 Presenter notes:
 This Microsoft Word 2010 presentation provides a
prepackaged solution for helping employees maximize
this word processor’s features.
 You may use the presentation as-is or customize it.
 Remove this slide before presenting the slideshow.
Tips for maximizing Microsoft Word 2010
New user interface for 2010
 Word 2010 uses a ribbon interface rather than menus
 Added functionality and ease of use
 Less tedious than previous menu system
 Microsoft Word 2010 supports the use of symbols
and special characters.
 Click the Insert tab on the Word 2010 ribbon and
select Symbol from the Symbols group on the far
right.
 Keyboard shortcuts can be created for frequently
used
symbols.
 Use the Paragraph group on the Home tab of the
ribbon to customize:
 Bullet, list, and numbering options
 Indents
 Alignment and line spacing
 Borders and shading
 Sorting
 Paragraph and style markup
 Word supports automatic generation of
numbered and bulleted lists:
 Type the numeral one (1), a period, a space,
and then your text to begin a numbered list.
 Type an asterisk (*), a space, and then your
text to begin a bulleted list.
 Customize bullet and number styles by
clicking the Bullets or Numbering dropdown
arrow on the Home tab and selecting a style.
 Styles provide single-click access to specific
formatting combinations.
 Word supports two style types:
 Paragraph styles
 Character styles
 Apply styles by clicking a selection from the Styles
group on the Home tab.
 All Word documents are based on a template.
 Word uses two types of templates:
 Global templates
 Document templates
 Create templates from the Developer tab.
 Word 2010 uses open document format
 XML-based extensions for better compatibility with
other applications
 .docx and .dotx are the native Word 2010 formats
 Earlier binary formats are still supported
 Built-in save to PDF format
 Themes are similar to Templates, in that they both offer
specific design elements.
 Themes are best used to quickly create a formatted
document.
 Choose a theme from the Themes gallery; in the Themes
group on the Page Layout tab, click the Themes dropdown
arrow.
 Word 2010 supports basic and
advanced table functions.
 Create and modify tables using
commands from the Tables
group on the Insert tab.
 Right-click highlighted areas to
display formatting options.
SmartArt replaces
Diagrams
 Word 2010 uses SmartArt instead of
diagrams (Word 2003).
 Access SmartArt by clicking its icon in
the Illustrations group on the Insert tab.
 SmartArt has many options that
are similar to diagrams
available in earlier versions
of Word.

Charts make numeric
data more compelling.

Use Microsoft Excel to
create charts from
inside Word 2010.
 Track Changes
empowers collaborative
development.
 Use Comments to add
notes.
 Use Accept/Reject
Changes to complete a
document.
 Forms provide a consistent,
organized interface for
collecting information.
 Use the Controls group on
the Developer tab.
 Protect your forms.


The Letter Wizard creates
professional-looking form letters.
Mail Merge simplifies mass
distribution.
 Create custom addressed envelopes or mailing labels
in a snap.
 When creating many labels, create a new document
formatted for your label type.
 Use the Mail Merge Wizard to import addresses
from another source.
 Create a table of contents
using the References tab.
 Heading styles help build
tables of contents.
 Update a table of contents
when you revise the
document.
 Macros replay repetitive actions or perform custom
tasks.
 Create macros by clicking Macros or Record Macr0
in the Code group on the Developer tab.
 Assign the macro to a keystroke combination or add
it to the Quick Access toolbar.
 Are there any questions?
 Don’t forget to take your Microsoft Word 2010
quick reference sheet.
 Thanks for attending.