Lenoir-Rhyne University Panhellenic Council
Recruitment Rules, Procedures, and Policies
Updated: March 31, 2015
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Table of Contents
Foreword…………………………………………………………………………………………………………………………………………………3
Standards of Ethical Conduct…………………………………………………………………………………………………………………..4
Panhellenic Compact……………………………………………………………………………………………………………………………….5
Important Dates and Deadlines……………………………………………………………………………………………………………....6
General Recruitment Rules and Policies…………………………………………………………………………………………………..7
Recruitment Fines……………………………………………………………………………………………………………………………………8
Eligibility………………………………………………………………………………………………………………………………………………….8
Registration……………………………………………………………………………………………………………………………………………..8
Budget…………………………………………………………………………………………………………………………………………………….8
Formal Recruitment Rules and Policies……………………………………………………………………………………………………9
Recruitment Policies………………………………………………………………………………………………………………………………10
Guidelines for Recruitment Procedures…………………………………………………………………………………………………11
Contact Rules during Formal Recruitment……………………………………………………………………………………………..13
Strict Silence………………………………………………………………………………………………………………………………………….13
Rules Governing Silence during Formal Recruitment……………………………………………………………………………..14
Fall Recruitment Schedule……………………………………………………………………………………………………………………..15
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Foreword
The manual is designed to specifically outline the rules and policies at Lenoir-Rhyne University
concerning Panhellenic member sororities. The guidelines are those which have been approved by the
Panhellenic Council and are in accordance with those adopted and encouraged by the National
Panhellenic Conference. These rules and policies apply to ALL women participating in Recruitment,
whether they are potential members, active members, or alumnae.
There is no way possible that this manual will be able to help you with every situation that may
arise during Recruitment. If problems should develop which are not covered in this manual, you should
refer to the National Panhellenic Manual of Information or contact your current Panhellenic Chair. In all
cases, these situations should be handled with the best interests of the Greek Community in mind.
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Standards of Ethical Conduct
Each sorority member has a mutual bond, not only with members of her own sorority, but also
with all Greek-letter women and men. This means that a spirit of cooperation and helpfulness exists
among all sorority members, regardless of their affiliation. This spirit of cooperation is incorporated by
Panhellenic into recruiting procedures, rules, and polices in order that fairness and goodwill prevail
throughout all recruiting activities.
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Since the recruiting period is set aside for the purpose of acquainting sorority members
and potential members, each sorority is bound by its sense of honor and fair play to give
each potential member a chance to make up her own mind.
No disparaging remarks may be made by a sorority member about another sorority.
Attempts may not be made to evaluate or rank another sorority. This includes any
discussion on sorority invitations. No sorority members are qualifies to tell a potential
member about a sorority other than her own.
No sorority active member, new member, or alumnae may suggest to any potential
member that she refuse a bid from a group in order to “wait” for a bid from another
group.
It is in accordance with the dignity and good manner of sorority women”
o To create friendly relations between sorority and non-sorority women.
o To avoid publicity on Panhellenic matters which are not properly the concern of
non-members.
The following rules are from the UNANIMOUS Agreements of the National Panhellenic
Conference, which govern the procedures of membership selection:
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Panhellenic Compact:
1. A potential member shall not be asked to join a sorority before the time designated by the
University Panhellenic (Bid Day).
2. Bid Day is the conclusion of Formal Recruitment. Bid day shall be decided on by the LenoirRhyne University Panhellenic Council. Bid Day is the scheduled time when invitations to
potential members are issued.
3. A signed MRABA Card or a Continuous Open Bidding Acceptance Card is binding. If the potential
member accepts a bid under the preference system, she is ineligible to be a new member in any
other national sorority on the same campus for one calendar year. If the potential member does
not receive a bid under the preference system, she is eligible for continuous open bidding. If the
potential member transfers to another campus during the year, she is eligible for pledging on
that campus, at the earliest possible opportunity.
