Planning & Projects Committee Meeting
January 7, 2013
Chairman Buddy Daisy called to order the Planning & Projects Committee Meeting of the Terrebonne
Levee and Conservation District at the TLCD Office located at 220 Clendenning Road, Houma,
Louisiana, on January 7, 2013 at 5:45 o’clock p.m.
Upon roll call by Angela Rains, those in attendance were Commissioners Leward Henry, Carl
Chauvin, Darrin Guidry, Jack Moore, Lee Shaffer, Anthony Alford, Howard Pinkston, Dennis Ledet,
and Walton Daisy.
Under Public, there was no one wishing to address the board.
Under Management’s Report, Greg Gautreaux discussed the receipt by the District of the new D6N
dozer delivered today to the Point Farm site. Mr. Gautreaux reported that daily work by the field crew
is back on schedule.
Under Executive Director’s Report, Mr. Dupre asked Jeff Pena with Shaw Coastal, Inc. to discuss
change orders for the Reach H2/H3 Mitigation Project. Mr. Pena asked the board to approve Change
Order No. 3 for Apollo for costs associated with TS Debbie, and Change Order No. 4 for Apollo for
costs associated with Hurricane Isaac.
There was a motion by Commissioner Henry, seconded by Commissioner Chauvin, motion carried, to
approve Change Orders 3 and 4 for Apollo Environmental for costs associated with TS Debbie and
Hurricane Isaac.
Change Order 5 for Apollo will be deferred until the Regular Meeting pending further discussion.
Mr. Dupre asked the board to authorize Administration and Program Manager to issue a Notice to
Proceed to Morris P. Hebert, Inc. and Legal to acquire remaining rights of way needed for Phase 2 of
the Reach H Mitigation Project.
There was a motion by Commissioner Chauvin, seconded by Commissioner Moore, motion carried, to
authorize Administration and Program Manager to issue a Notice to Proceed to Morris P. Hebert, Inc.
and Legal to acquire remaining rights of way needed for Phase 2 of the Reach H Mitigation Project.
Mr. Dupre asked the board to authorize Administration and Program Manager to negotiate final plans
and specifications for Phase 2 of the Reach H2/H3 Mitigation Project, and return to the board for final
approval.
There was a motion by Commissioner Moore, seconded by Commissioner Chauvin, motion carried, to
authorize Administration and Program Manager to negotiate final plans and specifications for Phase 2
of the Reach H2/H3 Mitigation Project, and return to the board for final approval.
Planning & Projects Committee Meeting
January 7, 2013
Page Two
Mr. Dupre asked the board to authorize Administration and Program Manager to negotiate either a new
contract or an amendment to the current contract with Shaw Coastal, Inc. for the PAC Floodgate and
La. Hwy. 665 Road Ramp Project, to proceed with preparation of a preliminary report for the barge
gate, and return to the board for final approval.
There was a motion by Commission Henry, seconded by Commissioner Moore, motion carried, to
authorize Administration and Program Manager to negotiate either a new contract, or an amendment to
the current contract, with Shaw Coastal, Inc. for the PAC Floodgate and La. Hwy. 665 Road Ramp
Project, to proceed with preparation of a preliminary report for the barge gate, and return to the board
for final approval.
There was a motion by Commissioner Henry, seconded by Commissioner Moore, motion carried, that
a recess be called to handle business as needed for the Special Meeting scheduled for 6:00 P.M.
There was a motion by Commissioner Henry, seconded by Commissioner Moore, motion carried, to
reconvene the Planning & Projects Committee meeting at 6:25 P.M.
Mr. Dupre asked the board to authorize Administration and Program Manager to negotiate a design
contract with All South Consultants for the Reach H-1 Environmental Water Control Structure
including any necessary incidental matters.
There was a motion by Commissioner Chauvin, seconded by Commissioner Alford, motion carried, to
authorize Administration and Program Manager to negotiate a design contract with All South
Consultants for the Reach H-1 Environmental Water Control Structure including any necessary
incidental matters.
Mr. Dupre asked the board to authorize T. Baker Smith to begin advertising for bids for Phase I of the
Reach F Mitigation Project in Sweetwater Pond located in Lower Dulac.
There was a motion by Commissioner Alford, seconded by Commissioner Moore, motion carried, to
authorize T. Baker Smith to begin advertising for bids for Phase I of the Reach F Mitigation Project in
Sweetwater Pond located in Lower Dulac.
Phil Schexnayder with GSE Associates asked the board to approve the award of the Island Road Ramp
Project to the lowest responsive and responsible bidder, Byron E. Talbot Contractors, in the amount of
$660,352.50.
There was a motion by Commissioner Chauvin, seconded by Commissioner Guidry, motion carried, to
approve the award of the Island Road Ramp Project to the lowest responsive and responsible bidder,
Byron E. Talbot Contractors, in the amount of $660,352.50.
Mr. Dupre announced the receipt by the TLCD of the Morganza “PAC” Report which is out for Public
Review. There will be a Public Hearing at the Houma Municipal Auditorium on January 31, 2013, at
6:00 P.M. to discuss the report.
