Administrative Assistant Toronto Operetta Theatre Reports To: General Director Primary Function: To implement the administrative functions of Toronto Operetta Theatre, Summer Opera Lyric Theatre and Opera in Concert. Responsibilities: 1. Perform a variety of receptionist/administrative duties. Phone reception, email reception, some ticket sales. Liaising with box office. Maintaining office calendar. Prepare packages and maintain archives for AGM & monthly meetings including agenda, minutes and reports. 2. Maintaining a large, multi-company customer database in Access. Strategizing solutions for efficient data upkeep and data entry with a small staff. 3. Maintaining computer and physical files. 4. Rental of rehearsal hall, liaising with potential renters, preparing rental contracts and arranging payments. 5. Supporting Board Members, Volunteers, Artists, Performers and Other Staff as need arises. 6. Writing and designing periodic e-newsletters for the three companies. 7. Liaise, coordinate and maintain records from other Arts venues for subscribers and single ticket buyers. Facilitate current subscription requests and post-dated orders. Record and process payment for tickets. 8. Maintain notification lists for audition requests and contact artists when dates and times are announced. Update annual open Audition Forms and schedule audition appointments for General Director. 9. Prepare artists’ Letter of Agreement for productions. Complete Canadian Actors’ Equity Association’s PR&CL form, IPOA, and Guest Artists Agreements. 10. Assisting in grant writing. 11. Receive, record, deposit and track donations for reporting, crediting in house programs and issuing tax receipts. 12. Maintain and prepare mailing lists for invitations, publicity events, solicitations for individual donations, special events, travel groups, tour operators, corporations, foundations and small businesses. Preparing large mail merges upwards to 2000 documents and arranging volunteers for in-house mailings. 13. Assume responsibility for the offices IT needs. Restocking office supplies. 14. Prepare and issues invoices for accounts receivable. Track, receive, process and record payment for company accountant. Prepare and issue cheques from accounts payable for authorized signatures. Record deposits and debits from bank account to keep current balance for reporting to General Director. 15. Manage upload of files and information to Staples, CADAC and Canada Post accounts. Provide web design and ongoing maintenance. Attend to upkeep of Social Media. Assist in menial office maintenance regarding garbage disposal and recycling boxes in office and washrooms. 16. Promotion Qualifications: Proficiency in Microsoft Word, Excel, PowerPoint and Access is a must. Excellent oral and written English language skills. People oriented and interpersonal skills. Excellent phone manners. Experience in administration of a small office is a plus Page 1 Strong organization skills, ability to prioritize with minimum supervision. Detailed oriented and ability to multi-task. Proficiency with social media tools, upkeep of website a plus. Proficiency with office equipment – photocopier, scanner, printer, general software maintenance, Internet connections and MS Home network. External Contacts General public, performers, hospitality vendors, suppliers, funding officials, volunteers. Working Conditions: Regular Hours; 9:30 a.m. - 5:00 p.m. Extended Hours: As needed Dress Code: Professional/casual Duration: Full-time Apply: Emails only: admin@torontooperetta.com. Please make subject line read “Re: Administrative Assistant Position, Toronto Operetta Theatre.” Application Deadline 8/15/2013 Event Consultant 10tation Event Catering Toronto Attn; David D’Aprile - Owner Email: events@10tation.com Job Description: Achieve and exceed monthly sales quotas * Market and Sell catering services and events to new and existing customers * Be knowledgeable of event planning, food catering and overall client needs * Maximize business opportunities * Develop and maintain long term customer relationships * Maintain prospect and client database * Prepare and submit monthly forecasts and achievements * Support Operations team in creating and adhering to a time line for processing and managing all aspects of events * Manage in excess of 200 events annually taking place in various locations in Toronto Requirements: The qualifications possessed by the applicants should be: * Highly motivated, hungry to succees * Minimum of 2 years in sales and/or customer relations * Flexibility with regards to working hours * Proven track record in sales and/or client services * Ability to communicate effectively with all levels of staff. From managers and executive to staff in various departments * Ability to multitask * Extensive knowledge of Microsoft based computer applications * Ability to maintain composure and remain professional under trying circumstances Page 2 Established in the spring of 2000, 10tation Event Catering Inc. produces some of the most polished, stylish, and glamorous events for famous brands and high profile organizations. 10tation Event Catering has grown from a one-man operation and small kitchen to a 9000 square foot, state of the art, kitchen with offices housing consultants, administrative, and management teams. The team of specialists has the expertise to assist in small breakfasts and lunches to gala events with a solid understanding of the special accommodations required of corporate, social, and ethnic entertaining. Event Office Administrator The Distillery Restaurants Corp. Contact; Rik Ocvirk, Director of Operations, The Distillery Restaurants Corp. Job Description: The Distillery restaurants Corp., parent company of El Catrin, The Boiler House Loft, Archeo, The Fermenting Cellar and Pure Spirits is looking for an experienced Event Office Administrator to join our team. The Event Office Administrator position is the first point of contact for all event inquiries and is required to qualify and assign all leads. This position will provide strong administrative support to the Event Coordination team, is responsible for ensuring all payments are received, maintains all payroll for the department, assists with the solicitation of potential clients, and facilitates all non-exclusive lunch and dinner group reservations. The Distillery Restaurant Corp has an extremely busy events department, with diverse and exciting venues and a wide variety of clients with a multitude of unique and ever changing events. Requirements: • College or University degree preferred • 1-2 years administrative experience preferred • Able to organize, plan ahead and manage busy workload • Guest service experience with passion for going above and beyond • Knowledge of the event industry • Excellent computer knowledge specifically with Word, Excel and Outlook • Discretion and confidentiality a must • Able to work in a team environment APPLY on hcareers Website Sales F&I / Business Manager Agincourt Mazda Permanent - Full Time Salary: TBD Experience Required: Between 1 to 3 years Education Required: Trade School Closing Date: 16 Aug 2013 Page 3 Agincourt Mazda, a division of Dilawri Group of Companies, has an exciting career opportunity for qualified candidates who enjoy working as a team member in a positive and supportive environment. Financial Services Manager · Under the supervision of the Sales Manager, the Financial Services Manager is responsible for vehicle financing and selling chemicals, warranties, insurances, and accessories to customers and obtaining predetermine sales quota within budgetary guidelines. · Schedule, monitor and control all daily deliveries with sales staff and customers · Prepare and document any/all documentation for final delivery · Responsible for all necessary and/or related funding; license fees, down payment, finance funding, leasing funding, etc. · Responsible for completion of all final delivery paperwork · Must have an OMVIC license This is an exciting opportunity for an experienced Sales Person to develop their skills and move forward in their career. Apply, in confidence, to careers@agincourtmazda.com, or fax to (416) 352-7513., or at website: www.agincourtmazda.com APPLY TODAY FOR A REWARDING CAREER TOMORROW!!! Front Reception Toronto Cricket Skating and Curling Club 416-487-4581 141 Wilson Avenue We currently have a part-time position available at Front Desk Reception. This immediate vacancy includes one regular shift on Saturdays from 3:00 p.m. until approximately 11:00 p.m. There will also be some availability for additional shifts as required. Responsibilities: · Greets members and guests in courteous, professional manner · Answers telephone and transfers calls to proper extensions, takes messages for members and staff · Sorts and distributes incoming mail · Opens, date stamps and distributes invoices to appropriate signing authority · Arranges and maintains member charge records · Fulfills member and guest requests · Monitors surroundings and reports unauthorized people in or around Club facility Requirements: Skills/Qualifications · Grade 12 diploma