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DSM Supplementary Document
Annex B to DSM Part 2:61 Access Control and Identity Management - Details of Specific
Cards
Version
7
Publication date July 2015
Amendment list
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Copyright
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Compliance requirements for this supplementary document are the same as for its parent
Compliance
Requirements document.
© Commonwealth of Australia 2010
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This work is copyright. Apart from any use as permitted under the Copyright Act 1968,
no part may be reproduced by any process without prior written permission from the
Department of Defence. Requests and inquiries concerning reproduction and rights should be
addressed to Defence Publishing Services, Department of Defence.
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Defence-Wide Access Cards
1.
The following access cards entitle the bearer to unescorted access to facilities which they have the
security clearance and legitimate need to access.
2.
ADF identity card (Purple). To meet Article 17 of the Third Geneva Convention of 1949, the
Australian Defence Force (ADF) identity card must [Auth:None] include:
the holder’s first name and surname;
b.
the holder’s rank, Service number and date of birth; and
c.
the conditions of issue.
The ADF identity card is to be issued:
a.
to Permanent and Active Reserve members of the ADF upon graduation from recruit or trade
training;
b.
to Standby Reserves undertaking authorised DA50(4) 1 work, refer paragraph 28;
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3.
a.
Note:
Standby Reserves issued the ADF identity card retain the card for the duration of their time
in the Standby Reserve or until the card expires.
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Note:
Active and Standby Reserves are reminded that the ADF identity card is only to be used for
the purpose for which the card was issued, ie reserve or DA50(4) contracted work; see DSM Part 2:61
Access Control and Identity Management.
to authorised philanthropic staff working with ADF units (eg Salvation Army), when required;
and
d.
to permanent staff (civilian) employed by the ADF in an area of operation (AO) for the duration
of that employment. This card is to be used as an identification document for easy recognition
by Allied forces to facilitate appropriate access rights. It does not replace the Geneva
Convention card which is issued separately under the direction of Chief Joint Operations
(CJOPS). This card is not to be used outside the AO and must be returned to the Defence
Orientation Centre on return.
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c.
4.
This card is not base specific and gives the bearer escorting privileges. The card will have a default
expiry date, five years from date of issue, printed on the front. This is to allow the card to be used as a form
of identity for Centrelink and other Government services (Centrelink require expiry dates on all forms of
identity).
5.
Defence Australian Public Service identity card (Blue). Issued upon appointment to permanent
civilians employed by Defence. The card gives the holder escorting privileges to facilities where they have
the appropriate security clearance and a legitimate need to access. The card will have a default expiry date,
five years from date of issue, printed on the back. This card is not base specific.
6.
Non-ongoing civilians employed by Defence are issued the same card, however it must be
differentiated by the use of the title 'non-ongoing staff' on the card and must expire and be returned upon
completion of the employment contract.
1
Sub-Section 50(4) of the Defence Act 1903 relates to employment of the Standby Reserve.
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7.
Defence industry/agency identity card (Yellow). Issued to external service providers (ESP) who
support Defence and who require regular access to various Defence bases. ESP must [Auth:None] have a
minimum of a BASELINE security clearance, and the commander or manager's approval to be issued this
card. ESP include, but are not limited to:
a.
employees of a company contracted to Defence, (Defence Industry Security Program (DISP)
and non-DISP);
b.
individual contractors contracted to Defence (DISP and non-DISP);
c.
external agency staff (staff of government departments, agencies and authorities); and
d.
employees, contractors or subcontractors of the Army and Air Force Canteen Service
(AAFCANS), trading as Frontline Defence services, commonly known as Frontline.
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Note:
AAFCANS differs from other companies contracted to Defence as they are a
Commonwealth Authority and Companies Act 1997 body regulated under the Army and Air Force
Canteen Service Regulations 1959 to provide amenities services for Defence. Requests for Defence
industry/agency cards associated with AAFCANS/Frontline are to be made through Frontline head
office to the Directorate Forces Entertainment and ADF Support Services.
