BSNL ERP Project
ERP Training for Senior Management
Contents
• Enterprise Resource Planning (ERP) – Overview
• BSNL Enterprise Organization Structure mapping to ERP
• ERP (SAP) – Navigation
• Overview on implemented modules of ERP for BSNL
• Project System (PS) module
• Materials Management (MM) module
• Plant Maintenance (PM) module
• Real Estate Management (REM) module
• Sales and Distribution (SD) module
• Finance and Controlling (FICO) module
• Human Capital Management (HCM) module with Employee / Manger Self Service
(ESS/MSS)
Why ERP ?

Integration is an extremely important part of
The need for Information
ERP and its main objective is to integrate
data and processes from all areas of an
organization

Using ERP, a transparent information flow
is achieved to facilitate better decision
Vision
An Open, Standard ,
Transparent and Integrated
Information System to achieve
competitive advantage
making, improvement in the performance of
the organization processes

Information available in current
independent systems is available in a
single system

Process standardization

Single version of truth

Real-time information availability

MIS – Reports across functions
SAP ERP
for Enterprisewide
Transformation
.
Current Reality
Multiple stand alone systems,
Time lag between market realities and decision making
How does ERP work ?

The traditional application systems, which the organizations generally employ, treat each
transaction separately.

They are built around the strong boundaries of specific functions that a specific application is
meant to cater.

For an ERP, it stops treating these transactions separately as stand-alone activities and
considers them to be the part of the inter-linked processes that make up the business.

Similar to typical application systems ERP has provision to store data, process them and
present them in the appropriate form However the data and processes are interlinked and
integrated across modules

In Traditional application systems there is no link between the application systems being
used by different departments.

An ERP system also does the same thing, but in a different manner. There are hundreds of
such data tables, which store data generated as a result of diverse transaction

Transactions are not confined to any departmental or functional boundaries, rather integrated
to be used by multiple users, for multiple purposes and at multiple places.
ERP : SAP
(Systems, Applications, and Products in Data Processing )

There are various ERP vendors available today. Few of them are;

SAP AG (SAP R/3),
BaaN Infosystems (BaaN IV),

People Soft, Ramco Systems (Marshal),
System Software Associates (BPCS),

QAD (MFG/PRO), etc.
These vendors offer slightly differing features in their products; still the major modules are same in all of the
products.

SAP ERP (SAP R/3), which is the market leader in this segment, offers the following major
modules:
Financial Accounting
Treasury Controlling
Enterprise Controlling
Investment Management
Production Planning
Materials Management
Plant Maintenance & Service Management
Quality Management
Project System
Sales & Distribution
Human Resources Management
Business Information Warehouse
Today SAP is considered to be the most exhaustive ERP system.
Major Modules of SAP
Sales & distribution
SD
Materials
Management
Production
Planning
MM
Finance and Controlling
FICO
PP
Quality
Management
QM
R/3
CLIENT/SERVER
ABAP/4
REM
Real Estate
Management
PS
Project
Systems
Plant
Maintenance
PM
HCM
Human Capital
Management
6
BSNL ERP - Organization Structure
Organization Structure contd..
Controlling Area
Organizational unit used for management accounting purposes. Controlling Area for
A controlling area may contain one or more company codes
BSNL : 1000
Company Code
The company code is the smallest organisational unit for which
you can have complete independent accounting
It is a legal entity for which the financial statements such as
Balance Sheet, Profit & Loss Account are created
It may represent a company within a corporate group
Business Area
Territorial Circles,
Telecom Factory,
Project Circle,
Maintenance Region
etc..,
A Business area is an organizational unit within accounting that For BSNL – All primary
represents a separate area of operations or responsibilities in a accounting units are
business organization
considered as business
area. E.g.
SSAs, Sub- Regions,
Project Areas etc..,
Profit / Cost Organizational unit in Accounting that reflects a
CFA, Broadband, CM,
Centres
management-oriented structure of the organization
EB etc..,
for the purpose of internal control.
CDMA-Radio Access
Cost centres are the smallest organizational unit within the
Nw, Core-Fxd Access
Cost Centre accounting structure of a legal entity
Broadand, etc..,
Organization Structure contd..
Plant
Usually a Manufacturing Facility, Warehouse, or a Location that SSAs, Sub- Regions,
Stocks , Manages, and Valuates Inventory
Project Areas etc..,
Same can also be used as Maintenance Plant : A plant in which
the technical objects i.e. Switches ,transmission systems ,E/A
sets etc. of a company are installed and where maintenance is
done
Storage Location A Location within a Plant where Inventory is Stored
Maintenance
Planning Plant
Respective Stores under
SSAs, Sub- Regions,
Project Areas etc..,
The planning responsibility for a Maintenance plant is defined SSAs, Sub- Regions,
using a Planning plant. Maintenance plants are assigned to
Project Areas etc..,
Planning plants.
Maintenance tasks for the plant are planned and prepared in
the Planning plants by planner groups.
Maintenanc Planner Group is a group of persons responsible for
e Planner
maintenance planning in a particular Planning plant.
Group
In BSNL, planner groups are defined as per various functions
Purchasing
Organization
Responsible for Procurement for One or More Plants
Responsible for Negotiating Pricing and Delivery Terms with
Vendors
Purchasing Group A separate group initiating or anlyzing the purchases
Fixed Indoor/Outdoor,
Broadband,
Transmission, etc..
Centralized Purchase,
Decentralized Purchase
Corporate, Circle, SSAs
etc..
Organization Structure contd..
Sales Organization
Sales organization stands for a selling unit in the legal sense.
Regional subdividing of the market can also be carried out with
the help of sales organizations
Corporate, Circles,
Training centres etc..
Distribution
Channel
Represent a means of distributing goods.
Within a sales organization a customer can be supplied through
several distribution channels.
Direct Sales, Channel
sales, EB etc..,
Sales Division
Product groups, i.e. divisions, can be defined for a wide-ranging
spectrum of products.
CFA, CM, Data Circuits
etc..,
Business Entity
A means of forming coherent groupings of individual real estate SSAs, Sub- Regions,
objects, depending on their purpose and/or geographical location Project Areas etc..,
Personnel Area
A specific entity for Personnel Administration; a sub division of
the company code
Personnel Sub
Area
A sub division of the personnel Area
Territorial Circles,
Telecom Factory, Project
Circle, Maintenance
Region etc..,
SSAs, Sub- Regions,
Project Areas etc..,
Navigation