or equivalent with one-two years of administrative experience · Excellent verbal and written communication skills with all levels of the organization – members, guests and staff · Strong organizational skills and ability to multi-task and take initiative Page 4 · · · · · Great time management skills and ability to prioritize work Ability to work as part of a team as well as well as on an individual basis Proficient in Microsoft Office (Word and Excel) Available evenings, weekends and holidays Must be flexible with work hours APPLY Hcareers website New or Used Car Sales Consultants Agincourt Mazda Permanent - Full Time Salary: TBD Experience Required: Between 1 to 3 years Education Required: N/A Closing Date: 16 Aug 2013 AGINCOURT MAZDA is HIRING PRE-OWNED/USED VEHICLE SALES REPS Part of Dilawri Group of Companies, Canada’s largest automotive group, Agincourt Mazda offers a rewarding career, advancement opportunities, unlimited income potential, expert training and development programs, and management support. This is the time to join a Dealership – customers are buying and we have a huge inventory of new and pre-owned vehicles for all customers. We offer unlimited income potential for you! We are looking for PRE-OWNED/USED VEHICLE SALES REPS that can execute and deliver an exceptional customer experience, as well as focus on our expansive Certified Pre-Owned Vehicle inventory. Experience with import brands an asset. Join Agincourt Mazda and feel confident that you are working with a Dealership that strives to meet customer expectations, respects and values its staff, and pays handsomely for performance. GIVE US THE RIGHT ATTITUDE, WE’LL GIVE YOU THE REST. Apply, in confidence, by sending resumes to Michael Chong (General Manager) m_chong@agincourtmazda.com or fax to (416) 352-7513. APPLY TODAY FOR A REWARDING CAREER TOMORROW! Receptionist Volvo Villa Permanent - Part Time Experience Required: Between 1 to 3 years Education Required: N/A Page 5 Closing Date: 08 Aug 2013 Duties & Responsibilities: Operate a multi-line telephone system to transfer all incoming calls to the appropriate individual/department in a courteous and professional manner Take detailed messages Distribute incoming faxes to the proper individual Maintain the cleanliness of the reception area Update and distribute dealership telephone listings when necessary Close the transaction machine every morning if necessary Perform clerical duties as requested Hours of Work: Mondays 4:00pm-9:00pm & alternating Saturdays Apply for this job 220 Steeles Avenue West Toronto L4J 1A1 Apply by email: careers@awin.ca Apply by phone: 905-886-8800 Photo Studio, Group Administrator Hudson’s Bay Company DC Scarborough (40502) Apply on HBC Web Site Job Type Full-time The Group Administrator is responsible for facilitating schedules, managing invoices from freelance and outside purchases, materials, models etc. The Office Administrator will assist preparing reports, presentations, memorandums proposals and correspondence to support the studio team. Responsibilities: • Assist in preparing reports, presentations, memorandums, proposals and correspondence while managing purchase orders and receiving invoices from vendors and submit to A/P • Answer phones, direct calls, send & receive all mail and packages. Serves as the ‘go-to’ person for office enquiries and conflicts. • Review all office procedures to ensure efficiencies. Oversee all office equipment, telephone and voicemail systems, furniture, kitchen supplies, stationary products, printer and copier supplies. • Liaison with the Merchants, Enablement functions, Human Resources, Building services, IS Help desk, Info Security and Merchandise Systems Access to support team requests. • Assist with scheduling appointments, travel, meetings and other events. Facilitate new hires set up and arrange office /system access. • Assist in the general upkeep of the office and other duties as assigned. Job Requirements Qualifications: • 5 years experience with office administration Page 6 • Ability to perform under pressure • Results-Oriented with strong analysis and problem solving skills • Strong working knowledge of all MS Office programs (on a Mac OS preferred) • Possess strong organizational and time management skills • Ability to set priorities, multi-task and meet deadlines • Demonstrate strong written and oral communication skills • Adaptive to fast paced office environment Note: Only applications submitted online will be accepted. HBC welcomes all applicants for this position; however only those selected for an interview will be contacted Accounting bookkeeper Multiflex Store and Office Interiors Inc Salary: Yearly: min. $40000 max. $50000 Job Number: 7053189 Anticipated Start Date: As soon as possible Terms of Employment: Permanent Full-Time Job requirements Education Completion of high school; Some college/CEGEP/vocational or technical training; Completion of college/CEGEP/vocational or technical training; Some university; Completion of university Experience 5 years or more Languages Speak English; Read English; Write English Work Setting Private sector Business Equipment and Computer Applications Windows; General office equipment; Electronic mail; Spreadsheet software; Excel; Accounting software; Simply Accounting Type of Bookkeeping Computerized Specific Skills Maintain general ledgers and financial statements; Post journal entries; Prepare trial balance of books; Reconcile accounts; Calculate and prepare cheques for payroll; Prepare other statistical, financial and accounting reports; Calculate fixed assets and depreciation Security and Safety Basic security clearance Transportation/Travel Information Own transportation Work Conditions and Physical Capabilities Fast-paced environment; Work under pressure Essential Skills Reading text; Numeracy; Writing; Oral communication; Working with others; Problem solving; Critical thinking; Computer use . Apply By e-mail: ncagna@multiflexinc.com Advertised until: 2013-08-11 Accounting Clerk Diana’s Seafood Diana’s Seafood, fast paced retail/wholesale fish outlet in Scarborough is looking for an experienced accounting clerk. The starting hourly rate is $14.00 per hour, based on a 40 hour work week with a monetary review after three months of employment. We offer a comprehensive medical/dental plan with training included. Page 7 Responsibilities · Accounts Payable processing and matching, coding of invoices · Accounts Receivable posting and filling · Bank Reconciliations and reconciliation of accounts · Entering and balancing cash invoices · Posting journals and credit note cheques · Data entry into accounting software · Filing as required · Opening and sorting mail Qualifications · 1-3 years of accounting experience required · Must be detail-oriented, accurate and organized · Ability to communicate well both verbally and written · Accounting diploma considered an asset · Proficiency with accounting software · Knowledge and experience with MS Office (Excel, Word) We look forward to hearing from you. We thank you for your interest, but only candidates selected for an interview will be contacted. Apply on Monster http://www.workopolis.com/jobsearch/job/14571396?cid=hrsdc Accounts Payable Clerk Discount Car & Truck Rentals Discount Car and Truck Rentals is a Canadian owned and operated company. We are a renowned industry leader with over 300 offices across Canada and Australia. As a result of our continued growth and success, we are currently searching for new team members in North York (Finch Avenue West/Hwy 400 area). Apply now at www.discountcar.com/careers Summary This entry level position responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements and any other accounting transactions related to A/P management. This position involves interaction with locations and suppliers to provide billing information and support. Job Duties · Work as a part of our AP team to complete data entry related to incoming invoices and ensure that company procedures are met. · Post and reconcile company payments to general ledgers. · Review bills to the company for potential errors and/or discrepancies. Page 8 · Investigate and resolve billing discrepancies · Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation. · Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel. · Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners. · Form payment strategies to make timely A/P payments and mitigate supplier objections. · Investigate payment problems while following corporate A/P policies and procedures. Requirements · 1-2 years minimum direct experience in an A/P capacity. · Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records. · Must possess a high level of moral judgment for handling confidential information and monetary transactions. · Experience in gathering data, compiling the proper information, and preparing financial reports. · Able to perform moderate account reconciliations. · Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts. · Basic knowledge of ACCPAC is an asset. · Moderate proficiency with Excel, Word and Outlook. · Effective attention to detail