UNDERSTANDING
MICROSOFT OFFICE 2007
John F. Hall
IT-User Services
Overview
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1. The Office Suites
 UD’s
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
Campus License Agreement
2. Understanding the User Interface
3. Working with New Office File Formats
4. Getting Further Assistance
1
The Office 2007
Suites
UNDERSTANDING
MICROSOFT OFFICE 2007
John F. Hall
IT-User Services
The Office 2007 Applications
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Word 2007
Excel 2007
PowerPoint 2007
Outlook 2007
Access 2007
Publisher 2007
InfoPath 2007
Groove 2007
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OneNote 2007
Communicator 2007
+ some others..
Office 2007 Suites
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Microsoft Office Basic 2007
Microsoft Office Home & Student 2007
Microsoft Office Standard 2007
Microsoft Office Small Business 2007
Microsoft Office Professional 2007
Microsoft Office Ultimate 2007
Microsoft Office Professional Plus 2007
Microsoft Office Enterprise 2007
Complete Comparison Matrix
Enterprise includes
all except:
Business contact mgr
Accounting
Campus License Agreement
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Office 2007 Enterprise
Download from udeploy.udel.edu
University Owned Machines
Limited “Work at home” rights for Faculty (soon)
Does NOT cover students, grad student personal
machines
What will students have?
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Most likely “Basic” or “Home & Student” or
“Standard”
All 3 have Word/Excel
May or may not have Outlook, OneNote &
PowerPoint
Likely won’t have Access, Publisher, InfoPath, Groove
or Communicator
Can get “Ultimate” for $249
2
Understanding the
User Interface
UNDERSTANDING
MICROSOFT OFFICE 2007
John F. Hall
IT-User Services
GUI Redesign :: The Ribbon
GUI Redesign :: Goals


Jensen Harris’ blog – “The Why of the New UI”
Fitts’ Law
1. The further away something is, the harder it is to click
2. The smaller something is, the harder it is to click
GUI Redesign :: The Ribbon
Office Button
Button Design Matches Vista
GUI Redesign :: The Ribbon
Quick Access Toolbar
Mile High Menus
Magic Corners
Magic Corners on Vista
Right-Clicking

Right-clicking brings up
 Mini
Toolbar
 Context Menu
3 Tips

1. Maximize Office
 Creates
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Mile-High menus and Magic Corner
2. Right-click for Mini Toolbar & Context Menu
3. Customize Quick Access
Tip #4

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Complaint: “The ribbon takes up too much space
and/or I don’t like looking at it all the time”
Solution: “Minimize the Ribbon”
 Right-click
on Ribbon
 Double-click any Ribbon tab

Looks like menus, but clicking pops open tabs
 Close
when you click an item
 Easier than dragging menu, esp trackad/pen
3
Working with New
Office File Formats
UNDERSTANDING
MICROSOFT OFFICE 2007
John F. Hall
IT-User Services
The “X” Files
New File Formats

.DOC => .DOCX
.PPT => .PPTX
.XLS => .XLSX
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What does this ‘X’ mean?
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The Goal of Open Office XML
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“…to enable the implementation of the Open
Office XML formats by the widest set of tools and
platforms, fostering interoperability across office
productivity applications and line-of-business
systems, as well as to support and strengthen
document archival and preservation, all in a way
that is fully compatible with the large existing
investments in Microsoft Office documents.”
Let’s break that down…
Open Office XML
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Nothing to do with “Open Office” or ODF
Folder of files compressed with ZIP
Open Standard : ECMA-376
•Microsoft
•Apple
•Barclays
•BP
•British Library
•Intel
•Novel
•Toshiba
•Library of
Congress
Compatibility
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
Office 2007 will read and write earlier versions
Earlier Office versions won’t open 2007 docs
 You
can add a compatibility pack for 2003 on
Windows
 A converter is available for Word 2007 docs on Macs
 An add-on allows saving to PDF from 2007
Actually more…

PowerPoint
.pptx or .pptm - Presentation
.ppsx or .ppsm - Show
.sldx or .sldm - Slide
.potx or .potm - Template
Macro-enabled add-in .ppam
Office theme .thmx
4
Getting Further
Assistance
UNDERSTANDING
MICROSOFT OFFICE 2007
John F. Hall
IT-User Services
Further Training Classes

http://www.present.udel.edu/calendar
 Word
2007 – 1/11/2007
 Excel 2007
 Access 2007
Help is a click away…
Further Online Training
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
http://office.microsoft.com/enus/help/FX100485361033.aspx?pid=CL1006051
71033
http://office.microsoft.com/enus/training/HA102255331033.aspx
 (each

all one line; visit MS links in IE)
http://www.present.udel.edu/lynda
References
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http://blogs.msdn.com/jensenh/
http://office.microsoft.com/en-us/default.aspx
Save as PDF Add-in
 http://www.microsoft.com/downloads/details.aspx?fa
milyid=F1FC413C-6D89-4F15-991B63B07BA5F2E5&displaylang=en

Mac XML converter
 http://www.microsoft.com/mac/downloads.aspx?pid=d
ownload&location=/mac/download/Office2004/Conv
erterBeta_0_2.xml