John Henry Newman Academy
Business Manager Job Description
Job Title: Business Manager
Responsible to: Principal
Hours of Work: 37 per week (42 weeks a year)
Grade: 10 (Salary banding £28409-£30614)
Responsible for: Office staff and support staff
Key contacts: Academy staff and Governors, central ODST team, Local Authority, Contractors
Job Purpose
Key aims:
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Key Duties and
Responsibilities
Reporting to the Principal, and as a member of the senior team, responsible for
enabling the Academy to achieve its educational aims
To develop, maintain and operate financial and administrative procedures for
the Academy in order to ensure that all legal and other requirements are met
To develop and maintain systems for the operational and strategic
management of the Academy
Ensuring that staff and resources are deployed in an effective way in order to
provide and efficient service to pupils, the Governors, the staff team and ODST
Finance and Accounting
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Budget management: undertake an annual budget planning exercise in line
with guidelines set, allocate funds and monitor on an ongoing basis, taking
appropriate remedial action where needed,
Financial administration: manage and oversee all accounting/ cash handling
processes, insurance procedures and any associated administration such as
monitoring payroll accuracy,
Management Information: the provision of accurate MI and reports to
appropriate stakeholders, e.g. expenditure reports, school census
Procurement: to manage procurement and undertake reviews, e.g. monitoring
service level agreements, to ensure value for money, maintaining an up to date
asset inventory and ensuring compliance with procedures for disposal
Membership of committees as appropriate, e.g. the Finance Committee
Personnel
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Responsibility for the administration of all personnel issues and to have overall
responsibility for all non-classroom based support staff including the
administrative team, cleaning and catering staff (if not contracted out)
To be the key point of contact and to liaise with the Local Authority/ ODST/
other stakeholders in people matters such as payroll, DBS checks etc
To implement and monitor policies and procedures as required
To deliver induction and refresher training as necessary
To ensure the timely completion of data returns, the maintenance of accurate
and up to date staff records are up to date and to prepare reports as needed
Premises
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To assist the Principal and Site Manager in the management of the premises to
ensure that buildings, grounds and facilities are developed and maintained to
the highest standard in order to provide an outstanding learning and working
environment for pupils and staff
To ensure that the work of the site team maximizes the security of the site, cost
effective maintenance and effective energy management
To work with the office team to generate income from school hire and lettings
and oversee lettings and room hire
To produce and implement a rolling programme for maintenance, replacement
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and development of equipment in accordance with requirements
To ensure accurate records are maintained and reports prepared as needed
Health and Safety
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To prepare and maintain the Academy’s Health and Safety Policy and
supervise the implementation of the policy, ensuring that the Academy
complies with its statutory requirements
To raise concerns in a timely manner with the Principal and Governors
General
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Deliver INSET for Staff and Governors on school business issues, prioritizing
statutory and high risk issues
To deliver and undertake training and professional development as appropriate.
To take responsibility for safeguarding and promoting the welfare of children.
To ensure that all services within the areas of responsibility are provided to a
high quality service provision to internal and external customers.
To take an active role in the senior team
To build effective working relationships in the Academy, and across the wider
ODST, seeking to develop procedures and share best practice
Whilst the main duties and responsibilities of the post are set out above, this is not
an exhaustive list and the post-holder would be expected to carry out any other
reasonable task that fulfils the nature of the role.
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