Logging On

SAP Window components

Using the Navigation Area

Transaction Codes

Standard Tool Bar

SAP Easy Access settings

User Settings

Messages

More help on GUI

On screen help

Transaction Variants

Business Workplace

Logging Out
Logging on..
3
2
1
SAP Window components
Menu Bar
Standard Tool Bar
Title Bar
Application Tool Bar
Screen Body
Insert/Overwrite Indicator
Status Bar
Server
SAP System ID
Using the Navigation Area (SAP Menu)
 You can expand and collapse menus
in the navigation area by choosing
the dropdown arrows to the left of the
menu items, as in the example below
 To open an application in the
navigation area Double-click its node
User Menu - Selection
Using the Navigation Area (User Menu)
 You can expand and collapse menus
in the navigation area by choosing
the dropdown arrows to the left of the
menu items, as in the example below
 To open an application in the
navigation area Double-click its node
Favorites

You can Insert or drag and drop Transaction
Codes into “Favorites” folder

Insert T-Code:

You can also insert folders
Transaction Codes

A transaction code can be entered in the Command field.
 If you precede the transaction code
with /n then the transaction is the
next screen opened in the current session.
 If you precede the transaction code
with /o then a new session is opened
for the transaction. This means you then have multiple sessions.

To start a transaction in ECC 6.0, there are 4 options:
 Position the cursor on the required transaction in the tree structure and press enter
 Double-click on the required transaction in the tree structure
 Position the cursor on the required transaction in the tree structure and select Edit 
Execute (or press F2)
 Expand the command field and enter the transaction code
Standard Toolbar

The Standard Toolbar contains the Command field and the standard SAP
Toolbar buttons.

Command Field: The Command field is used to enter transaction codes that
take you directly to a system task without using menus.
Button
Keyboard
Shortcut
Description
Button
Keyboard Shortcut
Description
Enter Key
Enter/Continue
Ctrl + Page Up
First page
Ctrl + S
Save to database
Page Up
Previous page
F3
Back
Page Down
Next page
Shift + F3
Exit System Task
Ctrl + Page Down
Last page
F12
Cancel
None
Create New session
Ctrl + P
Print
None
Ctrl + F
Find
F1
F1 Help
Ctrl + G
Find next
Alt + F12
Customize Local Layout
Create shortcut on
Desktop
SAP Easy Access Settings

