Student Organization Event Checklist
Please return this form, along with completed Facility Reservation and Large Event forms, to
the Center for Student Development.
Please ensure that you are planning your event MORE than 30 days before the proposed event date
as Facility Reservation and Large Event forms are both due 30 days prior to the event.
This checklist is required for any student organization planning a large event, but it is a recommended
resource for all event planning and facility reservations.
_______________________________________
Student Organization
__________________________________
Event Name
_______________________________________
Student Contact Name/Organization Position
__________________________________
Student Contact Email Address
The following steps are required for timely completion of campus events requests:
1. Make an appointment to meet and plan the event with your organization’s members and
Organization Advisor(s). Fill out top portion of the Large Event Form.
2. Make an appointment to review, discuss specific event details, and request signature from
your Organization Advisor.
3. Turn in completed paperwork to the CSD for a staff member to review and sign. If there are
clarifications needed about the event, you will need to speak with a CSD staff member before
s/he will sign and approve your event. Greek Organization events will require a review from
the Coordinator for Greek Life. All other student organizations require a review from the
Coordinator for Leadership Development.
4. In order for your event planning to proceed, please answer the following (circle yes or no):
Yes | No
Tickets are required for entry into the event.
Yes | No
Money is exchanged at any point during the event.
Yes | No
The organization has a plan to safeguard and secure all monies before, during, and
after the event.
Continued on back →
Updated 6/2014
Yes | No
Visitor parking is needed for the event.
Yes | No
The event has a VIP presence (mayor, city council member, Board of Regents,
Chancellor, etc.).
Yes | No
The student organization has allotted funds to pay for security, if deemed necessary.
Yes | No
On-campus advertising is used for the event.
REMINDER: ALL on-campus advertising must be approved by the CSD.
Yes | No
Off-campus advertising is used for the event.
Yes | No
The event includes retail vendors selling goods and/or services for profit.
Yes | No
Services from other local vendors are required at the event (bounce houses, carnival
rides, DJ, local band, etc.).
Yes | No
A speaker is featured at the event. If yes, please answer the following:
Yes | No
The speaker has run for or served in public office.
Yes | No
The event includes opposition to the speaker or subject matter
presented (e.g., a debate).
Yes | No
The speaker is considered high profile (celebrity, athlete,
musician, etc.).
Yes | No
A film/movie is featured at the event. If yes, please answer the following:
Yes | No
I have the rights to play this movie.
I have obtained the rights from _________________________.
REMINDER: Organization Advisor(s) are required to attend all large events!
______________________
Advisor (printed)
______________________
Student Contact (printed)
______________________
CSD Staff Member (printed)
______________________
Advisor Signature
______________________
Student Contact Signature
______________________
CSD Staff Member
Signature
Updated 6/2014