Planning & Projects Committee Meeting
January 7, 2013
Page Three
Under Engineering Reports, David Boudreaux with All South Consultants discussed the Reach K & L
Permit, a South Lafourche Levee District Project. Comments have been received from various
agencies regarding this permit.
The PAC Tie-In Levee Permit Modification Project is meeting with some resistance from the Corps.
The Corps does not want to see this as a “stand alone” project. Plans are to roll this permit in with the
Reach K & L Permit, and handle as one project.
The PAC Barge Gate Project has been denied assistance from Statewide Flood Control. An appeal is
being prepared by All South.
Phil Schexnayder with GSE Associates asked the board to authorize Amendment No. 2 to GSE’s
contract for the Reach J-2 Structures 1 & 3 (construction management for Phase I of Structure No. 1
for the FEMA contract), subject to Legal, Administration, and Program Manager approval.
There was a motion by by Commissioner Moore, seconded by Commissioner Guidry, motion carried,
to authorize Amendment No. 2 to GSE’s contract for the Reach J-2 Structures 1 & 3 (construction
management for Phase I of Structure No. 1 for the FEMA contract), subject to Legal, Administration,
and Program Manager approval.
Mr. Schexnayder asked the board to authorize Amendment No. 4 to GSE’s design contract for Reach
G & H-1 (for project representation for G-1 Levee), and to proceed to final design, subject to Legal,
Administration, and Program Manager review.
There was a motion by Commissioner Guidry, seconded by Commissioner Ledet, motion carried, to
authorize Amendment No. 4 to GSE’s design contract for Reach G & H-1 (for project representation
for G-1 Levee), and to proceed to final design, subject to Legal, Administration, and Program
Manager review.
Mr. Schexnayder asked the board to authorize Amendment No. 5 to GSE’s design contract for Reach
G-2 (to proceed to final design and authorize the splitting of the “G” project into four sub-parts),
subject to Legal, Administration, and Program Manager review.
There was a motion by Commissioner Moore, seconded by Commissioner Pinkston, motion carried, to
authorize Amendment No. 5 to GSE’s design contract for Reach G-2 (to proceed to final design and
authorize the splitting of the “G” project into four sub-parts), subject to Legal, Administration, and
Program Manager review.
Mr. Schexnayder reported that on the Pointe-aux-Chenes Connection Levee Project, upon CDBG
approval, this project will be let out for bid in late January 2013.
Mr. Schexnayder reported that on the La. Wildlife & Fisheries Levee Phase II (Emergency Repairs),
the contractor is currently working on punch list items.
Jeff Pena with Shaw Coastal, Inc. reported on the Reach F-1 Levee Project. The contractor continues
to dredge material from the owner furnished borrow canal. Expected completion date is June 28, 2013.
Planning & Projects Committee Meeting
January 7, 2013
Page Four
On the Upper Reach F Levee Project, Shaw issued a Notice to Proceed to Ceres Environmental in
December 2012. The contract and insurance documents were received by Shaw on January 3, 2013,
and Shaw plans a pre-construction meeting within the next few weeks.
Mr. Pena asked the board to authorize Engineering Amendment No. 7 to Shaw’s contract for Upper
Reach F (construction administration), subject to Legal, Administration, and Program Manager
approval.
There was a motion by Commissioner Alford, seconded by Commissioner Moore, motion carried, to
authorize Engineering Amendment No. 7 to Shaw’s contract for Upper Reach F (construction
administration), subject to Legal, Administration, and Program Manager approval.
On the HNC Flood Control Structure, the contractor has about 90% of the sheet piles for the wall
installed. On the HNC Swing Gate, the contractor (Bollinger) is about 95% complete with contract
time having expired.
On the Bayou Grand Caillou Receiving Structure Project, the contractor has completed installation of
the north and south walls. On the Bayou Grand Caillou Swing Gate Project, the contractor (Gulf
Island) is about 95% complete with contract time having expired.
Mr. Pena asked the board to authorize Administration and Program Manager to issue a Notice to
Proceed to final design on the Bayou Petit Caillou Flood Control Structure and the La. Hwy. 56 Road
Ramp Project.
There was a motion by Commissioner Henry, seconded by Commissioner Chauvin, motion carried, to
authorize Administration and Program Manager to issue a Notice to Proceed to final design on the
Bayou Petit Caillou Flood Control Structure and the La. Hwy. 56 Road Ramp Project.
Mitch Marmande with T. Baker Smith asked the board to authorize a 60-day extension with Frogco
under the same rates and conditions as the previously authorized agreement for Reach J-2 and J-3
Mitigation Projects.
There was a motion by Commissioner Henry, seconded by Commissioner Ledet, motion carried, to
authorize a 60-day extension with Frogco under the same rates and conditions as the previously
authorized agreement for Reach J-2 and J-3 Mitigation Projects.
Under President’s Report, Mr. Alford encouraged the TLCD to keep up the good work!
There being no further business to come before the board, it was moved by Commissioner Henry,
seconded by Commissioner Moore, motion carried, to adjourn the January 7, 2013 Planning & Projects
Committee Meeting at 7:10 o’clock P.M.
____________________________
Buddy Daisy, Chairman
______________________________
Angela Rains, Secretary