Research Students (M.Phil and PhD)– Annual Progress Report
(This form should also be used for research students on approved extension)
Reporting Academic Year: ..............................................
Name: ............................................................ Student Number: .............................................
Faculty: ...................................................................... Dept./Centre: ...............................................
Principal Supervisor: ...........................................................................................................................
Co-Supervisor(s): ................................................................................................................................
Current Mode of Study – please circle as appropriate:
Full-time / Part-time
Date of initial registration: .................................................................................................................
Date of PhD confirmation (if appropriate): ................................................................................
Expiry of maximum period of registration: ........................................................................................
Dates of any temporary withdrawal (if applicable): ..........................................................................
Number of Supervisory meetings held in last year [there should be a minimum of 12 for F/T
students and 6 for P/T].
Date of 12-monthly progress meeting: .............................................................................................
Date of mid-session progress meeting: .............................................................................................
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Section 1 (to be completed by the student and submitted to your departmental postgraduate administrator
before the Annual Progress Review meeting takes place):
Research Student’s Annual Progress Report
Name of student: .................................................................................. URN: ..................................................
1 .Please give a brief report of your progress against your previous objectives (see notes for guidance).
If this is your first year, please provide details of your achievements since you started.
2. What are your proposed objectives for the next 12 months?
Notes for Guidance
Question 1
This question asks for a brief report on progress. As a guide you should use 700 words as a maximum word limit.
The following are suggestions of the type of information you might include:
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Success (or otherwise) in achieving the objectives specified in your previous report;
Any problems associated with fieldwork or other research (e.g. literature/archival work) undertaken off site;
Have any or all access permissions been obtained?
Progress on the collection and/or analysis of data (including problems);
Problems arising from, or modifications to, research instruments.
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3. Please provide details of training activities (including conferences, colloquia, workshops) attended in the last
12 months (or since initial registration, if this is your first annual report) including Postgraduate Training Scheme
(PGTS) modules. Please also provide the results of any assessed modules. You may attach a transcript of your
PGTS credits (if available).
4. Please specify below any training you require. (This will be discussed with your Principal
the Progress Meeting)
Supervisor at
5. Have you experienced any difficulty with the facilities needed to undertake your research? – Y/N
(please circle as appropriate. If ‘YES’, please provide details below).
6 Please list any teaching or demonstrating you have undertaken in the last 12 months (or since initial
registration, if this is your first annual report). Please include the hours involved.
7 Please list any conference presentations and published works completed in the last 12 months (or since initial
registration, if this is your first report).
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8. Does your research raise any ethical issues that need to be referred to your departmental or Faculty Ethics
Committee?
9. Is your research project covered by a suitable health and safety risk assessment which includes both time
spent on campus and off-site gathering data? Are you satisfied that you have received appropriate levels of
training and supervision to undertake your research safely? (If there are no significant issues associated with your
research please leave blank).
10. Are you experiencing any problems with data collection? If so, please provide details.
You may use the space below to provide any further information you wish, including comments on the
supervision you have received.
Please sign the form and submit it to the Postgraduate Administrator for your department in advance of the
Annual Progress Meeting
Signed: ............................................................................................... Date: ......................................................
Research Student’s Annual Progress Report
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Section 2 (To be completed by the Principal Supervisor and sent to the student before the Annual Progress
Review meeting takes place)
Name of student: .......................................................................................Reg.No ...............................................
THIS WILL BE SHOWN TO THE STUDENT AND DISCUSSED IN THE ANNUAL PROGRESS REVIEW MEETING
Please provide an assessment of the student’s progress over the past 12 months (or since initial registration, if
this is the first annual report).
What do you see as objectives for the next 12 months?
I have shown this Section to all Co- Supervisors and have consulted them in compiling these comments (please
delete if not applicable).
Progress is satisfactory/unsatisfactory (please delete as applicable)
Please sign the form in the presence of the student at the Annual Progress Review Meeting
Signed: ........................................................................................ Date: ............................................................
Research Student’s Annual Progress Report
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Section 3 (To be completed by the Principal Supervisor following the Annual Progress Review Meeting, and
approved by all present)
Guidance Note: This meeting should be chaired by someone other than the student’s supervisor (eg. the
Departmental Postgraduate Student Director or another senior academic). The student’s second supervisor
should also attend the meeting, and have read a sample of the student’s work. If work has been submitted as
part of this process, the sections below should be completed. An appropriate writing sample would be 5-10,000
words. If appropriate please check the student’s progress with data collection.
The student should be asked to submit a timetable towards the completion of thesis.
Name of student: ............................................................................. Student Number...............................................
Date of meeting: ............................................
Details of student work submitted for the meeting (including length):
Was a timetable to completion submitted? If so, please comment on its feasibility:
Outcomes of the meeting:
I confirm that the reports used at the meeting are the reports issued prior to the meeting.
Signed (Principal Supervisor): ................................................................
Date: ...................................
Signed (Co-Supervisor (s)): .....................................................................
Date: ...................................
Signed (Student): ....................................................................................
Date: ...................................
Section 4 This section should be completed by the Chair of the progression meeting, Departmental
Postgraduate Director, Head of Department, or other Nominee:
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Name of student: ....................................................................................... Student No...........................................
Recommendations (to be completed by Chair of meeting/ assessor):
1. For students within period of study, or in writing up period ONLY:
Satisfactory Progress.
Student required to attend an emergency progress meeting within two months. Specific guidance
should be issued to the student on what to produce for this meeting.
2. For students on extension:
No action need be taken at present as the student is in communication with the supervisor and the
supervisor is confident that the thesis will be completed by the date given in the timetable submitted
by the student.
Student required to attend an emergency progress meeting within two months. Specific guidance
should be issued to the student on what to produce for this meeting.
* these boxes should not normally be ticked if the student has failed to submit in advance all of the required
written submissions.
Signed: ................................................................. ...................... Position: ..............................................................
Name: .......................................................................................... Date: ...................................................................
Comments: Director of Graduate School
Signed................................................................................................
Date...................................................................................................
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