City of Durant
City Council Meeting Minutes
February 26, 2013
Mayor Smith called meeting to order at 6:00p.m. with Pledge of Allegiance recited. Roll call of members
present: Pennock, Beland, Utter, Spengler, Gilroy. City staff present: Deana Cavin, City Op. Off./Clerk,
Linda Vorwald, Comm. Ctr. Dir., Al Olderog, Public Works Dir., and Chief Doug Cook.
Consent agenda: Approval of Agenda, Approval of City Bills, Approval of minutes for 02/11/2013
meeting, Police Report-monthly: Clerk requested a deletion of $84.00 for American Water Works the
bill had been paid. Member Spengler moved, seconded by Member Gilroy, to approve the consent
agenda items with changes.
Ayes: Beland, Pennock, Utter, Spengler, Gilroy
Nays: None
Motion carried.
PUBLIC INPUT- None
Public Hearing for FY 2014 Budget: Member Beland moved to open the public hearing for the FY 2014
budget, seconded by Member Utter. Ayes: Utter, Beland, Pennock, Gilroy, Spengler Nays: None
Motion carried. There were no changes to the budget. Clerk reported no comments were received from
the public. Member Utter moved, seconded by Member Beland, to close the public hearing. Ayes:
Pennock, Gilroy, Spengler, Utter, Beland
Nays: None
Motion carried.
Discuss/Consider Resolution 2013-10 Approval of 2014 FY Budget: Member Gilroy moved, seconded by
Member Utter, to approve Resolution 2013-10 approval of the budget as presented. Ayes: Utter, Beland,
Spengler, Pennock, Gilroy Nays: None
Motion carried.
Public Hearing for FY 2013 Budget Amendment: Member Beland moved, seconded by Member Utter, to
open the public hearing for discussion of budget amendment. Ayes: Utter, Spengler, Gilroy, Pennock,
Beland
Nays: None
Motion carried. Clerk reported no comments were received from the
public. Member Gilroy moved, seconded by Member Utter to close the public hearing. Ayes: Pennock,
Beland, Spengler, Utter, Gilroy
Nays: None Motion carried.
Discuss/Consider Resolution 2013-11 Approval of FY2013 Budget Amendment: Member Pennock
moved, seconded by Member Gilroy, to approve Resolution 2013-11, approving the FY2013 budget
amendment as presented. Ayes: Utter, Beland, Pennock, Spengler, Gilroy
Nays: None
Motion carried.
Discuss/Consider Resolution 2013-12 Adoption of New Comprehensive Plan: Clerk reported the
Planning and Zoning Commission met in January, reviewed the plan, and recommended approval of the
plan once corrections had been made. Clerk explained the updated, corrected draft was provided to the
council. Member Gilroy moved, seconded by Member Spengler, to approve the adoption of the New
Comprehensive plan. Ayes: Beland, Pennock, Utter, Spengler, Gilroy
Nays: None Motion carried.
Discuss/Consider renewal of contract with Durant Ambulance Service Inc.: Member Spengler moved,
seconded by Member Utter, to approve the renewal of contract with Durant Ambulance Service Inc.
Ayes: Utter, Spengler, Gilroy, Beland, Pennock
Nays: None
Motion carried.
Police Dept- Member Gilroy inquired about the Police report for January; Chief Cook reported Officer
Yassin had a two week vacation and he had a week’s vacation. Discuss/Consider WEX Fleet fuel card
program: Chief Cook introduced the Wright Express Fleet card; Clerk explained it is a credit card but
does not carry a month to month balance. It is for fueling only, and allows for fueling at many vendors.
The City can save 1.45% at the pump, and the fuel tax refund is applied at the time of billing; the City
would not have to file a monthly fuel refund application. Member Gilroy researched the website, both
Price Oil Co. and Casey’s are participating vendors. Member Beland reported he was familiar with the
program and Mayor Smith reported the State of Iowa fleets participate in the program. Member Utter
moved, seconded by Member Gilroy, to approve the participation in the WEX Fleet program. Ayes:
Pennock, Gilroy, Spengler, Beland, Utter
Nays: None
Motion carried.
Discuss/Consider 1033 Grant Criteria/Contract: Chief Cook introduced the 1033 Grant which is a Federal
Government grant based on surplus equipment from the military. Sgt. Longlett was present to answer any
questions. Sgt. Longlett was familiar with the grant from past employment with other cities. Longlett
explained after the contract is submitted and approved, they can review a list of available equipment that
ranges from night surveillance equipment, weapons, to vehicles. The department has to maintain the
equipment until it is either recalled by the State, or ready for disposal. Permission of disposal must be
sought from the State. Spot checks are performed on the inventory and can only be used by the Durant
Police Department. Member Spengler moved, seconded by Member Gilroy, to approve participation in
the 1033 grant program. Ayes: utter, Spengler, Gilroy, Beland, Pennock
Nays: None
Motion carried.
Public Works- Discuss/Consider approval for street sweeping bid: Kluesner Construction Inc. submitted
a bid for $98.50 per hour for street sweeping. Member Gilroy moved, seconded by Member Utter, to
approve the street sweeping by Kluesner Construction Inc. at $98.50 per hour, not to exceed $6,000, and
a week’s notice must be provided.
