Management Instructor
Course
Workshop #904
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Course Objectives
Understand:
 The AYSO Management Program
 The process for becoming a
Management Instructor
 The administrative requirements
of a Management Instructor
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What must you do to become a
certified Management Instructor?
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Be a currently registered volunteer
Take AYSO’s Safe Haven training
Complete Introduction to Instruction
Complete this course
Recommendation of the course instructor
Complete the pre and post required courses
and teaching assignments
To become certified…
Within one year of this course be the
lead instructor for three of the
following roster workshops:
1.
2.
3.
4.
5.
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Registrar
Treasurer
Safety Director
Regional Board Member Training
Division Coordinator
Did you know that you will be
giving a 10 minute presentation at
the end of this course?
Registrar, Safety Director and
Treasurer lesson plans will be
distributed.
You will pick out a portion of the
lesson plan and present.
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15 minutes will be available during
Class 5 for preparation, and of
course during breaks.
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This is the place to take risks.
Don’t be afraid to
try new ideas.
Have fun!
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Class Two
Develop a Personal
Introduction
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It should include:
Your Name
City, State
AYSO Section
Positions held (just a couple…)
Years of experience
Plus…
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Your personal introduction should include one
or two of the following:
How you got involved in AYSO
Why you continue to be involved in AYSO
Why you want to be an instructor
What you want your AYSO legacy to be
Which one person has had the most positive
influence on your AYSO experience
 A humorous soccer story
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Debrief
What did you learn?
If you could do your introduction over
again, what would you do differently?
Did you hear or see something from
another candidate that you would
like to use?
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Do we need a break?
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Class Three
What can you share about
the Management Program?
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National Management
Program Overview
Class Three
Provides a support structure at Region,
Area and Section level
Enables AYSO volunteers to be trained and
certified
Helps volunteers understand their job as
defined by their job description
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What are some things that an
AYSO Management Instructor
must do?
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Management Instructors
shall…
Present the National Management Program
curriculum at all times
Use approved lesson plans and PowerPoints
Teach what is in the lesson plan
Stay on track – don’t let the participants lead
you down the wrong path
Incorporate AYSO philosophies into all training
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Who benefits from
management training?
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Answers
Kids
AYSO Region and all volunteers
Community
You (home, work, family, etc.)
Your family (AYSO involvement is a family
affair)
 You – It is an opportunity for personal growth
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Who should be trained?
Everyone!
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Where can volunteers be trained
in addition to a Section EXPO?
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Answers
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Regional board meetings
One on one training
Area meetings
Annual offsite planning meeting
Social activity preceded by training
Traveling Roadshow/Super camp
Management Webinars
How do you get volunteers
to attend management
training?
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Get them to training by…
Having it be an annual event- scheduled at the
same time and place every year
Serving food – make it special
Using positive peer pressure
Setting goal of 100%
Having participants pick the time and place
Having awards or rewards for participants
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What are the advantages
of small group
instruction?
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Small Groups
 Less formal grouping
 More time for addressing attendees’ needs
 Can be done in a variety of settings
 Time and location can be tailored to meet the
attendees’ needs
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More answers…
 More conversational than lecture
 More questions by both the attendees and
instructors
 More ability to create hands on opportunities
 Can become a mentoring opportunity
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What are the advantages
of large group
instruction?
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Large Group Instruction
More opportunity for feedback
It is more exciting and stimulating
Can use the latest equipment
Instructor can walk around the room and alter
the focal point
 Might be more cost effective
 It is a more efficient use of an instructor’s time
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Embrace the future
Most management training should be done at
the Region and Area level
Training not dependent on Section EXPOs
Webinar Training and online training
Regions will train all their Regional Board
Members and be more successful
And…
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Trained volunteers will provide a consistent
and uniform program
Registrar
Job
Description
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Class Four
Teaching Workshops
“Help! I’ve never been a Registrar,
Treasurer or Safety Director. How
can I teach those workshops?”
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• Everyone in here has a comfort zone.
• What do we mean by that?
• You may be asked to teach a course for which
you do not have the experience or knowledge.
Can you give an example?
You need to maintain your confidence and
gain the trust and respect of the attendees.
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Activity
List on the flip chart all the things
that the Registrar, Safety Director
and Treasurer Regional board
position have in common.
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Some possible answers
Everyone is here for the kids.
They all have a written job description. (Where
can they find it? – Web site)
AYSO’s Safe Haven® is their certification training
and taking their job specific course is their
official job training.
There is a manual for each job. (Where can they
buy one? – AYSO Supply Center)
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More answers
There is a checklist for each. Where can they be
found? In the job specific manual
They all have to work together.
They all have to fill out a Volunteer Application.
The lesson plans for their jobs are all on ayso.org.
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Exercise # 1
Divide candidates into groups of 4 – 5 (when possible).
Each person has 1-2 minutes to convince the rest
of the group to become their successor in the
AYSO job they currently hold or have held on
the Regional board.
The students need to use accurate, complete and
official information.
Select a time keeper.
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Review
What were some common themes given?
Were you honest about the amount of time
the job would require
Did you feel you were able to get some
commitment made?
Did you tell them how their involvement
would positively impact the kids?
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The intent...
As an instructor, you will be asked to teach
management workshops that are out of your
comfort zone.
You should be aware of resources (job
description, lesson plans, websites, contacts,
etc.) that can be used to assist you as an
instructor, as well as how to use them.
