DEVELOPMENT ASSISTANCE FACILITY FOR AFGHANISTAN
DAFA III
Call for Expressions of Interest
DAFA III EOI No 001
Third Party Monitoring and Verification of DFAT-funded activities in Uruzgan
Organization:
IRD – DAFA III
Assignment Title:
Monitoring and Evaluation
Assignment location
Uruzgan Province
Date of Issuance:
February 27, 2014
Closing Date for submission
Expression of Interest:
March 17, 2014 - 2:00 PM
General Introduction
The Government of Australia is committed to providing continued development support to
Uruzgan in the infrastructure, health and education sectors in 2014 and 2015. To assist with the
oversight of these efforts after the closure of the Uruzgan Provincial Reconstruction Team, the
Australian Department of Foreign Affairs and Trade (DFAT) has requested the DAFA III
program to establish and support third-party monitoring and verification activities in Uruzgan.
The DAFA III program (Development Assistance Facility for Afghanistan Phase III) is managed
by IRD subsidiary, IRD Solutions LLC, on behalf of the Australian Government. The goal of
DAFA III is to develop the leadership and capacity of women and men in Afghanistan required
to achieve sustainable economic and social development. DAFA III has four (4) objectives:
1. Support the GIRoA, NGOs and private sector organizations to improve leadership
and the operation of Government ministries and organizations in Afghanistan;
2. Improve classroom teaching practices and learning outcomes for students, especially
girls;
3. Quickly and effectively provide GIRoA, as represented in Kabul and Uruzgan, with
capacity development assistance required to fulfill its core functions; and
4. Recognition by the GIRoA and other development partners that Australia is an active
and responsive contributor to the economic and social development of Afghanistan.
Purpose
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DAFA III has been requested to solicit, award, manage and administer continuation of
verification activities for Australian-funded programs active in Uruzgan province.
The purpose of these verification activities is to provide the Australian Government with
assurance that its programs in Uruzgan are delivering the planned outputs at the required
standard, so as to be capable of contributing to program outcomes, and in accordance with do no
harm principles. These verification activities are not intended to assess the impact of programs.
Statement of Scope of Work
The Subcontractor will be expected to collect and report verification and monitoring data for
three continuing programs identified by DFAT:
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the Rural Access Road Program (roads program, activities scheduled to conclude in
December 2015)
the National Area-Based Development Programme (small infrastructure program,
activities scheduled to conclude in July 2014)
Children of Uruzgan (health and education program, activities scheduled to conclude in
June 2015)
The Subcontractor will be expected to travel to Uruzgan province project site locations,
including remote districts, to verify program reporting.
The selected Subcontractor will work closely with DAFA to finalize a Monitoring Plan and
Schedule that covers the three programs. As part of the Monitoring Plan, the Subcontractor will
be required to outline the steps to collect both quantitative and qualitative data required. Possible
means of information collection include but are not limited to: visual inspection; engineering
assessments; geo-tagged photographs; stakeholder interviews; local media coverage; and remote
sensing tools, including satellite and radar imagery.
The technical requirements for the verification data for each of the three programs will be
specified in the formal Request For Application. Not all components of the three programs will
be subject to verification. Infrastructure and health facilities will be targeted and fulfilling the
technical requirements for those components will likely require some level of structural
engineering and health/social welfare expertise. Further information will be provided during the
RFA process to the selected applicants.
Activity outputs will include 6-monthly formal verification reports on each targeted program,
noting the different conclusion dates for each of the three programs.
Other minor verification tasks and reports relating to DFAT’s development program may also be
added throughout the life of this program.
Verification activities undertaken in the field should be done with a spirit of independence from
the implementing partners that are the subjects of verification; however it may be necessary to
request cooperation from implementing partners as determined by security requirements at the
time of each verification exercise.
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Period of the Performance
Estimated duration of the total Period of Performance 18- 24 months, with an estimated start date
in April 2014.
Estimated Contract Value
The value of the services over the duration of the proposed contract is not expected to exceed 1
million Australian Dollars.
Eligibility Requirements
Both international and Afghan institutions may provide an Expression of Interest.
Bidders are required to read the eligibility requirements carefully and provide exactly the
following information in order to be included in the shortlist for next step:
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All materials must be submitted in English as a formal requirement.
Financial Capacity and Financial Business Integrity information, including:
o Company Details and General Corporate History and Capability information, as
well as corporate Management Structure.
o Identification of Principals, and AISA License, Type of Institution, Statement on
the tax withholding requirements etc.
o Evidence of relevant policies and procedures
o Accounting system details
o Certified financial statements for the past 3 years
o Anti-terrorism Required Certification, Anti-corruption Required Certification
Up to five (5) Technical Past Performance information summaries with detailed data for
reference checks, (including updated point of contact information,) size, funding source
and duration, etc. especially in difficult and remote locations outside of the Kabul metro
area.
Illustrative resumes of up to 5 current employees including their immediately relevant
experience, level of education.
General Narrative Response Statement of no more than 5 pages on
o Methods tools technologies and approaches that the respondent uses or has used
to provide monitoring and verification services on past and/or current work
o General discussion of safety and security issues for monitoring and verification in
remote areas.
Please fill out and submit DAFA III – Procurement Form (A) attached to this document
Upon receipt of formal expressions of interest, DAFA III will review all submissions and
develop a short list of pre-qualified respondents. The shortlisted firms will then be invited to
respond to the formal RFP.
EOI Evaluation Criteria - Total 100 Marks
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Expressions of Interest will be evaluated against the following Criteria:
Organizational and Management Capability - 30 Marks
Comprising:
 Organizational capability and compliance (15 marks)
 Financial capability and compliance (15 marks)
Technical capability - 60 Marks
Comprising:
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Previous relevant experience, including construction and social service delivery
monitoring (20 marks)
Proposed methods, tools and approaches (20 marks)
Understanding of safety and security issues (20 marks)
Indicative Staffing - 10 Marks
Submission instruction information
Expression of interest must be delivered in a written form to the address below (in a person or by
email) no later than 17 March, 2014 2:00PM. If you want to submit by email please make sure
you write in the subject line DAFA III EI No. 001 -2014 Third Party Monitoring-Uruzgan
province
Address:
DAFA III
\
House # 301, Haji Yaqob Square,
Lane # 2, Shar-e-Now
Kabul – Afghanistan
Mob: +93799155313
Email: procurement@dafard.com
Copy to:
Bezhan Abdali
Senior Procurement Officer, DAFA III
Mob: +93799155313
Email: babdali@dafaard.com
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Appendix A - Form A (Registration Checklist)
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Form A
DAFA RD REGISTRATION CHECKLIST
SUBINSTRUMENTS over $25,000
Subcontractor/Sub recipient Legal Name of Organization
_____________________________________________________________
Mailing
Address___________________________________________________________
__________________________________________________________________
___________________________________________________
Street Address_____________________________________ (if different)
Country______________________________________________________
Telephone ____________________________________________________
Fax Number __________________________________________________
Other (Email) _________________________________________________
Principals, Directors and Owners
__________________________________________________________________
________________________________________________________
_____________________________________________________________
Country of Performance _________________________________________
Type of Institution (LLC, for profit, etc) _____________________________
Duration of Sub-Instrument_______________________________________
Vendor Contract or Grant Type____________________________________
Total Amount of Sub- Instrument __________________________________
Required Valid Local Licenses List types if any: ______________________
1)
2)
COUNTRY REGISTRATION/AISA LISENCE
Attach copies SAMS/EPLS Negative Record
Recipient does not appear of the World Bank Listing of Ineligible Firms
Attach results DUNS Number (if available)
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