University of Kansas Electronic
Theses and Dissertation Fall
Workshop
1
WWW.GRADUATE.KU.EDU/04-02_ETD.SHTML
ETD@KU.EDU
Introduction
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 Mary Roach, Associate Dean, Technical Services, KU
Libraries
 Ada Emmett, Scholarly Communications Librarian,
KU Libraries
 Amy Price, Administrative Professional, Graduate
Studies
 Kim Glover, Technology Trainer, Instructional
Services, KU Libraries
Why Submit Electronically?
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 ETD program helps students and the University
 Improves
visibility and accessibility
ProQuest Dissertations and Theses,
(Lawrence/Edwards campus only)
Dissertations & Theses @ University of Kansas
KUMC-Current Research @ KU
KU ScholarWorks,
http://kuscholarworks.ku.edu
Why Submit Electronically? (continued…)
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 Ability to include Media
 Audio
 Video
 Reduces Costs and Space Requirements
 Increases the ability for others to access your
research
Open Access
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KU ScholarWorks
ProQuest/UMI
 No additional cost
 Additional fee
 Protected by copyright
 Greater access to your
work
 KU ScholarWorks
release form

http://www.graduate.ku.e
du/-downloads/04d6_KU_ETD_release.pdf
 $150 for Master’s
 $160 for Doctoral
 Protected by copyright
 Greater access to your
work
Embargo
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 Embargo-delayed release or delayed availability
 Reasons
 Patents pending
 Sensitive data
 Pending publication
 Must get approval and signature of the director of
your graduate division
Publishing Options
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Best
Option
Publishing Options
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Copyright: Protecting your work
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 Copyright is a way to protect your work
 Payment Options



United States Copyright Office (basic fee: $35)
http://www.copyright.gov/
UMI ProQuest will do it for you for a fee during submission. (fee: $55)
Copyright Information
 University of Kansas Office of the Vice-Provost for Information Services:
http://www.copyright.ku.edu
 KU Medical Center Copyright Compliance Page:
http://www.kumc.edu/Pulse/copyright.html
 K.D. Crews, Copyright Law and Graduate Research:
http://www.il.proquest.com/enUS/products/dissertations/copyright/Preface.html “This manual is intended to
help graduate students and advisors understand legal rights and duties a an
early stage, before the legal issues can become serious and frustrating. This
manual should help researchers identify when they need copyright clearances
and show how to obtain them. It should also help graduate students protect
their own copyrights.”
General Requirements for Electronic Submission
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1.
Deliver to your graduate division, signed:
Title page
Acceptance page
KU ScholarWorks release




Director’s signature required to place embargo on ETD
The deadlines to submit these materials can be found at the Graduate Studies website
under Academic Calendar 2009 and Academic Calendar 2010
2. Convert thesis or dissertation to a PDF
Include copies of the UNSIGNED title and acceptance pages
3. Submit through the UMI website
4. Pay fees online during submission process:
 Submission and archiving
 Copyright (optional but recommended)
Creating the PDF file
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 Why PDF
 PDF preserves the layout and formatting of your original
document
 Allows anyone with the free Adobe Reader, or comparable
program, to access it
 Better format for long-term preservation and access; ensures
that your document can continue to be read years from now.
 PDF Requirements
 Visit: http://www.techdocs.ku.edu/docs/pdf/
 UMI ETD Tutorial:
 http://dissertations2.umi.com/tutorial.html
Gotchas
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 Microsoft Equation Editor and PDFs
 Microsoft Equation Editor (Office 2003 and earlier) may encounter
problems when creating PDF; equations may appear garbled onscreen or
when printed out as a PDF.



Use a different equation editing tool.
Use Microsoft Equation Editor to create the equations, but then create a
screenshot of each equation, and insert it as an image in your document.
Office 2007: http://office.microsoft.com/en-us/word/HA012303611033.aspx
 Notes for LaTeX Users
 DVIPDFM (a DVI to PDF translator) is included in major TeX
distributions.
 http://gaspra.kettering.edu/dvipdfm/dvipdfm-0.12.4.pdf
 http://www.it.iastate.edu/training/videos
 For more information see UMI’s PDF Help Center:
 http://dissertations2.umi.com/ku/pdffaq.html
Submitting the Thesis/Dissertation
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 Start here: http://www.etdadmin.com/ku
 How the submission process works
 Submitting very large files
 Connectivity Questions
 Copyright Registration: Retaining your rights
 When are ETDs available in the ProQuest
Dissertations & Theses (PQDT) database and the KU
ScholarWorks Repository?
Resources
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 Support Services for Writers



Workshops: www.infotraining.ku.edu
Writing Center Resources:
www.writing.ku.edu/graduate_students
 Support for Data Analysis

GIS and Data Lab: http://www.lib.ku.edu/gis/
 Software

www.technology.ku.edu/software
 Working with multimedia files

www.graduate.ku.edu/04-06_eff_dig_files.shtml
 Graduate Division Contacts

http://www.graduate.ku.edu/05-01_PTD.shtml
 ETD questions – email:

etd@ku.edu