4. A student who has had her pledge broken by a sorority or has broken her pledge to a sorority
may not be asked to join another sorority for one calendar year from the date she was originally
pledged. However, she may be given a bid by the same sorority at any time within that calendar
year.
5. A person who is or who has ever been an initiated member of an existing NPC sorority shall not
be eligible for membership in another NPC organization.
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Important dates and deadlines
Pi Chi Training- TBD
Recruitment T-Shirt Designs Due to Recruitment Committee (Fireside Room)
Recruitment Sign ups
August 17, 2015
April 27, 2015
August 25-28, 2015
Greek Interest Night
August 26, 2015
ICS training for Recruitment Chairs
August 27, 2015
Recruitment Rules meeting
August 27, 2015
Social Media
August 27, 2015
Last day to register for Recruitment
August 31, 2015
Recruitment Information night
August 31, 2015
Recruitment Open House (Round 1)
September 1, 2015
Invitations for Round 2 in due to office at 8:00 AM
September 2, 2015
Sisterhood night #1 (Round2)
September 2, 2015
Sisterhood night #2 (Round 3)
September 3, 2015
Invitations for Round 4 due to office at 8:00 AM
September 4, 2015
Preference night (Round 4)
September 4, 2015
Invitations due to the office at 8:00am
September 5, 2015
Bid Day
September 5, 2015
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General Recruitment Rules and Policies
1. Recruiting may be defined as any recruitment activity planned or engaged in by a sorority
member, new member, alumnae or agent, which attempts to influence or persuade a Potential
New Member (PNM) in favor of a particular sorority.
2. The ACTIVE CHAPTER shall bear the penalty for any violation of Panhellenic Recruitment Rules
and Policies by initiated members, new members, alumnae, or patroness. The chapter is
responsible for informing these individuals of the Recruitment Rules.
3. There shall be NO solicited or unsolicited publicity: written media, of any sorority Recruitmentrelated activity prior to or during Recruitment.
4. Member and new members who are affiliated with the constitutional requirements of the
individual member groups may participate in Recruitment. Alumnae may be in the house during
Recruitment, but may have no contact with the PNM’s unless specified by Panhellenic.
5. INACTIVE members may not participate in Recruitment and are not counted as part of total
chapter membership, unless specified by Panhellenic.
6. All sorority active members and new members are counted as part of the total chapter
membership.
7. Transfer students who are to be affiliated as active members of a chapter may participate in
Recruitment. Those not to be affiliated are considered inactive or alumnae and therefore
ineligible to participate in Recruitment.
8. PNMs are described as:
a. Any non-affiliated woman
b. Any freshman 3.0 High School GPA- per LR policy
c. Transfer students and any student that is taking classes at Lenoir-Rhyne University and
are enrolled in recruitment with a current GPA of 2.5, in regulations with Lenoir-Rhyne
terms.
9. Contact with PNM’s prior to Formal Recruitment is encouraged only for the purpose of
transmitting information about the Greek Community as a whole.
10. Equal Representation is defined as having at least two different women from two different
sororities from LRU Panhellenic present when in contact with a PNM. Do not overwhelm the
PNM. The ratio between active sorority women should be no more than 3:1. Pi Chis will not count
towards this ratio, and count as a PNM (no more than three active members can talk to one Pi
Chi at a time). This term is referred to as “hot boxing.” The sororities must be equally
represented. National Panhellenic Conference encourages positive PANHELLENIC contact;
therefore, a sorority member must talk about Greek Life as a whole and NEVER her individual
sorority when meeting with a PNM.
11. No packets with PNM pictures of information will be given, mailed, emailed, or distributed at
any time to any member that is not part of the exclusive recruitment team of each chapter.
12. Social Media will be discussed at the Recruitment Rules meeting. Social Media will be
deactivated at the conclusion of the meeting.
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Recruitment Fines
Any recruitment related infraction given between August 27, 2015 and the conclusion of Bid Day,
September 5, 2015 will be filed after Bid Day. They will be notified of the fine immediately, but all
appeals or mediations will be available after Bid Day. Chapters may contact the Panhellenic advisor if
they wish to have more details about their infractions.