and a high degree of accuracy. · Strong work ethic and positive team attitude. · Sound analytical thinking, planning, prioritization, and execution skills. · Excellent teamwork and team building skills. · Able to effectively communicate both verbally and in writing. · Able to build and maintain lasting relationships with other departments, key business partners, and government agencies. · Strong problem identification and problem resolution skills. · Ability to work in a fast paced environment with tight deadlines. Working Conditions · Good hearing required for extensive telephone use. · Manual dexterity required to use desktop computer and peripherals. · Overtime as required. What’s in it for you? · Comprehensive benefits package · Free on site gym facilities · Career advancement opportunities · Discounted rates on car and truck rentals · Immediate enrolment in the Discount Incentive program giving you discounted rates on home and auto insurance, clothing, sporting events and more · Ongoing training program to give you the tools you need to succeed Interested candidates please apply online at www.discountcar.com/careers We are an equal opportunity employer Dental Receptionist Page 9 Busy dental office in Annex area. Abeldent and excellent communication skills required. Office hours are Mon. to Thurs bloordentalcentre@gmail.com Dietary Aide Belmont House - Toronto Aged Men's & Women's Home http://www.belmonthouse.com Salary: Hourly: min.Terms of Employment: Permanent Part-Time Employer: Job requirements Education Completion of high school Credentials (certificates, licences, memberships, courses, etc.) Food Safe Certificate Experience 7 months to less than 1 year Languages Speak English; Read English; Write English Counter Attendant and Food Preparer Skills Take customers’ orders; Serve customers at counters or buffet tables; Stock refrigerators and salad bars Kitchen Helping Skills Clean and sanitize kitchen including work surfaces, cupboards, storage areas, appliances and equipment; Sweep and mop floors Bussing Skills Clear and clean tables, trays and chairs; Load buspans and trays; Set tables; Replenish condiments and other supplies at tables and serving areas; Replace linen; Assist food and beverage servers in formal service activities Dishwashing Skills Operate dishwashers to wash dishes, glassware and flatware Weight Handling Up to 9 kg (20 lbs) Essential Skills Reading text; Oral communication; Working with others; Significant use of memory Other Information The successful candidate works 36 hours bi-weekly; 4:30 p.m. to 7:30 p.m. shifts. Apply By e-mail: hrresume@belmonthouse.com Advertised until: 2013-08-14 Food Service Attendant Aramark Canada Ltd. Salary: Hourly: min. $12 max. $13 Job Number: 7054843 Anticipated Start Date: As soon as possible Terms of Employment: Permanent Part-Time Job requirements Education Not applicable Credentials (certificates, licences, memberships, courses, etc.) Not applicable Experience 1 to less than 7 months Languages Speak English; Read English; Write English Work Setting Central food commissary Counter Attendant and Food Preparer Skills Keep records of the quantities of food used Kitchen Helping Skills Clean and sanitize kitchen including work surfaces, cupboards, storage areas, appliances and equipment; Receive, unpack and store supplies in refrigerators, freezers, cupboards and other storage areas; Remove kitchen garbage and trash; Handle and store cleaning Page 10 products Weight Handling Up to 13.5 kg (30 lbs) Essential Skills Reading text; Document use; Numeracy; Writing; Oral communication; Problem solving; Decision making; Critical thinking; Job task planning and organizing; Significant use of memory; Computer use; Continuous learning . Apply By e-mail: cuiscene1@on.aibn.com By fax: (416)-204-9214 Advertised until: 2013-08-14 Forklift Operator (6 positions) Liftow Limited http://www.lifttemp.com Salary: Hourly: min. $15 Job Number: 7058641 Anticipated Start Date: As soon as possible Terms of Employment: Temporary Full-Time Job requirements Education Not required Credentials (certificates, licences, memberships, courses, etc.) Forklift Operator Certification Experience 7 months to less than 1 year Languages Speak English Work Setting Warehouse Weight Handling Up to 23 kg (50 lbs) Specific Skills Load, unload and move products and materials by hand or with basic material handling equipment Own Tools/Equipment Steel-toed safety boots Other Information Day & Afternoons available. Long term p[ositions. $15/hr. Must be able to operate the Reach Truck and Man Up Order Picker ( Cherry Picker) If you are not currently certified we can help . Apply By e-mail: cnudd@lifttemp.com By fax: (905)-949-6699 Advertised until: 2013-08-16 Help Desk Technical Agent (20 positions) Kelly Services Salary: Hourly: min. $14.26 Job Number: 7054704 Anticipated Start Date:As soon as possible Terms of Employment: Temporary Full-Time Job requirements Education Completion of high school; Completion of college/CEGEP/vocational or technical training Credentials (certificates, licences, memberships, courses, etc.) Not applicable Experience 7 months to less than 1 year Languages Speak English; Read English; Write English Specific Skills Communicate electronically and in person with computer users experiencing difficulties to determine and document problems experienced; Consult user guides, technical manuals and other documents to research and implement solutions; Provide advice and training to users in response to identified difficulties; Participate in the redesign of applications and other software Page 11 Work Setting Computer hardware or software retailer/wholesaler; Help desk; Computer systems unit; Internet Service Provider (ISP) Computer and Technology Knowledge Windows; Linux; Unix; PDA; OS/2; Hardware; Networking software; Networking hardware; Networking security; Intranet; Internet; Servers; Applications - desktop; Applications - enterprise; File management software; Security software; Software development Work Conditions and Physical Capabilities Fast-paced environment; Handling heavy loads; Attention to detail Security and Safety Criminal record check Transportation/Travel Information Public transportation is available Essential Skills Reading text; Numeracy; Oral communication; Working with others; Problem solving; Decision making; Critical thinking; Computer use Apply By e-mail: zuls057@kellyservices.com Advertised until: 2013-08-15 Legal Assistant ZSA Position Number: 20914 ZSA Legal Recruitment is Canada’s leading and only national legal recruitment firm. With offices in Vancouver, Calgary, Edmonton, Toronto, Ottawa, Montreal and Halifax. Our services range from recruiting partners, associates, and general counsels/assistant general counsels to paralegals/law clerks, and legal assistants. These can be supplied on either a permanent or temporary basis. Job Description: Our client, a leading law firm in downtown Toronto, is seeking a Patent Assistant to support a Partner’s patent and technology law practice. Benefits: . Competitive compensation and benefits package . Stimulating and supportive work environment . Convenient downtown location Key Responsibilities: . Transcribing documents including letters, memos, patent applications and correspondence from dictation . Drafting and preparing basic correspondence for professional approval using precedents . Scheduling appointments and coordinating arrangements for meetings . Handling the opening and closing of client files . Attending to the filing and prosecution of patent applications . Overseeing updating of database Page 12 . Coordinating professional’s schedule . Screening telephone calls, monitoring and responding to emails, sorting and prioritizing new mail Qualifications: . Legal Assistant Diploma/Certificate or equivalent experience . A minimum 3-5 years’ experience working in the patent area . Knowledge of legal terminology, procedures and statutes . Strong working knowledge of legal software and standard software . Excellent attention to detail . Exceptional time management and prioritization skills . Superior communication skills including the ability to correspond with clients and all levels of staff Qualified applicants are encouraged to forward their resume to Tania Hamilton at thamilton@zsa.ca quoting reference number 20914. Office Administrator CDSPI www.cdspi.com CDSPI works with major insurance and investment companies to develop products tailored to the needs of dental professionals. It provides eligible participants with a wide range of product information, handles premium collection and investment contribution processing, and provides insurance claims assistance. CDSPI is seeking an Office Administrator to join our team in Toronto,ON. Scope and Nature of Function Reporting to the Controller, this position is responsible for a variety of general administrative functions, including purchasing (office supplies and stationary), reception and mailroom back up, and other tasks as assigned. Key Responsibilities . Responsible for purchasing assigned print material, office and lunchroom supplies, including requisition review, supplier selection, order replacement and follow-up to ensure timely delivery with maximum company benefit. . Reception duties - primary backup. . Mail clerk - primary back up. . Maintain files and materials in the storage room in organized manner and arrange for off-site storage where appropriate. . Responsible for maintaining off-site storage of files including shredding of obsolete records. . Responsible for production of semi-monthly payroll inserts and uploading to company intranet. . Assist with organizing staff events. . Update company telephone & e-mail directory. . Update employee information intranet site as required. . Update staff policies and procedures as required. . Responsible for any other duties or projects assigned by the Controller or the Vice President and CFO. Specific Functional/Technical Knowledge and Skills Page 13 . Post-secondary diploma or certificate in business administration. . 