Users can set how SAP displays the Menu by choosing Extras  Settings. Here, you
can specify whether:
 Your favorites should appear before or after the menu
 Only your favorites, and not the menu, should appear
 The SAP Easy Access graphic should appear on the right-hand side of the
screen.
 Technical names of menu options should appear in the navigation area
User Settings

Users can maintain their own settings by choosing System  User Profile  Own Data
 Defaults
•
Change default printer, language, and date and decimal display formats
•
Parameters allow user to create default information for frequently used fields.
Messages

Messages appear either in the status bar or in a pop-up window, depending on
user settings

Messages starting with:


“E” indicate an Error message

“W” indicate a Warning message

Messages not beginning with an “E” or a “W‘’ are simply Information messages
Required fields are denoted by a check mark
Business Workplace
Click on this
icon
Or
Double Click on this T-code
Click on
Inbox
Business Workplace
contd..
Click on Unread
Documents
Click on Workflow
Select the proper line Item.
Business Workplace
contd..
Logging out..
4
6
5
Can you try.. 1,2,3,4..
1. Log on
2. Find Menu
3. Check Work place
4. Log out
BSNL ERP - Process Scenarios - Overview
PS – Project System
CFA Projects
CM Projects
REM – Real Estate Management
Rental Objects Lease in / Lease out
Staff Quarter Allotment / Payroll update
BB Projects
Elec & Civil Projects - Internal
Elec & Civil Projects - Extrernal
Out of Project Estimates
PM – Plant Maintenance
Equipment Phase-In
Preventive Maintenance
Corrective Maintenance
Calibration
Breakdown Maintenance
Shutdown Maintenance
General Maintenance
Equipment Phase-Out
MM – Material Management
Decentralized Procurement with GR at CTSD / SSA
Stock Transfer - CTSD to SSA / SSA to SSA / TF to CTSD
Physical Inventory Process
SD – Sales and Distribution
CM Sales Processes
Point Of Interconnect (POI) Sales
Auditorium / Community Centre/ Holiday home / Hostel Booking
Inspection Quarter Allotment
REM Contracts
FICO – Finance and Controlling
Booking of the vendor invoice and Vendor payment Approval
Customer Invoices
Asset Acquisition and Retirement / Charginf Depreciation
Temporary advance Application, Approval and Settlement
Electricity and Fuel payment process
HCM – Human Capital Management
Personnel Administration
Organization Management
Time Management
Payroll
ESS (Employee Self Service):
MSS (Manager Self Service):
MIS – Management Information System across Modules
SAP Inbox/ WorkFlow (WF)
Standard / Customized Reports
Project System (PS)

Projects usually play a role in an organization. A project-specific method of organization is
required in order to monitor and regulate all the tasks that are involved in realizing a project.
This method of organization should be positioned so that it overlaps with the departments
involved.

A project is a summary of certain business processes within an enterprise that can be
defined by the uniqueness of its conditions:
– Precise goals
– Time, money, or personnel restrictions
– Use or defined resources
– Complexity
– Cross departmental processing
– Typically follow the order of concept, rough cut planning, detailed planning, approval,
execution, completion.
PS - General overview
Create
PE/DE
PE/DE
Approval
Budget
Allocation
Project
Execution
Project
Settlement
PS – Processes contd..
•Update the Project Status to PE cum DE Approved (DGM)
Select the Note sheet received in Inbox
SBWP
Note sheet
Menu path
Office  Workplace
Transaction
SBWP
Click on
PS – Processes contd..
Click on
The note sheet screen will appear
PS – Processes contd..
Click on button.
The User Status of WBS Element shall be
changed as PEAP
Information Message will appear
once Project Estimate has been
approved.
Click on
Note: Project Estimate shall be approved only when all the lower level WBS
Elements including Root level is set to PEFI stage.
Project Estimate shall be sent for approval from Root Level WBS Element only.
PS - Management Information System
Transaction Code
Report
ZFA_PPR
CFA Project Progress Report
ZFA_PROJ
PE Sanction & Capitalization Report
ZFA_QSR
Quarterly Status Report
ZOAN_SUMMARY
OAN Summary Report
CN41
Project Structure Report
CJI3
Project Actual Costs
CN53N
Project Milestones Report
PS - Management Information System
CN41 : Project structure overview
Material Management (MM)
 Material management mainly deals with Procurement Process, Master Data
(Material & Service Master),Inventory Management, Valuation of Material &
Account Determination, Invoice Verification etc.
MM Processes involve following major steps,

Determining materials/service requirements

Checking whether or not the stock is available.

