FALL 2014 FRATERNITY RECRUITMENT RULES AND REGULATIONS
AS APPROVED BY THE INTERFRATERNITY COUNCIL
PREAMBLE
Recruitment is a mutual selection process by which fraternities seek potential new
members for membership and by which potential new members seek membership in a
fraternity. Each fraternity has an equal opportunity to meet potential members. These
rules and regulations are intended to help guide fraternity men and potential new
members throughout the recruitment process and formal recruitment week. This
document was approved on Wednesday, March 26th, 2014 by the Interfraternity Council
and all recognized fraternity chapters at Drake University.
ARTICLE I – DEFINITIONS
I. EXPLAINATION OF TERMS
a. Recruitment shall be defined as the process any non-affiliated male
pursues to engage or acquire information about potentially joining
any fraternity.
b. Prospective New Member (PNM) shall be defined as any Drake
male student who is non-affiliated.
c. Bid shall be defined as an oral or written invitation to join a
fraternity, either implicitly or explicitly.
d. Bid acceptance shall be defined as the signing of the New Member
Registration form by a potential new member.i
ARTICLE II – RECRUITMENT PROCEDURES
I. RECRUITMENT PERIOD
a. Recruitment rules shall be in effect from 8:00 AM on Saturday,
May 17th until 11:59 PM on Sunday, September 7th.
i. Recruitment rules shall be in effect during Drake
University sanctioned event in which prospective or
admitted students are present.ii
II. RECRUITMENT WEEK EVENTSiii
a. Potential New Members (PNM’s) will attend three (3) sessions
during the week, and shall be informed of recruitment rules and
procedures prior to the start of recruitment activities.
b. The first session will take place on either Tuesday, September 2nd,
or Thursday, September 4th. These sessions will be held from
6:30 PM until approximately 10:30 PM. The PNM will spend 20
minutes in each chapter’s designated room with 3 minutes travel
time between rooms. Rooms will be located in Olmstead, Aliber,
and Meredith as available. Room designation will be selected at
random.
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c.
d.
e.
f.
i. Chapters may have up to 30 members present for the first
round of recruitment.
The second session shall be held on Friday, September 5th and will
be held from 6:30 PM until 9:30 PM. PNMs are unrestricted in
amount of time spent at each fraternity during the session. There
will be no form of cuts/invites during this session.
The third session shall be held on Saturday, September 6th and will
be held from 11:00 AM until 3:00 PM. PNMs are unrestricted in
amount of time spent at each fraternity during the session. PNMs
will only be allowed back to the houses they are invited back to.
Bid signing will begin Sunday, September 7th at 11:00 AM and
last until 3:00 PM.
i. No fraternity members shall be on campus on bid signing
day (Sunday, September 15th) from exactly 11 am until
exactly 3:00 pm except for the Chapter President,
Recruitment Chair(s), and no more than two cars with one
driver and one passenger from the chapter.
Recruitment cut/invite lists are due by 8am Saturday morning, after
the end of Friday night’s Recruitment Event to the Vice President
of Recruitment via email at fraternity.recruitment@drake.edu.
ARTICLE III – RECRUITMENT CONDUCT
I. MEMBER CONDUCT
a. There shall be no purchasing of food, alcohol, gifts, or any other
items by a fraternity or individual with the intention to give a
PNM, either directly or indirectly.
b. Exceptions to article III.I.a. include the following:
i. Scholarships that are not contingent on joining a certain
chapter and do not promote a chapter.iv
ii. Recruitment favors given to all PNMs present at a
recruitment event.v
c. No chapter will provide alcohol or illegal substances to PNMs at
any time, nor will alcohol be visible during any recruitment party
or at any time on bid day. Bid day activities will end at 12:01 AM
on Monday, September 8th.
d. No Fraternity member shall make a derogatory reference about any
fraternity, sorority or any member of a fraternity or sorority.
i. Chapter members will confine themselves to giving
advantages of the fraternity system, the fraternity that he is
a member, or the benefits of other fraternities.
ii. No fraternity member shall discuss any perceived or actual
negative qualities of another Fraternity.
e. No fraternity member shall have a sorority endorse their chapter or
help partake in any form of the recruiting process.