5+ years of experience in an administrative support function, including purchasing or accounts payable experience. . Knowledge of Microsoft Word, Excel, and PowerPoint up to intermediate skill level. . Excellent written and verbal communication skills. Must have initiative and interpersonal skills and be able to work independently or as part of a team. Ceridian Recruiting Solutions People are your most valuable asset. Assess, interview and hire top performers faster with support from Ceridian’s comprehensive talent acquisition services. Experienced professional recruiters can help you focus on strategic business initiatives, while we build the foundation of talent on which your organization’s reputation and success thrive. We are pleased to be recruiting top talent for our client CDSPI. Organization and Productivity Project Manager (2 positions) HealthMart Corporation Salary: Hourly: min. $30 Job Number: 7054383 Anticipated Start Date: As soon as possible Terms of Employment: Permanent Full-Time Job requirements Education Some university; Completion of university Experience 5 years or more Languages Speak English; Read English; Write English Work Setting Private sector Specific Skills Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation Work Conditions and Physical Capabilities Fast-paced environment; Work under pressure Other Languages Cantonese; Mandarin Essential Skills Oral communication; Problem solving; Decision making; Critical thinking; Job task planning and organizing; Computer use; Continuous learning . Apply By e-mail: healthmartcorp@gmail.com Advertised until: 2013-08-13 Payroll - Accounts Payable Administrator LIMEN GROUP LTD With over 25 years of experience, Limen Group Ltd. is a global leader in construction and one of Canada’s largest and most respected architectural and structural construction services company with operations from coast to coast. Limen Group Ltd.’s specialty services include masonry, Page 14 restoration, stone cladding, stone paving and concrete forming for industrial, commercial, institutional and multi-residential high-rise buildings. Job Responsibilities: · Ensure site time records have appropriate approval and coding necessary for processing, including invoice-matching to purchase orders and contract payment terms, to ensure accurate and timely disbursements · Ensure payroll hours are processed and paid on a timely basis · Assist with accounting requirements including reconciling supplier statements and producing accounts payable reports as requested · Administrative duties including filing, photocopying, printing and mailing out cheques, EFI transfers, etc. · Assist Accounts Payable with timely duties including data entry and filing · Other related duties as assigned Qualifications: · Community College diploma or certificate, in an accounting related field or equivalent, preferred · Minimum of 3 to 5 years construction payroll experience (unionized payroll) · Minimum of 3 to 5 years accounts payable experience in a high volume environment · Proficient with MS Excel and Word · Experience with Jonas Construction Software an asset · Detail oriented with excellent organizational skills · Strong communication skills · Ability to work independently and as part of a team · Intermediate level Excel skills The company offers a competitive compensation package, and a comprehensive benefit package. Submission: Please email your response, in confidence, to careers@limengroup.com We thank you for your interest in Limen Group Ltd., however; only those candidates selected for an interview will be contacted. Private tutor - secondary school subjects (2 positions) Excellent Academy Inc excellentacademy.ca Salary: Hourly: min. $15 max. $18 Job Number: 7053468 Anticipated Start Date:As soon as possible Terms of Employment: Seasonal Part-Time Job requirements Education Completion of college/CEGEP/vocational or technical training; Completion of university Credentials (certificates, licences, memberships, courses, etc.) Not required Experience1 year to less than 2 years Languages Speak English; Read English; Write English Specific Skills Teach techniques and skills; Teach in a classroom environment; Teach in a practical environment Essential Skills Reading text; Document use; Numeracy; Writing; Oral communication; Working with others; Problem solving; Decision making; Critical thinking; Job task planning and organizing; Significant use of memory; Finding information; Computer use; Continuous learning Page 15 Other Information we provides Home visit Tutoring for all grades, in all subjects. criminal record check will be required if hired. Apply By e-mail: info@excellentacademy.ca Advertised until: 2013-08-11 Real Estate Law Clerk Marberg Staffing http://www.marberg.com Salary: Yearly: min. $35000 max. $40000 Job Number: 7052398 Anticipated Start Date: As soon as possible Terms of Employment: Permanent Full-Time Job Type:Placement Agency Job requirements Education Completion of high school; Completion of college/CEGEP/vocational or technical training Credentials (certificates, licences, memberships, courses, etc.) Not applicable Experience 1 year to less than 2 years Languages Speak English; Read English; Write English Business Equipment and Computer Applications Legal software applications Type of Legal Experience (Legal or Law Clerks Only) Property (real estate); Wills and estate Type of Establishment Experience Legal firm Legal or Law Clerk Specific Skills Assist lawyers by interviewing clients, witnesses and other related parties; Prepare legal documents, court reports and affidavits; Research records, court files and other legal documents Notaries Public Specific Skills Draft contracts, prepare promissory notes and draw up wills, mortgages and other legal documents Work Conditions and Physical Capabilites Work under pressure; Tight deadlines; Attention to detail Essential Skills Oral communication; Problem solving; Decision making; Critical thinking; Computer use . Apply By e-mail: jobs@marberg.com Online:http://www.marberg.com Advertised until: 2013-08-10 Receptionist The AdMill Group Salary: Hourly: min. $11 max. $12 Job Number: 7053948 Anticipated Start Date: As soon as possible Terms of Employment: Permanent Full-Time Job requirements Education Completion of high school Experience 7 months to less than 1 year Languages Speak English; Read English; Write English Work Setting Business services Business Equipment and Computer Applications Switchboard 1-25 lines; Windows; General office equipment; Electronic mail; Word processing software; Spreadsheet software; Internet Page 16 browser Typing (Words Per Minute) 0 - 40 wpm Specific Skills Greet people and direct them to contacts or service areas; Operate switchboard or telephone system; Answer, screen and forward telephone calls; Record and relay information; Perform clerical duties, such as filing and sorting and distributing mail Additional Skills Data entry; Maintain records; Order office supplies Transportation/Travel Information Public transportation is available Work Location Information Urban area Work Conditions and Physical Capabilities Work under pressure; Tight deadlines; Repetitive tasks Essential Skills Reading text; Document use; Numeracy; Writing; Oral communication; Working with others; Critical thinking; Job task planning and organizing; Computer use Other InformationWilling to train the right candidate. Apply By e-mail: admin@admillgroup.com Advertised until: 2013-08-11 Business Analyst Shoppers Drug Mart Job Ref 77-RX-0713-495 Description (7 Month Contract) We are a leader in retail and pharmacy. Well-known and convenient, with an extensive store network servicing the needs of Canadians. We are a Canadian success story of 50 years, created by recognizing needs, building relationships and focusing on doing what’s needed for our patients and customers. And right now, that means providing more ways to care through our pharmacy services. Our Pharmacy team at our Central office is drives the strategy and service planning for our store pharmacies, to ensure our patients get the best and most innovative services to help them with their healthcare needs. We help ensure