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8.
These cards are issued upon contract commencement. Cards must expire and be returned by the
sponsor or Defence contract manager upon expiry or completion of the contract (whichever is the shorter).
The card will have a default expiry date, one year from date of issue, printed on the back. This card is not
base specific, but may be subject to local base conditions for access. Escort privileges must [Auth:None]
only be granted after approval has been given by the sponsor with full justification provided.
9.
Air base access card (Yellow). Issued to authorised Airservices Australia Flight Inspection Services
personnel, for air base access from air side and road side to all RAAF air bases, Oakey and HMAS
ALBATROSS. The card must expire and be returned upon expiry or cancellation of the bearer's Aviation
Security Identification Card (ASIC), or cessation of employment in flight inspection duties. The card will have
a default expiry date, one year from date of issue, printed on the back.
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10. National Defence families access card (Mauve). Issued, upon application, to recognised family
members aged sixteen years and older of ADF permanent and reserve members. This card is not base
specific and allows the bearer to access domestic base married accommodation and family/community areas
only. There is no requirement for a person issued this card to hold a security clearance and there are no
escorting privileges associated with this card.
Note:
Even though national Defence family card holders do not have any 'formal' escorting
privileges, they are still responsible for escorting any minors under the age of 16 in their care.
11. The card will have a default expiry date, three years from date of issue, printed on the back.
Sponsoring ADF members must ensure that cards are renewed when required or returned when there is no
further entitlement. If a family member is denied the issue of a card or has their card revoked, then they may
be, at the discretion of the relevant base commander or manager, entitled to a base access only card; refer
paragraph 13.c.
Base-Specific Access Cards
12. The following access cards are used to access specific bases/facilities only. The bearer of this card is
not entitled to unescorted access in secured areas, unless otherwise approved by the base commander or
manager. These cards may be authorised for use on more than one base (eg those that are geographically
close), subject to a documented regional agreement between relevant BSM.
13. Base access only card (Red). Issued to authorised persons determined eligible for permanent or
periodic access to a particular facility by the commander or manager of the base. This can include:
Annex B to DSM Part 2:61 Page 3 of 8
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a.
external service providers working on the particular facilities for which the card is issued (card
shall be annotated by the term 'Industry' or 'Contractor/PSP');
b.
employees, contractors or subcontractors of AAFCANS/Frontline (card shall be annotated by
the term 'AAFCANS');
c.
recognised family members aged sixteen years and older of:
(1)
ADF permanent and reserve members (where the family member has not been issued a
national Defence families access card); and
(2)
APS employees posted both domestically or overseas;
(3)
foreign military personnel, government officials and company employees in possession of
a Defence foreign identity card (green), see paragraph 21 for further information.
(the card shall be annotated by the term 'Family').
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Note:
Family members who remain in residence while the Defence Member is posted elsewhere,
may retain their access card for that base until such time that they move to a new locale or are issued
the national Defence families access card.
Note:
Even though 'family' base access card holders do not have any 'formal' escorting privileges,
they are still responsible for escorting any minors under the age of 16 in their care, see paragraph
61.33 for further information
personnel authorised only to access community areas on a base, such as the golf club, gym,
pool or mess (card shall be annotated by the term 'Community Areas Only'); and
e.
staff that have no security clearances (card shall be annotated by the term 'Uncleared' or
'Delivery Uncleared').
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d.
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14. The card is issued upon contract commencement, posting or as directed by the commander or
manager. It must expire and be returned upon expiry, completion of the contract, posting, cessation of
dependency (eg divorce), or as directed by the commander or manager. The card will have a default expiry
date, one year from date of issue, printed on the back. Escort privileges must [Auth:BSM] only be granted
under the following conditions:
a.
with the approval of the sponsor and with full justification provided; and
b.
subject to the card holder having a minimum of a BASELINE security clearance.
