Panhellenic
Sorority Recruitment
Information for
Sororities
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Panhellenic Creed
We, as Undergraduate members of women’s fraternities, stand for
good scholarship, for guarding of good health, for maintenance of
fine standards, and for serving, to the best of our ability, our
college community. Cooperation for furthering fraternity life, in
harmony with its best possibilities, is the ideal that shall guide
our fraternity activities.
We, as Fraternity Women, stand for service through the
development of character inspired by the close contact and deep
friendship of individual fraternity and Panhellenic life. The
opportunity for wide and wise human service, through mutual
respect and helpfulness is the tenet by which we strive to live.
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Recruitment Week Schedule
Pre-Recruitment
1/1/16: Registration Opens for PNM’s on ICS
1/12/16- 6pm: Snyder/Henderson Social
1/13/16- 7pm: Rules Meeting in SAB Conference Room- Presidents and Recruitment
VP’s must attend
1/18/16- 5:30 pm: ICS Training for Presidents and Recruitment VP’s
1/20/1 5:30 pm: Panhellenic Greek Life Address- Selby
1/26/16 5:30 pm: ICS Training
2/1/16 11am-1pm: Brag Tables
Recruitment Week Schedule:
2/8/16:
11am-1pm: Brag Tables
7pm: Round 1
2/9/16:
7 pm: Round II
Two Invitational Invites
2/10/16:
7 pm: Round III
Two Invitational Invites
2/11/16:
7pm: Round IV
Preference Night
2/12/16:
Bid Day
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Recruitment Assignments and
Deadlines for Chapters
1/22/16: Spring Rosters are due!
2/10/16: Preference Night Invitation lists are due no later than 1 am on ICS
2/11/16: Final Bid Lists are due no later than 1 am on ICS
Quota: Will be decided Thursday and e-mails will be sent out for notification on Total.
Total: Due to new NPC bylaws, total will be looked and adjusted if necessary every
semester. Total will be looked at the first week back and will then be determined for
Fall 2016, 72 hours after bid day.
Room Assignments:
AST: Boardroom A
Theta Phi Alpha: Boardroom C
Gamma Upsilon: Lewis
Tri Sigma: Lewis
Extra Meeting Space for Wednesday and Thursday Evening:
AST: MMR
Theta Phi Alpha: Boardrooms
Gamma Upsilon:
Tri Sigma:
These rooms are assigned if you would like to go to a classroom to discuss bids/pref
night invites. Please remember that security closes the classrooms at 1 am!
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Contacts
Thomas Martin- Thomas.martin02@saintleo.edu- (352)-588-8266
Angie Fortunak- Panhellenic President- angelica.fortunak@email.saintleo.edu(301)-648-6628
Jasmine Collins- Panhellenic Vice President of Recruitmentjasmine.collins@email.saintleo.edu
(407)-279-6397
Rho Chis:
Alexis Cruz- alexis.cruz@email.saintleo.edu
Alexis Garcia- alexis.garcia@email.saintleo.edu
Cassandra Medina- Cassandra.medina@email.saintleo.edu
Elizabeth schilling- Elizabeth.schilling@email.saintleo.edu
Emily Cassar- Emily.cassar@email.saintleo.edu
Julia Barbosa- Julia.barbosa@email.saintleo.edu
Kaitlyn Kenny- Kaitlyn.kenny@email.saintleo.edu
Maggie Izquierdo- Maggie.izquierdo@email.saintleo.edu
Marissa Mollish- marissa.mollish@email.saintleo.edu
Megan Vila- megan.vila@email.saintleo.edu
Sydney Early- Sydney.early@email.saintleo.edu
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Recruitment Rules
PLEASE READ AND BE AWARE OF THE INFORMATION LISTED BELOW
Panhellenic Recruitment is defined as all participating Panhellenic Sororities meeting
together with potential new members to promote interest according to the National
Panhellenic Conference’s policies.
The chapters under the National Panhellenic Conference (Alpha Sigma Tau, Sigma
Sigma Sigma, Theta Phi Alpha) and Gamma Upsilon must abide by all National
Panhellenic Conference (NPC) Unanimous Agreements.
It is in accord with the dignity and god manners of fraternity women:
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To avoid disparaging remarks about any fraternity or college woman
To create friendly relations between fraternity and non-fraternity women
To avoid negative publicity on College Panhellenic Association matters
A. Recruitment Dates and Basic Guidelines
1. Registration for Recruitment will begin January 14th and close February 4th.
Chapters will be required to send their lists using ICS.
2. Recruitment shall be held beginning Monday, February 8th and conclude on
Friday, February 12th.