Shoppers remains a leader in retail pharmacy, innovating new product and service offerings on a national and provincial stage, setting strategy, taking smart risks and responsibility for our recommendations, and getting things done. Shoppers Drug Mart is one of the most recognized and trusted names in Canadian retailing, with over 1,200 Shoppers Drug Mart and Pharmaprix stores in each province and three territories. We are one of the most convenient retailers in Canada, proudly serving Canadians who believe being healthy means looking and feeling good. As the Business Analyst will report to the Manager, Supply Chain in a role designed to support Sanis’ commercial operations. The Business Analyst will be responsible data integrity, ERP system validation and testing, Sanis (EDI) order management, and reporting. Page 17 Duties: Working within the Sanis commercial team as well as other cross functional areas, the Business Analyst will deliver excellence in the following areas: * Sanis Order Admin -Receive, process and validate orders & pricing -Working closely with the Senior Supply Analysts, ensure orders are to plan and inventory can be released/POs can be issued * Database Queries & Maintenance -Development of complex queries and logic to address business needs * Reporting -Production, Sales & Inventory reporting -Maintain physical data records -Assemble presentation to support S&OP process * ETL (Extract, Transform, & Load) Activities -Maintain internal/external database integration points -Data loading & validation -Development of exception reports to programmatically trap errors * Testing/Validation -Acting Lead Business User for Sanis ERP system, responsible for the documentation, execution & validation of test cases to ensure system functionality & integrity -Work with execution team in the development of the logic (Business Functional Spec) to support the business needs. * Master Data Maintenance -Create and maintain master data in ERP system -Develop Audit process to ensure data is entered and maintained correctly. * Participate on cross-functional project teams as required Skills and Experience: * University degree in Business, Computer Science, Mathematics, Engineering, or similar * 2 - 5 years corporate supply chain and/or analytical experience with exposure to a broad array of analysis techniques (previous experience working in a manufacturing environment an asset) * Expert level with Excel, VBA, Access (and other relational databases) * Advanced analytical abilities with a sound knowledge of quantitative decision models (Statistics background would be considered an asset) * Strong organizational skills. Able to maintain strong working relationships with internal employees and with external partners. * In addition to excellent analytical skills, the candidate must be able to interpret and present information (both written and verbal) in an engaging, meaningful way. * Able to work with minimal of supervision Why now? We are currently focusing on our teams at Central office, to provide the best support to our Stores and their teams, and ensure our customers and patients are best served by visiting Shoppers. For the Pharmacy team, that means continuing to review, understand and respond to industry and customer changes, by developing new initiatives and new services valued by customers and stakeholders. And we continue to ensure traditional services continue to be valuable offerings, provided efficiently and effectively to everyone’s benefit. And on top of that, every year, Shoppers Drug Mart employees at Central office, and in the Page 18 stores of our Associate Owners, contribute more time, money and effort to great charitable causes across Canada. Why Shoppers? At Shoppers Drug Mart, we have always remained true to our belief that the root of our success lies with our people. We pride ourselves on providing more ways to care about our patients, customers and community. We offer unique work, and the benefits you would expect from a large corporation, all with a smaller company feel, as well as: * A high energy and varied workplace that strives for and rewards excellence. * Competitive pay structures, rewarding strong and consistent performance * A highly customizable benefits plan, including a vacation purchase option * Peer recognition programs * Employee discounts on in-store purchases * Opportunities for skill development and advancement in your work * Learning and development through our SDM University * Strong culture of charitable and community involvement * Unique chance to work with an organization that is committed to improving the health and well being of Canadians APPLY on Shoppers Web Site; http://jobs.shoppersdrugmart.ca Dining Room Server Amica at Bayview Gardens Come Grow with Amica and take your Career from GOOD to GREAT! Come join Amica Mature Lifestyles Inc., one of Canada’s most experienced and highly regarded providers of services and accommodations for mature adults. Our vision is to be the best in the world at delivering superior Wellness & VitalityTM within exceptional independent living retirement communities. We proudly announce an outstanding opportunity at Amica at Bayview Gardens: Under the direction of the Dining Room Manager, the Dining Room Server is responsible for providing dining services to all residents and guests, ensuring the principles of fine dining service excellence are met. You pride yourself in exceeding dining expectations by contributing to a culinary experience of the highest quality, consistency and creativity. You have at least a year of experience in a variety of dining environments, including formal dining. A Food Handling Certificate and Smart Serve or other approved alcohol service certificate are required. Previous hotel experience in a “5 Star” property is an asset, as is experience with white linen service. The ideal candidate will possess excellent customer service, communication, organizational, problem solving, and teamwork skills. Flexibility to work a variety of shifts is required. At Amica, our branded Wellness & VitalityTM Programs, along with the expertise and dedication of our people, are the foundation of our success. Amica employees want to make a difference and dedicate their working day to ensuring this happens. If you share this passion and Page 19 are looking to build your career with a dynamic, fast-growing company, in a long-term growth industry, then we want to hear from you. To apply for this position, please visit our Amica careers website at www.amica.ca/careers JOB POSTING CLOSING DATE: Closing Date: Vacant until Filled Do applicants need to provide their own work permit? Yes Bonus? No Accommodation Provided? No Mailing address: 19 Rean Drive North York, ON, M2K 1H3 Maintenance Leisureworld Caregiving Centre JOB SUMMARY: Leisureworld Caregiving Centre – Norfinch is home to 160 residents and currently has an opening for a Permanent Part-Time Maintenance staff. As a valued member of the team, the Maintenance staff demonstrates a commitment to resident safety by providing quality care in accordance with organization’s vision and mission. RESPONSIBILITIES (But not limited to): On daily basis, check the maintenance repair book on each floor and make repairs as appropriate. Complete department-specific audits as per schedule. Collect garbage from and clean up around the building as needed. Remove garbage and waste to outside waste bins on a daily basis. Participate in the preventative maintenance program (includes fire safety and prevention) for the facility. Ensure the tools are locked at the end of each shift. As assigned, ensure that maintenance books are updated on a monthly basis for identified building systems and equipment. Ensures all building entrances, sidewalks and fire exits are kept clear and free of snow and ice. Report any concerns as soon as possible to the Environmental Services Manager Complete other duties as assigned by the Environmental Services Manager and/or the Director of Administration. Leisureworld is a 24/7 operation, flexibility to work a variety of shifts as required operationally. QUALIFICATIONS: A sound knowledge of the fundamentals of the services of a maintenance department. Sound knowledge of the operation and maintenance of equipment used in the home. Knowledge of the capabilities and limitations of nursing home residents pertaining to safety, ambulation, etc. Knowledge of the requirements of The Long Term Care Act, Standards and Regulations, Occupational Health and Safety Act and other pertinent Federal, Provincial and Municipal Statues which influence the operation of the home and more specifically those which affect the fire and general safety and maintenance aspects of the operation. Ability to read and interpret legislation, as well as, Leisureworld policies and procedures. Page 20 Must have effective verbal and written English communication skills. EDUCATION: High school education diploma or equivalent. Experience in building trades and operations. WE INVEST IN YOU: Tuition Assistance Continuous growth and development Employee Recognition and Discount Programs Employee