All infractions, when paid will go in the Panhellenic account.
Eligibility
A cumulative GPA of 2.5 is required for all women planning on going through Formal Recruitment
including new women, transfer students with more than 12 credit hours. Some sororities, however, may
require a higher GPA for affiliation. Freshman women must have a High School GPA of 3.0, in regulations
with Lenoir- Rhyne Terms. LR Panhellenic does not require a GPA requirement but adheres to the LR
policy on GPAs.
Registration
Women may obtain the application and information through the ICS website at www.lr.edu/gogreek
Budget
The cap for recruitment funds will be set at $450. An itemized list of expenses (including copies of
receipts) will need to be provided to the Panhellenic Council. The cap will be reviewed during the
Recruitment Recap Meeting (Adhoc). Each chapter must turn in a copy of its recruitment budget report
(sent to national office) to the Panhellenic Council by the next Panhellenic meeting after fall
recruitment.
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Formal Recruitment Rules and Policies
These rules apply from August 27, 2015 to the end of Fall Recruitment Bid Day, September 5, 2015. Not
excluding other rules listed under general recruitment rules. All fines are labeled in bold next to the
rules.
In order to participate in Formal Recruitment a student must have been enrolled to LRU, registered with
the LRU Panhellenic Association, and meets the GPA requirement in regulations with Lenoir- Rhyne
Terms. All applications are submitted online.
The following Recruitment Rules shall be observed from August 27, 2015 at 12 a.m. until 24 hours after
bids are extended (September 6, 2015 at 12:00pm). They shall be observed by those in the following
classification during the Formal Recruitment period LRU:
a. All sorority alumnae who have chapter represented at LRU
b. Collegiate members and PNM’s at LRU and other campuses who are attending Formal
Recruitment Functions at LRU.
1. Stickers, pins, cups, letters, gifts, or any other sorority paraphernalia shall ONLY be distributed
to sorority members. Distributing this to other members, including PNMS leaving your house
after a recruitment event, males, or other unaffiliated to your chapter- $5
2. Sorority functions during Formal Recruitment are prohibited. From recruitment kick off, to Bid
Day will be completely dry, including not going to the bar, having a drink at dinner or parties.
These events include “dry” get-togethers and philanthropy events as well, excluding LRU-PA
sanctioned philanthropy events during recruitment week. Having an event during recruitment
week - $10
3. During Formal Recruitment, a sorority member should only wear shirts with her chapter name
of letters on them. (No sorority/sorority function shirts or sorority/fraternity function shirts or
fraternity function shirts). This mean at all times even going to class. No fine
4. PNM’s are not allowed in the sorority houses for ANY reason prior to Recruitment and during
Formal Recruitment at any time outside of designated Recruitment Party times- $15
5. NO party favors or items can be given to PNMs during any of the functions. PNMS are to leave
recruitment functions with exactly the same things they had when they arrived. PNMs may not
take drinks, food, candy, or any other items from an events. Chapter will be permitted to
prepare and distribute a one-page information sheet to PNMs during the Open House event.
The Vice President, Recruitment Chair, and committee must approve these information sheets
no later than the final day of class of Spring Semester (May 6, 2015)
6. There will be no refreshments at the Open House events; however non-alcoholic refreshments
will be allowed at the individual sorority events. Refreshments may be provided by Panhellenic
Council for open house.
