RELOCATION CHECKLIST
Packing, Labeling, and Packing Tips
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The following are recommended packing supplies:
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Boxes
Bubble Wrap
Marking Pen
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Newspaper and/or Tissue
Scissor, Tape, and Utility Knife
Use strong boxes and containers that can be secured properly. Purchase boxes and packing
tape from the Central Warehouse. Employees are responsible for providing special or unique
boxes. See Appendix.
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Combustibles and hazardous materials are not to be packaged and are the requesting
department’s responsibility.
 Moving of leased equipment is the responsibility of the contracted vendor.
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Pack computers, electronics, and audio/video equipment in their original boxes. Label
cables and tighten transit screws. If removing screws, tape them (with painters tape) to the
objects they are removed from. If you have any questions, please consult your Computer
Support Specialist. Principals/Department Heads are responsible for completing all
required 3290A and P&I 811 forms/paperwork (found on the Office of the Chief Auditor’s
website).
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The Department/Employee is responsible for having all equipment, computers,
televisions, audiovisual, etc. disconnected prior to the moving date. Equipment that is
not properly disconnected and securely packaged and labeled will not be transported.
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Avoid loading more than 30 pounds into a box.
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Labels and/or notations should be placed on the side of each carton, not the top. Please
clearly indicate the following information (be specific):
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Room location
Box content (i.e., fragile, etc.)
Number of boxes (i.e., Box 1 of 10, Box 2 of 10 …. Box 10 of 10).
Do not list contents on the outside of the box.
Place an inventory of contents list inside each box.
Employee’s name and department
Strike out any extraneous markings or comments on box that does not relate to the move.
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Cushion contents with packing material such as bubble wrap, newspaper, or tissue
Pack books tightly in small boxes whenever possible.
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Clean fabrics before moving and leave them in wrappings for the move.
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Liquids are to be removed from equipment prior to moving (e.g., remove toner from
copiers).
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File and Storage Cabinets must be completely emptied and the contents cataloged and
boxed separately prior to the move. Warehousing Services will not move cabinets unless
they are empty.
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Important Papers and Sentimental Items: Important papers and information you
routinely rely on (current project/program) should be carried with you and not moved by
the movers. These items “or information” may have little monetary value, however they
could be very difficult to replace or be irreplaceable:
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Address Books
Cameras
Checkbooks
 Computer Disks
 Computer Software
 Financial Records
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Medical Records
Jewelry
Letters & Research Projects
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Medicines, Personal Effects, and Perishable Items (i.e., food, plants, etc.) are the
requesting department’s responsibility.
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Carry all valuables with you.
PLAN AHEAD to obtain the necessary boxes/cartons.
Boxes and tape are available through the Warehousing Services’ Central Warehouse:
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16 CUBE Boxes (16”X16”X16”), 25 cartons per bundle. Maximum weight contained is
40 pounds for each carton. Warehouse item number 1005643.
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Polypropylene sealing tape, 2” wide by 328.1’ long. The tape is issued by the roll.
Estimate 1 roll per every 10 cartons, on average, for new boxes. Warehouse item number
1005641.
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Stretch Wrap, hand dispenser rolls @ 20” x 1000”. Warehouse item number 1005643.
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HOW TO PACK CARTONS
SELECT THE PROPER SIZE AND TYPE OF CARTON:
Heavy items (i.e., books, record albums, canned food, etc.) should be placed in smaller cartons.
TAPE THE BOTTOM OF CARTON(S):
Taping the bottom of carton(s) before filling them prevents the contents from falling out the bottom
during the move.
HEAVY ITEMS ON THE BOTTOM/LIGHT ITEMS ON TOP:
In each carton, heavier items should be placed at the bottom and lighter items on top to prevent
damage and making the carton easier to handle.
USE A LOT OF PAPER:
All breakable items should be wrapped individually in paper. Paper should be used to cushion the
bottom, sides, and top of cartons.
PLACE BREAKABLES CORRECTLY IN CARTON:
Place breakable items in their upright positions. Wrap each separately and place paper between
items. Identify the carton as “FRAGILE.”
CORRECTLY FILL CARTONS:
Fill all cartons to the top without overfilling. Cartons with items sticking over the top cannot be
properly closed or stacked; cartons that are partially filled tend to crush when stacked. Always
make sure each carton is filled totally to the top before closing. A small space at the top can be
filled with paper, a towel, a blanket or comparable dunnage.
CLOSE CARTON AND SEAL CLOSED WITH TAPE:
Cartons should be closed and sealed with tape to prevent damage, make stacking easier, control
pilferage, and spilling should the boxes topple.
STACK CARTONS:
Save time on the move by arranging similar-sized cartons in stacks four to five feet high. This
enables the cartons to be easily dollied/trucked from the classroom/department to the truck.
Extraordinary Value Items
Anything worth more than $100 per pound should be considered an Extraordinary Value Item. If
you decide to have the movers move your extraordinary value items, please make an inventory list
to identify each item. The mover(s) must be advised in writing of the item(s) before the move.
We assume no responsibility for the contents or condition of Extraordinary Value Items.
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Antiques
Art Collections
Coin Collections
Computer Software
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Currency
Video Cameras
Figurines
Jewelry
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