IA Encoding
University of Kentucky
Degree Audit
APEX
IA AUDIT: ENCODING HELPS
Miami University DARS Team has an excellent document titled, “Step
by Step Interactive Audit Encoding”…frequently used by me!!!
DOCUMENT LOCATION
Starting Point:
DARS Support Center
Click on:
DARS/CAS Downloads
Click on:
DARWIN IA
(towards the top of left side index)
Go to:
Section labled: Documentation
Open file:
TIP: Print & store document
in a handy-dandy, easily
retrievable binder.
Step By Step Interactive Audit Encoding
IA AUDIT: ENCODING HELPS
IN DOUBT? CONFUSED? LOST? NEVER FEAR…
-Visit the DARS SUPPORT CENTER
-There may be existing documentation, such as what was
just shared, regarding encoding the IA Audit.
HINT, HINT…
…IA Audit related PowerPoint presentations from prior
June 2004 DARS Users Conference.
-Search the OWL (ONLINE WIZARD’S LIBRARY)
-Someone else may have experienced the same problem.
-If you can’t find it…then submit it.
(Hey, you will be that much closer to earning
an OWL Egg Award.)
-Reach out to other schools via the DARS-L listserv
-Another DARS client may have solved the same problem.
IA AUDIT ENCODING: CHART CATEGORIES
Chart categories = a driving force
Makes the charts and graphs function on the interactive audit.
-take time to evaluate each degree program
-meet with your college contacts, advisors,
selected students, etc…asking yourselves:
What would our school want to see represented
on our IA Charts & Graphs?
=> total hours & gpa data?
=> major requirements?
=> premajor requirements?
=> other(s)?
TIP:
The prior mentioned document titled, STEP BY STEP INTERACTIVE
AUDIT ENCODING, proved to be a great resource for encoding the
chart categories.
IA AUDIT ENCODING: CHART CATEGORIES
Although chart categories will differ for each school, here is a quick peek at
UK’s Chart Categories…
TIP: First, create the “Category Names”. Next, assign characters to each
of the category names.
TIP: Be mindful of Requirement Name…it is what shows on the Charts
& Graphs.
IA AUDIT: TRANSCRIPT REQUIREMENT(S)
Miami DARS Team has showed how to create one Transcript requirement…we
went a step further and created three:
TRN-COMP (Complete, In-Progress, & Priority Registered Courses)
TRN-PLAN (Planned Courses)
TRN-MISC (Miscellaneous)
TIP: All three will appear on audit
ONLY when something has
applied.
IA AUDIT: TRANSCRIPT REQUIREMENT(S)
Only two of the three transcript requirements feed the charts…
…TRAN-COMP (Completed, In-Progress, & Priority Registered Courses.
…TRAN-PLAN (Planned Courses)
(TRAN-MISC only holds non-credit/non-gpa items not needed in charts.)
LEGEND
Solid Green
Complete
Faded Green
In-Progress and/or
Registered
Faded Blue/Purple
Planned Course(s)
IA AUDIT: COURSE CART & PLANNED COURSE(S)
COURSE
SELECTION
FUTURE
SEMESTER(S) PLANNING
TIP: Catalog Year-Term Options = drop down menus!!!
FYI: Drop down menus may be a
good practice throughout
both DARSWEB & IA Audit.
IA AUDIT: COURSE CART & PLANNED COURSE(S)
COURSE
SELECTION
TIP: Although using
asterisks for A/R Lines
may be inevitable…
…If SELECT & NOT
FROM lists will be
hyperlinks, then be
sure to encode the
course lists as detailed
as possible – where
possible- or Course
Cart could become a
burden to use.
FUTURE
SEMESTER(S) PLANNING
IA AUDIT: THINGS TO LOOK OUT FOR
UNNECESSARY GPA’S ON CHARTS &/OR GRAPHS.
Asking Miami about ability to choose to “hide” gpa results from
charts and/or graphs if the focus is to be solely on credit hours
or “hide” credit hours if the focus is to be solely on gpa.
<click for next>
DOUBLE DIPPING MAY CAUSE GPA &/OR CREDIT HOURS TO BE OFF.
If there are requirements that allow “double dipping” of a course,
then that course’s gpa &/or credit hours may count multiple times.
<click for next>
HIDDEN REQUIREMENTS TEND TO SHOW IN CHARTS.
Asking Miami about hidden requirements appearing in the charts &/or
graphs.
<click for next>
IF DECIMAL AMOUNTS SHOW ON AUDIT’S REQUIREMENT LEVEL CHART
AND/OR GRAPH…USE REQUIREMENT LEVEL ‘MAX HOURS’ FIELD.
If a chart and/or graph shows the credit hours as a decimal amount,
remember to use the requirement level “max hours” field.
AND NOW…
BRUCE
Style Sheet
File Name:
audit.css
CORDA Directory:
/darwinia351/info/audit.css
• Requirement
headings changed to
bold and underline.
• Increased width
from 750 pixels to
815 pixels.
• Changed font color
of courses fulfilling
the requirements
from light to dark
blue.
• Visited link colors.
• Unvisited links from
dark blue to dark red.
• Changed the Select
from to bold and dark
blue but left not from
the same.
• Cursor changes.
IP Graphic
This graphic
is included
with the 3.5.2
release.
Course Description Links
****.html#****
COURSE PREFIX
COURSE NUMBER
BIO .html#
1 space
MA .html#
2 spaces
On the UNIX web server, use the symbolic link command:
ln -s ma.html ‘ma .html’
ln -s rae.html ‘rus.html’
Help Graphics
IA_Audit1.png was 323 KB
• changed file type
• reduced the number
of colors
IA_Audit1.gif is now 40 KB
made a 87% reduction size
HTML Tags in the Audit
APEX Website
http://www.uky.edu/degreeaudit/
• Detailed Documentation
• Downloads:
http://www.uky.edu/degreeaudit/download/