Agenda
• Introductions and Background
– Introduction – Paul Giblin
– Background – Paul Collinge
• Overview – Geoff Thomas
• Evaluation Process, Part C Questions
– Quality – Paul Collinge
– Financial Risk – Julian Dinnicombe
– Bid Price – Duncan Ford
•
•
•
•
Questions and Answers
Tea and coffee
Devontenders demonstration
Close
Background
• DCC committed to care home provision as an
essential part of it’s strategy in providing care to
an increasing elderly population
• DCC wishes to move to a solely commissioning
organisation and to cease being a direct
provider of services
• DCC needs to increase its commissioning of
care home services for those individuals with the
most complex needs.
Background Contd
• DCC wish to commission competitively priced,
quality care home services that offer a
personalised approach to their residents
providing choice and influence over all aspects
of their care including leisure and social aspects
as well as the opportunity to maximise or
maintain their independence
Today is about presenting the opportunity to you
and how the Tender is structured and how our
evaluation process will operate.
Overview
• The Opportunity
• The Structure of the Tender
• The List of Tender Documents
The Opportunity
• Transfer of 19 Residential Care Homes for
older people as going concerns through
125 year Lease
• Includes integral day care
• Transfer of residents and staff
• Restrictive covenant
• Transitional Spot Contracts and Rates
The Structure of the Tender
• Part A - Information and Instructions
• Part B - Specification
• Part C – Tender Submission
Tender Pack
Part A - Information & Instructions
Introduction
Tender Objectives
Information
Information Provided
“Bidders Conference” Event
Site Visits
TUPE & Details of Employees
Pension Scheme
Devon County Council Terms and Conditions of Employment
Staffing Data
The Tender Submission Process
The Tender Evaluation Process
Instructions
Completing the Documentation
Enquiries regarding the Documentation
Submitting the Tender
Tender Pack Contd
Part B – Service Specification
Service Specification
Part C - Tender Submission
Service Delivery and Quality
Declaration & Authorisation
Appendices
Appendix 1. Lease Agreement
Appendix 2. Spot Contract Agreements
Appendix 3: Contract Terms & Conditions Relating to TUPE
Appendix 4 Transitional Spot Rates
List of Tender Documents
• Tender Pack
• General Information
• Home Specific information
• Site Visits
Evaluation
• Quality
• Financial
• Bid Price
Quality Questions
Example
Providing a Quality Service
Criteria
Organisation can deal with complex needs
including dementia.
Weighting %
Question
How would you ensure that staff demonstrate the
necessary skills and competence to meet the needs of
individuals with complex needs including dementia.
20
Quality Question
Evaluation
Raw Scores
Question
%
Number Weighting
Weighted Scores
Bidder 1
Bidder 2
Bidder 3
Bidder 1
Bidder 2
Bidder 3
1
15
3
5
4
9.0%
15.0%
12.0%
2
15
3
5
4
9.0%
15.0%
12.0%
3
4
20
10
5
4
5
2
3
5
20.0%
8.0%
20.0%
4.0%
12.0%
10.0%
6
10
5
4
5
10.0%
8.0%
10.0%
• Bidder 1 passes the
evaluation;
• Bidder 2 fails the
evaluation (scores
below 3)
• Bidder 3 fails the
evaluation (weighted
score below the
overall threshold)
7
15
5
2
3
15.0%
6.0%
9.0%
8
15
100
5
5
3
15.0%
86.0%
15.0%
83.0%
9.0%
74.0%
Financial Evaluation
Questions
Question 1:.Please describe how your organisation
would secure the funding required to complete this
deal for the package of lots you describe. Please
provide evidence of funding terms, details of your
proposed funding structure and if borrowing is
necessary of lenders’ commitment, for example, in the
form of funding letters and bank letters.
Financial Evaluation
Questions
Question 2:.Please provide the business plans and
associated financial projections for the single lots and
packages of lots under consideration. There is an example
cash flow template at Appendix 2 which we would prefer to
be used as it details the level of detail we are seeking for
both the projections and the underlying assumptions. If you
prefer to use your own format then please reflect a similar
level of detail in the assumptions. It is very important that
these projections are the ones that have been used to
secure any borrowing required and we would want
evidence that any lenders commitment letters referred to
in question1 have been based on these projections.
Bid Price Evaluation
Bidder
A
Conditiona
l on
winning all
lots?
Lot
1
2
3
4
No
£k
1,100
1,500
900
1,800
B
Yes
£k
1,600
1,000
C
Yes
£k
1,000
1,650
D
Yes
£k
1,200
1,750
Questions and Answers