Creating an Account and
Using Universal Job Match
In this hand-out we will take you through setting up an
account with UJM and show you some of the functionality
If you haven’t already, create an email account using the
“Creating An Email Account With Outlook” hand-out and if
possible also have a copy of your CV on the computer you
are currently using.
Using Universal Job Match
Contents
Lesson 1: Accessing The Website & Creating An Account ................................... 3
Lesson 2: Verifying Your Account ............................................................... 6
Lesson 3: The Navigation Bar .................................................................... 7
Lesson 4: Uploading Your CV .................................................................... 9
Lesson 5: Searching For a Job on Universal Job Match? .................................... 11
Lesson 6: Finding a Job ......................................................................... 13
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Lesson 1: Accessing The Website & Creating An Account
1. Open your internet
browser and type
www.gov.uk/jobsearch into the address bar and hit the “Enter” key.
2. Once the page loads, scroll down
and then click on the link that
says “Register With Universal
Jobmatch”.
3. On the next page enter
your details in the
appropriate boxes
(ENSURE THAT YOUR
PASSWORD IS
SOMETHING YOU CAN
REMEMBER EASILY) and
then click the
“Submit” button,
4. IMPORTANT: On the next page you will be given your own Government Gateway
User ID. Please note this down somewhere safe as you will need it to access your
account from now on.
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5. Once you have noted this User ID
down, check the box that says “I have
made a note of my User ID” and click
on the “Return To Universal Jobmatch” link.
6. Once the page loads enter your personal details into the appropriate text boxes.
7. In the box below where it says “Skills I want to
be matched against” start typing a skill relevant
to you and you will see that a list of options will
appear below it. (For example, type “Computer”
will bring up the list shown in the image to the
right). Click on the appropriate option and then click the “Add” button.
Another box will appear
below where you can
repeat the procedure until
you have added all of your relevant skills. Pick the closest possible option that you
find in the list – sometimes you may not be able to find your skill at all. If this
happens just move onto your next skill.
8. Finally, check all four of
the boxes at the bottom of
the page and click “Create
Account”.
9. The next page asks you to fill a short
Equality Questionnaire – this is for
statistics.
You can choose “Prefer not to complete
questionnaire” if you like.
Make your choice by clicking into the
correct checkboxes and then click “Save
and Continue” when you have finished.
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10. You will see the confirmation of account page.
Click “Continue” to proceed.
11. You will now be taken to the Home page where you can see a summary of all the
activities that relate to your job searches.
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Using Universal Job Match
Lesson 2: Verifying Your Account
1. It is very important that you verify your account shortly after you create it. You
have been sent an email to the address you registered your account with. Access
your email account, open the email from gateway.confirmation@gateway.gov.uk
and then click on the link shown below
Your web browser will open which will display the following. Click
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Lesson 3: The Navigation Bar
1. Across the top of every page on the Universal Jobmatch site you will be able
to access a Navigation Bar.
From here you can visit the different pages of your UJM account. Here is a
summary of what can be found under each header. Click on each one to
investigate.
Home:
Summary of all your activities on UJM with the following sub headers:
Alerts – Any relevant notifications will appear here
Messages – Messages received from potential employers
Saved Jobs – Any jobs you have saved but are yet to apply for
Recommended Jobs – Jobs that match your profile
Saved Searches –Searches you have conducted and chosen to store
CV – Your uploaded CVs
Application History – A list of jobs you have applied for via UJM
Activity History – A record of your UJM activities (you can add to this by using the text box).
Profile:
Your basic contact details and Job preferences. If you need to change anything
such as your email address you can do it here.
CV:
Your current CVs are up loaded into this section. You can have up to 5 CVs but only
one CV can be made Public (visible to employers) at any time.
There is also a CV writing function in this section which makes your CV available in
Universal Job Match only. We suggest that a better option is to create your CV
using Microsoft Word and upload a copy to UJM. Your CV will then also be available
for use with e-mail job applications and other on-line jobsites. Further instructions
are provided in our document - Introduction to Microsoft Word.
