Exploring Excel
1.
Introduction to Microsoft Excel: What is a
Spreadsheet? What else can Excel do?
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Excel is a spreadsheet program that allows you
to store, organize, and analyze information
Use Excel for Calculations, Inventory Lists,
Scheduling Cost Analysis, Task list Database
Financial plans & reports Charts & Graphs, and a
tool for decision making
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Working with Your Excel Environment
The Ribbon and the Quick Access Toolbar are where you will
find the commands you need to do common tasks. This is the Excel 2010
Ribbon. Commands such as Open and Print are in Backstage view.
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Ribbon 2007 – The office button has been replaced with the File Tab
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Once a chart is created, options within a command
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Excel Help
| Page views
HELP ????
Normal – page layout – Page break preview
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Spreadsheets
Objectives (1 Basics
of 2)
•
Spreadsheet is a computerized ledger. A spreadsheet is generic term; worksheet is an Excel term
•
Divided into Rows and Columns
•
Cell References
•
Constants--entries that do not change
A B C D…….
256 Columns
Cell name
2007 – 16,384
Active cell
Numeric constant
– right aligned
Text constant
- Left aligned
1,2,3 - 65,000 Rows
2007 – 1 million
Worksheets within
the Workbook.
Sheet tabs can be
renamed by right
clicking
A workbook is the entire file and a worksheet is the individual page within the workbook
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Navigating a spreadsheet
To change which cell is active, use
the arrow keys, click the desired
cell, or use the keyboard shortcuts
from the following table.
Arrows: One cell in the direction of the
arrow
Home: Beginning of current row
Ctrl+Home: Beginning of the worksheet
Ctrl+End: Bottommost, rightmost nonblank cell in sheet
Page Down: Down one screenful
Page Up: Up one screenful
Alt+Page Down: Right one screenful
Alt+Page Up: Left one screenful
Enter: To beginning of next row (or beginning of
data range in next row)
Tab: One cell to the right
Shift+Tab: One cell to the left
Ctrl+Backspace You can press to bring the active
cell into view if you lose track of it.
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Creating Formulas & Functions
•
All formulas & functions begin with an equal “ = “ sign . Formula is an equation that performs a calculation. A
function is a predefined formula.
•
Addition: (formula) =A2+A3+A4+A5
• (function) =SUM(A2:A5)
•
Average (formula)
=(A2+A3+A4+A5)/4
• (function) =AVERAGE(A2:A5)
•
Subtraction: (formula)
=A2-A3
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Range: A series of consecutive numbers. Eg. A2:A5 represents A2,A3,A4,A5
Hierarchy of Operations – Order of precedence of the operators is as follows:
^ (caret) exponentiation
*(asterisk)
multiplication
/(slash) division
(Multi. & Div. are performed in order reading from left to right)
+(plus)
addition
-(minus)subtraction (Also performed in order from left to right)
When parentheses ( ) surround parts of a formula, however, the operation inside the parentheses takes precedence.
Tip: this sentence is a helpful mnemonic device for remembering the order.
Please parentheses
Excuse exponents
My
multiplication
Dear
division
Aunt
addition
Sally
subtraction
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More Formulas & Functions
 Highest amount in a range……=MAX(A2:A10)
 Lowest amount in a range…....=MIN(A2:A10)
 Count of values in a range …..=COUNT(A2:A10)
 Count of any data in a range…=COUNTA(A2:A10)
 IF FUNCTIONS enables you to build a logical formula. The IF function
compares the value in a cell to a test that you specify, then makes a
decision as to whether the value meets the test. True or
false……….=IF(logical_text,if_true,value_if_false)
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