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Questions?
How is everyone feeling?
Are you more comfortable now than you were
at the beginning of the course?
What have you learned from other instructor
candidates in the course?
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Class Five
Nitty Gritty Details:
Before, During and After Teaching a
Management Workshop
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Nitty Gritty
A successful course is dependent
on taking care of details beforehand,
following some basic procedures
during the course, and appropriate
follow up and evaluation after the
course.
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Exercise # 1
Divide up into 3 teams.
New teams please!
1st team is to make a list (on post it notes) of
everything that needs to be done Before
teaching a management workshop.
2nd Team – During a workshop
3rd Team – After teaching a workshop
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Debrief
Let’s look in the handbook as we
debrief…
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Conclusion
A Management Instructor:
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Has control over their presentations.
Prepares and teaches using the lesson plans.
Sets up classroom before attendees arrive.
Reports training results back to the Region.
One more thought…
Remember:
It is important to enter correct
roster information, arranging for
mentors for those attendees who
either need or want additional help.
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Let’s discuss some tips
before you make final
preparation for your
presentations.
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Every instructor needs to use a
few simple techniques that will
enhance any presentation,
regardless of the teaching method.
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What are the things
you need to do?
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Make eye contact with each
attendee while moving around the
room. Don’t stand in one place the
entire time.
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Be careful of these…
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Did you guess?
Distracting mannerisms can weaken your
presentation. These include biting your nails,
keeping your hands in your pockets, standing
in one place, etc.
Remember not to turn your back on the
students while you write on the flip chart.
Get someone else to scribe for you.
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If you are making a
presentation, you will need to
do this…
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Be yourself!
Smile.
Make sure at some point in the presentation you let
everyone know how much AYSO means to you.
If teaching in small groups, you have the option to
sit right down at eye level with your students.
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These will enhance any
presentation
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Enhancements
Flip chart or individual fliers for information.
Tent (name) cards for small groups.
Say the attendee’s name when responding.
Distribute your contact information and for
Area/Section staff.
 Manuals and job descriptions for everyone.
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These will confirm what the
students have learned…
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Questions!
Survey the audience:
New? Experienced? AYSO position?
Respond to questions.
Ask lots of questions.
Don’t be afraid to say: I don’t know the answer,
but I will find out for you.
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Have Fun!
That
was
fun!
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AYSO
AYSO is
is FUN
best!
Let’s take a break!
When you return we will begin your
presentations.
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Homework
In order to receive credit for this course,
the homework assignment needs to be
completed and returned to the lead
instructor or to the National Office.
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Management
Instructor Criteria
Management Instructor
Advanced Management Instructor
Authorized to Teach:
All Management Courses and Workshops except Auditor,
Regional Management, Dispute Resolution, Due Process and
CVPA (Child and Volunteer Protection Advocate)
All Management Courses and Workshops
Pre-requisites
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Currently registered AYSO volunteer
AYSO’s Safe Haven®
Introduction to Instruction
eAYSO verifies attendance at Regional
Management (or Introductory Management)
and Dispute Resolution (or Advanced
Management)
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Current Management Instructor
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eAYSO verifies lead instructor of three of the
following certifications courses::
Registrar
Treasurer
Safety Director Division Coordinator
Regional Board Member Training
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Certification
Requirements
Within one year of taking the Management Instructor Course,
be the lead instructor for three of the following certification
courses:
Registrar
Treasurer
Safety Director Division Coordinator
Regional Board Member Training
Within one year of taking the Advanced Management
Instructor Course, be the lead instructor for three
of the following certification courses, verified by
eAYSO:
Registrar
Treasurer
Safety Director Division Coordinator
Regional Board Member Training
Homework
Assignments at Section
EXPO if Instructor
Courses attended
there or at other
location
1. Attend eAYSO for instructors, if offered at EXPO, or
online.
2. Observe three management instructors for the following:
• Were visual aids used effectively? Give an example.
• Name the best management instructor you observed and
tell us why.
• Give an example of an effective activity or guided
participation technique used in a workshop.
Observe three management instructors for the
following:
•What teaching methods were used?
•Give examples of the type of questions that were
asked.
•Comment on how well the instructor involved the
participants.
•What would you have done differently to make the
workshop more creative?
Evaluation Form
Date: ___________________________
Section Meeting: _______________
Workshop: _______________________
Instructor Evaluated: _______________
Evaluator: _______________________
Definitions of Scores for evaluation:
1= Fails to Meet Minimum Standards
2= Sometimes meets minimum standards
3= Meets minimum standards
4= Exceeds minimum standards
Observation
Pre-Class
Appearance of instructor
Organization
Presentation
Gave adequate introduction
Maintained adequate control of class
Appeared relaxed and confident
Adapted presentation to needs of students
Demonstrated creativity in presentation
Obtained adequate class participation
Involved students in presentation
Used training aids properly
Answered questions adequately
Completed presentation on time
Met lesson plan goals & objectives
Knowledge
Instructor has AYSO information specific to presentation
Instructor has AYSO information specific to presentation
Corrected any factual errors suggested by students
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Comments
Other Comments & Notes
*Notes: Minimum standards as defined in the Management Instructor Evaluator Courses
Instructors should consistently meet minimum standards
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Thank you for your participation.
If you need any further information,
contact the AYSO National Office
management@ayso.org
Workshop #904
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