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Cover Letter Library:
This function allows you write and save up to 5 Cover Letters. There is a template
letter to get you started and you can choose to print the completed letter, or copy
and paste sections for inclusion in on-line job applications.
Alternatively, you can create Cover Letters using Microsoft Word and then copy
and paste them here.
Jobs:
A list of all the jobs posted on UJM. You can narrow down the choices using boxes
at the top of the page.
Messages:
Messages you may have received form employers.
Applications:
Details of any applications for jobs you have made through UJM.
Activity History:
The Activity History allows you to record all the steps you have taken towards
finding work, this may include
training activities such as attending
Digital Skills Academy.
To use the Activity History just
place the mouse arrow into the
text in the box and click. You will
then be able to overwrite the
existing text. It is handy to use this
box to record some job
applications as not all the
applications on UJM are recorded
by the site.
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Lesson 4: Uploading Your CV
Before starting this step make sure you have an electronic copy of your CV
stored on the desktop of your computer. If not ask your tutor for assistance.
1. Click on the link for the
CV section of your
account.
2. Click on “Upload CV”
3. Give your CV a title such as “My CV”.
Click on the button for “Public - I want
employers to find my CV”
4. Scroll down the page and
click on “Browse”
5. When the dialogue box
opens click on “Desktop”
and scroll down to your
CV file. Click on it once
and then click “Open”
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6. Click “Upload CV”
7. Once completed you should see
this message
8. Click on the link for
the CV section of
your account again.
You should see your CV in the “Saved CVs” section. You can repeat this lesson if
you have more than one CV to upload (i.e. You have different CVs created for
different job applications)
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Lesson 5: Searching For a Job on Universal Job Match?
1. To find the type of job you are looking for on UJM you can use the Job
Search boxes.
Enter the type of
job you are looking
for i.e. Catering (A
list of possibilities
may appear)
Leave this box
blank unless you
are looking for a
very specific job.
Enter the City or
Area that you are
looking for work in.
2. Click Search to produce a list of possible jobs based on your Search
Criteria.
3. The Search Criteria can be adjusted to help you get the ideal job and
location.
Example:
The Search Criteria will look something like this:
Title: Catering
City: Edinburgh
Distance: 20 miles
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It’s a good Idea to save a search using the
Save this search button
4. When you save a search you must give
it a name and then you can make
changes to it using the boxes
provided.
5. When you save a search you can
choose to have job alerts sent to you
by Email Daily or Weekly. You will
have to sign in to your Email website
in order to see these alerts.
6. Email Alerts will include any new jobs
that have been posted since your last
search.
7. When you choose to save the search you can make some changes to your
Search Criteria and store the search so that you can run it again from your
Home area.
8. Each time you run a saved search you will be able to view a list of the most
recent jobs available in the “Home” tab.
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Lesson 6: Finding a Job
1. When you run a search you will be given a list of jobs that match your
criteria. You can view a description and details about a job by clicking on
the Job Title.
2. As the mouse arrow passes over the Job Title the Title will turn orange,
click to access the description and to find out how to apply.
You can Save jobs to apply later if need be by clicking
Save. Saved jobs are stored in the Home area of your
UJM account.
Look for the Apply button and
click to apply. You will either be
taken to a page where you can
send your CV or to an External
website where you can complete
the application.
You can add a reason why you
found the job unsuitable by
using the options here and
clicking the Submit button.
Note: Some of the Jobs will not have an apply button, in this case you will have to
look for a phone number or Email address. If there is only and Email address you
will have to send an Email to the company with your C.V attached.
WARNING!
Unless there is a definite Apply button for a job you will have to use the Activity
History box to record the fact that you sent an Email or phoned the employer to
apply for a vacancy. Make a note of the Job ID from the Job Summary box so you
can enter this in the Activity History.
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