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Recruitment Policies
1. In no capacity will men or fraternities be allowed to participate in Recruitment or in any way be
used to influence a prospective member in favor of any sorority. Fraternity crest/letters/names,
drops and pins cannot be used or displayed. Any pictures on display may contain men but no
fraternity letters- $5
2. No entertainment may be provided by anyone other than collegiate chapter members unless
approved by Panhellenic. $10
3. No more than three (3) members may talk to a PNM at the same time (this is considered “hot
boxing”). PNM’s will be informed ahead of time by Recruitment Counselors that this is a
violation of Recruitment policies, and they will be encouraged to report such instances. Keep the
ratio 3:1 at all times (or 6:2, 9:3)- $15
4. During Formal Recruitment parties, a sorority member should never discuss any chapter other
than her own. Sorority chapters/members should never inquire about the chapters PNM’s
visited before theirs, or those she visits afterward. These should remain confidential to the PN<
and her Pi Chi. A sister will not ask after how they are enjoying other houses, but if a PNM is
explaining her recruitment experience, it is ok- $10
5. No sorority women participating in Formal Recruitment may enter another sorority house
during Formal Recruitment. The only people allowed in a sorority house will be the active
members, approved alumnae, Greek Life Staff, Dean of Students, Panhellenic Representatives,
Pi Chis, and approved National Representatives. -$10 per person
6. Each chapter will be held responsible for the action of their members serving as Recruitment
Counselors (Pi Chis). Any recruitment infraction filed against a Pi Chi will be filed against her
sorority. These fines will correspond to the rule broken.
7. Organizations must cover all photos of Panhellenic Execs and Pi Chis. This includes composites,
pictures in show rooms, slideshows or any other display. Failure to cover photos will result in a
$15 fine per picture.
8. Organizations will not out a Pi Chi. This includes causal conversation with a PNM stating that a
sister is part of their organization, or pointing out a Pi Chi as a sister. Outing a Pi Chi is a $20
fine.
9. COBs may be given out up until the last day of class during the spring semester, only if a chapter
is under total. Any bid handed out in the fall semester must be done through Panhellenic at Bid
Day. Handing out an early bid results in a $25 fine.
10. Social Media infractions will be handled on an individual basis. $25 per infraction.
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Guidelines for recruitment procedures
1. Formal Recruitment shall be held on the days of August 31 , 2015 through September 5, 2015. It
will conclude with Bid Day on September 5, 2014 at 12:00pm on Shaw Plaza.
2. All NPC UNANIMOUS Agreements must be upheld.
3. From the beginning of Formal Recruitment through the acceptance of a bid, no PNM member
shall visit a sorority house except for designated Formal Recruitment Parities.
4. All PNM’s shall attend ALL recruitment meetings, orientation, and Formal Recruitment Parities
to which she has been assigned invitations. It is the PNM’s obligation to make certain that she
has no conflicting engagements. In case of illness or other emergencies, the PNM shall notify
Panhellenic and/or her Pi Chi. Panhellenic shall notify the sorority involved.
5. No sorority member or alumnae may buy Anything for a PNM. No PNM may buy anything for a
sorority member. Doing this will result in a $20 fine.
6. No favors, gifts, or preference letters/notes may be given or stated that they will be given in the
future to the PNMs from the sorority and/or individual members or new members. This
includes, but is not limited to, letters from active members, family members, and alumnae. The
ONLY exception is that PNM;s may temporarily receive a flower or pearl for the purpose of a
sorority’s ritual; however, if this is to occur, EVERY PNM must receive a flower or other symbol
and may not leave the party with the flower or other symbol-$15
7. All recruitment parties shall be held inside the sorority house at the times specified by
Panhellenic, unless given prior permission. Holding an outside party -$20
8. PNM’s should be welcomed into the sorority house with members meeting them at the front
door only. PNM’s should be fully escorted by members out the door. Meeting a PNM at any
door but the front -$5
9. Panhellenic will provide nametags for PNM’s. These nametags are to be worn to all parties and
to all meetings. A PNM is not responsible for her nametag. She will return it to her Pi Chi at the
end of the night.
10. Preference cards will be filled our directly following the last preference party. A PNM may
decide to “Intentional Single Preference” (putting only one sorority name on a preference card),
but this is strongly discouraged.