3. Rules regarding recruitment shall be upheld starting January 14th.
4. Total has been set to 61 for the 2016-2016 academic year. Total will be set
again within 72 hours of the conclusion of Spring Formal recruitment.
5. Spring will be Fully Structured Recruitment (Formal)
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Recruitment Rules of Saint. Leo University Panhellenic Council
I.
Statement of Positive Panhellenic Contact
We, the women of Saint. Leo University, will promote Panhellenic-spirited contact with
all potential new members throughout the year. Strict silence will begin at the time of
the MRABA signing and last until bid distribution. No sorority member, including
alumnae and new members, may communicate or live with potential new members
during this period. Strict silence is defined as verbal, nonverbal, written, printed, text
message and electronic communication or communicating through third party. If
potential new members live in a residence hall with a sorority member, only casual
greetings and contact are permitted.
II.
Statement of Adherence to NPC Unanimous Agreements and Policies
Regarding Recruitment
All NPC member organizations represented at St. Leo University believe in strictly
adhering to NPC Unanimous Agreements and policies. These valued and nonnegotiable polices will be followed by all groups during the recruitment process.
III.
Statement of “No Frills Recruitment”
Recruitment parties of St. Leo University shall consists of maximum conversation time,
tables with displays pertaining to the event. Videos, food and outfits should be kept to
a minimum and not to interfere with Recruitment.
IV.
Statement of Membership Recruitment Acceptance Binding Agreement
The St. Leo University Panhellenic will uphold and use the MRABA for each new
member interested in joining a women’s fraternity, whether during formal or informal
recruitment. We agree to all policies/steps pertaining to the MRABA.
V.
Statement of Values-Based Recruitment
We, the members of St. Leo University Panhellenic, pledge to promote the following
practices during membership recruitment:
1. Consider values-based conversations
2. Choose recruitment activities and behaviors that reflect the core values of our
organizations
3. Engage in conversations that include topics related to our core values
4. Make informed choices about potential new members
5. Educate potential new members about the chapters values, and connect to these
values
VI.
Saint Leo University Panhellenic Recruitment Rules
1. All members (including alumnae and new members) are responsible for knowing
and observing the Recruitment Policies.
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2. From 1/11/16 through the accepting of bids on February 12th, no PNM may
attend a sorority off-campus event or program other than during the designated
Recruitment parties
3. Sorority women living with a PNM are not to discuss anything pertaining to
Panhellenic Recruitment.
4. A women affiliated with an organization living with a PNM shall not invite other
affiliated members to the PNM’s place of residence, nor shall she organize any
social meeting between PNMs and affiliated members.
5. No sorority member may have contact with a disaffiliated member until the
reveal at bid day. All questions regarding recruitment must be directed to the
Panhellenic President, Vice President of Recruitment, or campus professional.
6. No Sorority will be allowed to hold an interest party/recruitment event two
weeks prior to recruitment (January 31st)
7. No member shall give anything to a PNM or vice versa outside of a specified
sorority recruitment activity
8. There will be NO PROMISING OF BIDS, DIRECTLY OR INDIRECTLY, by a member
or alumna of a Panhellenic Group. No bids will be promised even if the PNM is a
legacy of that organization.
9. Only Panhellenic undergraduate affiliated women are allowed to have contact
with PNM’s
10. Local Alumnae and collegiate members from other chapters may only be
allowed to participate/assist in recruitment as behind the scenes roles to assist
and never to actively participate in the recruitment process and have PNM
contact with the exception of designated inter/national member group staff,
volunteers and traveling leadership consultants. All National sorority
representative and alumnae must be identified as so by their nametag and must
notify the Vice President of Recruitment of attendance before 5 pm of the day
they are attending.
11. The individual sorority recruitment chairs shall abide by the times agreed upon
for turning in party lists and ending parties.
12. Chapters that do not pledge quota may have spots filled through “snap
bidding.” Snap bidding will take place by the Greek advisor prior to bid reveal.
This would only occur for women who did not receive ANY bids but ranked
during Preference Night.
13. Chapters that do not reach total (61), may take additional new members through
Continuous Open Bidding (COB) for two weeks after the close of formal
recruitment. All women must meet the same requirements that those who went
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out for recruitment, and must be cleared by the Greek Advisor 24 hours in
advance, before a Bid is extended.
14. The participation of men in membership recruitment and Bid Day Activities is
prohibited. Sweethearts, or men affiliated with the sorority will need to stop
affiliating with the organization the week before recruitment and the week of
recruitment. Furthermore, according the NPC Unanimous Agreement, no NPC
women, active or alumna may participate in fraternity recruitment events.