Exclusion:
External service providers who do not have a security clearance may, under local
arrangements at the discretion of the BSM, be granted escorting privileges for the purpose of their
employment on the base and with respect to those parts of the base to which they have access,
including after hours access. In such circumstances the word 'ESCORT' is to be stamped on the back
of their issued identity card and it is recommended that such local arrangements are incorporated into
base security documentation and are considered in SAFEBASE planning
15. Recruit/trainee identity card (Orange). Issued to recruits or trainees on arrival at initial training. This
card must expire upon completion of training and be returned to the place of issue for cancellation. This card
is base specific and may have additional restrictions imposed at the commander's discretion.
Australian Defence Force Cadets Identity Cards
16. ADF Cadet identity cards are templated and issued by ADF Cadets to ADF Cadet members. They
must [Auth:None] be issued using the same requirements as all other Defence identity/access cards, as
detailed in policy within DSM Part 2:61 Access Control and Identity Management.
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17. Australian Defence Force Cadets identity card (Grey). ADF Cadet members are to be issued with a
card upon appointment or enrolment in the Australian Navy Cadets (ANC), Australian Army Cadets (AAC) or
the Australian Air Force Cadets (AAFC). There is no requirement for a person issued this card to hold a
security clearance. The cards are to be issued to:
a.
cadets for periods not exceeding 3 years;
b.
registered volunteers for periods not exceeding 12 months;
c.
adult staff (officers and instructors of cadets) for periods not exceeding the length of
their instrument of appointment or five years, whichever is the lesser; and
d.
parents and legal guardians of cadets for periods not exceeding 3 years, to allow them to
transport their child to and from a cadet unit within a Defence base, where authorised by the
Base Support Manager (BSM).
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Note:
Identity cards for the parents and guardians of cadets are to be base access only with the
name of the base clearly annotated on the front.
18. ADF Cadets identity cards must [Auth:None] only be used for the purposes of official cadet activities.
The card entitles the bearer to unescorted access to facilities for which they have the appropriate security
clearance and a legitimate need to access (ie official cadet activities). ADF Cadets members who are also
ADF or APS members must not [Auth:None] use any other identity or access card when acting in their
capacity as an ADF Cadets member to gain higher access to other areas.
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19. Local access control arrangements between ADF Cadets and relevant BSM are to be negotiated
where a cadet unit is located on a Defence base or facility. It is recommended that such local arrangements
are incorporated into base security documentation and are considered in SAFEBASE planning
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20. Adult staff only have escorting privileges for the purposes of official cadet activities on a Defence base
or facility. In such circumstances the word 'ESCORT' is to be stamped on the back of their issued identity
card. Cadets, registered volunteers and parents / legal guardians are not to be given formal escorting
privileges on a Defence base or facility. The BSM may dictate where and under what circumstances
escorting may take place on their base or facility.
Defence Foreign Identity Card
21. The following access cards entitle the bearer to unescorted access to facilities where they have the
appropriate security clearance and a legitimate need to access.
22. Defence foreign identity card (Green). Issued to foreigners who support Defence and who require
regular access to:
23.
a.
a number of Defence establishments (national identity card), or
b.
a facility(s) within a single Defence establishment (base-access only card).
This can include but is not limited to:
a.
b.
c.
d.
foreign employees of companies contracted to, or engaged by Defence;
officials of foreign government departments, agencies or authorities;
foreign military staff on long-term posting to Australia; and
foreign forces’ personnel on the strength of a foreign Defence force unit lodged on an ADF
base, or foreign forces’ personnel who are training with, or temporarily attached to, the ADF
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(card shall be annotated by the term 'Foreign Military Detachment'). This card must [Auth:None]
be returned upon completion of detachment.
24. The national and base access only cards share the same card template but differ by the use of the
term 'National Access' or '(name of base) - Only'. Therefore, guards at facilities with no electronic access
control measures in place are to scrutinise these cards more carefully than other coloured cards. Personnel
are to remain aware of other restrictions which may be imposed upon foreign personnel, see Annex A.
25.