11. Member cannot speak on behalf of their chapter; therefor, any statement by an individual,
which indicates that a sorority wishes or intends to keep a PNM, is considered bid promising. Bid
promising is defined as the promise of a bid or specific invitation to visit a sorority Bid promising
is FORBIDDEN during Formal Recruitment and during the days leading up to Formal
Recruitment.
Examples:
“I want you for my little sister”
“We have a place for you.”
“You will be on our bid list.”
“You’ll have your choice of sororities.”
“You’ll make a great (sorority name).”
“ See you tomorrow/later.”
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These statements or variations of these statements ARE NOT ALLOWED. Bid promising a girl will
result in a Judicial hearing and a fine of $30.
12. No sorority members, new members, or alumnae may visit a Potential new member in her
residence hall or be present in residence hall, apartment, or place of residence during Formal
Recruitment.
13. The use of alcoholic beverages is strictly prohibited during Formal Recruitment. No gifts with
alcoholic beverages shall be given. Having alcohol $35
14. Participation of Fraternity men in recruitment functions is prohibited, including Bid Day. Men
may attend the bid day receptions as individuals, but no functions may be co-sponsored with
fraternities during Bid day. $10 fine.
15. All social media accounts must reflect general Greek status, not specific affiliation from August
31, 2015 through September 5, 2015 at 12:00pm. Identifying specific affiliation on social media
accounts $50 per account/member
16. Communicating with Pi Chi in regards to PNMs will not be tolerated during recruitment week. All
communication should go through the Vice President of Panhellenic, Recruitment Chairwoman,
or the Panhellenic Advisor. This also includes Pi Chis contacting their chapters. Not following
rule will result in a fine of $20 per message/infraction.
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Contact rules during Formal Recruitment
During the Formal Recruitment Process and the week prior to Recruitment, contact between
sorority members and PNM’s shall be restricted to minimal contact. Sorority members should not
contact PNM’s via online social networks, text messages, e-mail, phone calls, letters, or by any other
means. Full conversation should only occur during Formal Recruitment Parties. $10 per infraction
Conversations outside the designated Recruitment Parties between PNM’s and sorority members is
limited to normal greeting and passing, unless enrolled in classes together, regardless of the PNM and
Member relationship. A sorority member should NEVER attempt to contact a PNM, especially not to
inform her of her standing in the house, such as if she has been invited back or been released. $10 per
infraction
Strict Silence
Strict Silence shall be observed between the end of preference parties and bid presentation. There
will be NO conversation or contact with PNM’s by members, new members, or alumnae. This includes
ALL contact- orals, written, printed, typed, or electronic messaging of any kind (e-mail, online, or text
message). These types of contact are forbidden during the week as well. $10 per infraction
PNM’s will not converse with one another from the time of the first Preference Parties ends until
they have signed their preference cards. PNM’s may only talk to Recruitment Staff.
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Rules governing silence during Formal Recruitment
1. SILENCE is defined as being no conversation or contact between potential members and sorority
members, new members, or alumnae, except during those times established by Panhellenic for
the purpose of recruiting. Also, NO contact will be permitted between alumnae members
(except chapter advisors) and collegiate members after silence has begun. Causal contact in the
form of greetings and brief recognition is all that is permissible. Silence begins the day of
Recruitment Kick off. Failure to abide by silence- $10 per infraction
2. Sororities who numbers are low in total participating (TBD) in the recruiting process can use
assistance from another chapter’s active members, to meet the higher range (between the top
two sororities number of members). Additional members from other sororities will be known to
PNMs.
Example: If Kappa Delta has 15 members then that is the highest number of members
that all chapters can have.
3. PNM’s are permitted to have normal social contact with men. However, sorority women are not
to arrange dates or gatherings for the purpose of using a man to influence a PNM toward any
particular sorority -$5 fine
4. Any PNM who breaks Silence by engaging in conversation other than casual greetings can be
removed from Recruitment.
5. Collegiate members, new members, alumnae members, or patroness are forbidden from
contacting families of PNM’s prior to and during Formal Recruitment. Additional, PNM’s should
not discuss information regard recruitment to others. This is to stem rumors and protect the
PNM.