Ayes: Beland, Pennock, Spengler, Gilroy, Utter
Nays: None
Motion carried.
Discuss/Consider approval of seal coat bid : Mr. Olderog provided a bid from L.L. Pelling Co. for street
seal coating as follows; $3.10/SY Base repair and Single Seal Coat, $2.00/SY Single Seal Coat, Cold
patch mix at$180.00/TN. Mr. Olderog explained L.L. Pelling Co. bought out the competition from which
he normally asks for a second bid. Member Spengler inquired if money was budgeted for widening other
streets or sections. Clerk reported she had increased the budgeted amount by $10,000 however, if there
were to be more expense a budget amendment would be needed. Member Spengler and Mr. Olderog
agreed there are several areas that need attention. Member Spengler asked that the area around the park
and funeral home (10th Avenue from 6th Street to 8th Street) be considered a possible area to widen with
seal coating to provide better parking and traffic flow.
Member Spengler moved, seconded by Member Pennock, to approve the seal coat bid from L.L. Pelling
Company. Ayes: Pennock, Gilroy, Spengler, Utter, Beland
Nays: None
Motion carried.
Community Center- Ms. Vorwald reported she and another staff person have been completing the annual
cleaning tasks; the community center board will meet Tuesday Feb. 26 at 6:30 p.m. at city hall; a
contractor has been notified to look over the condensation problem in the entry way ceiling.
City Clerk:- Discuss/Consider Authorization for Pest Control: Clerk reported the library and city hall has
ant problems recently; Orkin Pest Control submitted a bid for $455 for seven services, or $305 for three
services. The ants appear to be coming up from under the cement slab of the building. There was pest
control performed in the past but the ants return. The librarian has seen an increase. Member Spengler
moved to approve the bid amount of $455 for seven services, seconded by Member Gilroy. Ayes: Beland,
Pennock, Utter, Gilroy, Spengler
Nays: None
Motion carried.
Member Gilroy gave a brief update on CCEDCO; a new website will be launched shortly with each City
in Cedar County having a tab that lists information about property available, industrial park property
available, and information about the community. Mr. Gilroy reported recently a bakery had inquired
about the area, however, Tipton was chosen as a finalist due to their industrial park was shovel ready.
By laws state the City needs to have an alternate attend meetings; Member Beland volunteered to be the
alternate when the mayor cannot attend the meetings. Mayor Smith inquired about the park snack shacks;
clerk reported Gloria Dei Church will operate Feldhahn shack, and the National Honor Society was
contacted to see if they want to operate the Jaycee Park shack. She will advertise for the shack if NHS
does not choose to operate it. Mayor Smith reported the passing of West Branch Mayor Don Kessler and
expressed condolences to their city staff and family members. Member Gilroy thanked public works for
the good job they did with snow removal and reported he had received many positive comments about it.
Mayor Smith thanked everyone for stepping up and helping out while she was gone.
With no other business, meeting was adjourned at 6:40 p.m.
__________________________________
Dawn Smith, Mayor
ATTEST: ______________________________
Deana Cavin, City Operations Officer/Clerk
CITY OF DURANT
VENDOR NAME
ALLBEE BARCLAY & DENNING
ALLIANT ENERGY
CENTRAL PARTS WAREHOUSE
CINTAS CORPORATION #342
DAKTRONICS INC
DAVID A VAUDT, AUDITOR OF STATE
EFTPS
GRAINGER INC
IOWA INTERSTATE RR LTD
IOWA SECTION AWWA
MCMASTER CARR SUPPLY CO
MUSCATINE CO ABSTRACT COMPANY
RC GEHRLS COMPANY
RON ALPEN FORD INC
SEMSCH, JARED
STAPLES
UPS
WINDSTREAM
PAYROLL TOTALS
CLAIMS LIST 02/25/2013
LEGAL FEES 12/16-1/15
ELECTRIC-SCOTT CO
ROADS-1565 AM KIT
SHOP TOWELS
SCOREBOARD EXTENDED WARRANTY
2012 FY AUDIT
FED/FICA TAX
SHOP SUPPLIES
NORFOLK DR SIGN/MAINT/ELEC
AWWA CONFERENCE & CEUS
PARK SUPPLIES
WWTP LAND DEED
CC-CHECKED RECEPTACLE
CABLE ASSLY, SEAT COVER, FUEL TANK
REIMBURSE WA EXAM
CH OFFICE SUPPLIES
WA SAMPLE POSTAGE
TELEPHONES
TOTAL
FUND TOTALS
GENERAL
ROAD USE TAX
TAX INCREMENT FINANCING
FIRE DEPARTMENT
WATER
SEWER
TOTAL
23,765.22
3,383.41
207.60
118.57
1,869.56
2,623.65
31,968.01
420.00
143.17
192.16
56.06
605.00
11874.93
3725.69
144.85
207.60
110.00
30.23
100.00
65.00
1799.88
45.00
46.98
43.77
823.31
11534.38
31968.01