To get help and answers to questions
regarding:
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Registration
Graduation/Commencement
Health Occupations Registration
Grades
Wait listing a class
Registration FAQs
If I get on the wait list for a class, what's the next step?
Prior to the start of school, if a space becomes available and you are at the top of the wait list, an
email will be sent to you giving you permission to add the class. At this time, you can access your
WebAdvisor account and add yourself to the class. From the date of the notice you have a three day
window to add yourself to the class or you lose your space on the wait list. If for any reason you have
a block on your account, the block would have to be cleared before you can add yourself to the class.
Students who are on the wait list as of the first day of class must go to class on the first day, receive
an Add Card from the instructor, if space is available, and submit the Add Card to the Admissions &
Records Office to register for the class. The wait list process is no longer active, after midnight, the
day before the first day of the semester.
I have been dropped from my class. What can I do?
If it is an Instructional Drop or an online mishap, students will need to get an Add Card from the
instructor and submit directly to the office of Admissions and Records for reinstatement (if this takes
place during the Late Add Period). If, however, it is after the last day to add a class, obtain an add
card from the instructor and submit the add card with a completed Petition for Late Add, Drop, or
Refund and submit them to the Admissions & Records Office. Upon approval of the Petition, students
will be reinstated back into the class.
Why am I on probation?
There are two different kinds of probation, Academic and Progress probation.
Academic Probation: The first semester in which a student shows a cumulative grade point average
(GPA) below 2.0 for all units completed at Napa Valley College shall be placed on Academic ProbationFirst Semester status. The second semester a student who maintains less than a 2.0 cumulative GPA
shall be placed on Academic Probation-Continuing status.
Progress Probation: The first semester a student shows grades of W, I, and NC in 50% or more of
his/her cumulative units of enrollment, shall be placed on Progress Probation-First Semester. The
second semester a student earns grades of W, I, and NC in 50% or more of cumulative units of
enrollment shall be placed on Progress Probation-Continuing status.
If my transcripts from another college do not arrive on time, can I still
enroll in the class?
Yes, you may register for classes as long as you are not registering for a class that requires you to
verify that you have met the prerequisite requirement. If you want to register for a class
that requires proof of having met a prerequisite, you must have your transcripts (official or unofficial)
to verify that you have taken the prerequisite class at another college. Submit your transcript along
with the Requisite Equivalency Petition to Admissions & Records. You will be able to register for the
class pending the decision of the Petition.
How do I drop a class?
Students must drop classes through WebAdvisor or in the Admissions & Records Office. Students are
responsible (not the instructor) for withdrawing from class(es) in which they are officially enrolled. If
you fail to attend a class in which you are officially enrolled and do not drop the class, you may
receive a failing grade. Be sure to check the "Important Dates" in the class schedule and the
Admissions & Records Calendar. Deadlines vary for dropping summer six and eight week session
classes.
What should I do when the class I want to take is closed?
Option #1: If the class is closed and there is space on the waiting list, you can choose to be on the
waiting list. Be sure to attend the first class meeting to find out if you have been officially added or
will be added to the class.
Option #2: If the class is closed and the waiting list is also closed, you may attend the class on the
first day. If the instructor drops some students, seats will become available and it is possible that the
instructor will give you an Add Card. You have to bring the Add Card to the Admissions & Records
Office for you to be officially registered.
What is the maximum number of units I can take?
The college policy for the maximum number of units per semester is 18. The maximum number of
units per summer session is 7. Students wishing to take more than 18 units during a semester or
more than 7 units during a summer session must see a counselor to review, sign, and submit a
Petition for Excess Unit Limit.
How many units must I take to be considered a full-time student?
If you are enrolled in 12 or more units in Fall or Spring semester, you are considered a full-time
student. During the summer session, you are considered a full-time student if you are enrolled in 7 or
more units.
What are Pass/No Pass Courses?
There are two kinds of P/NP courses. The first category consists of classes that are only offered on
a P/NP basis. These courses are listed in the college catalog and noted in the class schedule.
The second category consists of courses that you may choose to take on a P/NP basis. To do so, you
must either register for Pass/No Pass through WebAdvisor at the time of registration, or fill out
the P/NP Form and submit it to Admissions & Records by the fourth week of instruction for a
semester-length class. If you choose to take classes on a P/NP basis, you must participate in the class
as a regular student. If the grade awarded by the instructor is a C or higher, the grade is recorded as
a P. If the instructor assigns a grade of D or F, the grade is recorded as NP.
Graduation FAQs
How long does it take to evaluate my transcript?
Transcripts are evaluated on a first-come, first-served basis unless an exigent circumstance exists
(exigency will be determined by a counselor or the Associate Dean of Admissions & Records). Usually
transcripts can be evaluated within 6 - 8 weeks of receipt.
How can I find out the result of my evaluation?
