Cheat Sheet – Google Calendar Homepage (GCal)
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My Calendars
• Click
to expand calendar display options
or Create to create a new calendar.
• Select Display only this Calendar to display
only your calendar.
• Select Calendar settings to customize your
calendar (Display Name, Location and time
zone settings).
• Select Create event on this calendar to add
a calendar event.
• Select Share this calendar to share your
calendar with others.
• Select Notifications to choose how you would
like to be notified about events and meeting
invitations.
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1. Navigation to other Google Apps.
2. Current logged in user.
• Settings – Account settings
• Help
• Sign out of Google
3. Search Calendars (full text search including
Public Calendars) and advanced Search
options.
4. Create Event & Quick Add (see page 2).
5. Print (this option will print your calendar
exactly as it appears in your main calendar
window, select a different calendar view
option as needed).
6. Calendar view options.
7. Calendar event.
8. Main Calendar window (contents vary based
on selected view option).
9. Mini calendar (displays the days you have
scheduled calendar events in bold together
with the current day which is highlighted).
10. My Calendars (see below).
11. Other Calendars (see below).
Other Calendars
• Type a name in the Other calendars text
box to add another user’s calendar to the
display and select a name from the list.
• The selected user’s calendar displays in the
Other calendars display.
• Expand calendar display settings for this
calendar by clicking
to select options
such as Display only this Calendar, Hide
this calendar from the list, Calendar
settings and Notifications.
• You can also click Add and select Add a
public calendar to select from a list of
available public calendars.
GCal Cheat Sheet Page 1
Cheat Sheet – Google Calendar Homepage (GCal Create Event & Quick Add)
1. Create Event (used to schedule a meeting with one or more
guests and available resources).
Create Event
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Quick Add
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a) Click Create Event.
b) Enter event details in the What, When, Repeats, Where
and Description fields (you may enter a link/URL in the
Description field).
c) If the event is a meeting, add guests by typing their
name in the Guests text box (a list of email addresses
from your Personal Contacts list automatically appears,
select the desired email address), -ORd) If the guest’s email address is not displayed in your
Personal Contact list, click the Choose from contacts
link to display all available contacts for your domain or
company.
e) Select the contact list from the drop-down menu then
select one or more names from the list and click Done
(you can also click the Save as Group… button to
create a Group).
f) Click the Check guest and resource availability link to
check the availability of guests and display their
schedule (adjust meeting date and time as needed for
guests with schedule conflicts).
g) Select room and resource options from the list, click the
Add button and click OK.
h) Select meeting Options or accept the default settings
and click the Save button.
i) Click the Send button to send your meeting invitation to
selected guests.
2. Quick Add (used to add an item, reminder or task to your
calendar).
a) Click Quick Add.
b) Type a description in the Quick Add text box.
c) Click + (Add Event) to create a new calendar event.
d) The newly added event appears in your calendar (click to
edit or modify event details).
e) Click the edit event details>> link and modify event
details as needed.
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GCal Cheat Sheet Page 2
Cheat Sheet – Google Calendar (GCal Keyboard Shortcuts)
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GCal Keyboard Shortcuts
Navigation
Views
Actions
Application
K / J – Previous/next period
T – Today
A – Agenda view
D – Day view
W – Week view
M – Month view
X – Four day view
C – Create event
E – Event details
Delete – Delete event
/ – Agenda view
+ – Day view
Q – Week view
Ctrl+P – Month view
S – Four day view
? – Open shortcut help
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Enable Keyboard Shortcuts
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1. Keyboard Shortcuts
• Keyboard shortcuts help save
time.
• You never have to take your
hands off the keyboard to use
the mouse.
• You'll need a Standard
101/102-Key or Natural PS/2
Keyboard to use the shortcuts.
• Enable Keyboard Shortcuts
You must first enable keyboard
shortcuts in GMail in order to use
them in GCal. To enable keyboard
shortcuts:
– Click Mail
– Click Settings
– Select the General tab
– Select the Keyboard
shortcuts on radio button
– Click the Save Changes
button
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GCal Cheat Sheet Page 3