Participation is defined as attending, planning, making decorations or
promotional materials, and wearing letters from a fraternity during the
Recruitment week periods or at events. If a fraternity is tabling, sweethearts
may not participate in the tabling. Casual contact and “liking” or commenting
on fraternity posts on social media is permitted.
15. All affiliated women when posting on social media, must promote going Greek
and not one particular organization
16. The use or consumption of alcohol during membership recruitment and Bid Day
is prohibited
17. There shall be no hazing during recruitment events. The University defines
hazing as “Hazing that causes or permits an individual, with or without consent,
to engage in activities that subject that individual or others to risks of physical
injury, mental distress, or personal indignities of a highly offensive nature, in
connection with recruitment, initiation, or continues membership of a society,
fraternity or sorority, club, or similar organized group whether or not
recognized by the University.”
18. No sorority is allowed to discriminate against a PNM on the basis of race,
religion, national origin, disability, age, veteran status, or sexual orientation
VII.
Jurisdiction of the Recruitment Rules
Recruitment rules are in effect from 1/11/16 until the end of Bid Day activities on
2/12/16, and are binding out of town as well as on campus.
VIII. Recruitment Infractions
A. Handling Infractions of the Recruitment Rules
1. Recruitment infractions may only be reported and signed by one of the
following:
a. The president of a chapter on behalf of her chapter
b. College Panhellenic officer in charge of recruitment or a recruitment
counselor
c. Potential New Member
d. Fraternity/Sorority Advisor
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2. Fraternities are encouraged to resolve alleged infractions as soon as possible
through informal discussion with the involved parties before an infraction is
filed
3. Should the informal discussions be unsuccessful, the judicial process will be set
in motion by the filing of a violation report form for an alleged infraction. An
infraction can only be filed against a chapter and not against any individual(s).
Violations must be reported in the following manner on the College Panhellenic
Violation Report available from the Panhellenic Council
4. The college Panhellenic Violation Report shall be completed and presented to
the president of the College Panhellenic Council, but not more than 30 calendar
days from the date of the alleged infraction.
5. The College Panhellenic Council president has the responsibility of notifying the
accused sorority President within seven days of receiving the College
Panhellenic Violation Report
6. The accused fraternity shall contact the College Panhellenic president within
seven days to schedule mediation. Mediation shall be held unless the accused
fraternity chooses to proceed directly to a judicial hearing
7. If an agreement is not reached during the mediation process, a judicial board
hearing shall be held. The Judiciary Committee will be chaired by the
Panhellenic President and the committee will contain the Vice President of
Operations and Vice President of Recruitment.
IX.
Consequences
Shall any of the above rules be broken the following consequences are as follows:
1. For first offense, the chapter president and recruitment director will hold a
meeting with the Panhellenic President, Vice President of Recruitment, and the
Greek Advisor, along with a $50 fine which will be donated to the NPC National
Philanthropy
2. For the second offense a $150 dollar fine will be charged to the Organization
3. For the third offense a $500 dollar fine will be charged to the organization
4. All fines must be paid within fourteen days
Do’s and Don’ts
Before Recruitment
Dos:
Holding a pre-recruitment function that promotes all Panhellenic recruitment
Having a Recruitment sign up sheet that is given to Panhellenic
Interaction with Rho Chi that is required for a commitment outside Greek Life (RA
meeting, club event, service project, class, etc)
Talking to individual PNMs about Panhellenic recruitment
Don’ts
Promoting a single organization (ie: Beta info session, Beta Bake Sale) at a function
Closed activities with PNMs
Inviting sisters to talk with individual pnms about organization
Inviting PNM’s to individual rooms/suites
Social activities with Recruitment Counselors
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Posting pictures that have Recruitment Counselors
Bringing back sign up sheet for chapter to contact
During Recruitment:
Dos
Asking Questions of Panhellenic officers
Posting on social media to promote Panhellenic Recruitment
Profile/cover photo has sorority in it
Club or Group project required activity with PNM
Electronic candles in rooms
Scotch tape in rooms (on door or room dividers
Contacting a PNM for COB event AFTER 24 hours have passed since Bid Day
Don’ts
Asking questions to your chapter’s Recruitment Counselor
Texting Recruitment Counselors or PNM’s
Posting on social media to promote individual sorority during Recruitment week
Eating with PNMs
Socializing with PNMs outside Formal Recruitment
Giving any items, food, promotional materials, or gifts for PNM to take out of room
Using glitter, glue, sand, duct tape, nails, etc that could potentially damage walls
Open flames or candles in rooms
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