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f. There shall be no guest list, date, crush, or exchange parties until
September 8th. There will be no parties at fraternity houses or
places of residence owned or leased by a fraternity member where
a PNM is present.
i. Brothers only parties are excluded from this rule
ii. If a brother only party is held on the premises of a fraternity
house or the residence of a fraternity member, the chapter
is required to allow any IFC executive position to check the
party for violations.
g. Starting the first day of class’s individual fraternity posters or
publications or any other types of advertisements promoting any
Fraternity shall be put up, on or off campus according to the
Campus Posting Policy.
II. CONTACT WITH POTENTIAL NEW MEMBERS
a. Contact between fraternity members and PNMs will be subject to
the following restrictions until 11:59 PM September 7th.
i. There can be no contact with PNM in any location or event
where alcohol is served.
ii. From August 18th, 2014 through the end of fall recruitment
(September 7th, 2014) no PNM may visit a chapter house
except to attend IFC scheduled recruitment events. PNMs
will not be allowed to attend any chapter function or
gathering during this period, regardless of its location.
iii. No fraternity member may buy anything for a PNM (meal,
pop, gift, etc.) and no PNM may buy anything (meal, pop,
gift, etc.) for a fraternity member.
iv. No house shall hold an official chapter function on campus
during this period without approval from the IFC Executive
Council. If the IFC Executive Council does not meet
before the planned function, both IFC VP of Recruitment
and the IFC advisor must approve the function.
b. Beginning on Saturday, May 17th and extending to Tuesday,
September 2nd, there is to be no contact beyond proper etiquette
gestures between any Fraternity member and the PNMs during the
actual formal recruitment times.
i. Proper etiquette includes, but is not necessarily limited to
greeting a PNM, and answering his questions regarding
recruitment, the Greek system as a whole, and anything
involving the University, or non-social fraternity related
questions. All fraternity members and alumni who are
participating in recruitment must sign the IFC Code of
Ethics acknowledging knowledge of rules and etiquette
during recruitment. The form will list recruitment rules
that pertain to individual fraternity members. Prior to
recruitment, a list of PNMs will not be provided to the
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chapter until 90 percent of rostered members have returned
the form.
c. Senior, junior, and second-semester sophomore PNMs may give up
their title and rights as a PNM by requesting, filling out, and
turning in the PNM Exemption Waiver. This removal of title is
permanent and may not be restored.
ARTICLE IV – EXTENSION OF BIDS
I. PROCESS
a. Bids are due at the Student Involvement and Leadership office or
any reasonable place determined by Interfraternity Vice President
of Recruitment by Sunday September 7th at 8am.
b. If a bid goes unsigned for longer than two (2) weeks from bid day,
the bid will no longer be valid and will become void at 3:00 PM on
Sunday, September 21st, 2014.
II. RESTRICTIONS
a. No student shall be offered a bid for membership beginning
Saturday, May 17th and continuing until 11:00 AM on Sunday,
September 7th.
b. No student may sign a bid card between 8:00 AM Saturday May
17th and 11:00 AM on Sunday September 7th.
ARTICLE V – VIOLATION OF RECRUITMENT RULES
I. Consequences for Violations of Recruitment Rules
a. Violations of recruitment rules will follow the judiciary procedure
outlined in Article V of the Interfraternity Council Bylaws. Fines
and penalties will be levied according to the severity of the
violation determined by the Judicial Board
1. First violation - $250.00 fine or $10.00 per member,
whichever is greater
2. Second violation - $500.00 fine or $15.00 per
member, whichever is greater
3. Third violation - $1,000.00 fine or $20.00 per
member, whichever is greater
b. For a violation that involves alcohol during recruitment, the
following penalties will be automatically enforced.
i. First violation – National headquarters will be notified,
social probation for present semester, and $500.00 fine or
$20.00 per member, whichever is greater
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ii. Second violation – National Headquarters will be notified,
social probation for one full school year, and a $1,000.00
fine or $25.00 per member, whichever is greater
II. Filing a recruitment violation
a. Recruitment violations may be witnessed by any of the following
i. Two men of different Drake University Fraternities
ii. A President of a Drake University chapter house
iii. Any one member of the Drake University Executive
Council of IFC or their assistants
iv. Any IFC Recruitment Counselor
v. Chapter Advisor
vi. The Director of Fraternity and Sorority Life at Drake
University
b. All recruitment violations must be filed and reported to IFC
Executive Council member or any Recruitment Counselor and/or
the Greek Advisor within 7 full days of the aforementioned
violation. For specific rules please see the Drake Student
Handbook. All witnesses shall remain anonymous.
c. The Chapter President should file all violations witnessed by a
Fraternity member.
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