JOB DESCRIPTION: SECRETARY
The Secretary is an elected and voting board position. The Secretary documents the activities of the APICS
Cleveland Chapter. Responsible to carry out the duties of the Secretary by documenting and processing
any necessary paperwork to keep the APICS Cleveland Chapter in compliance with the National and
Regional Organization. The Secretary’s duties must be carried out without bias. All documentation must
be professionally written, using facts and accurate information and is to be submitted to the appropriate
people within fourteen (14) days of each activity.
Main Duties:
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Coordinate and facilitate the transition when transition of office occurs.
Attend all BOD, PDM, special events, and Regional activities.
Keep a running list of action items with the President.
Secretary should keep the agenda going vs. the time allotted.
Participate in member renewal/retention surveys as supplied by the Director of Marketing and the
Director of Communication.
Ensure all Key documents are on-file within the APICS Cleveland Chapter and with the National
Organization, including but not limited to: Constitution, By-Laws, “Detailed Position Guide”,
meeting minutes, financial records submitted to the BOD, documents submitted to the National
Organization and any other pertinent documents related to the Chapter’s activities.
Each board member shall report on actual expenses versus the budget at each monthly board
meeting.
Update/maintain the Secretary’s “Detailed Position Guide” and forms, contracts, etc. related the
Chapter and on file with the chapter Secretary.
Technical Requirements:
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E-mail, internet, phone access.
Have read and fully understand the job description, APICS Cleveland Chapter by-laws, and rules
set forth by the National Organization
Required Skill:
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Leadership, motivation, teambuilding, communication, organization, negotiation.
Typing and computer skills: word processing, spreadsheets, Internet skills, Excel, and MS Word
Familiarity with APICS body of language.
Writing skills (grammar, spelling, proofreading).
Public speaking and presentation skills.
Minimum Time Requirements:
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BOD meetings: 1 per month, 2 hour per meeting
Transition meeting weekend: 1 per year
APICS sponsored Training Meetings: 1 per year (optional)
Professional Development Meetings: 1 per month, 8 per year
Documentation preparation: 2 hours per month
7-15 hours additional per month, depending on the level of chapter activity.
Last Update: August 23, 2005