Lord Mayor’s Parade 2014
Saturday 17th May
Arrival time 12:00 – Norfolk Gardens, City Park
Parade departs - 12:30
Information pack for participating parties
Section 1
This years theme
Section 2
How to get materials
Section 3
Art workers and assistants
Section 4
Parade information and guidelines
Section 5
Parade Route
Section 6
Application form
Section 1 – This years theme
This year’s parade theme will be film. Bradford UNESCO City of Film. There are four
themes that you may want to choose to work from.
1.1 Black and White
1.2 Bollywood
1.3 Cinema
1.4 OR JUST COME AS YOUR FAVOURITE FILM CHARACTER!
www.q20theatre.co.uk Q20 Theatre Creative Arts Hub · Dockfield Rd · Shipley · BD17 7AD
info@q20theatre.co.uk · 01274 221 360
Section 2 - Creating your costume
If you are creating your own costumes please send your orders to
gillie@q20theatre.co.uk and we will arrange for them to be purchased and inform
you when they are ready for collection.
For guidance on style and colour, please see the designs above.
The list of useful products is endless, but a few suggestions are as follows:
Willow and wet strength tissue paper, pva glue
Tissue paper in large sizes, variety of colours
Rolls of cellophane, variety of colours
Plastizote – available in a variety of colours and thickness. Orders please by 28th
April.
Fabric – with Bollywood as part of our theme, Bradford is uniquely placed for
sourcing exciting fabrics.
Schools and Community Groups Meetings - There will be a presentation of the
designs and ideas for the Parade plus the opportunity for you to come and discuss
your requirements and ask any questions at 4pm on 18th March in the Savile
Room in City Hall.
If you are unable to attend the meeting and have any questions please email the
address above.
We look forward to seeing you!
Section 3 – If you need an arts worker
If you are using one of our arts workers it would be sensible if they worked directly
with us to order materials. They will know what materials they are hoping to work
with and the quantities needed.
Artistes to work with your school - Q20 Theatre has been responsible for
delivering the Lord Mayors’ parade for 12 years. During this time we have seen the
numbers of participants increase, and the standard of costumes and props created
with young people have been of an exemplary nature.
Involvement in the parade offers a special opportunity for pupils to work with talented
and experienced arts workers and often experience using materials that they may
not be familiar with. In addition the parade day is a very special experience where
they have direct involvement in a community event that supports our civic head. The
participants feel very special and valued, and the event is a highlight that they will
remember for a long time.
Q20 Theatre is able to provide artistes and assistants to work with your school in
creating costumes for the Lord Mayors’ parade. We recommend that a team of one
artiste and one assistant will be paid for 2 days that are allocated as follows:
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2 half days in school with one class during which the pupils will create and
contribute substantially to making their own costume/head-dress.
The other day is allocated to the artiste and assistant to create a design, source
and buy materials, prepare any items necessary before the workshop in the
school, and attend to any finishing off that the costumes require.
We can provide arts workers that
 Design and make costumes for the children to wear
 Create gigantes from willow and tissue paper
 Create banners that are carried in the parade
If you would like to engage arts workers provided by Q20 Theatre, again please
contact gillie@q20theatre.co.uk .
We recommend that a team of one artiste and one assistant will be paid for 2 days
that are allocated as follows:
 2 half days in school with one class/group during which the pupils will create and
contribute substantially to making their own costume/head-dress.
 The other day is allocated to the artiste and assistant to create a design, source
and buy materials, prepare any items necessary before the workshop in the
school, and attend to any finishing off that the costumes require.
The cost of this is £450 for the package.
Section 4 - Parade Information
Important Dates
Chance to meet the organisers
4pm - 18th March, Saville Room in City Hall Bradford.
Deadline for Parade submission
25th April 2014
Confirmation of entry
30th April 2014
Regulations & Safety Guidelines
The Parade is about having fun and celebrating, but to ensure that the experience is safe
and enjoyable for everyone, all entrants must comply with the following regulations and
safety guidelines.
1. No alcohol is to be consumed at any point before or during the Parade. Any persons
found with alcohol may be asked to leave the Parade.
2. Decorations must be secure and safe.
3. Entrants must not throw any gifts or advertising material.
4. Young children in the Parade must be supervised at all times.
5. Ensure appropriate footwear is worn, particularly in wet weather.
Creating Your Entry
The Lord Mayor’s Parade welcomes a range of entrants – This year’s theme is Film and you
can be flamboyant and colourful– whatever is important or representative of you or your
group.
Original and effective entries do not necessarily require big budgets. Some of the most
effective entries can be created through simple coordinated costumes, props or banners,
and original ideas. There is a budget of up to £4:00 per person to cover the cost of materials
used in making costumes or props. If you have an idea for a large scale piece please contact
us to discuss the budget
.
Entry can be in a range of formats.
Individual Entrants
You do not require a group to take part in the parade – many individual entrants have been
flamboyant and highly effective costumes.
Important Points
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Ensure you can see – there will be no one there to guide you
Be weatherproof
Your costume/prop is not too heavy to walk the whole route
Small/Large Walking Groups
Whether you are a group of friends or a large community group, walking groups can make a
big impact by using simple costume, props, flags, banner or a routine.
It is important to create a visual identity and tell people who you are, particularly for larger
walking groups.
Straggling groups of people walking create less impact than a tightly formatted, evenly
spaced group, so think how you will move along the route.
Important points
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Coordinated costumes – may be simply the same colour T-shirts/Flags
Establish a theme or identity
Evenly spaced walking
Use of banner, props or routines
Dancing/Marching Groups
You need to pace your routine so that it can keep up with the speed of the Parade, yet be
flexible to allow for changes in speed and prevent gaps in the Parade.
Potential health and safety risks have been identified as the result of gaps being allowed to
develop in the Parade, and you may be asked to cut short a routine if this happens. You will
be expected to comply with the requests of the Parade stewards.
Important points