Identifying the sources for supplying the material, if stock is not available.

Negotiating the terms and conditions of an order with the vendor.

Placing a purchase order.

Receiving the goods in the stores

Issuing /transfer the goods to the concerned department/stores.
MM - General overview
Procurement
Physical Inventory
Services
Receipt
AMC, Running
Contracts. Need
based etc..
Centralized
Issue
Decentralized
Certify (Pass order)
Transfer
MM – PR/APO/PO/RFQ Approval
Select the proper line Item.
Click on Workflow
MM – PR/APO/PO/RFQ Approval
Click on the icon to revert the request
Click on the icon to approve
MM – Management Information System
Transaction Code
Report
MM60
Display Materials List
ME5A
List Display Of Requisitions
ME2L
Purchasing Documents per Vendor
ME2M
Purchasing Documents per Material
ME2K
Purchasing Documents by Account Assignment
MMBE
Stock Overview
MB51
Material Document List
ME80FN
General Analysis of Purchasing Documents
MKVZ
Display Purchasing Vendor List
ME4L
List RFQ by Vendor
ME3L
Outline Agreements per Vendor
MM – Management Information System
ME2L :- Purchasing Documents per Vendor
Plant Maintenance (PM)

Plant Maintenance provides planning, control and processing of scheduled maintenance,
inspection, damage-related maintenance, to ensure availability of operational systems.

Various Technical hierarchy can be designed to represent various location, equipment data
and to record maintenance activities on these equipment

Plant Maintenance uses certain tools/components to accomplish the above mentioned
processes. The tools are as below.

Technical Objects – Technical hierarchy is represented as Functional locations, equipment, subequipment and Bill of Material (Assembly)

Notification – To record maintenance incidences (or) requirements (or) activities and History
maintenance.

Maintenance Work Order – To Plan resources (Men, Inspection instrument, Material (or) Spares, any
Specialized Service procurement, etc) and Record Resources utilized.

Measurement Document – To record (or) monitor measurements, consumptions.

Confirmation – To record actual time the resource (Workmen) consumed.

Completion – To complete maintenance activities and settle cost to cost receivers.

PMIS – Plant Maintenance Information System, contains various MIS Reports
PM - General overview
Notification
On requirement of ….
1
9
Preventive maintenance
Raise
Notification
Breakdown maintenance
Maintenance by Vendor
Settle MO and
Close Order
Corrective maintenance
Calibration
Reporting faults across
depts.
Shutdown maintenance
Technical
Complete MO
8
Energy Audit
General Maintenance
Breakdown
(Manual)
Confirm Actual Hours,
Record Service Entry sheet,
Return Unused Stock
7
6
2
Plant Maintenance
Information System
3
Execute Work
4
5
Issue Stock
and/or
Receive Ext. Services
Preventive
(Automatic)
Release Notification
Create Maintenance Order
Plan Resources / Release MO
Allocate Work Center / Tool
Allocate Spare Part /Material
Allocate External Services
Notification – Escalation to Manager
Notification – Escalation to Manager
Maintenance Order – Need based service
Maintenance Order – Need based service
PR Approval
Click on the icon to revert the request
Click on the icon to approve
PM - Management Information System
Standard Reports
T-Code
IH01
Report
Structured Technical Hierarchy
MCI3
MCI4
Location – evaluations based on the location of the technical object.
Planning – evaluations based on the planner group.
MCI1
Object Class – evaluations on the basis of the technical object class.
MCI2
Manufacture – evaluations based on the manufacturer of the technical object.
MCI5
MCI7
Damage Analysis – evaluations based on the notification type, damage, cause of damage
Breakdown Statistics – MTTR, MTBR
MCI8
Cost Evaluation – evaluations based on order type, Activity type, the planned costs, actual costs for material costs,
Service cost & Internal manpower costs.
Developed Reports
T-Code
ZPMORG1
ZPMORG2
ZPMORG3
ZPM01
ZFI85
ZPM03
ZPM04
ZPM05
ZPM06
ZPM07
Report
Plant and Plant sections
Plant and Locations
Planning Plant and Planner Groups
Vendor docket Report
Integrated Asset – Equipment Report
Report_Warranty_AMC_Dates
Shutdown_Request_Report
Affected_Equip_FL_Report
Asset_Life_Report
Report on FL Re-Parenting
PM - Management Information System
IH01 : Structured Technical Hierarchy
Real Estate Management (REM)
 Management of Real Estate Records
 Real Estate Asset Records link to Asset Accounting
 Management of Real Estate Contract
 Management of Space
 Occupancy/Vacancy details
 Rental Accounting
 Document Management
 Correspondences with Landlord/Tenants
Real Estate Management (REM)
Business Entity
Co.
Code
(This is the controlling
Authority who will
govern the object in
SAP.
For BSNL1. CMTS for towers,
2. USO for USO Towers
and
3. Concerned SSA for
Land & Buildings)
Land
(Owned /Leased)
Rental
Object
Building
(Owned/Leased - For BSNL,
Towers are also a type of building
in SAP)
(Individual
Staff
Quarters
will also be
mapped
here)
REM- Master Data

