City of Durant
City Council Meeting Minutes
Oct. 28, 2013
Mayor Dawn Smith called meeting to order at 6:00p.m. with Pledge of Allegiance. Roll Call of members
present: Pennock, Spengler, Beland, Utter, Richman. City Staff: City Oper. Off./Clerk Deana Cavin,
Comm. Ctr. Dir. Linda Vorwald, Police Chief Doug Cook, Public Works Dir. Al Olderog, and land use
consultant, Mark Brockway.
Consent agenda: Approval of Agenda- Approval of City Bills - Approval of minutes for 10/14/2013Police Report: Clerk requested the two site plan issues on the agenda be tabled because neither party was
prepared to present their site plan with changes recommended by Planning & Zoning Commission.
Member Spengler, moved, seconded by Member Richman to approve the consent agenda items with
changes. Ayes: Beland, Utter, Spengler, Richman, Pennock
Nays: None
Motion carried.
Public Input: None
Discuss/Consider Approval of Zoning Ordinance Amendment (3rd Reading) Ordinance No. 2013-06 :
--parking space calculation changes to ord.: Mr. Brockway explained the draft has been updated to
reflect the changes recommended by council and planning and zoning commission. Those changes
included, enlarging the garages from 440sq. feet to 576sq. feet; rear yard from 30% to 40% occupied;
churches allowed in C-1 districts; storage spaces allowed in C-2 districts with special use permits; site
plan review will have a fee paid to the city of $150; variance requests will increase to $150;special use
permits; $150; any appeals to decisions will be $50.00;rezoning requests $200; fences shall not be
constructed in easements; residential driveways are required to be paved; parking space requirements
have been changed from percentage calculation to spaces per square footage dependent upon the zoning
district. Member Spengler moved, seconded by Member Beland, to approve the third and final reading of
the Zoning Ordinance No. 2013-06 with updates.
Ayes: Pennock, Richman, Spengler, Beland
Nays: Utter
Motion carried.
Discuss/Consider Resolution No. 2013-50 Approval of TIF payments to JAE Properties: clerk explained
this resolution approves the pay out of rebates to J.A.E. Properties based on the certifications from
12/01/2012 , two payments of $76,553 for a total of $153,066. Member Spengler moved, seconded by
Member Richman, to approve Resolution 2013-50 for payments for FY2014 to J.A.E. Properties for TIF
rebate payments.
Ayes: Beland, Utter, Spengler, Richman, Pennock
Nays: None
Motion carried.
Discuss/Consider Resolution No. 2013-51 for Approval of the Certification of the Annual TIF to Auditor:
Clerk explained this requirement is a certification form that explains how much TIF funding the City will
require in FY 2015 to meet the rebate commitments and any other payments from TIF. Clerk presented
the amount of $158.693 for rebate payments to J.A.E. Properties Inc. and $2,640 for railroad crossing
maintenance in the TIF district. Member Utter, moved, seconded by Member Richman, to approve the
certification to the auditor for total amount of $161,333.
Ayes: Pennock, Richman, Beland, Utter, Spengler
Nays: None
Motion carried.
Discuss/Consider Resolution No. 2013-53 Approval of the Annual Urban Renewal Report for FY 2013 to
Iowa Department of Management: Clerk explained this annual report is due December 1, 2013 to Iowa
Department of Management as required by legislature. It is an explanation showing how TIF funding was
used during Fiscal Year 2013. Member Spengler moved, seconded by Member Beland, to approve the
Annual Urban Renewal Report for FY 2013.
Ayes: Pennock, Beland, Spengler, Richman, Utter
Nays: None
Motion carried.
Discuss/Consider Resolution No. 2013-52 Approval of Annual Finance Report for FY 2013: Clerk
presented the Annual Finance Report (AFR) Fiscal Year 2013 for council approval. Clerk explained this
report explains each fund and the revenues and expenditures for those funds. The last page of June 30,
2013 totals should tie to the June 30, 2013 financial statements and clerk’s report. The report will be
published Oct. 31, 2013 as required. Member Utter moved seconded by Member Pennock, to approve
Resolution 2013-52 for the FY2013 Annual Finance Report.
Ayes: Utter, Beland, Spengler, Richman, Pennock
Nays: None
Motion carried.
Police Dept: Chief Cook reported the vehicles were transported to Kel-Tek for installation of docking
stations, and hardware; the new computer equipment has been received and waiting for software
installations to be competed; there is an administrator training tomorrow from 9AM to Noon at the county
offices. The goal is to have the city and county all on board by Thanksgiving.
Public Works: Park Equipment Update: Mr. Olderog updated council the new park equipment to replace
what was vandalized will have to be purchased as a package including the bongo perches. This is due to
liability that all the parts must be connected and function as designed. He will place the order, and
installation will be yet this fall, if the equipment arrives and weather cooperates. Discuss/Consider
cameras and gate improvement for WWTF: Mr. Olderog reported employees found illegal dumping at the
yard waste drop off area and locked the site. Normally, most of the items found are small things the
employees been able to dispose of properly. Recently, someone deposited building lumber in the leaf pile,
and then oil was dumped on the ground which can be considered hazardous waste. Mr. Olderog has
requested that a more secure gate and camera system be installed at the site. Clerk reported in discussing
the problem with citizens, many, many people appreciate the service and do abide by the signs for the
proper pile of yard waste. However, the city does not have to provide this opportunity. Member Spengler
concurred, and stated he will accept used oil at his place of business if people are looking for a way to
properly dispose of motor oil. General consensus was for Mr. Olderog to request quotes for security
cameras, and new gate. There has been temporary security placed at the site, and will be monitored by the
Police Department and Public Works Department. Mayor Smith and Member Utter vocalized the people
that are illegally dumping anything but yard waste will be charged. Chief Cook verified it would be a
municipal infraction. (First offense up to $500). It was general consensus of the council for the site to be
re-opened from 7:30AM to 3:00pm daily during leaf season.