Referral Bonus A dynamic and supportive working environment Interested applicants are encouraged to apply directly to: John Hopkins Environmental Service Manager 22 Norfinch Drive North York, ON M3N 1X1 Fax: (416) 623-1121 Email: john.hopkins@leisureworld.ca Website: www.leisureworld.ca Please quote the competition number MAIN NOR 0713 in the subject line of your fax or email. Please note that if hired, your employment with Leisureworld will be contingent on receipt of a police and vulnerable sector screening free of criminal activities and satisfactory to Leisureworld’s Police Records Check and Vulnerable Screening policy. We thank all applicants for their interest, however only those candidates chosen for interviews will be contacted. Resumes are shared amongst all Leisureworld Homes. Deadline to Apply: Aug 10, 2013 Maintenance Leisureworld Caregiving Centre JOB SUMMARY: Leisureworld Caregiving Centre – Norfinch is home to 160 residents and currently has an opening for a Permanent Part-Time Maintenance staff. As a valued member of the team, the Maintenance staff demonstrates a commitment to resident safety by providing quality care in accordance with organization’s vision and mission. RESPONSIBILITIES (But not limited to): On daily basis, check the maintenance repair book on each floor and make repairs as appropriate. Complete department-specific audits as per schedule. Collect garbage from and clean up around the building as needed. Remove garbage and waste to outside waste bins on a daily basis. Participate in the preventative maintenance program (includes fire safety and prevention) for the facility. Ensure the tools are locked at the end of each shift. Page 21 As assigned, ensure that maintenance books are updated on a monthly basis for identified building systems and equipment. Ensures all building entrances, sidewalks and fire exits are kept clear and free of snow and ice. Report any concerns as soon as possible to the Environmental Services Manager Complete other duties as assigned by the Environmental Services Manager and/or the Director of Administration. Leisureworld is a 24/7 operation, flexibility to work a variety of shifts as required operationally. QUALIFICATIONS: A sound knowledge of the fundamentals of the services of a maintenance department. Sound knowledge of the operation and maintenance of equipment used in the home. Knowledge of the capabilities and limitations of nursing home residents pertaining to safety, ambulation, etc. Knowledge of the requirements of The Long Term Care Act, Standards and Regulations, Occupational Health and Safety Act and other pertinent Federal, Provincial and Municipal Statues which influence the operation of the home and more specifically those which affect the fire and general safety and maintenance aspects of the operation. Ability to read and interpret legislation, as well as, Leisureworld policies and procedures. Must have effective verbal and written English communication skills. EDUCATION: High school education diploma or equivalent. Experience in building trades and operations. WE INVEST IN YOU: Tuition Assistance Continuous growth and development Employee Recognition and Discount Programs Employee Referral Bonus A dynamic and supportive working environment Interested applicants are encouraged to apply directly to: John Hopkins Environmental Service Manager 22 Norfinch Drive North York, ON M3N 1X1 Fax: (416) 623-1121 Email: john.hopkins@leisureworld.ca Website: www.leisureworld.ca Please quote the competition number MAIN NOR 0713 in the subject line of your fax or email. Please note that if hired, your employment with Leisureworld will be contingent on receipt of a police and vulnerable sector screening free of criminal activities and satisfactory to Leisureworld’s Police Records Check and Vulnerable Screening policy. We thank all applicants for their interest, however only those candidates chosen for interviews will be contacted. Resumes are shared amongst all Leisureworld Homes. Deadline to Apply: Aug 10, 2013 Page 22 Pharmacy Assistant Shopper Drug Mart Number: 13-3632 Position Type: full time or part time Store Address 958 Bloor St. W., Toronto Job Description: Key responsibilities of a Shoppers Drug Mart Pharmacy Assistant include: Patient greeting and confirmation of accuracy of all pertinent prescription information prior to filling, Data entry of patient care information into HealthWatch, Third Party adjudication (if necessary), Accurate dispensing prescription medications, Maintenance of pharmacy stock through inventory control systems, General OTC enquiries from patients and referral to Pharmacist where required and necessary, Handling customer prescription pick up, Assisting with cashier responsibilities as required in the Pharmacy Required Qualifications: Experience as a Pharmacy Assistant; excellent organizational skills and detail orientation; strong communication skills; demonstrated customer service experience; strong motivation to succeed; proficient computer/data/entry skills. Desired Qualifications: Exposure to Shoppers Drug Mart systems and standard operating procedures. Work Hours: Core hours: 8:00 am – 8:00 pm Mon – Fri. Occasionally requires overtime. Shifts are in 2 week rotating intervals. APPLY on Shoppers Web Site; http://jobs.shoppersdrugmart.ca Pharmacy Assistant Shoppers Drug Mart Number: 13-3561 Position Type: Part Time Store Number 0829 Store Address 265 PORT UNION RD. Job Description: Key responsibilities of a Shoppers Drug Mart Pharmacy Assistant include: Patient greeting and confirmation of accuracy of all pertinent prescription information prior to filling, Data entry of patient care information into HealthWatch, Third Party adjudication (if necessary), Accurate dispensing prescription medications, Maintenance of pharmacy stock through inventory control systems, General OTC enquiries from patients and referral to Pharmacist where required and necessary, Handling customer prescription pick up, Assisting with cashier responsibilities as required in the Pharmacy Required Qualifications: Experience as a Pharmacy Assistant; excellent organizational skills and detail orientation; strong communication skills; demonstrated customer service experience; Page 23 strong motivation to succeed; proficient computer/data/entry skills. Desired Qualifications: Exposure to Shoppers Drug Mart systems and standard operating procedures. Work Hours: Flexible schedule including some evenings and weekends APPLY on Shoppers Web Site; http://jobs.shoppersdrugmart.ca Pharmacy Pricing Analyst Shoppers Drug Mart Job Ref 77-RX-0713-494 Salary Not disclosed Description We are a leader in retail and pharmacy. Well-known and convenient, with an extensive store network servicing the needs of Canadians. We are a Canadian success story of 50 years, created by recognizing needs, building relationships and focusing on doing what’s needed for our patients and customers. And right now, that means providing more ways to care through our pharmacy services. Our Pharmacy team at our Central office is drives the strategy and service planning for our store pharmacies, to ensure our patients get the best and most innovative services to help them with their healthcare needs. We help ensure Shoppers remains a leader in retail pharmacy, innovating new product and service offerings on a national and provincial stage, setting strategy, taking smart risks and responsibility for our recommendations, and getting things done. Shoppers Drug Mart is one of the most recognized and trusted names in Canadian retailing, with over 1,200 Shoppers Drug Mart and Pharmaprix stores in each province and three territories. We are one of the most convenient retailers in Canada, proudly serving Canadians who believe being healthy means looking and feeling good. We are hiring an Analyst, Pharmacy Pricing (Contract) In this capacity you will be reporting to the Manager, Pharmacy Pricing, you are required to analyze, develop and implement pricing initiatives, and legislative or contractual pricing changes. You will also provide support to, and liaise with, stores, internal departments and regional teams regarding pharmacy pricing initiatives, issues and opportunities. Duties: Page 24 * Perform analysis to identify, analyze and evaluate pricing models, providing recommendations and changes to achieve business objectives * Analyze and report on various ad-hoc requests including market trends, sales, under/over performance and store specific analyses to provide information efficiently and promptly * Liaise with relevant stakeholders (e.g., Regional Resources, Pharmacy Operations, Pharmacy Professional Affairs, Payor Management and Pharmacy Procurement) to resolve pricing issues and drive forward various pricing initiatives * Develop store level communication: reference, user and support * Analyse and recommend the pricing strategies to be implemented in New and Acquisition stores and coordinating with all parties to meet SDM standards * While conducting all activities, be able to identify and proactively suggest any margin opportunities/risks * Additional project work may be