Minutes for the Annual General Assembly November 27, 2015 Leacock Building, LEA 232, 2:00­4:00 1. Call to order at 2:15 pm. Quorum reached. ● Chair of the meeting: Ahmad Munir, VP. o Unanimously approved. 2. Designation of the assembly secretary: Jeanette Wong, CMO. ● Motioned by Garrfield du Couturier­Nichol, seconded by Alec Walkington. o Motion unanimously approved. 3. Approval of the agenda ● Modification proposed by Tariq Nizami: move item no.10 to no. 9. o
Moved by Greg. Seconded by Jerome. o
Unanimously approved as modified. 4. Approval of the ​
minutes from the Annual General Assembly of Feb 13, 2015 ● Moved by Garrfield du Couturier­Nichol. Seconded by Greg. o
All in favour. The minutes are approved. ​
The budget is in the Appendix. 5. Approval of the ​
minutes from the Special General Assembly of Sept 18, 2015 ● Moved by Jason Moschella. Seconded by Richard Cooper. o
Unanimously approved. 6. President’s report ● Welcome to Fneeq rep, the Executive Committee, the Bargaining Committee and the Delegates’ Council. ● Our Union has stability now by the signing the CA. ● Thanks particularly to Ahmad. Round of applause. 1 ● In an employee meeting, the Principal explained that the payment to the ex­principal was legitimate. Pres asked to meet the HR Committee who approved the payment next meeting. He also asked the administration, on behalf of EC, to make sure the seniority process is smooth. ● Pres introduced GO, BO, CMO, our translator ­ Jean Fabien Schneider and the Delegates’ Council. Applause. 7. Elections for the Delegates’ Council ● The list of DC nominees: Gus Appignanesi ­ Education Counseling and Psychology Noreen Bider ­ McGill Writing Centre Garrfield du Couturier­Nichol ­ Career & Professional Development Janette Haggar ­ Integrated Studies in Education Una Hannon ­ Language & Intercultural Communications Marwan Kanaan ­ Faculty of Engineering Susan Lebrun ­ Language & Intercultural Communications Catherine Lloyd ­ Nursing Alissa Mazar ­ Sociology Jean­Fabien Schneider ­ Conservatory of Music Alec Walkington ­ Music / Performance ● List of faculties to be filled: Agricultural and Environmental Sciences Athletics Desautels ­ Management Law Medicine Religious Studies Science ● A member asked for explanation of responsibility of DC ● The following members nominated themselves: Robert Soroka for Desautels ­ Management Sylvain Assouline for Translation Studies – SCS Sandra Miller­Sanchez for Centre Français ­ SCS ● VP asked for acceptance of the nominees. ALL elected. 2 Final List of Delegates’ Council Hiring Unit/Faculty Nominee Status Education Counseling and Psychology Gus Appignanesi Accepted McGill Writing Centre Noreen Bider Accepted Career & Professional Development Garrfield Du Couturier­Nichol Accepted Integrated Studies in Education Janette Haggar Accepted Language & Intercultural Communications Una Hannon Accepted Faculty of Engineering Marwan Kanaan Accepted Language & Intercultural Communications Susan Lebrun Accepted Nursing Catherine Lloyd Accepted Sociology Alissa Mazar Accepted Conservatory of Music Jean­Fabien Schneider Accepted Music / Performance Alec Walkington Accepted Agricultural and Environmental Sciences Vacant Athletics Vacant Desautels ‐ Management Marketing Robert Soroka Accepted Law Vacant Medicine Vacant Religious Studies Vacant Science Vacant Fremch Language Center Sandra Miller Sanchez Acceptec Translation Studies ‐ SCS Sylvain Assouline Accepted 3 8. Elections for the Executive Committee Positions ● Nominations: Raad Jassim – President; Ahmad Munir – Vice President; Richard Cooper – Grievance Officer; Jeanette Wong – Communication & Mobilization Officer; Tariq Nizami – Budget Officer. ● No one from the floor nominated themselves. ● Scrutinising election and voting through secret ballots o Scrutinisers: Garrfield and Noreen. All in favour. o Garrfield announced – unanimously in favour that the five EC members be elected for the new term. Motion to destroy the ballots: Motioned by Garrfield, seconded by Rick. 9. Financial report by BO ● Presentation of the financial report (March 1, 2015 to October 31, 2015) o
o
o
o
o
Dues undergo cycles, lowest in the summer, back up in September. Liberation – 14 courses. Affiliate dues that we sent to: CSN, Fneeq and CCMM. Rent expense includes property tax Mobilization expense includes meeting expenses. ● Motion to accept the financial report o Be It Resolved that the financial report presented by the Budget Officer be accepted by the General Assembly o Moved by BO. Seconded by Rick. The report unanimously accepted. ● Motion concerning EC/BC workload Proposed by the Executive Committee Seconded by _____Jerome______________ o WHEREAS the BC has reached an agreement in principle on our first collective agreement with McGill and is working towards making a final copy of its text; and o WHEREAS a Special General Assembly has been called to ratify the collective agreement, for which a great deal of preparation is required; and 4 o
o
o
o
o
o
o
o
o
WHEREAS the BC and EC are working to prepare an English translation of the collective agreement; and WHEREAS an unexpected number of members are requiring information sessions about the CA that require a great deal of time; and WHEREAS the collective agreement outlines a labour­intensive procedure for seniority list building for our members that needs an extraordinary amount of time and expertise; and WHEREAS a committee is to be formed comprising Union and McGill representatives to verify all seniority data; and WHEREAS the Union needs to be fully involved in the application of our first collective agreement, which requires extensive time allocation from EC members; and WHEREAS EC/BC members are capped at a certain number of hours for work that will not cover these extraordinary additional hours; BE IT RESOLVED that the Executive Committee on behalf of the General Assembly (GA) allow the EC/BC members to work beyond their allocated hours; BE IT FURTHER RESOLVED that the Executive Committee on behalf of the General Assembly approve these extra hours for payment purposes; BE IT FURTHER RESOLVED that these extra hours may not exceed the FNEEQ­CSN standard of executive liberation; and o BE IT FURTHER RESOLVED that this decision of the Executive Committee shall be presented to a GA at which the annual budget will be presented. ● Q and A: Q by Rick: what are the maximum working hours set? A: 31.25 hours per week set by Fneeq. Q: What is the end date of this motion? A: Feb. 28, 2016. Q: Are these payments of extra hour retroactive? th​
A: They began from Sep 14​
, 2015. The budget has already covered these payments, so it will not affect the budget. ● Motion is accepted unanimously. 5 10. Application of the Collective Agreement Brief on the current state of the CA​
: ● Congratulations on the CA being deposited. ● From Oct 30 to Feb 27 is the seniority period. 30 days for McGill to post your seniority from Sep 2011 to Sep 2015. Once it is up, check it. 39 hrs=1point. 1student=0.5 point. 3­credit course=1point. ● Build up your points: on Excel template. ● What you need to submit along with the Excel sheet: ➢ Ask your departmental secretary; take pictures of the contracts from the employee file. Exam marks sheet can be a proof. Google the particular course. ➢ In Minerva, go to Employment confirmation letters, then Employment History. ➢ Or Salary History for the points calculated from the salary rate. ➢ Under Faculty Menu, choose Verify Course Sections, print them term by term. For Music, this is the page they go to. Seniority Claim Procedure – Review and Q&A Documents prepared for the members: o Excel templates – ​
University­wide Courses​
; Music Practical Instructions o Manual to fill excel template o Affidavit sample 11. Adjournment at 4:05 pm. Moved by Garrfield, seconded by Una. 6