Community Center: Comm. Ctr. Board meeting & Community Christmas update: Ms. Vorwald report the
community center board will meet Thursday November 7, 2013, at 6:30pm to finalize the details for
Community Christmas to be held Dec. 1, from 4pm to 7pm. Clerk reported Durant Municipal Electric
board will sponsor the horse and trolley rides. Mayor Smith requested citizens to have their Christmas
lights for the tour the neighborhoods. Ms. Vorwald also reminded council about the Chamber Auction on
Friday November1, and two Trivia nights coming up for local groups on November 2, and November 9th.
City Clerk: Clerk explained the next meeting will be on Veterans’ Day holiday at normal time.
(6:00p.m.). Clerk requested council consider moving the December meeting or tentatively scheduling an
additional December meeting to approve the Durant Municipal Budget and other bills that will be due
before the end of the year. Council will make decision in November pending agenda items for December.
Mayor & Council Report: Member Utter thanked Mark Brockway for his hard work on the updating the
Zoning Ordinance; Mayor Smith congratulated the Girls Cross Country team on their success at districts.
Mayor Smith also expressed condolences to Planning and Zoning Chairperson Mick Gruemmer upon the
death of his mother, Opal Gruemmer. With no other business, meeting was adjourned at 7:40p.m.
_________________________
Dawn Smith, Mayor
ATTEST:
_________________________
Deana Cavin,
City Operations Officer/Clerk
CLAIMS LIST 10-28-2013
VENDOR NAME
ALLIANT ENERGY
ALTORFER INC
BROCKWAY LAND PLANNING
CAVIN, DEANA
CENTRAL PARTS WAREHOUSE
CENTRAL STATES H & W FUNDS
DURANT STORAGE INC
EFTPS
GENESIS HEALTH GROUP
HAWKEYE TRUCK EQUIPMENT
HOLIDAY INN DES MOINES AIRPORT
IOWA INTERSTATE RAILROAD
IPERS
JEFF'S MARKET
JOHN DEERE FINANCIAL
KELTEK INCORPORATED
KLUESNER CONSTRUCTION INC
LEE ENTERPRISES
LIBERTY INSURANCE AGENCY INC
MIDWEST SALES COMPANY
OCHILTREE, TARA
PAULSEN, LOU ANN
SANDRY FIRE SUPPLY LLC
ST PAUL STAMP WORKS
STAPLES
TEAMSTERS LOCAL UNION 238
TECHNOLOGY SOLUTIONS
TREASURER OF IOWA-IA-WH
ELECTRIC SCOTT CO
SW-GENERATOR RPR
CONSULTING FEES
DEANA-IMFOA MILEAGE & MEALS
ROADS-CUTTING EDGE (2)
HEALTH INSURANCE
POL-STORAGE UNIT NOV 13-JAN 14
FED/FICA TAX
POLICE-HALL PHYSICAL
CUTTING EDGE, BOLTS, WASHERS
IMFOA-DEANA HOTEL
NORFOLK DR SIGN/MAINT/ELEC
IPERS-PROTECT
CC BAR BEER
PARKS-OIL FILTERS, SHOP-SEAFOAM
POL-COMPUTER DOCKING STATIONS
CRACK SEALING, ASPHALT RPR, APPROACH
CC BRIDAL FAIR AD
INSURANCE-AMB ADD 2 CPR MACHINES
50 % DEPOSIT PARK EQUIPMENT
REFUND KEG PRICE
CC DEPOSIT REFUND
FIRE HELMET LIGHTS (4)
DOG TAGS 2014
CH-PRINTER & INK, FIRE-PRINTER
UNION DUES
COMPUTER PURCHASE THRU DLB
STATE TAX
123.06
660.60
480.00
197.92
443.33
7336.80
144.00
3842.14
202.00
540.29
197.28
214.82
4928.35
398.71
51.34
3790.49
7282.93
60.00
253.00
1689.50
175.00
125.00
220.00
56.45
682.72
153.00
1390.00
1282.00
USA BLUE BOOK
VANGUARD DISTRIBUTING
VORWALD, LINDA
WEX BANK
WINDSTREAM
WOLFE BEVERAGE
PAYROLL TOTALS
TOTAL
FUND TOTALS
GENERAL
ROAD USE TAX
TAX INCREMENT FINANCING
FIRE DEPARTMENT
WATER
SEWER
TOTAL
WA-PRESSURE GAUGE
CC BAR BEER
CC SUPPLIES, CC BAR WINE, CELL-2 MTHS
FUEL
TELEPHONES
CC BAR BEER
29,714.35
11,331.66
214.82
640.24
3,820.50
5,409.12
51,130.69
93.47
179.30
397.48
805.81
818.45
216.75
11698.70
51130.69