Business Entity
 Business Entity is a means of forming coherent groupings of
individual Real Estate Objects, depending on their
geographical location.
 Business entities are part of a company code and group
buildings and/or land into coherent units.
 For BSNL following three categories of Business Entities
have been identified:
• SSA (multiple in each circle)
• Tower Infra (one in each circle)
• USO Tower Infra (one in each circle)

Buildings/Towers
 Buildings are objects on the basis of which rental units of bldgs. (for
instance SQs, tower slot, office, etc.) are derived and rented.
 Towers are also created as Building in system.
 In SAP REM, a building is defined under a Business entity.

Lands
 Land/Property in the Real Estate component refers to open plot only; it
does not include the building on it. Land is also defined under a Business
Entity. Rental objects for Land can be derived against a land for renting.

Rental Objects
 Rental object is a RE object which defines a unit which is leased in/out.
Each rental unit is uniquely assigned to a building or a property.
REM- Processes

Lease in of Lands
 Lease in of land for CMTS /USO Towers and stores etc.

Lease in of Buildings
 Lease in of Building for Telephone Exchanges, offices, roof top
towers etc.

Lease out of Lands/
Buildings
 Lease out of Land for Hoardings
 Lease out Building for ATMs, Shops, Building space etc.
 Lease out of Vacant SQ to other Departments/ Pvt. Agencies etc.

Lease in /Lease out of
CMTS / USO Towers
 Lease in of Tower Slots by BSNL from other IPs
 Lease out of Tower Slots by BSNL to other USPs

Staff Quarter Allotment
 Staff Quarter allotment to BSNL/DoT employees
 Staff Quarter Retention by Transferred / Retired employee

Short Term Allotment of SQ
 Allotment of SQ for short term

Inspection Quarter/Holiday
home / Hostel / Community
Centre/ Auditorium
Booking
 Short Term Booking of Inspection Quarters /Holiday home / Hostel /
Community Centers and Auditoriums
REM – Process overview
Lease in
Contracts
Create
Contract
Activate
Contract
Periodic
Posting
Payment
Lease out
Contracts
Create
Contract
Activate
Contract
Periodic
Posting
Invoicing
SQ
Allotment
to BSNL
emp.
Create
Contract
IQ/ HH/ CC/
Auditorium
Booking
Offline
Approval
Activate
Contract
Booking
Update
Payroll
Accounting
Receive
Payment
REM – Contract Creation
REM – Contract Creation
REM – Management Information System
T-Code
REISBE
Report
Report to view Business Entities
REISBU
Report to view Building/Tower Master Data
REISPR
Report to view Land Master Data
REISRO
Report to view Rental Objects
REISCN
Report to view Contracts
REISCDCN
Report to view Contracts Conditions Details
REISCDCF
Report to view the Cash Flow Details for Contracts
REISROOC
Report to view Occupancy/ Vacancy status of Rental Objects
ZRE001_2
Report on Booking information for IQ/HH/ Hostel/ Community Centers
/Auditoriums
Occupancy /Vacancy Report for IQ/HH/ Hostel/ Community Centers
/Auditoriums
ZRE001_4
REM – Management Information System
REISCN : Report to view Contracts
REM – Management Information System
REISCN : Report to view Contracts
Sales and Distribution (SD)

Sales and Distribution handles sales activities and distribution of goods and
services. The main activities are sales order handling and distribution of
Shipment to the Customers. Also the billing process, customer invoice,
delivery and risk management is handled from SAP SD module.