assigned as the need arises Skills and Experience: * Relevant undergraduate degree preferably in business, engineering or related * Up to four (4) years of business analysis experience * Strong analytical ability, problem solving and attention to detail * Strong Microsoft Excel and PowerPoint skills; MS Access is an asset * Excellent organization, written and verbal communication skills * Ability to work with all levels of management * Retail and/or Pharmacy / Healthcare experience is considered an asset. * Microstrategy or equivalent experience is considered an asset APPLY on Shoppers Web Site; http://jobs.shoppersdrugmart.ca Registered Practical Nurse Amica at Thornhill (Casual Hours) Amica at Thornhill is recruiting a Registered Practical Nurse for their VitalisTM (Assisted Living) Program. VitalisTM provides support for discerning residents choosing some extra assistance and is inspired by a theme of Wellness and VitalityTM for residents and staff alike. We currently have a position available for a committed individual with recent clinical experience in care or home services. Geriatric experience preferred and experience in the hospitality industry would be an asset. Current RPN registration, CPR and First Aid certification required. Your skills include the ability to organize your workload, respond to emergencies, and maintain positive relations with residents and their families. You are a team player and are able to provide direct nursing care and assist in evaluating resident’s needs. You demonstrate maturity, selfconfidence, the ability to work independently and a commitment to service excellence. At Amica, our branded Wellness & VitalityTM Programs, along with the expertise and dedication of our people, are the foundation of our success. Amica employees want to make a difference and dedicate their working day to ensuring this happens. If you share this passion and are looking to build your career with a dynamic, fast-growing company, in a long-term growth industry, then we want to hear from you. To apply for this position, please visit our Amica careers website at www.amica.ca/careers. Page 25 Closing Date: Vacant until filled Do applicants need to provide their own work permit? Yes Bonus? No Accommodation Provided? No Mailing address: 546 Steeles Ave. W Thornhill, ON, L4J 1A2 Stitchers Sugar’s Mascot Costumes www.sugarsmascotcostumes.com Application Deadline: Aug 30, 2013 Start Date: Aug 12, 2013 Salary: $13 to $15 depending on skill Term: Casual Labour Sugar’s Mascot Costumes creates world class mascots and mascot costumes. Job Description This is a supervised stitching position involving the use of a variety of materials and various industrial sewing machines. Each job we work on is completely different from the next job so we are looking for someone with a good grasp of garment construction. We are looking for keen applicants who are available for periodic work. Requirements: -strong sewing skills -experience in the use of industrial machines and sergers -must be an efficient & tidy stitcher -Must have work experience in a sewing position. Additional Info: We value attention to detail and expect this in all our staff. This may lead to a full time position in the future. Send your resume and portfolio (if you have one) to apply@sugarsmascots.com. Accounting Clerk Olympian Financial Inc. Job Type; Full Time Employee Years of Experience; 1+ to 2 Years Education Level ; College Diploma Career Level; Experienced (Non-Manager) Salary 25,000. 00 - 25,000. 00 CAD / year About the Job The job will entail helping a CA in the office with a multitude of accounting and tax related tasks. We do require experience in the following areas: - Bookkeeping (Quickbooks and other programs) - Preparing and filling T1 - personal tax returns - Preparing financial statements Page 26 - Preparing Corporate files and T2 returns - Caseware proficiency - Dealing with CRA - Organizing files and multi-tasking - Good communication and written skills a must Ideally, we would like a candidate that is lives within reasonable proximity to the Yonge and Eglinton area. There will be overtime during different parts of the year, and especially March and April. We will only consider resumes that are emailed. Danny Mitonides, CEO olympianfinancial.com Web Site; www.olympianfinancial.com Advertised until: 2013-08-21 Accounting clerk Toron Capital Markets www.toron.com/ Salary: Hourly: min. $38000 max. $40000 Job Number: 7066017 Anticipated Start Date: ASAP Terms of Employment: Permanent Job requirements Education Completion of college/CEGEP/vocational or technical training; Completion of university Experience 1 year to less than 2 years Languages Speak English; Read English; Write English Business Equipment and Computer Applications Windows; Electronic mail; Electronic scheduler; Word processing software; Spreadsheet software; Excel; Internet browser Typing (Words Per Minute) 0 - 40 wpm Essential Skills Writing; Working with others; Problem solving; Decision making; Critical thinking; Job task planning and organizing; Significant use of memory; Finding information; Computer use; Continuous learning Other Information The ideal candidate will possess the following qualifications:University degree, major in Accounting· Min 1+ year in Financial Industry. Ability to multi-task, strong EXCEL skills, meet deadlines· Apply By e-mail: hr@toron.com Advertised until: 2013-08-08 Page 27 Administrative Assistant The Family Council As Administrative Assistant, you will support the Coordinator and the Board Executive. Reporting to the Coordinator of The Family Council, you will be responsible for the day to day office and bookkeeping operations of The Family Council. You will assist with the flow ofinformation between The Family Council office, the Board of Directors, the general membership,CAMHand the public. You will be responsible, subject to the Rules of Governance of The Family Council, for the safekeeping of the Corporation’s documents and other organizational records. You will maintain and when necessary, upgrade The Family Council’s financial systems. General Office DutiesMonitor inventory and order office supplies as required -Order educational materials, brochures and other items as requested, liaise withCAMHpurchasing as necessary -Book meeting spaces, order catering for meetings and other items as requested -Establish positive working relationships withinCAMHand handle all photocopy, publishing, research and other matters in a professional manner -Maintain all office systems, including electronic and paper filing, membership mailings, computer and office equipment -Ensure prompt access to Board Members of all corporate documents -Subject to Rules of Governance, ensure the safety and upkeep of all corporate documents -Work in collaboration with the Coordinator and Board of Directors to ensure that directives are carried out in a timely and efficient manner -Work in collaboration with the Coordinator to ensure successful workflow -Work in collaboration with the Coordinator, Board of Directors, Volunteers and Family Council Members to ensure the success of projects -Provide other administrative duties as needed -update The Family Council website when requested Financial -Enter all fiscal transactions into approved financial software programs, provide up-todate financial statements and reports for the Board of Directors -Process Accounts Payable items through appropriate channels -Generate cash flow and purchase statements, report to the Coordinator and the Board of Directors monthly -Monitor expenses against budget projections -Establish and maintain positive working relationship with the Bank -Maintain all financial records -Ensure that all financial documents are accurate and available for annual audit and for others as required -In conjunction with the Treasurer, President and Coordinator, analyze financial data and Page 28 develop budgets as necessary -Provide other bookkeeping support as needed Family Council Board -Take minutes at The Family Council board meetings when required -Prepare and distribute minutes of board meetings and otherinformation to board members on a regular basis -Prepare orientation package for new board members -Maintain file of board minutes and meeting materials -Provide other duties for the board as required General Membership -Maintain and update database of Family Council membership -Send out orientation package to new general members -Photocopy and distribute materials for membership mailings as required -With board approval, contact members by e-mail with special announcements -Facilitate production of The Family Council promotional materials (i.e., flyers, brochures) as requested -Assist in organization and promotion of The Family Council events for general members -Maintain and update contact lists of outside agencies for promotion of The Family Council events -Provide other duties as required Research -Search internet forinformation and relevant sites on mental illness and addiction issues. Bring to the attention of the board. -Source and download government and organizational reports as