The card is issued upon contract commencement, posting or as directed by the commander or
manager. It must have an expiry date and be returned upon expiry, completion of the contract or posting, or
as directed by the commander or manager. The card will have a default expiry date, one year from date of
issue, printed on the back. There are no escorting privileges associated with this card.
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Exclusion:
Foreign personnel may, under local arrangements and strict conditions imposed by
the BSM, be granted escort privileges for the purpose of their employment on the base and with
respect to those parts of the base where they have access, including after hours access. In such
circumstances the word 'ESCORT' is to be stamped on the back of their issued identity card and it is
recommended that such local arrangements are incorporated into base security documentation and
are considered in SAFEBASE planning. Approval to escort by a sponsor is required with full
justification provided. Final approval from the BSM will only be granted in exceptional circumstances.
Identity Only (Non Access) Cards
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26. There are no unescorted base or facility access or escorting privileges associated with the identity
cards detailed below. These cards are used for proof of identity only.
27. Geneva Convention card (White). This card must [Auth:None] be issued to non-military staff working
in operational areas under the direction of CJOPS.
28. Standby Reserve identity card (Grey). Issued to all personnel transferring from the Permanent or
Active Reserve forces to the Standby Reserve. The card must have an expiry date, five years from date of
issue, printed on the back. Cards may be renewed subject to the member meeting individual Service
requirements.
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Note:
Standby Reserve personnel undertaking work under a DA50(4) contract are entitled to
exchange the Standby Reserve identity card for an ADF identity card (purple) upon commencement of
first contract.
29. Retired member identity card (Grey). Issued to all members separating from the ADF who have a
Level 3 entitlement under the Career Transition Assistance Scheme provisions contained in the ADF Pay
and Conditions Manual. Level 3 is defined as 18 years or more service, or has left the ADF compulsorily for
any of these reasons:
a.
medically unfit to continue service;
b.
compulsory retirement age;
c.
management-initiated early retirement; or
d.
to meet the needs of the Service (ie declared redundant).
30. The entitlement to a Retired Members Identity Card does not apply to a member whose service is
terminated on disciplinary or adverse administrative grounds.
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Temporary Access Passes
31. Unescorted pass (White/Green). The pass must [Auth:BSM] expire after one day and be returned to
the place of issue. Holders of the pass do not need to be escorted. There are no escorting privileges
associated with this pass.
32.
Issued to authorised staff:
a.
holding a current Defence identity/access control card but who do not have day-to-day access
rights to the facility or base being visited; or
b.
who have been provided with a Defence identity/access card but do not have their card in their
possession (for example, lost, left at home).
33. To be escorted pass (White/Red). Holders of the pass must [Auth:None] be escorted. The pass is
base specific and must [Auth:BSM] expire after one day and be returned to the place of issue.
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Issued to authorised visitors to a Defence base including:
a.
media representatives,
b.
parliamentarians and candidates for election to Parliament,
c.
foreign nationals on official or unofficial travel, and
d.
trade union and Comcare officials.
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34.
35. Very Important Person (VIP) pass (White). Issued to two-star ranked (and civilian equivalent)
officers and above on a 'needs basis', being:
in the event of a visit to a Defence base or facility; or
b.
to facilitate access for spouses, partners and guests of three-star ranked (and civilian
equivalent) officers and above.
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a.
36.
VIP passes must expire 12 months after date of issue. Holders of the pass must be escorted.
37. Short term contractor pass. A photographic temporary identification pass, generally paper-based, may
be produced by a local site pass/visitor management system for the purposes of managing short term site
unescorted access by approved contractors. These passes are base specific and must [Auth:None] clearly
identify the base to which they apply, the area within the base to which access has been granted, and the
expiry date for access. The expiry date must [Auth:BSM] be for the term of the contract or ten days,
whichever is the lesser. The pass must [Auth:BSM] also display, at a minimum, the name of the contractor
and the company which employs them.
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Appendixes and Attachments
This annex currently has no appendixes or attachments.
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N/A
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