The Sales and Distribution (SAP SD) consists of all master data, system
configuration, and transactions to complete the Order to Cash process. It
includes the following information and processes:






Customer Master and Material Master data
Sales Orders
Deliveries
Pricing
Billing
Credit Management
SD - General overview
CM
POI
Receive
Stock
S&M
Operator
Request for
New POI
service
Distribute
Stock
CSC
POI Order raised
and
status/progress
is monitored
Sales
Accounts
POI Order
Commissioned
and billied
annually
Sales Processes – System landscape
ERP – Sancharsoft / ERP – Pyro
Receive
Stock
ERP/MM
(SSA)
Distribute
Stock
ERP/SD
(CSC)
ERP/FICO
(Accounts)
Bulk
Sales
ERP – Sancharsoft Transaction flow
C-Topup
Sale tp Ch
Partners
Pyro
SIM/RC Sale to FR /
DSA
Sancharsoft
C-Topup
sales by
CSC
C-Topup
Alloc to
CSC
ERP/SD
(SSA/CSC)
ERP
SIM/RC
Stock to
CSC
SIM/RC
CSC Sales
Sales
ERP – Pyro Transaction flow
ERP/FICO
(Accounts)
POI Process
Operator
Request
for New
POI
service
POI Order
raised and
status/progres
s is monitored
POI Order
Commissioned
and billied
annually
Information is shared through the Note Sheet functionality provided in Sales Order transaction
SD – Management Information System
T-Code
Description
CM Process
ZSD050
CSC Sales Report
ZSD057A
Sales/Stock Position Report
ZSD053
Recharge Coupen Sales
ZSDSERIAL_SALES
Material sales
ZSDCANBIL
Cancelled Billing Report
ZSDSERIAL
Serial Stock CSC
ZSDSERIAL_PO
Serial Stock Post Office
POI Process
ZSD059
POI Report
ZPOIPORTCOM
Port Commission Report
ZPOIPORTDECOM
Port Decommission Report
ZPOIPENCOM
Pending Payment Report
ZPOIMEDMIG
Media Migration Report
ZPOIINFRACOM
Infra Commission Report
ZPOIINFRADECOM
Infra Decommission Report
SD – Management Information System
ZSD050 : CSC Sales Report
Finance and Control (FICO)
 Financial Accounting mainly deals with invoicing , payments , revenue , asset
master and depreciation on same .
FI Processes involve following major steps,

Booking of the vendor invoice

Approval process of the vendor payments

Payment against the vendor bill

Customer Invoices

Asset acquisition and retirement

Charging Depreciation on the assets

Temporary advance application and settlement of same
FICO - General overview:
Invoice Verification and Payment
Vendor Invoice
• Service Certification (MM)
• Goods Receipt (MM)
• Electricity Bill Payment (FICO)
Invoice Approval
• Work Flow for Approval
• Approval by Concerned Authority
Payment
• Approved Invoice
• Payment to Vendor
FICO - General overview:
Temporary Advance Process
Ty. Advance
Request
Ty. Advance
Approval
Payment /
Settlement
• Ty. Advance Request Creation by
Employee
• Ty. Advance forward for approval
• Work Flow for Approval
• Approval by Concerned Authority
• Payment to Employee
• Settlement of Ty. Advance
FICO - General overview:
Asset Accounting
Capitalization
Decommissioning
Asset
Accounting
Asset Transfer
Depreciation
FICO - Vendor Invoice Approval
Click on
INBOX
Click on this
Select the mail
item from the
Workflow
FICO - Vendor Invoice Approval
Select Forward option to forward the
mail to next approver
Select Return To Option to send the
mail to the previous level
Select Final Release By option to add
the Final approver
Use Review History box to give
comments
FICO - Temporary Advance Process
FICO - Temporary Advance Process
FICO - Temporary Advance Process
FICO – Management Information System
Transaction Code
Report
FBL1N
Vendor Line Item Report
FBL3N
GL Line Item Balance Report
FBL5N
Customer Line Item Report
S_P99_41000099
Vendor Payment List report
S_ALR_87011963
Asset Balances Report
AR03
Asset Depreciation Report
GR55
Trial Balance
ZFI070
Temporary Advance and Settlement Status Report
KSB1
Actual Cost Line Items report for Cost Center
FICO – Management Information System
FBL1N :- Vendor Line Item Display
Human Capital Management (HCM)

Personnel Administration : Helps manage all modern personnel administration tasks like
hiring, terminating, master data maintenance etc.