requested -ScanCAMHbroadcasts and clipping files for items of interest to The Family Council and to Board Members -Investigate special projects as requested -Provide other duties as requested Failure to follow the instructions below will result in your elimination from the competition: Please send your cover letter and resume in one document to: FC_gmail@rogers.com with (Admin Asst Position) on subject line in square brackets. Do not put anything in the body of the email. The deadline for application is August 5th, 2013. Thank you for your submission. Only those respondents under consideration will be contacted. Page 29 Administrative Assistant Warden Woods Community Centre Reports to: Executive Director Program Area: Fundraising, Events, Communications and Agency Administration Scope: The Administrative Assistant contributes to the efficient day-to-day operations for the agency and supports the work of the Management Team, staff, Resource Development, and the Board of Directors Accountabilities: Working under the guidance of the Executive Director, goals will be set in each of the following categories: Administrative Support 40% · Provide administrative support to the Management Team and programme staff as required · Prepare responses to correspondence containing routine inquiries · Research, compile data and prepare papers for consideration and presentation to the Management Team, staff, and Board of Directors · Prepare agendas and make arrangements for committee, Board, staff or other meetings · Attend meetings as requested to record minutes; compile, transcribe and distribute minutes of meetings · Support Community Development programmes including registration, volunteers, and space requirements · Assist with the preparation of direct mail packages, agency newsletter, donor information packages and other assigned tasks · With management staff, assist with the timely distribution of materials to the Board of Directors · Assist with the overall administrative duties of the agency and its offices · Other duties as assigned by the Executive Director Fundraising – Research and Planning 25% · Primary and secondary research regarding demographics, compiling neighbourhood business/corporate contact list, funding sources, gift-in-kind and event sponsorship opportunities · Administrative support to the Executive Director · Maintain Prospect Research database Event – planning and execution 25% · Assist with planning and execution of Warden Woods Community Centre community, donor and fundraising events · Assist with event planning, promotion, organization, registration forms, and sponsorship packages · Attend and participate in all agency events · Assist with the preparation of all event reports Agency participation 10% · Promotes WWCC values and mission in a positive manner · Maintains good working relationships with co-workers · Attends meetings and participates in agency-wide fundraising and community outreach initiatives · Respond to and distribute information to donors, partners, etc. Page 30 · Other input as required as a member of the staff team Qualifications and skills required: · Minimum 2-year Community College Certificate in Office Administration; commitment to training and skills development · Minimum 3 years administrative experience · Excellent knowledge of the English language, both written and spoken · Excellent word-processing, typing, and computer skills · Ability to prioritize tasks and work independently · Valid driver’s license (where applicable) · Ability to work in diverse environments within an anti-oppression, client-centred framework · Availability to work evenings and weekends as required by program or agency activities (from time to time as required Compensation: Competitive salary rate based on 35 hours per week. Apply to: Warden Woods Community Centre 74 Fir Valley Court, Scarborough, ON. M1L 1N9 (Attn: Recruitment) Fax: 416-694-1161; Email: recruitment@wardenwoods.com (no phone calls) (Only those selected for interviews will be contacted) Members of equity seeking groups, who meet the above requirements, are encouraged to apply. Application Deadline 8/2/2013 Bilingual Customer Service Representative OXFORD PROPERTIES GROUP Working within the 310 Maxx Call Centre team, this position is responsible to provide timely customer service and maintain superior service standards. Responsible for accurate data entry, system maintenance and liaising with tenants, management and site staff regarding office environmental issues. Must be available to work varied hours, including nights and weekends. Qualifications: - Bilingual (English and French) - Post secondary education preferred - One year call centre experience in a customer service environment - PC literacy with a minimum typing speed of 40 wmp - Microsoft Word, Excel would be an asset - Knowledge of Remedy Application would be an asset - Attention to detail/accuracy Page 31 ** Please note: Ideal candidates must be available to work at least 20hrs per week, Monday Sunday.** Part Time Career Level: Student Entry Level Website: http://www.oxfordproperties.com Cabinet assembler (2 positions) Teamwork Placement Inc Salary: Hourly: min. $13 max. $14 Job Number: 7050709 Anticipated Start Date: As soon as possible Terms of Employment: Permanent Full-Time Job Type: Placement Agency Job requirements Education Completion of high school; Some college/CEGEP/vocational or technical training Experience 1 year to less than 2 years Languages Speak English; Read English; Write English Type of Materials Wood Area of Work Specialization Subassemblies; Finished products Specific Skills Prepare, sand and trim wooden furniture and fixture parts; Assemble wooden or metal furniture and fixture parts to form subassemblies and complete articles; Reinforce assembled furniture and fixtures with dowels or other supports; Install hardware on furniture and fixtures; Inspect furniture and fixture subassemblies and finished products for conformance to quality standards; Mark defective parts or products for repair; Make minor adjustments and repairs Own Tools/Equipment Steel-toed safety boots Work Conditions and Physical Capabilities Hand-eye co-ordination; Combination of sitting, standing, walking; Bending, crouching, kneeling Transportation/Travel Information Public transportation is available . Apply By e-mail: david@teamworkpl.com By phone: from 9:00 to 17:00: (905)-624-4999 By fax: (905)-624-5029 In person: from 9:30 to 16:00: 1550 South Gateway Rd., next318, Mississauga, L4W 5G6 Advertised until: 2013-08-21 Call centre agent (2 positions) The Canadian Institute http://www.canadianinstitute.com Salary: Hourly: min. $12 max. $12.5 Job Number: 7066395 Anticipated Start Date: ASAP Terms of Employment: Temporary Full-Time Job requirements Education Completion of high school; Some college/CEGEP/vocational or technical training Credentials (certificates, licences, memberships, courses, etc.) Not applicable Experience Experience an asset Languages Speak English; Read English; Write English Work Setting Private sector Business Equipment and Computer Applications Windows; General office equipment; Electronic mail; Word processing software; Spreadsheet software; Database software; Internet browser Specific Skills Access and process information; Maintain records and statistics; Perform general Page 32 office duties Work Conditions and Physical Capabilities Fast-paced environment; Tight deadlines; Repetitive tasks; Attention to detail Transportation/Travel Information Public transportation is available Work Location Information Urban area Other Languages Russian Essential Skills Oral communication; Working with others; Job task planning and organizing; Finding information; Computer use Other Information 9:00-5:00. 6mo contract min. All outbound calling to request titles and verify contact information. Must be comfortable with cold calling and repetitive tasks. Languages asset. Apply By e-mail: t.williams@canadianinstitute.com Advertised until: 2013-08-22 Property Manager St. James Cathedral St. James Cathedral was established in 1797 and continues to play a significant role in the life of the City. The Cathedral is both the vibrant spiritual centre of the Anglican Diocese of Toronto and an iconic symbol of Canadian heritage. The Cathedral Centre stands to the north of the church and offers modern event facilities for meetings, receptions, conferences, and more. Originally built in 1909, the Cathedral Centre was magnificently restored in 2012. The Cathedral Church of St. James is seeking an experienced full time Property Manager to lead the property staff. The Property Manager must possess sound leadership, staff management, and team building skills. They understand varied user needs and must meet the property requirements within the financial constraints set by the budget. Please visit our website (www.stjamescathedral.on.ca) for a full job description and information on how to apply. Application deadline is August 5, 2013. We thank all applicants for their interest in St. James, however, only those applicants selected for an interview will be contacted. Page 33