA needs
• Assist with team action planning and problemsolving
• PA PBS Network Recognition for SWPBS
implementation and sustainability
Phases of Implementation Scoring Rubric
• 3 Tiers
• Universal, Secondary, Tertiary
• 3 Phases – Each Tier
• I, ll, lll
• Critical Elements (58)
• Systems, Practices and Data policies and
procedures indicating achievement
Completing the PoI
• Each member of each SWPBS team completes
a separate copy of the PoI by checking the
boxes of all implementation elements
currently in place**
– Universal Team members check the boxes in the
universal section
– Secondary Team members check the boxes in the
secondary section
– Tertiary Team members check the boxes in the
tertiary section
Completing the PoI
• The Internal Coach collects all of the tools and
summarizes the results. Boxes where 60% or more
of the teams members indicated “in place”, the item
is considered “in place.”
• The district External Coach completes her/his version
of the school’s PoI and meets with the Internal Coach
and school administrator to review scores, reconcile
discrepancies/gaps, collect signatures and assist with
action planning and arrange technical assistance
Completing the PoI
• Special Note:
– For a school that does not have all items marked
as “in place” in Phase l for any of the three tiers,
that school is considered to be “Below Phase l”
and the box in the left hand column marked
“Below Phase l” is checked
– This indication assists the school/district coaches
and the Regional Facilitator to plan training and
technical assistance accordingly
Submitting the PoI
• The results are sent to the PA PBS Network
Regional Facilitator where training and
technical assistance are finalized
• Final results are sent to PA PBS Network,
PaTTAN Pittsburgh office, c/o Patty Panuccio,
3190 William Pitt Way, Pittsburgh, PA 15238,
ppanuccio@pattan.net, fax – 412-826-1964
Summary: PoI
• WHO:
• WHAT:
Universal, Secondary, & Tertiary Teams as applicable
The PoI provides a checklist of observable features that
indicate establishment of critical elements for
implementation. This tool offers a snapshot of
established elements and guides development of other
critical features.
• WHERE: At your school
• WHEN: This may be on-going with final report at end-of-year
• HOW: Completed by Team members at each Tier.
Corroborated by SWPBS Facilitator.