Organization Management: Helps to depict organizational and reporting structures. It gives an
up-to-date picture of the enterprise’s organizational plan and task profiles, presented as a
hierarchy, matrix or network.

Time Management: Supports in performing processes involving the planning, recording, and
valuation of employees’ work performed and absence times

Payroll: Supports performing payroll processes; country versions are available for more than 50
countries.

ESS (Employee Self Service): Allows employees to access and modify the data related to their
employment, payment, benefits etc.- thus relieving the burden on the HR support personnel.

MSS (Manager Self Service): Provides managers with real time access to Information such as
KPIs (Key Performance Indicators) and Analytical Information to speed up decision making
process.
HCM - General overview
Payroll
• HR Actions : Joining, Retirement, Transfers etc..
• Simulation of Payroll
• Monthly Pay run
• Posting to Accounting and Bank Transfer
Claims
• Create Claim Request
• Approval of Claim
• Off cycle Pay run
• Posting to Accounting and Bank Transfer
Leave
• Create Leave Request
• Approve Leave
Creation of Position
Leave Request Creation in ESS
Leave Request Creation in ESS
Leave Approval in ESS
MSS Overview
MSS Overview
Attendance Overview
Team Overview
HCM – Management Information System
T-Code
Description
Organizational Management
S_AHR_61018869
Periods When Positions Are Unoccupied per Organizational Unit
S_AHR_61016502
Existing Positions
S_AHR_61016503
Staff Assignments
S_AHR_61016504
Position Description
S_AHR_61016505
Task Description for Positions
S_AHR_61016509
Vacant Positions
S_AHR_61016510
Correct Vacancies
S_AHR_61018831
Obsolete Positions
S_AHR_61016511
Complete Position Description
PA Reports
S_PH0_48000450
Date Monitoring
S_PH9_46000216
Service Anniversaries
S_PH9_46000224
Education and Training
S_PH9_46000223
EEs Entered and Left
S_PH9_46000222
Family Members
S_PH9_46000221
Birthday List
S_AHR_61016354
Telephone Directory
S_AHR_61016362
Flexible Employee Data
S_AHR_61016369
Employee List
Time Reports
PT64
Attendance Data Overview
PT90
Absence Data: Calendar View
PT_EDT_TEDT
Time Statement
PT_EDT_TELU
Time Balances Overview
PT_QTA10
Display Absence Quota Information
HCM – Management Information System
Payroll Reports
T-Code
PC00_M40_EPF
PC00_M40_PNY
PC00_M40_PFY
PC00_M40_Calc
PC00_M99_CIPE
PC00_M40_F24Q
PC00_M40_F16
PC_PAYRESULT
PC00_M40_PTX
ZFI114
Description
India EPF
PC00_M40_PNY – Annual Pension Report
Annual PF Report
PC00_M40_Calc – Payroll
Posting
Form 24
Form 16
Payroll Result
Professional Tax Form 5
ZFI114 – Bank Transfer
Statutory Reports
Regulation
Monthly
Annual
T-Code
Income Tax
Form24 (Quarterly )
Form 16 and 24
PC00_M40_F24Q
Professional Tax
Monthly PTax Report
Provident Fund
Form 5, 10 and 12A
Form 3A and 6A PC00_M40_EPF
Pension
Form 4, 5 and 6
Form 7 and 8
PC00_M40_PTX
PC00_M40_EPN
HCM – Management Information System
S_AHR_61016502 - Existing Positions
HCM – Management Information System
S_PH9_46000221 - Birthday List - Output
HCM – Management Information System
PT64 - Absence data overview - Selection Screen
HCM – Management Information System
PC00_M40_EPF - Provident Fund Report -
MIS – Management Information System
Inbox /
Work Flow
Standard
Reports
Customized
Reports
• Receive Inbox/WF
item
• Available through
Standard SAP
menu
• Available through
“Z” T-codes /
custom menu
• Part of respective
modules
• Tailor made for
BSNL processes
• Execute WF item
• Execute
Transaction
MIS – Management Information System
SAP Inbox/ Work Flow (WF)
MIS – Management Information System
Standard Reports
MIS – Management Information System
Customized Reports
Can you try.. 1,2,3..
1. SAP Inbox/ Work Flow (WF)
2. Standard Reports
3. Customized Reports
Further Reference
https://10.197.216.213

Instructions

User Manuals

ERP Project documentation
 Post Implementation Support (PIS)
THANK YOU