*Use common sense and good judgment in each situation in which you come into contact
with a PNM. However, each sorority member should not take unfair advantage of such
contacts and should be aware that such actions are subject to review by the Panhellenic
Judicial Board if they are considered a violation of the aforementioned Recruitment Rules.
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Fall Recruitment Schedule
Monday, August 31, 2015
5:00p.m.
PNM’s meet in the Bear’s Lair for recruitment informational session
5:15p.m.
Introductions and an explanation of Fall Recruitment Week
5:30p.m.
Ice Breakers with their recruitment groups and Pi Chis
6:30p.m.
Question and Answer
6:15p.m.
Mingle with the chapter women
7:00p.m.
Wrap up and house tours
Tuesday, September 1, 2015
5:30p.m.
Pi Chis arrive
6:00p.m.
PNMs arrive for open house night
6:30p.m.-7:00p.m.
Round 1
7:15p.m-7:45p.m.
Round 2
8:00p.m.-8:30p.m.
Round 3
8:45p.m.-9:15p.m.
Round 4
9:15pm-? PNM selections with Pi Chis
Invitations for Round 2/3 are due by 9:00am on Wednesday morning in Jodi’s office.
Wednesday, September 2, 2015: Bear’s Lair Atrium
11:00am-1:00pm: Invitations for Round 2 &3 (Wednesday and Thursday night)
5:30pm: Pi Chi’s arrive
6:00pm: Explanation of tonight’s events (Pi Chis with their groups)
6:45pm-7:45pm: Individual Event (Sigma Kappa and Delta Zeta)
8:00pm-9:00pm: Individual Event (Sigma Kappa and Delta Zeta)
**Pref night invitations are due by 9:00 on Friday morning in Jodi’s office.
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Sigma Kappa- EVENT
ZTA- off
DZ- EVENT
KD-off
Thursday, September 3, 2015: Bear’s Lair Atrium
5:30pm: Pi Chi’s arrive
6:00pm: Explanation of tonight’s events (Pi Chis with their groups)
6:45pm-7:45pm: Individual Event (Kappa Delta and Zeta Tau Alpha)
8:00pm-9:00pm: Individual Event (Kappa Delta and Zeta Tau Alpha)
*9:15-? PNM selections with Pi Chis
**Pref night invitations for Sigma Kappa and DZ are due by 9:00 on Friday morning in Jodi’s office.
Sigma Kappa- off
ZTA- EVENT
DZ- off
KD- EVENT
Friday, September 4, 2015: Bear’s Lair Atrium
9:00am: All Pref night invitations are due to the office by 9:00am.
10:00am-12:00pm: Pref night invitations are distributed to the PNM’s
5:30pm: Pi Chis arrive
6:00pm: Pref night begins (Pi Chis explain night with their groups)
6:30-7:45pm: Event 1
8:00-9:15: Event 2
*9:30pm-? Pi Chis will meet in the Hickory room to read over the MRABA contract with all PNMs. PNMs
will be called to go into the office to make their final selections and sign their MRABA.
**Sealed bids are due to Jodi’s office by 8:30am on Saturday, September 6, 2014. All sections/bids
needs to be confirmed in ICS.
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Sigma Kappa- House
ZTA- Admissions
DZ- House
KD- House
Saturday, September 5, 2015: Cromer Center/Shaw Plaza
9:00am: Membership person, and sorority advisors need to meet in the Fireside room. Bid matching
through ICS is completed; snap bids are given after Bid Matching ends.
10:00am: Pi Chi pictures
11:00am: All chapters meet at the Cromer Center. Potential New Members receive Bids
11:30am: Announcement of new members
12:00pm: Pi Chi reveal
12:15pm: Candlelight Ceremony on Shaw Plaza
1:00pm: COBs begin
1:00pm: Chapters go to chapter rooms/houses for candid and group pictures
At the conclusion of the Bid Day Ceremony, social media may be reactivated.
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