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School Year Calendar
This Excel spreadsheet produces a 14-month calendar through the
2050-51 school year, with minimal initial user input. Keeping a
count of student days is automatic; just enter a starting date and
the number of student days – that’s it!! Holidays are easily
designated and student days are automatically adjusted. This tool
makes easy work of the development of a school year calendar
and is especially useful for negotiations. The calendar is set to
print on 3 pages of standard 8 1/2 x 11 paper in landscape
orientation – any smaller will produce results with very small text
that is difficult to read. A beginning understanding of Excel is
recommended for use.
Click to proceed
School Year Calendar
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Works through 2050 -2051 school year
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If you need it beyond this date, don’t call me – I’ll be 103
14-Month calendar produced automatically
Tracks 4 separate schedules at once
Counts total school days
Counts by day of week
Tracks holidays and non-student days
Easter automatically placed
Leap Year automatically placed
Click to proceed
Each of the 14 months appears as a typical calendar,
but a closer look reveals the hidden structure with the
formulas
2050
JULY
S
M
T
W
T
F
1
S
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Click to proceed
Let’s take a closer look at an individual calendar day
2050
JULY
S
M
T
W
T
F
1
S
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Click to proceed
CAUTION!!
Each Calendar day is composed of 16 Excel Spreadsheet Cells. The formulas in
this spreadsheet are NOT protected so you can see all calculations. The
danger in this is that if you accidentally erase a formula, the calendar will not
work properly. The advantage is that you can learn how this spreadsheet
works and improve it for the future. Just be careful. Any cells that do not
contain formulas are open for any text, numbers or formulas you wish to
enter.
Open for entry
Date – Do not
change!!
An entry in any of the 4 cells in
this row will set the day not to
be counted as a student day
1
There are formulas in the 8 cells of
these two rows – DO NOT CHANGE!!
Click to proceed
Step 1: Fill in Beginning Year
2013 BEGINNING YEAR
SECTION
# OF DAYS
A
180
B
C
D
BEGINNING MONTH
August
Step 2: Fill in number of
Student Days in school year
Section “A” is one
of 4 Calendars you
can create
Step 3: Fill in the
full name of the
beginning month
of the student
school year
BEGINNING DATE
27
Step 4: Fill in the
beginning date of
the student
school year
Click to proceed
Day 1 of Calendar “A” begins on August 27th
2013
AUGUST
S
M
T
W
T
1
F
2
S
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
A
A
A
A
Student day count
Click to proceed
You can add up to 4 different schedules
2013 BEGINNING YEAR
SECTION
# OF DAYS
A
180
B
180
C
D
BEGINNING MONTH
August
August
BEGINNING DATE
27
28
Here a second schedule is added beginning on August 28th
Click to proceed
A second Section “B” Calendar that starts on
August 28th would appear like this
2013
AUGUST
S
M
T
W
T
1
F
2
S
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
A
A
B
A
B
A
B
Click to proceed
Holidays and Non-Student Days are set by placing a character in
the cell directly above the calendar section designation
2013
SEPTEMBER
S
1
M
2
T
3
W
4
T
5
F
6
A
A
A
A
A
S
7
Click to proceed
Holidays and Non-Student Days are set by placing a character in
the cell directly above the calendar section designation
2013
SEPTEMBER
S
1
M
2
T
3
W
4
T
5
F
6
A
A
A
A
A
S
7
Watch the day count change
when the letter “H” is placed
directly above the section A
calendar designation (any
character can be placed in this
location – “H” is used here for
“Holiday”
Click to proceed
Holidays and Non-Student Days are set by placing a character in
the cell directly above the calendar section designation
2013
SEPTEMBER
S
1
M
2
T
3
W
4
T
5
F
6
A
A
A
A
8
7
9
8
S
7
H
A
54
65
6
7
Click to proceed
Below each month the students days are listed by:
The
Month
Days This Month:
Section A
Section B
Section C
Section D
The Day Count
21
M
T
W
T
F
5
4
4
4
4
Subtotal for
The Year
Subtotal Days This Year:
Section A
Section B
Section C
Section D
155
Click to proceed
The total Day Count for the year is listed at the top center of
the spreadsheet
TOTAL DAYS OF WEEK
A B
M 34
T 36
W 36
T 37
F 37
TOTAL
C
D
Click to end