Program Coordinator’s Meeting
January 20, 2009; Hyways
Meeting Minutes
Attendees: Adamson, Carolyn ~ Pediatric Gastroenterology Program Coordinator
Burns, Carol ~ Pediatric Nephrology Program Coordinator
Carver, Teri ~ Pediatric Radiology Program Coordinator
Flournoy, Teresa ~ Neonatal-Perinatal Medicine Program Coordinator
Handke, Miranda ~ Pediatric Residency Program Coordinator
Jordan, Kerrie ~ Graduate Medical Education Coordinator
Lane, Angela ~ Pediatric Rehabilitation Program Coordinator
Marler, Cindy ~ Child Abuse & Neglect Program Coordinator
Morgan, Roberta ~ Pediatric Infectious Diseases Program Coordinator
Pfeifauf, Nicole ~ Pediatric Emergency Medicine Program Coordinator
Ramphal, Areli ~ Pediatric Hematology/Oncology Program Coordinator
Rhoads, Joy ~ GME Administrative Assistant
Savner, Shelly ~ Craniomaxillofacial Surgery Program Coordinator
Weltmer, Linda ~ Pediatric Endocrinology Program Coordinator
West, Pam ~ Pediatric Residency Program Coordinator
Wolf, Amy ~ Child Neurology Program Coordinator
Meeting commenced at 12:15 p.m.
Review & Approval of Minutes
Minutes from the November 18, 2008, Program Coordinator meeting were approved.
Steve Simon’s Statistics Course
Steve Simon has left CMH. Dr. Greg Kearns and Ashley Sherman are offering a class
entitled “Principles in Basic Biostatistics” to all CMH Fellows commencing this month
which is intended to replace Steve Simon’s course. This class will meet once a month,
usually on the 1st Friday of each month, for 12 months from 11AM-12PM. Dr. Kearns
developed this class based on his initial interpretation on what CMH needs in regards to
Biostatistics training for Fellows. Ashley Sherman is a Biostatician committed to
teaching of Biostatistics to CMH Fellows. Dr. Kearns and Ashley are adding structure to
the course and setting expectations of the participants. They will take attendance and
require 70% attendance. This class is set up to teach the fellows general principles of
biostatistics domain that they can use everyday. This class combines and teaches,
through exercise, biostatistics and research. The simulated results of a medical (drug)
trial are presented and the Fellows will learn how to write the paper, interpret the results,
and understand how to write manuscripts for publication. During the first 10 months the
Fellows will learn how to write and interpret the results. During the 11th month the
Fellows will form groups, become co-authors and re-write publications/manuscripts. The
12th month the group of Fellows formed will exchange papers and become journal
reviewers. Fellows who participate will receive a textbook and flash drive with all
required materials for the class. The completion of this project is required to receive
credit. Fellows will receive a certificate of completion after the completion of the final
assignment.
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Program Coordinator’s Meeting
January 20, 2009; Hyways
Meeting Minutes
Fellows have the option to take this course, the Biostatistics course offered at UMKC, the
Biostatics course offered at KU or the John Foxworth course to gain biostatistics
knowledge.
Fellowship Applicant Statistics
Ravi Kallur would like each program to email him number of applications, number
interviewed and number hired.
Website Updates
Adam Hay, with IT, is helping GME develop better fellowship websites and to make
priority in the next few months for recruitment reasons. If you have any web updates or
changes let Kerrie Jordan know in GME. She can post changes immediately.
Disruptive Behavior Policy
The Medical Staff Executive Committee has recommended that each Medical Staff
member sign a pledge of commitment to uphold the shared values and standards of
excellence of the Hospital. The Medical Staff leadership feels that this is a very
important issue and asks that everyone sign such. All current residents and fellows will
be sent the form to sign and for incoming residents and fellows it will be part of
orientation package.
SMA Seminar May 19, 2009
The UMKC School of Medicine in cooperation with the Southern Medical Association
(SMA) invites UMKC sponsored residents and fellows to participate in “A Practice
Management Workshop for Resident Physicians” on Tuesday, May 19, 2009, from 7:30
a.m. to 3:30 p.m. (breakfast and lunch provided). The Seminar may be counted toward
ACGME general curriculum requirements. The general overview of the seminar and the
registration form were provided to the group. SMA has requested they receive the
registrations directly from the Program Directors.
Internal Reviews
Please copy GME on all Internal Review correspondence with UMKC.
Associate Program Directors
GME suggests each program appoint an Associate Program Director.
description has been provided to each Program Director.
A position
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Program Coordinator’s Meeting
January 20, 2009; Hyways
Meeting Minutes
GME Fellowship Coordinator
The GME Office hired Kelly Laurent for the GME Fellowship Coordinator position.
Kelly came to CMH fro KU Medical Center where she was the Internal
Medicine/Pediatrics Residency Program Coordinator and then OBGYN Residency
Program Director. She will be responsible for the overall operation of the GI, ID, CC,
ENT, B/D, Rehab and Endo fellowships. This will include recruiting, interviewing
assistance, maintenance of all New Innovations records, obtaining state licensing,
updating and maintaining schedules, conference, and travel requests, outside rotation
schedules, annual reviews, internal reviews, and RRC review preparations.
CME Manager
Theresa Sheppard has joined GME as the Continuing Medical Education Manager. She
will be handling all aspects of CME related matters.
New Innovations Training & Reminders
Kerrie Jordan updated group on New Innovations enhancements as follows.
 Updating information & uploading files (scanning project)
o All past residents and fellows uploaded (archived Alumni)
o Resident evaluation files being scanned and uploaded now
 Please list BNDD’s under DEA category in Personnel Data section of New
Innovations for report purposes.
 Registration Now Open for Spring Conference held April 15-17, 2009 in
Cleveland, OH
 Duty Hours
o A new “My Stats” view has been added to the “My Duty Hours” section
of Duty Hours. Found by navigating the Main menu using Duty
Hours>>My Duty Hours>>My Stats, this new view provides a
comprehensive view of a person’s duty hour data. It shows the data in
snapshots of no more than 4 weeks (28 days) at a time. Charts and
graphical timelines help you to analyze the data for usage and ACGME
rule compliance.
 Lists
o The group email tool in Lists, which had previously allowed a single file
attachment, has now been enhanced to accommodate the addition of
multiple file attachments to outgoing email messages.
 Personnel Data
o State licenses added to expiring items report
 Scheduling Desktop
o New version of MedScheduler has been released
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Program Coordinator’s Meeting
January 20, 2009; Hyways
Meeting Minutes
Questions/Comments/Announcements
Please remind all fellows to renew their permanent Missouri Licenses if they have not
already. Once the renewal is approved update New Innovations. To verify if license has
been renewed go to http://pr.mo.gov/healingarts.asp>Online Services>Licensee Search.
All residents and fellows must be recording Duty Hours in New Innovations.
All offer and/or acceptance letters need to be sent to Kerrie Jordan in GME for 2009
Fellows.
Please consider helping faculty complete evaluations in NI. If more assistance is needed,
please contact Kerrie Jordan in GME.
GME has obtained another office space and ½ the staff will be moving to where materials
management use to be located.
The Director of Evaluations has not been filled yet. This position is intended to assist
PD’s with evaluation structure and assuring the core competencies are incorporated into
the forms.
Next Program Coordinator meeting is tentatively schedule for Monday, April 20, 2009, at
noon in Byways.
Meeting adjourned at 12:40 PM
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