After the eight week timeframe has ended, contact the Counseling Office 707-256-7220 for an
appointment. A counselor will discuss the evaluation and help you develop an educational plan.
What is the difference between an AA and AS degree?
The Associate of Arts degree parallels the first two years of liberal arts coursework in a Bachelor of Arts
degree (or in alternate degrees like Fine Arts or Liberal Arts), leading to a range of possible majors in the
arts, humanities, and social or behavioral sciences, to be completed in the third and fourth years of work
towards a bachelor’s degree.
The Associate of Science degree parallels the first two years of liberal arts coursework in a Bachelor of
Science degree (or in alternate degrees like Engineering, Business, or Agriculture), leading to a range of
possible majors in mathematics and natural/physical sciences, to be completed in the third and fourth
years of work towards a bachelor’s degree.
Will I receive confirmation regarding my graduation petition status?
Students will receive a preliminary letter stating the preliminary evaluation of their graduation petition
approximately three weeks after the deadline to petition for graduation.
When will I receive my diploma?
Diplomas for spring graduates will be mailed out in September, December for summer graduates, and
April for fall graduates.
Health Occupations FAQs
Where can I get an application for the ADN program?
You need to attend one of the mandatory information sessions to obtain an
application.
Do I need to sign up to attend an informational session?
No.
Where do I get an application for the Vocational Nursing Program?
You can get the application for the Vocational Nursing Program at www.napavalley.edu/lvn.
Do I need to take an English and Math test for the nursing programs?
Yes, for the LVN and Psychiatric Technician programs.
No, for the ADN program.
Regarding grades FAQs
When are grades going to be posted?
Grade rosters are due after three working days of the last day of classes. After receiving at least 90%
of the rosters, Admissions & Records will process the grades and post them to students'
transcripts. This process will take up to four weeks. Students can view their grades on WebAdvisor.
How can I appeal my grade?
The first step is to contact the instructor and request a grade change. If the instructor does not
agree, complete a petition for special privileges in Admissions and Records. The Associate Dean will
review the petition and send the grade change form to the Division Chair for the appeal.
How do I calculate my Grade Point Average?
The Grade Point Average (GPA) is computed by dividing the total grade points earned by the total
grade points attempted.
Grade Point Average Scale
Grade or
Symbol
Meaning
Grade Points per
Semester Unit
A
Excellent
4
B
Good
3
C
Satisfactory
2
D
Passing (Less than
Satisfactory)
1
F
Failing
0
P
Pass
0
NP
No Pass
0
I
Incomplete (units not counted
0
in GPA)
W
Withdrawal (units not counted
in GPA)
0
MW
Military Withdrawal (units not
counted in GP)
0
IP
In progress (units not counted
in GPA)
0
RD
Report Delayed (units not
counted in GPA)
0
Sample
Sample Grade Point Average
Course
Units Grade
Grade Points
English 101
3
B
9
Math 141
4
A
16
History 110
3
B
9
Total Units Attempted
10
Total Grade Points
34
Wait listing FAQs
Information on Wait listing a Class
Don't wait until the first day of the term to get into a class that's full! Put yourself on the waitlist and
be first in line to fill a vacated spot! Wait listing in WebAdvisor allows students to electronically "wait in
line" for the next available space.
During the registration period, students may place themselves on the waitlists for specific classes
which are filled. Students on the waitlist will be notified if vacancies occur and will receive an
email. Make sure we have your correct email address. You will have three days to register for the
class once you receive the email. Go to "Manage my Waitlist" in your WebAdvisor account.
WebAdvisor checks for schedule conflicts for waitlisted courses, so don't waitlist for a class that meets
at the same time or overlaps with a class for which you're already registered. WebAdvisor also checks
for completed prerequisites, so don't waitlist for a class until you are ready to take the class.
You also can't be added into a class from the waitlist if you're already registered in another section of
the same class, or if adding you into the waitlisted class will give you a unit overload.
After the last day to add without the instructor's signature, the faculty control who is registered from
the waitlist.
Frequently Asked Questions (FAQs)
What if the section I want is full?
Get on the waitlist by using WebAdvisor (look for the "Waitlist" action when registering). If the
waitlist is full, keep checking back to try to get on it. If space becomes available and you are the next
person on the waitlist, you will receive an email letting you know that you are eligible to register in
that section.
Note that we said "eligible to register". We don't automatically register you when space opens
up. Instead we notify you via email that you have three days from the time space becomes available
to register. If you fail to register during this window, we will drop you from the waitlist.
Who may waitlist for a class?
Anyone who has a valid email address on file may waitlist. This is important since this is how we
notify students who are on the waitlist if space becomes available. You must also meet the
prerequisites and not be waitlisted for another section of the same class.
Can I sign up for multiple waitlist sections for the same course?
No
If I have a hold on my record, will I be able to register for the class in
which I am waitlisted?
No. No registration activity is possible with a hold.