Efficiency: Keyboard Shortcuts
Keyboard Shortcuts
You can quickly accomplish tasks you perform frequently by using shortcut keys — one or
more keys you press on the keyboard to complete a task. Use the same standard
shortcuts for many applications or design your own!
EDITING/FORMATTING:
Ctrl+M: Increase indent
Ctrl+A: Select All
Ctrl+Shift+M: Decrease Indent
Ctrl+C: Copy
Ctrl+Shift+A: Capitalize highlighted
Ctrl+X: Cut
text
Ctrl+V: Paste
Shift+F3: Changes capitalization of
F7: Spelling & Grammar
highlighted text
Shift F7: Thesaurus
Ctrl+Shift+F: Highlight font name on
Ctrl+Z: Undo typing
tool bar
Ctrl+Y: Repeat typing
Ctrl+Shift+P: Highlight font size on
End: Move cursor to end of line
toolbar
Ctrl+End: Move cursor to end of
Ctrl+P: Print
document
Ctrl+F2: Print Preview
Home: Move cursor to beginning of
Ctrl+F5: Restores document window
line
Ctrl+F10: Maximize document
Ctrl+Home: Move cursor to
window
beginning of document
Ctrl+F6: Displays the next open
Ctrl+B: Bold
document window
Ctrl+I: Italicize
Ctrl+Shift+F6: Displays previous
Ctrl+U: Underline
open document window
Ctrl+E: Centers text
Alt+F4: Quit WordCtrl+]: Increase
Ctrl+J: Justifies text
font size
Ctrl+L: Left aligns text
Ctrl+[: Decrease font size
Ctrl+R: Right aligns text
This document was developed by Subhashini Balagopal and Patti Young, Richmond Community
Schools, 300 Hub Etchison Pkwy., Richmond, IN 47374. Permission to photocopy is granted for
non-commercial purposes if this credit is retained. It has been updated by the ATTO project,
2003.
Shift+Alt+Up Arrow: Move paragraph
Shift+Alt+Down Arrow: Move
up
paragraph down
HIGHLIGHTING TEXT:
F8: Starts Highlighting – use arrow key to continue highlighting, or press the key again
to highlight a word, sentence, paragraph and entire document
Shift+F8: Undo most recent highlighting
Esc: Ends highlighting
WINDOWS:
F1: Open Help
WORD PROCESSING:
Ctrl+N: New blank document
Ctrl+O: Open document
Ctrl+W: Closes current document
Ctrl+S: Saves current document
F12: Save
Other websites for Keyboard Shortcut Information
MS Word: http://www.obs.org/cheatsheet/MSWord%20shortcutkeys.htm
Internet Explorer Shortcuts: http://www.obs.org/cheatsheet/ieshortcut.htm
Check HELP on MSWord to find more keyboard shortcuts
This document was developed by Subhashini Balagopal and Patti Young, Richmond Community
Schools, 300 Hub Etchison Pkwy., Richmond, IN 47374. Permission to photocopy is granted for
non-commercial purposes if this credit is retained. It has been updated by the ATTO project,
2003.
Customizing Shortcut Key Assignments
You can customize shortcut keys in Word by assigning shortcut keys to commands that
do not already have them or by removing shortcut keys you don't want. If you don't like
the changes you make, you can return to the default shortcut key settings at any time.
You can assign a shortcut key to a command,
macro, font, AutoText entry, style, or a commonly
used symbol.
1. On the Tools menu, click Customize.
2. Click Keyboard.
3. In the Save changes in box, click the
current document name or template in
which you want to save the shortcut key changes.
4. In the Categories box, click the category that contains the command or other
item.
5. In the box to the right, click the name of the command or other item.
Any shortcut keys that are currently assigned appear in the Current keys box.
6. In the Press new shortcut key box, type the shortcut key combination you want to
assign.
7. Click Assign.
To restore any key assignments to their original settings, click Reset All.
Note: You can also assign keyboard shortcuts to symbols within the
Insert/Symbols window. If you don't like the changes you make, you can return to
the default shortcut key settings at any time
This document was developed by Subhashini Balagopal and Patti Young, Richmond Community Schools,
300 Hub Etchison Pkwy., Richmond, IN 47374. Permission to photocopy is granted for non-commercial
purposes if this credit is retained. It has been updated by the ATTO project, 2003.