Co-Sponsorship Agreement
(ORGANIZATION 1) and (ORGANIZATION 2) agree to co-sponsor the event (Event Name) on (date) . All specifics
hereinafter will be contractually agreed upon.
I.
Co-Sponsorship
a. This establishes co-sponsorship of (Event Name) by (ORGANIZATION 1) and (ORGANIZATION 2)
b. This is a student-sponsored event and student programmers from (ORGANIZATION 1) and
(ORGANIZATION 2) will be ultimately responsible for the event. All advisors will remain in advisory
positions.
c. Representatives from (ORGANIZATION 1) and (ORGANIZATION 2) will meet regularly until the event to
ensure proper cooperation from all parties.
d. Representatives from (ORGANIZATION 1) and (ORGANIZATION 2) will meet no later than one week
following the event in order to evaluate the program.
II.
Entertainers
a. (Organization) will be responsible for contacting, arranging and handling all of the entertainers for the
program. (Organization) will work in cooperation with (Organization) to ensure that the performers
know exactly what they are responsible for during the program.
b. A joint meeting between a performers’ representative, (ORGANIZATION 1) and (ORGANIZATION 2) will
be held at least one week prior to the program to ensure proper cooperation from all parties.
III.
Venue Logistics
a. The venue for the performance will be (venue).
b. (Organization) will handle all dealings with venue staff, including reservations and day-of-show.
c. The performance will begin promptly at (time) and will run no longer than (#) minutes. Both
(ORGANIZATION 1) and (ORGANIZATION 2) are aware that extra charges will be applied if the event runs
over the allotted time.
d. (Organization) will handle all decorations for the program.
e. Both (ORGANIZATION 1) and (ORGANIZATION 2) banners will be displayed the night of the performance.
f. (Organization) will arrange for all security, if necessary as determined by University administrators.
g. (ORGANIZATION 1) staff will coordinate crowd control, ID swiping and seating. Both (ORGANIZATION 1)
and (ORGANIZATION 2) are responsible for reserving seats for their respective members.
IV.
Technical Needs
a. (Organization) will contact, arrange and pay for all necessary sound, lights and staging.
V.
Advertising and Promotion
a. (Organization) will have posters and/or flyers designed and printed.
b. (Organization) agrees to approve print designs with (Organization) prior to submitting to print if design
is submitted within 7 days of outlined printing date.
c. All print designs will contain both (ORGANIZATION 1) and (ORGANIZATION 2) logos.
d. (Organization) will receive top billing for this event on all advertisements.
e. (Organization) will distribute posters to the residence halls. (Organization) will distribute posters over
the remainder of the campus.
f. (ORGANIZATION 1) will contact all student media with press release.
g. Both (ORGANIZATION 1) and (ORGANIZATION 2) are responsible for utilizing all available social media
for advertising purposes and sending out the same message to create a cohesive advertising campaign.
VI.
Failure to adhere to agreement
a. Failure to meet set deadlines or uphold stated responsibilities may prevent future co-sponsorships for
this or other events.
b. The organization that fails to meet a deadline may be subject to a monetary fine.
CHARGES
ORGANIZATION 1
ORGANIZATION 2
Advertising
Poster printing
Handbill printing
Student newspaper ad
Special promotional items
Performance and Production
Artist fees
Staging
Sound
Lights
A/V (projector, screen, laptop, etc)
Garage parking pass(es)
Miscellaneous
Security
Decorations
Hospitality
Total Expenses
TOTAL EVENT BUDGET
By signing below, both parties agree to all items contained within this document and promise to fulfill their obligations
on time and to the fullest extent.
President signature
ORGANIZATION 1
Date
President signature
ORGANIZATION 2
Date
President print
ORGANIZATION 1
Date
President print
ORGANIZATION 2
Date
Advisor signature
ORGANIZATION 1
Date
Advisor signature
ORGANIZATION 2
Date
Advisor print
ORGANIZATION 1
Date
Advisor print
ORGANIZATION 2
Date
Event Coordinator signature
ORGANIZATION 1
Date
Event Coordinator signature
ORGANIZATION 2
Date
Event Coordinator print
ORGANIZATION 1
Date
Event Coordinator print
ORGANIZATION 2
Date