Coordinated costumes – may be simply the same colour T-shirts
Establish a theme or identity
Evenly spaced walking
Use of banner, props or routines
Props, Flags & Banners
Props and banners can be used to identify your group or identify your theme. They can
create colour, humour and height to your entry – remember, many people’s view is often
restricted.
Important points
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Do not make your prop or banner to heavy to be carried for the entire route.
Ideally, make them weatherproof.
If using flags, create a choreographed routine.
A wide range of items can be installed on poles and carried – papier-mâché objects
over wire frames, fruit or stuffed toys, plastic flowers, hats etc.
Flagpole or fishing rod holders round the waist make props, flags and banners easier
to carry.
Prohibited Articles

Fire, open flames, fireworks, flammable goods, welding, flares, sparklers are all
prohibited as they are liable to cause fire, explosion or injury to people and property.

Racist, sexist and homophobic material will not be allowed in the Parade.
Sponsorship Guidelines
Parade entrants may not distribute product samples or product promotions.
Any signage that does not comply with that agreed will be removed from your entry.
Section 5 – Parade route
Section 6
Parade Date –17th May 2014
Entry Closing Date -25th April 2014
PLEASE TYPE OR PRINT ALL INFORMATION
CONTACT DETAILS
Organisation/Group
Contact Name
Daytime Telephone
E-mail
Address
CATEGORY
We would best be described as (please tick box):
Band
Dancing School
School Children
Community Group
Individual
Commercial Organisation
Other (explain)
Do you have any affiliation or special requirement to be placed alongside any other
organisation that is taking part, if so which organisation?
If you are planning to include live music in your entry please provide details of how it will be
produced. Please also provide details on the type of music and number in band
WALKING GROUP
There would be approx
people part of our group. The age range of the group is
Please provide a brief description of what your group will include i.e .costumes, masks, flags,
flags banners etc.
I / We have read the Parade information pack and parade guidelines.
I / We understand that non-compliance with the LORD Mayor’s Parade guidelines may result
in the organisation being excluded from the Parade.
I / We agree to be bound by these conditions and will obey all instructions provided by
designated CBMDC Events team before, during and immediately after the Parade.
I / We the undersigned understand that the CBMDC accepts no responsibility for any loss or
damage to property, or any personal injury during the Parade.
Please return this application form to:
Lord Mayor’s Parade
Events Team
Room 11
City Hall
Bradford
BD1 1HY
Tel: 01274 432422
Email: bethan.hignett@bradford.gov.uk
Please sign on behalf of your organisation:
Name:…………………………………………………………..
Signed: …………………………………………………………