MIDDLE/HIGH ARC CONFERENCES August 2015
******Parent Input/Concerns need to be included somewhere in the minutes even if parent not in attendance *****
____ Welcome and Introductions
Mr/Ms Chairperson made introductions. Those in attendance:
If parent not in attendance: Parent offered phone conference; offered alternate date, time, means
Document multiple attempts to arrange a mutually agreed on time, date, place.
If less than seven days notice: Parent agreed to date and time.
If someone in attendance not on notice: Permission granted for..…to attend
*Reminder: If student is a junior or senior, then should have invited outside agency (i.e. Voc. Rehab). If not 11th/12th grade,
write Based on transition data, an outside agency is not needed for next year’s ARC. Transition services can be met by school
personnel.
____ Review PROCEDURAL SAFEGUARDS (Parents’ Rights)
Procedural safeguards given. (Given – NOT offered)
If parent not in attendance: note “will be mailed”
____ State purpose of meeting, discuss guardianship/age of majority, and complete the parent
demographics section. Mr/Ms Chair stated purpose of ARC:….. (annual review, re-eval needs/results, etc.) Student
turns 18 on ….: ARC discussed student in charge of educational decisions at 18, etc.
____ Discuss progress on IEP with documentation (DATA)
Mr/Ms Spec Ed Teacher discussed data/progress on IEP. Student mastered writing a basic paragraph at 80% but struggles
with idea development. Mastered sentence correctness but at 50% with sentence variety.
GET REG EDTEACHER INPUT: Mr/Ms REG Teacher states…..GET STUDENT INPUT.
____ If student will be due for 3-year re-evaluation before the next annual review,
Three year re-evaluation is due by… School psychologist discussed the plan for re-evaluation within the conference summary.
Eval Plan accepted and parent signed consent to evaluate.
____ If a re-evaluation has recently been completed, review the EVALUATION RESULTS, new
ELIGIBILITY, AND complete a new DETERMINATION OF STUDENT REP. School psychologist
presented results of psychological re-evaluation. Insert blurb from psychologist. Eligibility for (list area) discussed and
completed. ARC agreed limited English proficiency and lack of instruction are not contributing factors. Determination
of student representation completed.
_____ADVERSE EFFECT must be discussed and documented.
Student’s weaknesses in written expression have
an adverse effect on his educational performance that is significant and consistent.
____ Discuss new DRAFT IEP
Mr/Ms Spec Ed Teacher discussed draft IEP.
ARC discussed PLEP; List areas not commensurate. ARC accepted.
ARC discussed POST SECONDARY TRANSITION. (begins with ARC prior to 14th birthday/8th grade.) Mr/Ms Spec
Ed teacher discussed IGP, goal, and multi-year course of study. Referral to Office of Vocational Rehabilitation during
junior year – obtain Third Party Release. Document Age of Majority. Complete the Notice of Graduation or Aging Out
section. ARC accepted.
ARC discussed special factors; List factors marked yes. ARC accepted.
ARC discussed goals and objectives; List goal areas. ARC accepted.
ARC discussed specially designed instruction & supplementary aids and services.
ARC discussed testing accommodations and the KENTUCKY ACCOMMODATIONS DETERMINATION
If appropriate, ALTERNATE ASSESSMENT GUIDELINES discussed and Parent Guide given.
ARC discussed placement options (LRE) – LIST – ARC accepted.
ARC discussed extended school year. Analysis of progress data does not indicate a regression/recoupment issue with IEP
goals and does not qualify for ESY… OR qualifies for…
If appropriate, discussed behavior intervention plan or chart.
ARC discussed and agreed on placement based on data, teacher, and parent input. List reasons for placement; TIE to
Conference Summary – Placement Options & Decisions. Resource needed due to math computation deficits. Co-teaching
needed due to distractibility concerns.
____ MEDICAID eligibility. Complete form every year.
____ For students graduating, Document Notice of Destruction of Records and Summary of
Academic Achievement and Functional Performance
____ Other (transportation, third party release, etc.) 8th grade transition to High School
____ Read/approve minutes Minutes read and accepted. Copies of IEP, conf summary, etc. given to parents or
mailed.